Sub: VENDOR REGISTRATION 2020
Page 1 of 25
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site:www.rgppl.com
NOTICE INVITING APPLICATION NO.
RGPPL/C&M/Vendor Empanelment/
Oct - 2020
“Empanelment of Vendors for procurement
of Services & Materials”
Sub: VENDOR REGISTRATION 2020
Page 2 of 25
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site:www.rgppl.com
APPLICATION FOR EMPANELMENT OF AGENCIES FOR SERVICES / MATERIALS FOR
RGPPL, RATNAGIRI, MAHARASHTRA
RGPPL invites applications from eligible agencies for the procurement of services/materials mentioned in
Annexure A for RGPPL Site, Ratnagiri.
Application for Enlistment/Registration duly filled in shall be received upto on 27.12.2020 at following
address.
1. Vide Email on: vendor.empanelment@site.rgppl.com
(email should have subject work for vendor registration)
OR
2. Hard Copy submission on the following address:
(envelop should scribed as vendor registration and have subject work)
C & M Dept,
Ratnagiri Gas & Power Pvt. Ltd.,
AT & PO: Anjanwel,
Taluka: Guhagar,
Dist.:Ratnagiri,
Maharashtra – 415634
Any change in last date for submission of application will be published only in our websites
www.rgppl.com
.
For further details, may contact as detailed below;
For Contracts: DGM (C&M) / Manager (C&M)
dipak.patil@site.rgppl.com / amrita.sharma@site.rgppl.com
or at Tel. no:02359–241134
For Materials: Materials (C&M)
gautam.kumar@site.rgppl.com
or at Tel. no:02359–241104
Sub: VENDOR REGISTRATION 2020
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Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site:www.rgppl.com
1. INTRODUCTION: Ratnagiri Gas and Power Pvt. Ltd (RGPPL) is a joint venture Company
promoted by NTPC Ltd & GAIL (India) Ltd., 1967 MW gas-based power generation plant.
Ratnagiri Gas & Power Project is situated at village Anjanwel, Taluka – Guhagar, Dist. Ratnagiri
(Maharashtra). The project site is located at a distance of approx. 10 KMs North of Guhagar
Town & 50 kms from Chiplun City (On Mumbai-Goa highway).
Nearest Airport: Mumbai at a distance of 300 kms. by road.
Nearest Railway Station: Chiplun station (Mumbai–Madgaon Route, KONKAN
Railways) at a distance of about 50 km from the site.
2. MAJOR BUSINESS OPPORUNITY: The requirement of spares, consumables & works contract
for RGPPL, offers major business opportunity to the vendors & contract executing agencies.
3. SCOPE OF ENLISTMENT: The Company is in the process of vendor enlistment, for
procurement of materials and works packages mainly for Operation & maintenance of RGPPL.
However, RGPPL at its discretion may use this vendor enlistment for other procurement
activities also. The intent of this enlistment is to identify and enlist prospective vendors /
contractors who meet Technical Qualifying Requirements envisaged. This enlistment will be
applicable for RGPPL. Vendor enlistment process is a continuous process with the option to add
/ delete/ modify any Material / Service at any time without any prior notice. Similarly, any vendor
desirous to get their names enlisted/ updated himself or herself in the approved list; they can do
so at any time. However, such request shall be evaluated in the subsequent cycle only.
4. STANDARD TERMS & CONDITIONS (STC) FOR ENLISTMENT: This document will be
applicable for enlistment of vendors both for works packages and supply of materials, as
identified / to be identified time to time, as per the requirement of RGPPL. The document
explains the details regarding the modality and terms & conditions for enlistment.
5. MATERIALS/ WORKS FOR WHICH ENLISTMENT IS REQUIRED: Materials identified for
enlistment are segregated into various groups termed as Materials. Similarly, the works
packages are classified as Services. List of materials and services under enlistment are as per
Annexure-A. Technical qualifying requirements to be met by applicants against each Material /
Services and tentative list of items along with their annual consumption & works packages
covered therein, are also available on the website www.rgppl.com on the respective tabs.
6. RESPONSIBILITY CENTRES FOR VENDOR ENLISTMENT: C&M Department at RGPPL Site,
shall be the Responsibility Centers for this enlistment of Materials / Services.
7. UPLOADING Materials/Services & PUBLICITY: Qualifying Requirement of Materials/Services
with relevant details as mentioned above shall be updated by on our website www.rgppl.com.
RGPPL will publish the abridged version of the notice for enlistment for all Materials /
Services on our websites www.rgppl.com once in a year.
Sub: VENDOR REGISTRATION 2020
Page 4 of 25
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site:www.rgppl.com
8. HOW TO APPLY FOR ENLISTMENT:
Interested potential vendors / contractors are advised to regularly visit the website
www.rgppl.com to download the NIA and QR document for the Materials / Services of their
interest and for which they would meet corresponding Technical Qualifying Requirement
mentioned against the Materials / Services. Interested vendors needs to submit the
relevant documents (credentials) as required for enlistment against corresponding
Materials / Services either by email or hard copy. It is required that the Xerox copy of the
original document of the relevant credential shall be self-attested by the authorized
signatory with company seal.
