INSTRUCTIONS

1.1 In case the bidder is not able to furnish its audited financial statements on standalone entity basis, the unaudited unconsolidated financial statements of the bidder can be considered acceptable provided the bidder furnishes the following further documents on substantiation of its qualification.

(i) Copies of the unaudited unconsolidated financial statements of the bidder along with copies of the audited consolidated financial statements of the Holding Company.

(ii) A Certificate from the CEO/CFO of the Holding Company, as per the format enclosed in the bid documents, stating that the unaudited unconsolidated financial statements form part of the Consolidated Annual Report of the Company.

1.2 In case where audited results for the last preceding financial year are not available, certification of financial statements from a practicing Chartered Accountant shall also be considered acceptable.

1.3 In case a bidder does not satisfy the financial criteria, stipulated at CL. 1.1 above on its own, the holding company would be required to meet the stipulated turnover requirements at CL. 1.1 above, provided that the net worth of such holding company as on the last day of the preceding financial year is at least equal to or more than the paid-up share capital of the holding company. In such an event, the bidder would be required to furnish along with its bid, a Letter of Undertaking from the holding company, supported by Board Resolution, as per the format enclosed in the bid documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the bidder in case of award.

2.0 NOTES:

(i) Net worth means the sum total of the paid up share capital and free reserves. Free reserves means all reserves credited out of the profits and share premium account but does not include reserves credited out of the revaluation of the assets, write back of depreciation provision and amalgamation. Further any debit balance of Profit and Loss account and miscellaneous expenses to the extent not adjusted or written off, if any, shall be reduced from reserves and surplus.

(ii) Other income shall not be considered for arriving at annual turnover.

3.0 General Requirements:

3.1 Online Tender documents shall be issued to intending bidders on request. Issuance of bid documents shall not be construed that the bidders are considered qualified. Pre-qualifications as per NIT will be reviewed at the time of bid evaluation.

3.2 The following documents are to be submitted offline by the due date/time of technical bid

Opening:-

(a) Purchase Order/ Award Letter copy with awarded value and executed quantity, scope of work and bill of quantity with rates. The proof of executed quantity shall be furnished by the bidders in form of MDCC/ Inspection Reports/Tax invoices/ Challans /GRs/ Certificate of Purchaser.

(b) The proof for turnover to be furnished by the bidders should be Audited Balance sheet duly certified by the Chartered Accountant for subject years

3.3. Small Scale Industries (SSI) registered with the National Small Industries Corporation (NSIC)/MPSSIDC shall be exempted from payment of Tender Fee and Earnest Money Deposit.

Small Scale Industries registered with NSIC/MPSSIDC shall be exempted from payment of Security Deposit up to the limit for which the unit is registered with NSIC/MPSSIDC.

Tenderer’s seeking exemption should enclose a photocopy of valid registration certificate giving details such as validity, stores, monetary limit etc. failing which they run the risk of their bids being passed over as ineligible for this concession.

3.4 The application for issue of tender enquiry (non-transferable) can be submitted to the office of undersigned on any working day during the office hours by 15.02.2016 enclosing tender fee of Rs 3420/- (non-refundable) in the form of D.D. drawn in favour of NTPC Ltd., payable at S.B.I. Vindhyanagar (Branch Code 7937) or Union Bank of India, Vindhyanagar (Branch Code No.543675) along with application OR tender fee can be submitted Online.

The details of NTPC vindhyanagar account is as follows

1) NTPC Vindhyanagar Account No. 10793849207

2) Branch IFSC Code : SBIN0007937

3) MICR No. 486002068

3.5 Tender documents (non-transferable) shall be issued to all vendors who will request for the same with required tender fee OR can be downloaded from the NTPC E-portal after submission of Tender fee. Vendors with NSIC/ SSI registered from MPSSIDC and seeking exemption will have to submit valid registration copy for purchasing tender document. However, mere issuance of tender document shall not be construed as final qualification of the bidder.

3.6 Soft copies of entire credentials in support of qualifying requirements must be submitted along with offer as well as Hard copy of same should be submitted offline on receipt of tender enquiry.

3.7 NTPC will not be responsible for non-receipt/late receipt or loss of tender documents/

offers in postal transit.

3.8 The bids shall be opened on the due date and time mentioned on pre-page of the tender

Documents in presence of bidders who are interested to participate in the tenders OR

Intimated in e-system.

3.9 The detailed specification of the item is mentioned in the tender documents.

3.10 Notwithstanding anything stated above NTPC reserves the right to assess the capability

and Capacity of the bidder to perform the contract, should the circumstances warrant

such assessment in overall interest of NTPC at any Stage, whatsoever it may be.

Address for Communication:

ADDL. GENERAL MANAGER(C&M)

NTPC LIMITED

VINDHYACHAL SUPER THERMAL POWER STATION

P.O. VINDHYANAGAR-486995, DISTT: SINGRAULI (MP)

PHONE NO.07805- 247677

FAX NO.07805-247728

Email: vrmathur@ntpc.co.in

Dy. GENERAL MANAGER(C&M)

NTPC LIMITED

VINDHYACHAL SUPER THERMAL POWER STATION

P.O. VINDHYANAGAR-486995, DISTT: SINGRAULI (MP)

Email: rituagrawal@ntpc.co.in

Other Contacts:

1) Kiran D Mundu

Dy Mgr(P)

9406711078

Email -kirandiptimundu@ntpc.co.in

2) Sh. S.H Azmi

9406712124

Email- shazmi@ntpc.co.in