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NTPC

Ltd.

(A Govt. of India

Enterprise)

SSC ER-II, TSTPS KANIHA

P.O. : DEEPSHIKHA, DISTRICT: ANGUL, ODISHA-759147.

CONTRACTS & MATERIALS DEPARTMENT

APPLICATIONS INVITING EXPRESSION OF

INTEREST (EOI)

FOR

“Complete operation and maintenance of MGR railway system of NTPC ER-II stations.”

(Package details as mentioned

below)

TERMS & CONDITIONS AND INSTRUCTIONS FOR FILLING THE APPLICATION

Ref: NTPC/-------------------------- Date: --.--.2020

NTPC Limited,

SSC ER-II invites applications for "Expression of Interest" (EOI) for execution of

“Complete operation and maintenance of MGR railway system of NTPC ER-II stations.

GePNIC Tender ID

Work

Location

Package

Value(**)

Tender Doc*

2020_NTPC_--------_1

(Tender Reference No :

NTPC/----/99----------

DSTPP,

Darlipali.

Rs.12.47 Crore/ Rs.24.94 Crore

exclusive of GST (tentative cost)

for 01 year/ 02 years contract period

Attached under

Tender

Documents

section of the

EOI

BgTPP,

Bongaigaon.

Rs.10.75 Crore/ Rs.21.49 Crore

exclusive of GST (tentative cost)

for 01 year/ 02 years contract period

Attached under

Tender

Documents

section of the

EOI

* The tentative bidding conditions (GCC, SCC, Sample Forms and Procedures, Technical

Specification, Scope of work etc.) are attached with this EOI. Bidders are requested to go

through same before giving their consent for subject package.

** Considering the responses through EOI, NTPC reserves the right to send enquiry/award contract

either for 01 year or 02 years.

a) COST OF APPLICATION FEE:

NIL.

b) APPLICATION SALE/DOWNLOAD PERIOD: From ----------------

to --------------------.

c) LAST DATE & TIME OF SUBMISSION: UP TO 16.00 HRS of -------------

d) OPENING DATE & TIME: ---------------, 16.00

Hrs

e) EMD: Not applicable at this stage, however same may be

sought

from bidders while

issuing enquiry for tendering

subsequently as applicable.

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1.0 Categorization of Application:

An applicant will be categorized based on his work experience as described under Technical

Criteria (Sl. No. 2.1) and Financial criteria as described in Sl. No.2.2.

In addition to information sought in ‘APPLICATION FOR CATEGORISATION OF

VENDORS’ (Annexure I), applicants are required to furnish documentary evidence in support of

meeting the technical and financial criteria.

2.0 QUALIFYING REQUIREMENT (QR)

The applicants who wish to participate in the bidding process shall satisfactorily establish that they

fulfill the following Qualifying Requirements.

2.1 Technical criteria:

The applicant should have executed/completed at least 03 works (including mandatory work ‘c’ and

one of the mandatory works 'a' & 'b') out of five works as mentioned below during the last seven (7)

years, as on last date of the month preceding the month of publication of EOI in one or more

contracts (at Govt./ PSU/ Pvt. Company):

a. Maintenance of different type of Diesel locomotives (for contract duration of at least one year).

b. Maintenance of wagons (for contract duration of at least one year).

c. Maintenance of the track (for contract duration of at least one year).

d. Maintenance of the S&T (signalling & Telecommunication) (for contract duration of at least one

year).

e. Operation of captive railway/MGR System. (for contract duration of at least one year).

(work mentioned at sl no a , b and c above are called mandatory works, out of which the bidder has to

mandatorily choose work ‘c’ and one between ‘a’& ‘b’ among their submitted works against QR

requirement)''

(Railway PSUs who have been engaged in construction / operation/maintenance of Railway asset

(Rolling stock/ Track/ S&T) shall be deemed qualified)

NOTE:

i) The term “executed” means the bidder should have achieved the criteria specified in the

Qualifying Requirement, even if the total contracts/orders are not completed / closed. In case any

contract/order is under execution as on last date of the month preceding the month of publication of

EOI, the value of work executed against such contract/order till such date shall be considered

provided the same is certified by the Owner/Project Authority.

ii) Reference works executed by the Bidder, as a member of Joint Venture / Consortium/Associate

can also be considered provided: the allocation of scope of work between the partners of the Joint

Venture / Consortium/ Associate is clearly defined in the executed Joint Venture agreement/

Consortium Agreement/ Deed of Joint Undertaking and Bidder’s scope of work and break-up of

quantities executed by them as individual contribution in the Joint Venture /Consortium/ Associate,

duly authenticated by the owner/Project Authority, meet the relevant provisions of qualifying

requirement.