It should be clearly noted by the applicant that while applying for vendor enlistment, the
basic and financial information need to be filled as per the Annexures. The Materials /
Services related information should be filled up for each Materials / Services separately.
The applicant can apply for as many Materials / Services as he wishes, provided that he
has required technical qualification.
No fee is required to be paid for enlistment.
9. BASIS FOR ENLISTMENT:
RGPPL shall evaluate the credentials submitted by the applicant to determine as to
whether technical aspects are in accordance with the Qualifying Requirements set for the
respective Materials/Services. Subsequently, at the sole discretion of RGPPL, physical
assessment of establishment (s)/ verification of document (s)/ may also be carried out, if
felt necessary by RGPPL. Vendor should not have any objection to such physical
assessment / verification etc. All technically qualified vendors shall be enlisted against
respective Materials/Services and their annual turnover and execution capability shall be
mapped in the system for further usage. The decision of RGPPL in this regard shall be final
and binding.
RGPPL shall evaluate only those cases, which are complete in all respects, and which are
prima-facie found to be qualified based on the responses given. Any incomplete request or
deficiency of document(s) will run the risk of rejection. In the process of vendor enlistment,
RGPPL may seek additional information/ clarification and vendor must be ready to furnish
promptly any such information, so asked for.
10. CUT OFF DATE TO APPLY FOR ENLISTMENT:
The cutoff date for submission of completed application as mentioned in this notification is
only for the purpose to commence first cycle of evaluation only. Vendors intending to get
themselves enlisted within the first cycle needed to apply within this cutoff date. Application
submitted after this date will be considered for enlistment in the next cycle. All applications
received within stipulated cutoff date will be evaluated within next six months progressively.
Sub: VENDOR REGISTRATION 2020
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Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site:www.rgppl.com
Vendor should ensure that only relevant documents are submitted. Vendor will be free to
modify the given input / submit the document till the cutoff date and time. After the cutoff
date and time for any particular evaluation cycle, vendor will not be permitted for any such
change. However, in case any change is needed, vendor may re-submit / modify the same
for evaluation in subsequent cycle only. In case, during evaluation of credentials, if any
additional or relevant documents is required by RGPPL, the same should be furnished by
e-mail attaching scanned copy of documents duly signed & stamped by the authorized
person.
11. VALIDITY OF ENLISTMENT: Vendors shall be enlisted for three years from the date of
approval, subject to fulfillment of the terms & conditions.
12. CERTIFICATE OF VENDOR ENLISTMENT: After approval, RGPPL shall also issue
certificate of enlistment to the approved vendors.
13. SELECTION OF ENLISTED VENDORS FOR ISSUING TENDER ENQUIRY:
When actual requirement emerges, based on the estimated cost and completion period
required, selection of eligible vendors from amongst enlisted vendors shall be done as per
following:
A. For Material cases:
I. Delivery period up to one year, vendors having
a) AATO ≥ ECI and,
b) Execution Capability ≥ ECI, will be eligible to participate in the tender
II. Delivery period > 1 year, vendors having
a) AATO ≥ ECI X12/CP and,
b) Execution capability ≥ ECI, will be eligible to participate in the tender
B. For Services cases:
I. Annual and less duration contract, vendors having
a) AATO ≥ ECI and
b) Execution Capability ≥ ECI, will be eligible to participate in the tender.
II. Completion period > 1 year but less than 2 years
a) AATO ≥ECI X12/CP
b) Execution capability ≥ ECI, will be eligible to participate in this tender.
III. Bi annual and above duration contract, vendors having
a) AATO ≥ EC X12/CP and,
Sub: VENDOR REGISTRATION 2020
Page 6 of 25
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site:www.rgppl.com
b) Execution Capability ≥EC X12/CP, will be eligible to participate in the tender.
Where AATO is the Average Annual Turnover, ECI is the Estimated Cost and CP is the
completion period/delivery period in months.
Execution capability of the vendor to execute similar work shall be calculated based on
the values of the three POs submitted by the vendor as defined in the table with example
Example:- Say Average annual turnover of a vendor during preceding 3 financial years is
Rs 80 lakh and three highest values of similar work executed against three separate
orders during preceding five financial years are :- Rs 70 lakh, 60 lakh and Rs 55 lakh as
given below:
AATO
Capability of
execution of
similar work as
per PO values
PO-1
PO-2
PO-3
80 L
PO values
70
60
55
Execution
Capability
as per
one/two/three
POs
70x1.25=87.5
(C.E up to 87.5
L)
60x2=120
(C.E up to 120
L)
55x2.5=137.5
(C.E up to 137.5
L)
Execution
Capability of
the vendor to
execute
similar work
137.5
(Highest of 87.5, 120 and 137.5)
Vendor is capable to execute work up to cost
estimate 137.5 L
i.e eligibility limit for enlistment up to cost
estimate 137.5 L
AATO means: Average annual turnover of the company during preceding three
completed financial years reckoned from the date of submission of application for
enlistment
AATO and highest of the three eligibility limits as shown in the table shall be recorded in
the System for each technically qualified vendor. Both parameters will be taken into
account while considering for sending enquiry.
