WESTERN REGION-II ,SHARED SERVICE CENTRE-SIPAT

CONTRACTS AND MATERIAL DEPARTMENT

BIDDING DOCUMENT

FOR

MEGA CONTRACT FOR O&M (OPR+MECH.

MAINTEANCE+C&I MAINTEANCE+ELECT. MAINTEANCE) OF

DRY FLY ASH HANDLING SYSTEM OF UNIT#1,2 &3 , NTPC

SIPAT STAGE-I ( 3X660 MW) FOR A PERIOD OF 02 YEARS

BID DOCUMENT NO : 9900209647

(This Document is meant for the exclusive purpose of bidding against this bid Document No. /

Specification and shall not be Transferred , reproduced or Otherwise used for Purpose other than that

for which it is specifically issued).

DETAILED INVITATION FOR BID

NTPC LTD

(A GOVERNMENT OF INDIA ENTERPRISE)

SHARED SERVICE CENTRE , SIPAT

SECTION-I

INVITATION FOR BIDS/NOTICE INVITING TENDER (IFB/NIT)

"NTPC shall allow purchase preference, as indicated in the bidding documents, to bids from local suppliers as

defined in the bidding documents. The bidders may apprise themselves of the relevant provisions of bidding

documents in this regard before submission of their bids."

IFB/NIT No :

9900209647

1.0 NTPC Ltd , WR-II , Shared Service Centre -Sipat invites online bids on SINGLE STAGE TWO ENVELOPE

BASIS (i.e Cover-I : Techno-Commercial Bid & EMD and Cover-II : Price Bid) from Eligible bidders for

aforesaid Package as per the Scope of Work briefly mentioned herein after :

2.0 Brief Details :

Name of Work

MEGA CONTRACT FOR O&M (OPR+MECH.

MAINTEANCE+C&I MAINTEANCE+ELECT.

MAINTEANCE) OF DRY FLY ASH HANDLING SYSTEM

OF UNIT#1,2 &3 , NTPC SIPAT STAGE-I ( 3X660 MW)

FOR A PERIOD OF 02 YEARS

Source IFB/NIT

II , SSC

Sipat , Contracts Department

Mode of Tendering

Open Tender

with Single Stage Two Envelop

NIT No. 9900209647

Estimated Cost (INR) 1011.95 Lakhs

Contract Classi

fication

SERVICE

CONTRACT

MSE BENEFIT in Award/Tender

fee/EMD

APPLICABLE

( For detail kindly refer

clause no.31

ITB & Clause no. 40 of SCC for applicability of the

benefits.)

MAKE IN INDIA POLICY

APPLICABLE

( For detail kindly refer clause no.3

ITB-Section-II & Annexure-I to NIT for applicability of

the benefits.)

NIT Publish date

Refer GEPNIC Portal for all the

critical dates

Document Download Commencement

Date & Time

Technical & Price Bid

Submission End date & Time

Technical Bid Opening Date &

Time

Cost of Bidding Document in INR

INR 5,625/- (inclusive of GST@18%)

Bid Security/EMD

INR

,00,000

Tender Fee & EMD Exemption Allowed / Not Allowed

INTEGRITY PACT (To be submitted

online)

Applicable / Not Applicable

Price Bid Opening Date & Time

Shall be intimated to qualified bidders after evaluation

of Techno-Commercial Bid through e-mail or telephone.

Completion Period

24 Months

Reverse Auction

Not Applicable

As per Provision of bidding Documents , the bidders shall submit online ,

Techno

Commercial Proposal in Cover

Type Technical and "Price Proposal" in Cover Type Price(in excel file) , within the bid submission date & time as

mentioned above on e-tendering portal https://eprocurentpc.nic.in. Only Technical Bid will be opened on the bid

opening date as mentioned in GEPNIC portal first.