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iii) Reference work executed by a Bidder as a sub-contractor may also be considered provided the

certificate issued by main contractor is duly certified by Owner/Project Authority specifying the

scope of work executed by the subcontractor.

The execution capability shall be derived as per the formula given at para 3 below.

2.2 Financial Criteria:

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2.2.1 The average annual turnover (AATO) of the bidder in the preceding three (3) Financial Years

as on the date of opening of application. The applicant shall be categorized in the category

based on its annual average turnover. The annual average turnover shall be calculated by

dividing the sum of turnover of last 3 (three) financial years by 3 (three).

2.2.2 The Net Worth of the bidder , as on the last day of preceding Financial Year , shall not be

less than 100 % of its paid up share capital.

In case the bidder meets the requirement of Net worth based on the strength of its subsidiary

(ies) and / or Holding Company and / or Subsidiaries of its Holding companies wherever

applicable, the net worth of the bidder and its subsidiary (ies) and / or Holding Company and

/ or Subsidiaries of its Holding companies, in combined manner should not be less than 100%

of their total paid up share capital. However, individually, their net worth should not be less

than 75% of their respective paid up share capital. For consortiums/ Joint ventures, wherever

applicable, the Net worth of all consortiums/ Joint venture members in combined manner

should not be less than 100% of their paid up share capital. However individually, their Net

worth should not be less than 75% of their respective paid up share capitals.

Net worth in combined manner shall be calculated as follows:

Net Worth (combined) = (X1+X2+X3) / (Y1+Y2+Y3) X 100%

Where X1, X2, X3 are individual Net Worths which should not be less than 75% of the

respective paid of share capitals and Y1, Y2, Y3 are individual paid up share capitals.

2.2.3 In case the bidder is not able to furnish its audited financial statement on standalone entity

basis, the unaudited unconsolidated financial statements of the bidder can be considered

acceptable provided the bidder furnishes the following further documents on substantiation

of its qualification.

(i) Copies of unaudited unconsolidated financial statement of the bidder along with copies of

audited consolidated financial statements of the Holding Company.

(ii) A certificate from the CEO/CFO of the Holding Company, as per format enclosed in the

bid documents, stating that the unaudited unconsolidated financial statements form part of

the consolidated Annual Report of the Company.

2.2.4 In case where audited results for the last financial year as on date of Techno commercial bid

opening are not available, the financial results certified by a practicing Chartered Accountant

shall be considered acceptable. In case, bidder is not able to submit the certificate from

practicing Chartered Accountant certifying its financial parameters, the audited results of

three consecutive financial years preceding the last financial year shall be considered for

evaluating the financial parameters. Further, a certificate would be required from the

CEO/CFO as per the format enclosed in the bidding documents stating that the financial

results of the company are under audit as on the date of Techno Commercial bid opening and

the certificate from the practicing Chartered Accountant certifying the financial parameters is

not available.

2.2.5 In case a bidder does not satisfy the financial criteria, stipulated at Para/clause 2.2.1 and/or

Para/clause 2.2.2 above on its own, the Holding Company would be required to meet the

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stipulated turnover requirements at Para/clause 2.2.1 above, provided that the net worth of

such Holding Company as on the last day of the preceding financial year is at least equal to

or more than the paid up share capital of the Holding Company. In such an event, the bidder

would be required to furnish along with its bid, a Letter of Undertaking from the Holding

Company, supported by Board Resolution, as per the format enclosed in the bid documents,

pledging unconditional and irrevocable financial support for the execution of the Contract by

the bidder in case of award.

2.2.6

Notes:

i) Net worth means the sum total of the paid up share capital and free reserves. Free reserve

means all reserves credited out of the profits and share premium account but does not include

reserves credited out of the revaluation of the assets, write back of depreciation provision and

amalgamation. Further, any debit balance of Profit and Loss account and miscellaneous

expenses to the extent not adjusted or written off, if any, shall be reduced from reserves and

surplus.

ii) Other income shall not be considered for arriving at annual turnover.

iii) “Holding company” and “subsidiary company” shall have the meaning ascribed to them

as per companies act of India.