14. REVIEW & UPDATION OF VENDOR ENLISTMENT
Sub: VENDOR REGISTRATION 2020
Page 7 of 25
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site:www.rgppl.com
After the completion of initial vendor enlistment for a particular Material/Services, the
enlistment process shall again be re-opened after a period of 1 year so that all the new
vendors who could not participate in the enlistment process can participate and submit their
application for enlistment at any time. Applications received up to the cutoff date will be
evaluated during next 6 months
Already enlisted vendors need not apply again as they are enlisted for a period of 3 years.
Even then if any enlisted agency wants to upgrade its credentials, it can submit the
application with revised credentials for experience related to preceding five years and for
annual turnover relating to preceding three financial years shall be considered with
reference to the date of submission of revised application by the agency.
New vendors: If any new applicant gets qualified in line with the aforesaid procedure, their
name shall be included in the enlisted vendors list for a period of 3 years from the date of
approval for that particular Material/Services.
Note: Abridged version of reminder intimation / notice to be published every year:
Every year, intimation through www.rgppl.com shall be given that Vendors who have not
applied earlier can apply. Those already enlisted can also apply for up-gradation of
credential. Applications shall be evaluated six monthly.
15. RENEWAL OF ENLISTMENT: Before completion of three (3) years, already enlisted
vendors can apply with their fresh credentials for enlistment for a further period. If their
credentials are found in order, their enlistment shall be done accordingly. Their enlistment
shall be valid for three years from the date of approval. It may be noted that the agencies
will automatically be deleted from the enlisted vendor list after expiry of its validity.
Therefore, Vendor at their interest should take appropriate action to update their records /
resubmit the application well in advance so as not to face any such eventualities to deletion
of their names from the approved list and stop getting tender enquiries originated from
RGPPL.
16. INSTRUCTION FOR APPLYING:
16.1 The applicant will have to submit his application through registered/ speed post/in
person/email after carefully examining the documents/conditions
16.2 Applicants will submit the duly completed application along with all the required documents.
Subject work of the application for which the agency is applying should be clearly mentioned
on the envelope/email. RGPPL shall not be responsible for any delay or non-receipt of
application in time.
16.3 Further, applicants are required to fill up all the required data/information sought in
Annexures
Sub: VENDOR REGISTRATION 2020
Page 8 of 25
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site:www.rgppl.com
16.4 The applicant shall submit the Power of Attorney duly authorized for the person signing and
submitting the application on behalf of the applicants.
16.5 The applicant shall strictly adhere to the “Fraud Prevention Policy” & Banning Policy of
RGPPL as per Annexures of the application.
16.6 All cost incurred by applicants for preparing and submitting the application, providing
clarification or any other expenses whatsoever shall be borne by applicants themselves.
16.7 The information sought shall be filled in completely and wherever not applicable it should be
written as “Not Applicable”.
16.8 The Applicant may modify, substitute or withdraw his original application for Enlistment after its
submission, but in any case, before the specified deadline for submission. For doing so, a
corresponding written notice of the modification or substitution or withdrawal has to be
submitted by the Applicant to the Employer prior to the last date notified for receipt of the
applications.
16.9 No applications shall be modified, substituted or withdrawn by the Applicant subsequent to the
last date notified for receipt of the applications.
16.10 Any information/data furnished by the Applicant found to be incorrect or false or misleading at
any point of time would render him liable to be debarred from the Enlistment.
16.11 RGPPL reserves the right to cross check and confirm the information /details furnished by the
Applicant.
16.12 Any change in last date for submission of application will be published only in our websites
www.rgppl.com .
16.13 Make sure that the submission of application is completed well in advance of the time
specified.
16.14 Applicant’s attention is drawn that during the period, the applications are under consideration,
the applicant is advised to refrain from contacting by any means, the Employer and/or his
employees/representatives on matters related to the applications under consideration. Any
effort by an Applicant to influence the Employer’s processing of applications for Enlistment will
result in the rejection of the Applicant’s application for Enlistment/Registrations. During the
evaluation of the Applications, the Employer may, at its discretion, ask the Applicant for
clarification to the applications including documentary evidences.
17. Important instructions:
17.1 Fee: There will be no fee applicable for submitting application for enlistment.
17.2 The applicant is required to correctly specify the Material/Services for which they intend to get
enlisted. They should read the Technical Qualifying Requirement (QR) for enlistment for the
Material/Services carefully. The documents required must be copied, signed by the authorized
signatory, stamped with the company seal and submitted.
17.3 Documents which are mandatory must be submitted, failing which the application for enlistment
is liable for rejection.
17.4 Incomplete applications are liable for rejection.
Sub: VENDOR REGISTRATION 2020
Page 9 of 25
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site:www.rgppl.com
17.5 RGPPL reserves the right to verify the authenticity of the information / documents furnished as
well as accept / reject application/s in full or part without assigning any reason whatsoever. No
correspondence / queries will be entertained in this regard.