A complete set of Bidding Documents may be downloaded directly from the GEPNIC portal by following the link

: https://eprocurentpc.nic.in or www.ntpctender.com or www.ntpc.co.in & entering the Tender ref no as :

NTPC/SipatSTPS/9900209647 or may contact AGM(SSC-Sipat-C&M)/ Manager(SSC-Sipat-C&M) , NTPC LTD ,

Shared Service Centre Sipat , WR-II , Office, PO:Ujjawal Nagar , Bilaspur , Chhattisgarh, India , Pin : 495 555 on

Telephone No. : 07752-246514. E-mail : dhananjaymohapatra@ntpc.co.in , reshusingh@ntpc.co.in or at office.

3.0 A complete set of Bidding Documents may be downloaded directly from the GEPNIC portal

by following the link i.e (https://eprocurentpc.nic.in/nicgep/app) & entering the Tender ref

no : as NTPC/SSC - WR-II(Sipat)/9900209647

While submitting the bid for the subject work , upon successful E-payment on the Gepnic portal

for Tender fee and EMD, an e-receipt shall be issued to the bidder by the system, a copy of

which is to be upload by the bidder in the "Fee Cover" as document towards e-payment of EMD

& Tender Fee.

Tender Fee is non-refundable & No claim in this respect will be entertained.

Tender Fee can be submitted online only through E-payment on the NTPC e-tender GEPNIC

Portal.

First time users not allotted any vendor code are requested to approach NTPC at least ten

working days prior to Document download close date and submit the Following :

a) For Creation of Vendor Code:

i) Request letter on company's letter head of the bidder

ii)Copy of GST Registration , PAN No.

iii)valid E-mail-ID

iv)Address Proof

v)Cancel Cheque & EFT Form(to be verified by bank)

Note : Format of E.F.T(Electronic Fund Transfer) Form is attached along with tender document.

b) For registration in GEPNIC (Govt. Eprocurement National Informatics Center)

i) Go to site : https://eprocure.nic.in/nicgep/app

ii) Click on Online Bidder enrollment & fillup your details

iii)Send the copy of registration in Gepnic at following Address

Ms. Reshu Singh

E-mail : reshusingh@ntpc.co.in

4.0 Detail Scope of Work & Other specified detail of "

MEGA CONTRACT FOR O&M (OPR+MECH.

MAINTEANCE+C&I MAINTEANCE+ELECT. MAINTEANCE) OF DRY FLY ASH HANDLING SYSTEM OF

UNIT#1,2 &3 , NTPC SIPAT STAGE-I ( 3X660 MW) FOR A PERIOD OF 02 YEARS " Please refer Tender

Documents"

5.0 QUALIFYING REQUIREMENTS FOR BIDDERS :

The bidders who wish to participate in the bidding shall satisfactorily establish that they fulfill the following

Qualifying Requirements.:

5.1 TECHNICAL CRITERIA :

.1.1

A. The bidder should have erected and commissioned Dry Fly Ash Handling System

of Coal based plant in India, comprising of Unit size of 200 MW or above, involving

conveying fly ash from ESPs to Intermediate/Storage Silo, in last 7 years reckoned as on

the date of techno-commercial bid opening.

B. The bidder should have executed the works of Operation and Maintenance/ or

Maintenance of Dry Fly Ash Handling System of Coal based plant in India, comprising of

Unit size of 200 MW or above, involving conveying fly ash from ESPs to Intermediate/

Storage Silo for a period of one year or more in a single contract in the preceding seven

(07) years reckoned as on the date of techno-commercial bid opening.

5.1.2

The bidder should have executed the similar work in India during the preceding seven

(7) years reckoned as on the date of techno commercial bid opening having:

Executed value not less than Rs. 405 Lakhs in a Single Contract.

Executed value not less than Rs. 253 Lakhs in Two Contracts each.

Executed value not less than Rs. 202 Lakhs in Three Contracts each.

Similar works is explained at point no. 5.1.1.

Note

The word "executed" means the bidder should have ac

hieved the criterion specified in the QR.

even if the total contract is not completed /closed. In case of contract(s) under execution as on

date of techno commercial bid opening, the value of work executed till such date will be

considered provided the same is certified by the employer.