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3.0 Evaluation Criteria of QR Documents

Execution capability of the applicants shall be calculated based on the values of the three highest

value POs submitted by the applicants as defined in the table below with example.

Example:- Say Average annual turnover of an applicant during preceding 3 financial years is Rs.80

Crore and three highest values of the work executed against three separate orders during preceding

seven financial years are :- Rs 70 Crore, 60 Crore and Rs 55 Crore as given below:

AATO

Capability

execution of

similar

work as per

values

PO-1

PO-2

PO-3

80 Cr

PO values (In

Cr)

Execution

Capability

per

one/two/three

POs

70x1.25=87.5

(C.E up to

87.5

Cr)

60x2=120

(C.E up to

120

Cr)

55x2.5=

137.5

(C.E up to

137.5

)

Execution Capability

the applicant

execute similar

work

(In

Cr)

137.5

(Highest of 87.5, 120

and

137.5)

Applicant is capable to execute work up to

cost

estimate 137.5

i.e eligibility limit for consideration up to

cost

estimate of 137.5

AATO means: Average annual turnover of the company during preceding

three

completed financial years reckoned from the date of submission of application

for

EOI.

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AATO and highest of the three eligibility limits as shown in the table shall be considered

for each technically qualified applicant. Both parameters will be taken into account while

considering for sending enquiry (In this case the applicant will be eligible for tender

enquiry for value up to 80 Cr i.e. lower of AATO and Execution Capability of the

applicant).

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4.0 GENERAL TERMS & CONDITIONS:

1. Copy of independent PF code, PAN, GST registration, EFT form duly filled in are to be

submitted.

2. Minimum value of Average Annual Turnover should be equal or higher than the package value

(to be considered for issuing enquiry for tendering).

3. Based on the responses obtained through EOI; eligibility for tender enquiry of individual parties

shall be assessed as per supporting documents submitted by them. Eligible parties shall be enlisted

as per their individual eligibility for tender enquiry in line with QR conditions which comprises

both financial & technical parameters.

4. Further tendering shall be done among qualified parties (as per their eligibility for tender enquiry)

to obtain competitive price. The BOQ shall be provided at the time of tendering.

5. Validity of Application:

Categorization of vendor will remain valid up to Six (6) months from the last date of submission of

application.

NTPC also reserves their right to come up with another expression of interest for the same works if

situation so demands and also change the conditions of bidding documents.

Notwithstanding anything stated above, NTPC reserves the right to assess the capabilities and

capacity of the vendor to perform the contract, should the circumstances warrant such assessment in

the overall interest of the Employer.

6. The applicants are required to submit the applications as placed at Annexure-I duly filled in

and signed by the authorized signatories alongwith all supporting documents, such as Annual

Financial Statements, PO Copies, Client’s certificate, other general documents etc and upload the

same on NTPC’s GePNIC portal (https://eprocurentpc.nic.in

7. Applicants may please note that any mode of submission other than as mentioned above shall not

be accepted and such applications are liable to be rejected.

8. The vendor should furnish documentary evidence in support of fulfilling each criteria duly

signed and certified by the authorized representative of the company with company seal.

9. If the date of opening coincides with a holiday, the opening date shall be shifted to next

working day.

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10. NTPC reserves the right to reject any or all applications or cancel / withdraw the Notification

for "Expression of Interest" without assigning any reason whatsoever and in such case no applicant

shall have any claim arising out of such action.

11. A complete set of Application Documents can be downloaded from our web site

https://eprocurentpc.nic.in

free of cost and the downloaded documents can be used for

application purpose.

12. Application Documents are not transferable.

13. All cost incurred by applicants for preparing and submitting the application, providing

clarification or any other expenses whatsoever shall be borne by applicants themselves.

14. The information sought shall be filled in completely and wherever not applicable it

should be written as “Not Applicable (as per Annexure-I). Incomplete Applications or Application

forms received without relevant supporting documents may be summarily rejected and may

not be considered. If space is inadequate in any column, separate sheets should be used to give

complete details, up to date information and support document copies

15. Any information / data furnished by the Applicant found to be incorrect or false or

misleading at any point of time would render him liable to be rejected.

16. NTPC also reserves the right to issue enquiries to parties other than those participated

through this Expression of Interest.

17. The applicant shall strictly adhere to the “Fraud Prevention Policy” of NTPC displayed on its

tender website http://www.ntpctender.com

18. The Vendors, who are presently banned from business dealings by any of the NTPC units /

Govt. of India, shall not be considered.