18. EVALUATION CRITERIA & PROCESSING OF APPLICATIONS:
18.1 Documents submitted up to pre-determined cutoff date as notified in the abridged NIA will be
considered for evaluation. Submitted documents in support of execution of similar supply/
works shall be verified as per requirement by the evaluation committee from the respective
certificate issuing agency. The bidders meeting the technical qualifying requirements against
the respective supply / service shall be shortlisted for enlistment.
18.2 The evaluation of credentials for enlistment of vendors shall be done by the C&M department
RGPPL Site. HOD(C&M) or his/ her nominated person(s) of the respective office shall be the
nodal officer for any clarification / correspondence in this regard.
18.3 Physical Assessment: For the vendors shortlisted by the respective evaluation committee, at
the sole discretion of RGPPL, physical assessment of establishment (s)/ verification of
document (s)/ may also be carried out, if felt necessary by RGPPL. Vendor should not have
any objection to such physical assessment / verification etc. The observations/ finding of the
assessment committee should also be signed by the vendor being assessed.
18.4 Mapping of data of enlisted vendors (Average Annual Turnover and execution
experience): Average annual turnover and execution experience value will be mapped
against each technically qualified vendor. The vendor has to submit financial details and
submit supporting documents which shall be the basis for ascertaining their financial
capability as per laid down policy of the company. Presently no pre-determined financial
criteria (Average Annual Turnover) and execution capability criteria are being stipulated.
However, all applicants have to submit necessarily the following documents:
i. Average Annual Turnover (AATO): Balance sheet and Profit & loss account for
last three completed financial years reckoned from the date of submission of
application.
Audited Balance sheet and Profit & Loss statement of the company giving annual sales turn
over during preceding three completed financial years reckoned from the date of
submission of application for enlistment, has to be furnished. In case where the audited
results of the last preceding financial year are not available, certification of financial
statements from a practicing Chartered Accountant may be considered acceptable.
From this, Average Annual Turnover (AATO) of the company shall be worked
out and shall be recorded against the supply/service for the enlisted vendors. This will be
the eligibility limit for Average Annual Turnover of the respective enlisted vendor for
sending tender enquiry later (but during the validity period of enlistment only)
Sub: VENDOR REGISTRATION 2020
Page 10 of 25
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site:www.rgppl.com
ii. Execution capability: Three Purchase Orders of highest executed value for similar supply
/ works during last five years reckoned from the date of submission of application
Three Purchase orders of highest executed values for similar item(s) / works during past 05
(Five) years from the date of submission of application for enlistment along with documents
to ascertain the execution of supplies made i.e. copies of invoice & LR / completion
certificate from the client, have to be furnished. The eligibility limit of the vendors for
execution capability shall be worked out as follows:-
A. Determination of execution capability
If the vendor gives one PO with highest executed value of P, then the vendor will be eligible
for tender enquiry up to the cost estimate limited to value equal to "1.25xP" subject to other
conditions.
In case of two POs submitted with highest executed values P & Q (where P>Q), then higher
of the two figures obtained from "1.25xP and 2xQ" shall be the limit of cost estimate up to
which the vendor is eligible for tender enquiry subject to other conditions.
If the company furnishes three Purchase orders with highest executed value as P, Q & R
(where P>Q>R), then out of the figures obtained from: "1.25xP, 2xQ and 2.5xR", the highest
value is the limit of cost estimate up to which the vendor is eligible for tender enquiry subject
to other conditions.
B. Selection of enlisted vendors for sending tender enquiry: When actual requirement
emerges, based on the estimated cost and completion period required, selection of eligible
vendors from amongst enlisted vendors shall be done as per Para 13.0 above:
Note:
1) Vendors, in their own interest, should furnish the orders with highest value(s)
executed by them along with documentary proof for the execution of said orders. It
may also to be understood that such past execution values shall determine their
execution capability and eligibility to consider for sending tender enquiry against the
material / work later.
2) Documentary evidence of execution of supply of similar item in the past, only in the
name of the organization which is submitting the application for enlistment shall be
considered.
3) For the purpose of Enlistment, Applicants shall be evaluated on the basis of
required supporting documents submitted for Technical Requirements along with
financial documents, order copies & execution proof etc. Even though an Applicant
Sub: VENDOR REGISTRATION 2020
Page 11 of 25
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site:www.rgppl.com
may satisfy the above requirements, he would be liable to disqualification if he has
made misleading or false representation or deliberately suppressed the information
in the forms, statements and enclosures required in the application.
4) Submission of application form by vendor cannot be construed to mean that the vendor
is qualified & entitled for issue of any / all tenders by RGPPL.
5) If applying for upgradation of Execution Capability and or AATO, applicant should
submit all the purchase order and financial related documents afresh. Documents
submitted in earlier cycle may not be taken into cognizance while evaluating the
application.
19. ASSISTANCE IN FILLING APPLICATION DOCUMENT: For any assistance regarding filling the
application / submitting the documents, Vendor may contact or visit the RGPPL.