2. Buffer hopper located adjacent to ESP shall not be considered as Intermediate/Storage

Silo.

5.2 Financial Criteria :

.2.1

The average annual turnover of the Bidder, in the preceding three (3) financial years as on

the date of Techno-commercial bid opening, shall not be less than Rs. 506 Lakhs (Rupees File

Hundred and Six Lakhs only)

5.2.2 Net worth of bidder shall not be less than l 00% of the bidder’s paid up share capital as on the

last day of the preceding financial year. In case the Bidder meets the requirement of Net

worth based on the strength of its Subsidiary (ies) and, or Holding company and/or

Subsidiaries of its Holding Companies wherever applicable, the Net worth of the Bidder and

its Subsidiary (ies) and /or Holding company and /or Subsidiary (ies) of the Holding

Company, in combined manner should not be less than 100% of their total paid up share

capital.

However individually, their Net worth should not be less than 75%t or their respective paid

up share capitals.

Net worth in combined manner shall be calculated as follows:

Net worth (combined)=(x1+x2+x3)/ (y1+y2+y3)x100 where x1, x2, x3 are individual net

worth which shall not be less than 75%o of the respective paid up share capitals and y1,y2, y3

are individual paid up share capitals.

.2.3

In case where audited results for the last financial year as on the date of Techno Commercial

Bid Opening are not available, the financial results certified by a practicing Chartered

Accountant shall be considered acceptable. In case, Bidder is not able to submit the Certificate

from practicing Chartered Accountant certifying its financial parameters, the audited results

of three consecutive financial years preceding the last financial year shall be considered for

evaluating the financial parameters. Further, a certificate would be required from the

CEO/CFO as per the format enclosed in the bidding documents stating that the financial

results of the Company are under audit as on the date of Techno-Commercial Bid Opening and

the Certificate from the practicing Chartered Accountant certifying the financial parameters is

not available.

5.2.4

In case the bidder is not able to furnish its audited financial statements on standalone entity

basis, the unaudited unconsolidated financial statements of the bidder can be considered

acceptable provided the bidder furnishes the following further documents on substantiation

of its qualification.

Copies of the unaudited unconsolidated financial statements of the bidder along with copies

of the audited consolidated financial statements of the Holding Company.

A certificate from the CEO/CFO of the Holding Company as per the format enclosed in the bid

documents stating that the unaudited unconsolidated financial statements form part of the

consolidated annual report of the company.

5.2.5 In case a bidder does not satisfy the financial criteria, stipulated at CI. 5.2.1 and/ or Cl.5.2.2

above on its own. the holding company would be required to meet the stipulated turnover

requirements at CI.5.2.1 above, provided that the net worth of such holding company as on

the last day of the preceding financial year is atleast equal to or more than the paid-up share

capital of like holding company. In such an event, the bidder would be required to furnish

along with its bid, a Letter of Undertaking from the holding company supported by Board

Resolution, as per the format enclosed in the bid documents pledging unconditional and

irrevocable financial support for the execution of the Contract by the bidder in case of award.

Notes

(i) Net worth means the sum total of the paid up share capital and free reserves. Free

reserve means all reserves credited out of the profits and share premium account but does

not include reserves credited out of the revaluation of the assets, write back or depreciation

provision and amalgamation. Further, any debit balance or Profit and Loss account and

miscellaneous expenses to the extent not adjusted or written off, if any, shall be reduced from

reserves and surplus.

(ii)

(ii) Other income shall not be considered for arriving at annual turnover.

(iii) “Holding Company” and “Subsidiary Company” shall have the meaning ascribed to Them

as per Companies Act of India.

6.0 Techno-Commercial Bid (i.e Technical Bid & Price Bid ) Submission - COVER-I/COVER-

II/COVER-III & IV OF GEPNIC:

This is an E-tender case and bidders shall submit bid (i.e Technical Bid & Price Bid) in ONLINE

ONLY. Bids sent in physical form thru any other means /media is not at all acceptable and it may

be liable for rejection.