19. Address for communication:

N. Bhattacharya, Manager(CS) / Shri M.K. Pattanayak, AGM(CS) / Shri S.S. Sahu, AGM

(CS) I/c

NTPC Limited, SSC ER‐II

Kaniha, PO‐Deepsikha,

Distt. Angul, PIN‐759147.

Odisha, India.

Phn : 06760‐247267/247292/247244

Fax : 06760‐243232/243912

E‐mail: nilanjanbhattacharya@ntpc.co.in / mkpattanayak@ntpc.co.in / sssahu@ntpc.co.in

Websites: www.ntpctender.com OR www.ntpc.co.in OR https://eprocurentpc.nic.in

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E.F.T. Form

Bidders Name and Address: To,

NTPC Limited,

…………………………………….

Dear Sir,

REF: AUTHORISATION OF ALL OUR PAYMENTS THROUGH ELECTRONIC

FUND

TRANSFER SYSTEM.

We, hereby authorise NTPC Ltd.,

to make all our payments through Electronic Fund Transfer

System. The details for facilitating the payments are given below:

(TO BE FILLED IN CAPITAL LETTERS)

1. NAME OF THE BENEFICIARY

2. ADDRESS

PIN CODE

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3. TELEPHONE NO. (WITH STD CODE)/ MOBILE NO.

4. BANKPARTICULARS

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A) BANK NAME

B) BANK TELEPHONE NO. (WITH STD CODE)

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C) BRANCH ADDRESS

PIN CODE

D) BANK FAX NO ( WITH STD CODE)

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E) BRANCH CODE

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F) 9 DIGIT MICR CODE OF THE BANK BRANCH

G) 11 DIGIT IFSC CODE OF THE BANK

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H) BANK ACCOUNT NUMBER

I) BANK ACCOUNT TYPE (TICK ONE)

SAVING CURRENT LOAN CASH CREDIT OTHERS

IF OTHERS, SPECIFY

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5. PERMANENT ACCOUNT NUMBER ( PAN )

6. E-MAIL Address for intimation regarding release of payments

I / We hereby declare that the particulars given above are correct and complete. If the transaction is

delayed or credit is not effected at all for reasons of incomplete or incorrect information, I / We

would not hold the Company responsible.

SIGNATURE

DATE: (AUTHORISED SIGNATORY)

Name:

OFFICIAL STAMP

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a bank account no. …………… ……… with

our branch and the Bank particulars mentioned above are correct.

DATE: SIGNATURE

(AUTHORISED SIGNATORY)

Authorisation No.………….

Name:

Encl: Cancelled cheque.

OFFICIAL STAMP

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(FORM OF ACCEPTANCE OF FRAUD PREVENTION

POLICY)

Name of

Contract:

M/S. NTPC LIMITED

We have read the contents of the Fraud Prevention Policy of NTPC displayed on its tender

website

http://www.ntpctender.com and undertake that we along with our associate / collaborator

subcontractors / subvendors / consultants / service providers shall strictly abide by the

provisions

the Fraud Prevention Policy of

NTPC.

Yours

faithfully,

Date

Place : (Signature)

………………………………….

(Printed Name)

……………………………..

(Designation)……………………………….

(Company

Seal)…………………………….

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(FORM OF ACCEPTANCE OF NTPC SAFETY

RULES)

To,

NTPC

Limited,

Dear

Sir,

We have read the contents of the NTPC Safety Rules displayed on its tender

website

http://www.ntpctender.com and undertake that we along with our associate/

collaborator/

subcontractors/ subvendors/consultants/service providers shall strictly abide by the provisions

the

NTPC Safety

Rules.

Yours

faithfully,

Date

: (Signature).........................................

Place: (Printed N

ame)...................................

(Designation).....................................

(Company

seal).................................

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(Declaration on Banning Policy)

NTPC

Limited,

We have read the contents of the Banning Policy of NTPC displayed on its tender

website

http://www.ntpctender.com In terms of requirement under Banning Policy we hereby declare

the

following:

1) We agree to abide the contents of the Banning Policy of

NTPC.

a) We have not been Banned /Blacklisted as on date of submission of bid by Ministry of Power

Government of

India.

b) We have not employed any public servant dismissed /removed or person convicted for an

offence

involving corruption or abetment of such

offences.

c) Our Director(s)/Owner(s) /Proprietor(s) have not been convicted by any court of law for

offences

involving corrupt and fraudulent practices including moral turpitude in relation to

business

dealings

with Government of India or NTPC or NTPC’s group companies during the last

five

years.

