NTPC Limited
(A Government of India Enterprise)
SSC-ER-1, Barh, Patna
PO- NTPC Barh, Dist-Patna (Bihar)
NOTICE INVITING TENDER (NIT)
(Domestic Competitive Bidding)
1. NTPC invites bids from eligible Bidders for subject tender through e- tender under Open Tender
Single Stage Two Envelope bidding.
2. Brief Information of NIT : NTPC/SSC - ER-I(Barh)/9900208988
NIT Subject
Supply Installation commissioning of AV system at Stage-II
admin building conference hall of Barauni STPP
NIT No. /Date
NTPC/SSC - ER-I(Barh)/9900208988
Estimated Cost
Not to be displayed
Document Sale Start Date and
Time
12.10.2020;1300 hrs
Document Sale Close Date and
Time
03.11.2020;1600 hrs
Source of IFB/NIT
SSC ER-1
Contract Classification
Work Contracts
Last Date and Time for seeking
clarification
26.10.2020;1600 hrs
Last Date and Time for Bid
submission
03.11.2020;1600 hrs
Technical Opening Date & Time
04.11.2020;1600 hrs
Price Bid Opening Date
To be informed later
Cost of Bidding Documents
Rs.1125/-
EMD Amount in INR
Rs. 1,00,000/-
3.0 Package Co-ordinator :
1
) Name: Rakesh Kumar, Designation: AGM (SSCC&M)/Contracts
Contact No.:9471701256, E-mail: rakeshkumar16@ntpc.co.in).
2) Name: K V Singh, Designation : Sr. Manager (SSC-C&M)/Contracts
Contact No.:9650991006,
E-mail : kvsingh@ntpc.co.in
4.0 Address for Communication:
AGM(SSC-C&M) / Sr. Manager (SSC-C&M)
Shared Service Centre (SSC-C&M), ER-1, NTPC Ltd., NTPC Barh,
PO- NTPC Barh Campus, Dist- Patna, Bihar- 803215.
NAME OF PACKAGE: “Supply Installation commissioning of AV system at Stage-II admin building conference hall of Barauni STPP”
NTPC Limited
(A Government of India Enterprise)
SSC-ER-1, Barh, Patna
PO- NTPC Barh, Dist-Patna (Bihar)
N OTICE INVITING TENDER (NIT)/ INVITATION FOR BIDS (IFB)
(Domestic Competitive Bidding)
1. NTPC invites bids from eligible Bidders for “Supply Installation commissioning of AV system at Stage-II
admin building conference hall of Barauni STPP” through e- tender under Open Tender Two Envelope
bidding.
2. Brief Information of NIT :
NIT Subject
“Supply Installation commissioning of AV system at Stage-
II admin building conference hall of Barauni STPP”
NIT No. /Date
NTPC/SSC - ER-I(Barh)/ 9900208988
Estimated Cost
Not to be displayed
Completion Period
Four(04) Months
Document Sale Start Date & Time
As per Gepnic portal
Document Sale Close Date & Time
As per Gepnic portal
Source of IFB/NIT
SSC ER-1
Contract Classification
Supply Cum Erection
Last Date for seeking clarification
As per Gepnic portal
Last Date and Time for Bid submission
As per Gepnic portal
Technical Opening Date & Time
As per Gepnic portal
Price Bid Opening Date
To be informed later
Cost of Bidding Documents
Rs. 1125.00
EMD Amount in INR
Rs.1,00,000.00 (For details including exemption of EMD, refer
clause-5 as mentioned below).
3. Bidder can view/download the complete set of Bid document as per the followingprocedure.
Type of Vendor
Vendors already having
GEPNIC vendor code and
Password
Vendors already having SAP
vendor code, but does not
have GEPNIC Login ID and
Password
Step-1: The agency has to furnish duly filled Annexure-2 and register at
GEPNIC e-Procurement Portal with valid login ID mapped with Digital
signature.
New Vendor neither having
NAME OF PACKAGE: “Supply Installation commissioning of AV system at Stage-II admin building conference hall of Barauni STPP”
4. Mode of Payment for purchase of tender document:
a) Bidder may opt for paying of EMD and Tender Fee in online mode through GePNIC portal.