20. FRAUD PREVENTION POLICY: Provisions of Fraud Prevention policy shall apply for the
enlistments being done. The applicant shall strictly adhere to the Fraud Prevention policy of
RGPPL which is available on the home page of our web site www.rgppl.com
21. BANNING POLICY: The banning policy of RGPPL available on the home page of our web site
www.rgppl.com shall be applicable
22. REVIEW OF PERFORMANCE OF ENLISTED VENDORS: The performance of the enlisted
vendors shall be reviewed periodically by the RGPPL. In case of unsatisfactory performance of
the enlisted vendors, respective department shall send a detailed report about their poor
performance in supply of materials/ execution of works with clear recommendation for taking
action against them.
The standing committee for evaluation shall examine at the end of every quarter, the performance
reports received from respective department about the enlisted vendors and issue 15 days show-
cause notice to the enlisted vendor for explaining about his case.
After analyzing the reply of the vendor, the standing committee shall recommend the action
against the vendor for withholding/ banning of business dealings & put up the proposal
accordingly for approval of competent authority in line with RGPPL banning policy for the same.
After the approval of withholding or banning as the case may be by the competent authority,
RGPPL shall update the same against the said Vendor in the Vendor enlistment.
The order of withholding/ banning will be issued to the Vendor.
If any of the enlisted Vendors is found to have been involved in any fraudulent activities like
submission of fake credentials/ documents/ information as defined in RGPPL Fraud prevention
policy/ banning policy during pre-award / execution stage, the action in line with the said policy
shall be taken.
23. DELISTING OF ENLISTED VENDORS:
Non participation in RGPPL tender: The enlisted vendor shall be de-listed from the approved
vendor list by RGPPL for the balance validity period of enlistment on the following ground:-
If any enlisted Vendor for a particular Materials /Services does not participate at least once in 3
tender in any of the tenders issued to them from RGPPL.
Sub: VENDOR REGISTRATION 2020
Page 12 of 25
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site:www.rgppl.com
24. SUBCONTRACTING PROVISION FOR WORKS PACKAGES: The enlisted contractor shall only
be given the award based on evaluation of the bids. Generally subcontracting of the work will not
be permitted for site awarded works packages. If any subcontractor is found executing the
contract awarded to the enlisted contractor without approval of RGPPL, action against the main
contractor will be taken for withholding/ banning of business dealings as per RGPPL Policy.
GENERAL NOTES:
1. Only sales / works Turnover shall be considered as annual Turnover. Other income shall not
be considered.
2. The vendor enlistment is an independent activity which has no link with site tendering. During
enlistment process, focus will be on selection of competent and capable vendors. This
process shall not be influenced by any specific ongoing tender at RGPPL. Once enlistment is
approved, the enlisted vendors uploaded will be considered for tendering for subsequent
cases.
3. For Materials, Basic value of PO shall be taken into account to determine execution
capability. For Contract / Services only the net contract value shall be considered. Any
separate re-imbursement / escalation shall not be considered.
4. RGPPL reserves the right to correct the input given by vendor in respect to turnover
and PO / WO execution details based on the documents. Decision of RGPPL in regard
to any interpretation including similar work / similar item shall be final and binding.
5. RGPPL reserves the right to cancel the enlistment at any time with prior notice to the enlisted
vendors due to change in QR or Technical specifications or any reason in the interest of
RGPPL. Preferably 6 months advance notice shall be given to the enlisted vendors and during
that period fresh enlistment based on the revised QR & Tech specifications may be completed
so that immediately after the cutoff date, procurement can take place based on the newly
enlisted vendors.
6. Vendor is free to seek clarification / interpretation/ scope / similar item etc before submitting
the application for enlistment.
7. After enlistment, in the event of any change in status / credential, it will be the responsibility of
the enlisted vendor to inform RGPPL timely.
Yours faithfully,
For and on behalf of RPPL Ltd
Sub: VENDOR REGISTRATION 2020
Page 13 of 25
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site:www.rgppl.com
Annexure-A
Services Description
Hiring of 100 Tonne or higher capacity mobile crane services
Maintenance of RGPPL owned vehicles
Hotline washing of 400 KV switchyard Bay
Electrical protection testing of 400 KV switchyard, Generator, power
Transformers, HT motors & feeders
Electrical equipment testing
Miscellaneous civil works
Waterproofing works
Repairing of faulty GE make control card
Comprehensive maintenance contract for PCs and Peripherals
Operation of fuel pump at RGPPL Premises
Annual contract for cooling water treatment
AMC for carrying out vibration analysis and monitoring of the equipment’s
Custom Clearance, handling forwarding and transportation of imported goods
Sr.
No.