Documents Required for Technical Bid Submission

IN COVER-1 OF GEPNIC PORTAL : FEE COVER

TENDER FEE of INR 5,625/-(inclusive of GST@18%) : To be submitted

online in GEPNIC Portal only by means of NEFT/RTGS/Net-Banking and the

copy of "challan/acknowledgement slip" of payment to be uploaded in Fee

Cover i.e Cover-1 on the portal.

Any techno-commercial bid not accompanied by an acceptable EMD in

separate sealed envelope shall be rejected by NTPC Ltd, SSC-WR-II-Sipat as

being non-responsive and will not be considered for Opening.

ii.

EMD of INR 20,00,000/- : To be submitted online in GEPNIC Portal only by

means of NEFT/RTGS/Net-Banking and the copy of

"challan/acknowledgement slip" of payment to be uploaded in Fee Cover i.e

Cover-1 on the portal.

Any techno-commercial bid not accompanied by an acceptable EMD in

separate sealed envelope shall be rejected by NTPC Ltd, SSC-WR-II-Sipat as

being non-responsive and will not be considered for Opening.

If bidder's want to submit Bid Security/EMD in the form of Bank Guarantee (BG) then

following procedure is to be adopted :

To be submitted in sealed envelope in Physical Form/ Offline within the scheduled period.

Any techno-commercial bid not accompanied by an acceptable EMD in separate sealed

envelope shall be rejected by NTPC Ltd, SSC-WR-II-Sipat as being non-responsive and will

not be considered for Opening. (* Format for BG, Please refer to Section-VII , Forms &

Procedure). Note : Above sealed envelope must be super scribed with NIT No.

9900208978 , Date of Bid Opening , Sender's Name and Address with Cell no.

In case of Bidders opting for Bank Guarantee as Bid Security but unable to send the

Original Bank Guarantee in physical form at the tender opening location, following shall

be applicable:

(I) The issuing bank shall intimate through their own official e-mail id to concerned C&M

department with a copy to Bidder regarding issuance / extension of BG along with following

documents:

(a) The scanned copy of the BG.

(b) SFMS message acknowledgement copy sent to NTPC banker stating

the date of sending.

enclosed at Annexure-A to this document.

SFMS message must be sent to the Employer’s bank whose details are :

i Bank Name STATE BANK OF INDIA

ii Branch SME Branch, Bilaspur (04177)

iii Bank Address Bilaspur

PIN-495001

State: Chhattisgarh

iv IFSC Code SBIN0004177

SFMS confirmation shall be obtained by NTPC from Employer’s bank with regard to

issuance of Bank Gurantee before award.

(II) Bidders shall be required to upload the scanned copy of the BG on GepNIC

portal.

Note: The aforementioned stopgap arrangement is a temporary measure and shall be

effective till fifteen days (15) beyond the end of the lock-down period notified by

Central Government / respective State Governments / any other Government

Authority.

The Bid Security shall remain valid for a period of Forty five (45) days beyond the original Bid

validity period or beyond any extension in the Period of Bid validity subsequently requested

i.e. for a period of 225 days in case of bid validity for 180 days from the date of opening of the

tender and for a period of 135 days in case of bid validity for 90 days from the date of opening

of Techno-commercial offer.

(* Format for BG, Please refer to Section-VII , Forms & Procedure).

NO hard copy of the DD/BC against EMD other than BG will be accepted to NTPC LTD for

the subject Tender.

iii

INTEGRITY PACT

: To be submitted online digitally signed as per format

enclosed in the Bidding Document , Section-VII , Forms & Procedures

Attachment no. 22. Any techno-commercial bid not accompanied by an

acceptable INTEGRITY PACT shall be rejected by NTPC Ltd, SSC-WR-II-Sipat as

being non-responsive and will not be considered for Opening.

NOTE

BENEFITS TO MSEs : Bidders who are registered with Micro and Small

Enterprises (MSEs) are exempted from paying Tender Fee & EMD with valid

certificate duly issued by government authority. No other type of certificate is

acceptable.