Complete set of Bidding Documents may be downloaded by any interested Bidder. Tenderfee
of requisite value is to be paid through online up to last Date for Bid Submission in favour of
NTPC Ltd., Payable at SBI, NTPC Barh Campus, Barh STPP, Patna of the cost of the Bid
Documents.
Vendors can view/download the tender document after logging in our e-tender site
by clicking on “Govt e-Tender” in home page of https://eprocurentpc.gov.in
b) Exemption on Cost of Tender Document: Not applicable.
c) Tender fee is non-refundable.
5. Bid Security: (EMD):
Any bid without an acceptable ‘Tender Fee’, ‘EMD/Bid Security’ shall be treated as
nonresponsive by NTPC and shall not be opened.
Being the “works contract” , Exemption for “EMD as well Tender Fee” are not
applicable for MSME/NSIC/DIC/SSI etc.
a). The scan copy of on-line/off-line payment receipt/ MSE Benefit Certificate(if applicable) and MSE
Undertaking /Declaration(if applicable) shall be attached at the designated place. Bank guarantee,
DD/BC, etc of f line payment is allowed.
b). Demand Draft/Pay Order in favour of NTPC Ltd. shall be payable at SBI, NTPC Barh Campus. In case
of issuing the physical BGs, the validity of BG should be 225 days from BOD and the Bidder’s Bank shall
also send electronic message through secure SFMS (in case of BGs issued from within India) or SWIFT
(in case of BGs issued from outside India) to Employer’s Beneficiary Bank whose details are provided
herein below:
Instruments of Bid Security / EMD To be submitted in original at:
Shared Service Centre (SSC), ER-I, NTPC Ltd., Barh STPP,
PO- NTPC Barh Campus, Dist – Patna, Bihar-803215.
Beneficiary Bank details are provided herein below :
( NTPC SBI, NTPC Barh Campus (A/C No- 34011029016, IFSC: SBIN0010085) Township Branch )
any vendor code in SAP
nor
any GEPNIC login id and
Password
NAME OF PACKAGE: “Supply Installation commissioning of AV system at Stage-II admin building conference hall of Barauni STPP”
In case of BG, Demand Draft/Pay Order etc should be sent in a sealed envelope, super scribed on
the Page 2 top as under:
Tender No.
Due End Date of Bid Submission
From (Name of Bidder).
c) In case EMD is submitted through Bank Guarantee:
The sealed envelope with BG must be submitted offline and reach (through SPEED POST or others)
on or before Bid Submission End Date and time (BSED). The same received after BSED shall betreated
as non responsive bid and the same shall be returned in original and online bid of the bidder if submitted
shall not be opened.
In case of Bidders opting for Bank Guarantee as Bid Security but unable to send the Original Bank
Guarantee in physical form at the tender opening location, following shall be applicable:
(i) The issuing bank shall intimate through their own official email id to concerned C&M departmentwith
a copy to Bidder regarding issuance / extension of BG along with following documents:-
(a) The scanned copy of the BG.
(b) SFMS message acknowledgement copy sent to NTPC banker stating the date of sending.
(c) An undertaking through official e-mail id of bank as per format enclosed at Annexure-A
SFMS message must be sent to the Employer’s bank whose details are mentioned in Bidding documents.
SFMS confirmation shall be obtained by concerned NTPC executive from Employer’s bank with regard
to issuance of Bank Guarantee before award.
(ii) Bidders shall be required to upload the scanned copy of the BG on GepNIC / e-tendering portal.
d) The Bid Security of all the unsuccessful Bidders will be returned after award of the Job.
e) The B id Security shall be forfeited in any of the following circumstances by the Owner without any
notice or proof of damage to the Owner:
(i) If the Bidder withdraws or varies its Bid during the period of Bid validity specified by
the Bidder in the Bid Proposal.
(ii) In case the Bidder does not accept the corrections towards the discrepancies in their
bid, where ever the breakup of prices have been asked separately.
(iii) If any deviation, variation or additional condition etc found anywhere in our
technical and / or / Price Bid implicit or explicit, shall stand unconditionally
withdrawn, without any cost implication whatsoever to employer, failing which the
bid security shall be forfeited.
(iv) In the case of a successful bidder, if the bidder fails within the specified time limit to
furnish the acceptance of Letter of Award / Purchase Order.