Materials Description
1
Mild Steel/Carbon Steel Pipes (Non-IBR Category) ERW/EFW
2
Mild Steel/Carbon Steel Seamless Pipes (Non-IBR Category)
3
SS Pipes (Non-IBR Category)
4
Hot Dipped GI Pipes & Accessories (Non-IBR Category)
5
Structural Steel (Angles/Channel/Beam/Others) including Hot dipped GI
6
HDPE/PP/PVC Pipe & Fittings
7
HDPE/PP/PVC Hoses & Fittings
8
Paint including Food Grade
9
Fasteners (General/SS/HT/Teflon Coated)
10
Thermal Insulation
11
HDG Scaffolding Pipes & Accessories
12
FRP Gratings/ Handrails/ Structurals
13
General MS/CS Valves for Water / Air Application
14
General PP/PTFE/PFA Lined Valves for Water / Air Application
15
Troughed Aluminium Roofing Sheet
16
Tarpaulin
17
Submersible Pumps
18
Pressure, DP Transmitter
Sub: VENDOR REGISTRATION 2020
Page 14 of 25
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site:www.rgppl.com
19
Ultrasonic Flow Transmitter
20
Radar / Ultrasonic Level Transmitter
21
SS Fittings
22
Analytical Instruments (pH, Conductivity, Silica, Sodium)
23
Electrical Switchgear items (LV & MV)
24
Carbon Di Oxide Gas in Cylinders
25
Nitrogen Gas in Cylinders
26
Hydrogen Gas in Cylinders
27
Liquid Carbon Di Oxide
28
Hydrochloric Acid as per IS:265-1993 (Fourth revision) (Amendment 2)
29
Liquid Chlorine as per IS:646 specification
30
Sodium Hypochlorite Solution Grade I
31
Rayon Grade Caustic Soda Lye (as 100%)
Sub: VENDOR REGISTRATION 2020
Page 15 of 25
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site:www.rgppl.com
Annexure-B
Agency’s Application Form
Material / Services Applied for
List of Supporting Documents Submitted
Agency applying for more then one service/material shall apply in separate envelope.
And each envelope should contain all supporting documents.
Sub: VENDOR REGISTRATION 2020
Page 16 of 25
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site:www.rgppl.com
Annexure-C
List of documents to be submitted by vendor with application
for enlistment
Vendors are required to submit following documents (attested by the authorized signatory) as
asked while submitting the application:
A ) For Registration :- Documents to be submitted as applicable
Sr.
No.
Details
Documents to be submitted
Validity
Document
Submitting
Reference of
document and
page number
1
Permanent Account
No (PAN)
Copy of PAN card
Mandatory
2
GSTIN
GST registration certificate
Mandatory
3
Manufacturer
Proof of manufacturing-
NSIC/SSI/MSME
registration
certificate/Udyam
Registration Certificate/BIS
license / ISO
certificate/ Certificate of
registration
from the concerned excise
department/ any other
statutory
document as a proof of
being
manufacturer of the
required material
Mandatory if
applicable
4
SSI/NSIC unit
Valid SSI/NSI certificate
with goods list
as applicable to be
uploaded.
Mandatory if
applicable
5
MSME
Registration/Udyam
Registration
Certificate
Registration Certificate
from the
Concerned directorate to
be submitted
(Agencies under
MSME/Udyam Registration
Certificate falling under
SC/ST category should
combine both
(MSME registration
Mandatory if
applicable
Sub: VENDOR REGISTRATION 2020
Page 17 of 25
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site:www.rgppl.com
certificate/Udyam
registration certificate and
SC/ST certificate) in one
sheet and
scanned copy of the same
should be
6
ISO 9001
Certificate
ISO 9001 Certificate
Optional
7
ISO 14000
Certificate
ISO 14000 Certificate
Optional
8
ISO 14000
Certificate
ISO 14000 Certificate
Optional
9
BIS License
Optional
B) For type of company: Documents to be uploaded as applicable (Mandatory)
Reference of
document and
page number
9
Proprietorship Co.
1. The full name of the individual proprietor, his/her
parentage,
documentary proof of his/her age, permanent address and
present
postal address/ contact details.
2. Specimen signature of the Proprietor duly attested by a
scheduled Bank
or First Class Magistrate.
3. A deed of declaration by the Proprietor, that no other
individual or
company has any share in the concern.
10
Partnership Co.
1. Certified photocopy of the Partnership Deed, with up to
date
amendments (if any).
2. Specimen signature of the Partners duly attested by a
scheduled Bank
or First Class Magistrate.
3. Registration certificate issued by the Registrar of Firms
concerned.
11
Private Limited Co.
1. Certified to be true and up to date amended copy of
Memorandum and Articles of Association of the Company.
2. Certificate of incorporation of the Company.
3. Board resolution authorizing the Executive Director(s) to
sign the bid / execute contracts/agreements etc. and affix
common seal thereon in accordance with the provision of
Articles of Association of the Company.
OR
Original Power of Attorney issued by Competent Officer under
the
common seal of the Company, authorizing the person to sign
the bid/execute contracts/agreements etc.
Sub: VENDOR REGISTRATION 2020
Page 18 of 25
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site:www.rgppl.com
4. Specimen signatures of the Executive Director(s)/
authorized person above duly attested by a scheduled Bank
or First Class Magistrate.
12
Public Ltd. Co.
1. Certified to be true copy of Memorandum and Articles of
Association of the Company and/or the relevant Statute/Act.