To avail the MSE benefit , Bidders need to upload the valid MSEs exemption

certificates in GEPNIC portal duly signed in "Fee Cover".

"Udyam Registration Certificate" for being a MSE shall also be acceptable in

addition to the list of documents mentioned at clause no.31 of ITB (Sec-II of the

Bid Document).

The existing enterprises registered prior to 30th June,2020, shall continue to be

valid only for a period up to the 31st day of March, 2021.

Note : Please upload only the attested/Self Certified/digitally signed copy of

MSE certificate in GEPNIC Portal.

NIL DEVIATION CERTIFICATE

: During the submission of Techno-Commercial Bid & Price Bid, Bidders are

required to accept ‘All Common Contract Attribute as GTE’ while submitting the bid online on GePNIC website as

acceptance of the compliance to the complete terms, conditions and Technical Specifications of Bidding Documents

and Amendment(s)/ Clarifications(s) (if any).

If a Bidder has ticked the following attribute as YES under the GTE TAB in GEPNIC Portal :

“Do You Certify Full Compliance to all provisions of Bid Document " “

Then it will be deemed that the bidder has submitted and accepted ‘Nil Deviation Certificate’ along with the

quotation.

Without the aforesaid certification bidders will not be allowed to submit their offer.

The certification shall also be considered as Bidder's confirmation that any deviation to the Provisions of

bidding document found anywhere in their Bid Proposal, implicit or explicit, shall stand unconditionally

withdrawn, without any cost implication whatsoever to the Employer, failing which the bid security shall be

forfeited.

Hence , Bidders are requested to accept the aforesaid compliance online in GEPNIC portal under GTE

tab which can be considered as Bidder's Confirmation and Acceptance against NIL DEVIATION FOR

THE SUBJECT PACKAGE. No need to upload the document separately.

IN COVER-2 OF GEPNIC PORTAL :

Following documentary evidences should be uploaded

online duly signed : "Pre-Qual Cover "

Duly Filled and Signed Attachment

The reference Plants/ Orders/ declared in

Attachment-3

, shall only be

considered for evaluation/establishing compliance to Qualifying Requirement

(QR). Any reference Orders declared more than as specified above shall not be

considered for evaluation/establishing compliance to Qualifying Requirements.

(* Format for Attachment-3, Please refer to Section-VII , Forms & Procedure).

IN COVER-3 OF GEPNIC PORTAL :

Following documentary evidences should be uploaded

online duly signed : "Technical Cover "

QR documents comprising of credentials (i.e Copy of work orders/LOAs/agreements and

completion certificates/ proof of completion ) as per qualifying requirements mentioned in

Point no.5.

ii.

Up to date copy of Profit and Loss Account and Balance sheet of last three financial Years duly

audited by Chartered Accountant (2021-2020 , 2020-2019 , 2019-2018).

iii

Declaration of Percentage of Minimum Local Content :

(For detail please refer

Annexure-I to NIT)

To be uploaded online as per format enclosed in the Bidding Document ,

Section-VII , Forms & Procedures Attachment no. 14 duly signed.

This Declaration regarding local content as per the NTPC's format is required , for granting of

purchase preference to the bidder. In case a bidder does not submit the aforesaid declaration or no

value is indicated by the bidder or statement/any declaration like ‘later’, ‘to be furnished later’, ‘NA’

etc. are indicated by the bidder against value/percentage of local content, then the bidder shall not

be considered as a local supplier and shall not be eligible for any purchase preference. No further

claim in this regard shall be entertained by NTPC.

Copy of Independent PF registration Certificate

Copy of GSTIN Registra

tion Certificate

Copy of Income Tax PAN No. Certificate

vii

Name and address(es) of the sole proprietor/partners/board of directors and memorandum of articles

of association/photocopy of the partnership deed/affidavit for proprietorship.

viii

Copy of registration with Central Govt./State Govt./Public Sector/Undertaking if any applicable

Details of Manpower (Technical/Non Technical) and Tools & Plants.