2) We further declare as

under:

That if at any point subsequent to award of contract, the declarations given above are found to

incorrect, NTPC Limited shall have the full right to terminate the Contract and take any action as

per

applicable laws for breach of contract including forfeiture of Bid Security/Performance

Bank

Guarantee.

Yours

faithfully,

Date

: (Signature).........................................

Place: (Printed N

ame)...................................

(Designation).....................................

(Company

seal).................................

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DETAILS OF PF, ESI,

PAN

and

GSTIN

To,

NTPC

Limited, SSC ER-II,

Kaniha, Odisha-

759147

Dear

Sir,

The details of our registration are as

under:

(a) PF n o. (If asked for in the

tender)

The PF no. allotted by concerned RPFC under EPF scheme 1952 is as

under:

Number

Note: Copy of PF registration certificate issued by the concerned RPFC

duly

attested by the bidder under his seal and signature to be

submitted.

(b) ESI registration number, if applicable (If asked for in the

tender)

Our ESI registration number to cover our employees under the ESI

Act:

ESI Registration

Number

Note: Copy of ESI registration duly attested by the bidder under his seal

and

signature to be

submitted.

number

Our PAN number is as

under:

Permanent Account

Number

Note: Copy of card indicating PAN number duly attested by the bidder under

his

seal and signature to be

submitted.

(d) GST Identification number (GSTIN), if applicable (If asked for in the

tender):

Our GSTIN

GSTIN

Number

Note : Copy of registration with up to amendment to be

enclosed.

Date: (Signature)..............................

Place:

(Printed Name)

...........................

(Designation)............................

(Company Seal)

.............................

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Initial steps for participating in our E-tender is as per the table mentioned below:

Type of Vendor Required Document for viewing our tender document

Vendors already having

NTPC Vendor Code

linked with GEPNIC (E-

Procurement) User Id

and Password

1.The NTPC tenders shall be published is as below website :

https://eprocurentpc.nic.in/nicgep/app

2. After login in our GePNIC (E-Procurement) portal bidder can

directly view/download our tender documents. However, bidder

has to pay requisite tender fee through DD to us directly, which

should reach us before bid submission deadline. (in the present

case of EOI, tender fee is nil)

Vendors already having

NTPC Vendor Code, but

does not have GEPNIC

(E-Procurement) User Id

and Password

1. Bidder is requested to complete Registration in our GePNIC

site https://eprocurentpc.nic.in/nicgep/app and generate Login ID.

2. For mapping of your e-tendering Login ID to your existing

NTPC vendor code, please furnish the login ID by email to the

C&M deptt. NTPC SSC ER-II/Kaniha

3. The NTPC tenders shall be published is as below website :

https://eprocurentpc.nic.in/nicgep/app.

4. After login in our GePNIC (E-Procurement) portal bidder can

directly view/download our tender documents. However, bidder

has to pay requisite tender fee through DD to us directly, which

should reach us before bid submission deadline. (in the present

case of EOI, tender fee is nil)

New Vendor neither

having any NTPC vendor

code nor any GEPNIC

(E-Procurement) User Id

and Password

1. Bidder is also requested to complete Registration in our

GePNIC site https://eprocurentpc.nic.in/nicgep/app and generate

3. For mapping of your e-tendering Login ID to your existing

NTPC vendor code, please furnish the login ID by email to the

C&M deptt. NTPC SSC ER-II/Kaniha alongwith EFT form and

cancelled cheque.

4. The NTPC tenders shall be published is as below website :

https://eprocurentpc.nic.in/nicgep/app

5. After login in our GePNIC (E-Procurement) portal bidder can

directly view/download our tender documents. However, bidder

has to pay requisite tender fee through DD to us directly, which

should reach us before bid submission deadline. .(in the present

case of EOI, tender fee is nil)

Note:

1. The agency can login e-tender site (GEPNIC-E-Procurement portal) for participation in our

tendering after complying to above. The agency can reach our e-tender site GEPNIC login site)

directly through below mentioned address:

https://eprocurentpc.nic.in/nicgep/app

2. Digital Certificate (Class III) is a must for vendors desiring to participate in this tender. For

further details regarding this please visit the link “Bidders manual Kit” in E-procurement

portal. NTPC won’t be responsible for any vendor not having a suitable valid digital

certificate.

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