2. Certificate of Incorporation of the company - In case of
public limited Co. only.
Certificate of Commencement of Business - In case of public
limited Co. only.
3. Board resolution authorizing the Director(s)/ Executive
Director(s) to sign the bid/ contracts/ agreements and affix
common seal thereon in accordance with the provisions of
Article of Association of the Company.
OR
Original Power of Attorney issued by Competent Officer under
the
common seal of the Company authorizing the person to sign
the bid/
execute contracts/ agreements etc.
5. Specimen signature of the Director(s)/ Executive
Director(s)/
authorized person as in 4) above duly attested by a
scheduled Bank or First Class Magistrate.
13
Public Sector
Undertaking
Self-Certification by authorized person
14
For annual
turnover
Copy of Audited Profit & Loss Account / Balance Sheet for
last three preceding
15
For experience
Copies of three Purchase orders of highest value executed
during last 5(five) years from the date of application,
execution proof like Excise invoices/client certificate/stores
receipt vouchers / any other document etc. indicating
corresponding order number, dates & material supply value
etc.
16
Other documents
as
asked in
qualifying
requirement
1. Proof of manufacturer/dealer
2. Manufacturing / Testing facilities details (Self Attested) (as
applicable)
3. Client certificate for successful operation period (as
applicable)
Note: All submitted document must be self attested by the authorized signatory along with
company seal
Sub: VENDOR REGISTRATION 2020
Page 19 of 25
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site:www.rgppl.com
Annexure-D
Vendor Information Form:
Agencies are requested to furnish the following information & enclose the valid documentary
evidence against the same:
Sr. No
1
Name & Address of the Company :
1.1
Regional Office:
1.2
Registered / Head office :
2
Name & Designation of the key
person authorized for this
application
3
Contact information:
3.1
Mobile no
3.2
Telephone No
3.3
Email address
4
Status of the Company
(Please mark tick as √)
Proprietary
Partnership
Private
Ltd
Public Ltd
Central/State
Govt./PSU’s
Others
(Please
Specify)
5
Registration no. of the Company /
Firm
6
PAN No:
7
GST No:
Sub: VENDOR REGISTRATION 2020
Page 20 of 25
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site:www.rgppl.com
• Agencies are requested to enclose the copy of supporting documents along with
the application for verification.
Annexure-E
POWER OF ATTORNEY” (POA)
I / We.............................................................................. (Name/s of the competent
authority of the company to issue POA) do hereby appoint and authorize Mr. /
Ms……………………...........................................................(Name & designation of authorized
person) who is presently employed with our company M/S…………………………………………………
(Name of the company & address) and whose signature is given below, is authorized on
behalf of the company to do all or any of the act or things, to sign & upload the application
documents against vendor enlistment Notice Inviting Application (NIA) for ENLISTMENT OF
VENDORS / CONTRACTORSFOR SUPPLY OF VARIOUS MATERIALS / EXECUTION OF
SERVICES TO RGPPL and to sign and execute other documents / agreements / participating
in meeting / responding to queries / submission of information / documents and shall be
binding on the company for all the rights and obligations in relation to and in pursuant to the
NIA issued by RGPPL.
In short, he / she is fully authorized to do all, each and every act requisite for the said purpose
concerning the company and the company hereby agrees to confirm and ratify all and every
act or thing or any documents / agreements executed by our said attorney within the scope of
the authority hereby conferred on him and the same shall be binding on the company.
(Signature and name of authorized signatory being given Power of Attorney)
Signature:
Name:
Designation: Place: Date:
(Signature and name of the competent authority of the company to issue POA)
i. This Document to be attested by certified bank or duly attested by a Notary Public or First
Class Magistrate
ii. Hard Copy of “Power of Attorney (POA)” duly signed and completed should be sent by post
to the RGPPL Site so as to reach preferably within 15 days from the date of submission of
application. Without receipt of original LOU & POA, “certificate of enlistment”, even if found
qualified, shall not be issued.
Sub: VENDOR REGISTRATION 2020
Page 21 of 25
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site:www.rgppl.com
Annexure-F
“LETTER OF UNDERTAKING” (LOU)
Ref.: Date: --.--. ---
To,
HEAD OF C&M
Ratnagiri Gas & Power Private Limited
At & Post: RGPPL Anjanwel, Taluka: Guhagar
Ratnagiri, Maharastra-415634
Subject: Enlistment NIA NO: / Date:
Dear Sir,
1. I ……………………………………………………son / Daughter / wife of ………………………..residing
at…………………is authorized and empowered to make proposal for vendor enlistment on
behalf of M/s ……………………………………………….with registered office at , a (proprietor ship /
partnership / company registered under company act) @. Details of (Proprietor/ Partner/
Director) @@of the organizations are as below:-
Name
Son/ Daughter/ Wife
of
Residential Address
Mention Proprietor/
Partner / Director
(as applicable)
2. The Power of attorney as applicable issued by the competent authority in my company/
organization, authorizing me to sign & submit enlistment documents, is attached herewith.