B) Documents Required for Price Bid Submission :

IN COVER-4 OF GEPNIC PORTAL :

Finance Cover

In Cover-IV of the GEPNIC portal , bidder's are requested to upload only the filled

BOQ (Bill of Quantity) excel sheet provided. The bidder shall quote the prices

taxes etc as asked for.

Bids not accompanied by the requisite TENDER FEE/EARNEST MONEY DEPOSIT/EMD

EXEMPTION CERTIFICATE/INTEGRITY PACT in accordance with the aforesaid

provisions mentioned above shall be rejected by the employer as being Non-

responsive and shall be rejected without being opened as per terms & conditions

mentioned in ITB.

All the documents referred above is required for opening of technical bid , If any of

the document not accompanied with the technical bid , the bids are liable for

rejection.

7.0 Bidder's have to accept all the templates mentioned under the GTE tab of GEPNIC portal before successful

submission of the bid.

8.0 PRICE BID of the Bidder’s will only be opened if there TECNICAL BID is substantially responsive to all the T&C of

the Bidding Document (or as mentioned above) inline with clause no. 23.1 of ITB (Section-II) of the Bidding

document.

9.0 Corrigendum, if any, shall be done at our e-procurement portal (https://eprocurentpc.nic.in/nicgep/app) only.

No Queries from Bidders, whatsoever, shall be entertained by the Employer beyond the last date of receipt of Queries

as specified in GEPNIC portal.

10.0 Technical Bid / Price Bid of the Bidders who have not submitted requisite amount of EMD (in form of

DD/BC/BG – If Applicable) or without valid EMD Exemption certificate & valid acceptance of NILL DEVIATION Clause

in Gepnic portal shall not be considered.

11.0 NTPC Ltd shall not be liable for loss/non-receipt/late receipt of EMD & Tender Fee (if applicable) in

postal transit. No claim in this respect will be entertained. However, NTPC reserves the right to accept or reject

late/delayed EMD & Tender Fee . No interest will be payable by the Owner on the said amount covered under

EMD/other security documents.

12.0 Offline Offer will not be accepted to NTPC for the subject tender. No claim in this respect will be

entertained.

13.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject package without

assigning any reason whatsoever and in such case no bidder/intending bidder shall have any claim arising out of

such action.

14.0 NO Hard Copy of Bidding Documents shall be Issued & also Transfer of Bidding Documents purchased

by one intending bidder to another is not permissible.

12.0 ADDRESS FOR COMMUNICATION : In case of any difficulty for tender submission , below mentioned officer(s)

may be contacted :

CONTACT PERSONS/

Address

Dhananjay Mohapatra

AGM(SSC-Sipat-C&M)

2. Reshu Singh

Manager(SSC-Sipat-C&M)

Telephone

07752

246547

07752

246514

Fax

07752

246755

E mail ID

dhananjaymohapatra@ntpc.co.in

reshusingh@ntpc.co.in

Address

AGM(SSC

Sipat

C&M

Shared Service Centre

II , Sipat , Office, PO

Ujjawal Nagar ,

Bilaspur , Chhattisgarh, India , Pin : 495 555

Annexure-A

Format of Undertaking

(To be sent by Issuing Bank through official e-mail id)

From: xxxbank@xx.in

To: xxxx@ntpc.co.in

We have issued BG No.__

_______

dated_

for an amount of Rs.

on behalf of

in favor of

NTPC.

towards Bid Security / EMD for Tender No

Please find enclosed the soft copy of the Bank Guarantee and SFMS acknowledgement.

The SFMS is sent on

(date).

We undertake to send the original BG to

SSC WR-II, NTPC LTD, Sipat

directly once postal / courier services are restored and that NTPC’s claim will be binding

on us

without the physical copy.

We undertake not to cancel the aforementioned BG No.

instruction from NTPC Ltd.

(Name of bank Official) Authority No.

without written consent

10 | P a g e