3. I/ We have read and examined and understood the requirements of NIA, Material/Service
specific qualifying requirement etc. I/ We agree to accept all terms and conditions and
subsequent to which desired information being furnished as desired in the following forms
for Enlistment :-
a. Company Information (KYC)
b. Financial details as per Balance Sheet e.g. Turnover, Profit & Loss, etc
c. Material/Services related Qualifying requirement (QR) & QR questionnaire
Sub: VENDOR REGISTRATION 2020
Page 22 of 25
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site:www.rgppl.com
d. Execution Capability (Highest 3 Nos PO/ Work orders execution details for similar
work)
4. I/We understand that statement made by us is initially subject to verification with the
documentary evidence by RGPPL for which relevant documentary evidence are submitted
being submitted by us. I/ We also understand that in absence of relevant documentary
evidence RGPPL shall be at full liberty to ignore the furnished information.
5. I/ We also confirm that we shall furnish additional clarification / additional document, if
any, desired by RGPPL at any time (during / after enlistment)
6. I/ We also confirm that all furnished information & uploaded documents are correct and
genuine to the best of our knowledge. I/ We also confirm that we don’t have any
objection for any physical verification & assessment and in obtaining confirmation from
any relevant authorities/ company regarding any / all information furnished by us.
7. I/ We also confirm that we shall update RGPPL for any change in status / furnished
information appropriately within the currency of enlistment. In any furnished information
submitted document found to be incorrect/ forged during the process of enlistment or
after enlistment, RGPPL may take appropriate action as deemed fit as per Fraud
Prevention Policy/ Integrity Pact of RGPPL but not limited to Banning Business Dealing /
Cancellation of enlistment etc.
8. I/ We agree to abide by and fulfill all the term conditions and provisions of the Vendor
Enlistment Certificate, if issued in our favors.
9. This undertaking is for consideration of RGPPL for considering our documents for
enlistment of suppliers/ contractors against subject NIA for Material/ Services.
Witness
Signature: Signature
Name of Executants
Name Designation
Address Postal Address of executants
Date:
Note:
1. Executant must possess valid power of attorney for submission of request for vendor
enlistment.
2. Hard Copy of “Power of Attorney (POA)” duly signed and completed should be sent by post
to the RGPPL Site so as to reach preferably within 15 days from the date of submission of
application. Without receipt of original LOU & POA, “certificate of enlistment”, even if found
qualified, shall not be issued.
Sub: VENDOR REGISTRATION 2020
Page 23 of 25
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site:www.rgppl.com
Annexure-G
FORM OF ACCEPTANCE OF FRAUD PREVENTION POLICY
To,
RATNAGIRI GAS AND POWER PRIVATE LIMITED,
At & Post: Anjanwel, Tal. Guhagar,
Dist.: Ratnagiri,
Maharashtra, India – PIN 415 634
Phone: 02359 – 241134.
Sir/Madam,
We have read the contents of the Fraud Prevention Policy of RGPPL displayed on its website
http://www.rgppl.com and undertake that we along with our associate /collaborator/
subcontractors / sub-vendors / consultants / service providers shall strictly abide by the provisions
of the Fraud Prevention Policy of RGPPL.
Yours faithfully,
Date:
Place:
(Signature) ………………………………….
(Printed Name)…………………………….
(Designation)…………………………………
(Common Seal)…………………………….
Sub: VENDOR REGISTRATION 2020
Page 24 of 25
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site:www.rgppl.com
Annexure-H
DECLARATION ON BANNING POLICY
To
AGM (C&M)
Ratnagiri Gas & Power Pvt. Ltd.,
Ratnagiri Gas & Power Project,
At: Anjawel, Tal. Guhagar,
Dist.: Ratnagiri – 415 634.
i. We have read the contents of the Banning Policy of RGPPL displayed on its tender website
http://www.rgppl.com and agree to abide by this policy. Further, in terms of requirement
under Banning policy we hereby declare the following:
1. We have not been Banned/Blacklisted as on date of submission of bid by Ministry of
Power or Government of India.
2. We have not employed any public servant dismissed/removed or person convicted for
an offence involving corruption or abetment of such offences.
3. Our Director(s)/Owner(s)/Proprietor/Partner(s) have not been convicted by any court of
law for offences involving corrupt and fraudulent practices including moral turpitude in
relation to business dealings with Government of India or NTPC or RGPPL during the
last five years.
ii. We further declare as under:
that if at any point subsequent to award of Contract, the declarations given above are
found to be incorrect, RGPPL shall have the full right to terminate the Contract and take
any action as per applicable laws for breach of contract including forfeiture of Bid
Security/Performance Bank Guarantee.
Signature along with Seal of Company
..............................................
Name ........................... ………….
Designation .................... .…………..
Name of Co ..................... ………..
*While referring the policy, NTPC is to be read as RGPPL.
Sub: VENDOR REGISTRATION 2020
Page 25 of 25
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site:www.rgppl.com
**While referring the policy, at S.no.3 clause vi), www.ntpctender.com shall be replaced &
read as www.rgppl.com.