(v) In the case of successful Bidder, if the Bidder fails, within the time limit, to furnish
the required Contract Performance Guarantee in case the same is required as per
conditions of the P.O / LOA.
NAME OF PACKAGE: “Supply Installation commissioning of AV system at Stage-II admin building conference hall of Barauni STPP”
(vi) If the bidder / their representative commit any fraud while competing for this
contract pursuant to Fraud prevention policy of NTPC.
(vii) No interest shall be payable by NTPC on the Bid Security.
6. No Deviation Certificate:
“No deviation, whatsoever, is permitted by the Owner to any provisions of bidding Documents.”
The acceptance of above is an attribute of the on line Bid Invitation and the Bidders are required
to confirm acceptance of Compliance to All Provisions of Bidding Documents (NIL Deviation
Certificate) online as per format enclosed at Annexure-IV, placed in Schedules and formats
section. Only after acceptance of the above condition the bidder shall be allowed to submit the
bid.
Online acceptance of GTE in GePNIC (General Technical Evaluation) will be treated as bidder’s
“unconditional acceptance” towards NIL deviation certificate as attached as file name: “Bid-
Doc-Nil-Deviation-Certificate.
7. Clarification on Bidding Documents:
Bidder can seek clarifications through e-mail or in hard copy up to the time specified as
mentioned in the bidding document.
The queries will be answered by NTPC and posted at GepNIC Portal. The bidders can view all
queries and all answers once they are posted at GepNIC Portal.
8. Qualifying Requirements of Bidders:
CLAUSE.
NO.
QUALIFYING
REQUIREMENTS
1.1
The Bidder should have successfully executed the work of “Supply and Installation &
Commissioning/ Supervision of Installation & Commissioning of Audio-Visual (AV) Equipments/
System” in the past seven (07) years reckoned from the date of Techno-Commercial Bid Opening,
as per any of the following criteria:
i) One executed Work-order valuing not less than Rs. 55.57 Lakhs (INR Fifty five Lakhs and
Fifty-seven Thousands only).
OR
ii) Two executed Work-orders, each valuing not less than Rs. 34.73 Lakhs (INR Thirty-four
Lakhs and Seventy three Thousands only).
OR
iii) Three executed Work-orders, each valuing not less than Rs. 27.78 Lakhs (INR Twenty-
seven Lakhs and Seventy-eight Thousands only).
Note: The word “Executed” mentioned above means that the bidder should have
achieved the criteria specified above within the preceding seven (07) years period, even if
the total contract is started earlier and/or is not completed/ closed.
NAME OF PACKAGE: “Supply Installation commissioning of AV system at Stage-II admin building conference hall of Barauni STPP”
2.0
FINANCIAL CRITERIA:
The Average annual turnover (AATO) of the bidder during preceding three (03) consecutive
financial years prior to the date of techno-commercial bid opening should not be less than Rs.
69 Lakhs ( INR Sixty-nine Lakhs only)
3.1
In case a bidder does not satisfy the financial criteria, stipulated above on its own, its Holding
Company would be required to meet the stipulated turnover requirements as above, provided
that the Net Worth of such Holding Company as on the last day of the preceding financial year is
at least equal to or more than the paid-up share capital of the Holding Company. In such an event,
the Bidder would be requested to furnish along with its Techno Commercial bid, a Letter of
Undertaking from the Holding Company, supported by the Holding Company’s Board Resolution,
as per the format enclosed in the Bid Documents, pledging unconditional & irrevocable financial
support for the execution of the Contract by the Bidder in case of award.
In case the bidder is not able to furnish its audited financial statements on stand-alone entity
basis, the unaudited unconsolidated financial statements of the bidder can be considered
acceptable provided the bidder further furnishes the following documents for substantiation of its
qualification:
3.2
i) Copies of the unaudited unconsolidated financial statements of the bidder along with copies of
the audited consolidated financial statements of the Holding Company.
ii) A certificate from the CEO/CFO of the Holding Company, as per the 3.2 Standard QR Provisions
format enclosed in the bidding documents, stating that the unaudited unconsolidated financial
statements form part of the consolidated financial statements of the Holding Company.
3.3
In cases where audited results for the last financial year as on the date of Techno-commercial bid
opening are not available, the financial results certified by a practicing Chartered Accountant shall
be considered acceptable.
In case, Bidder is not able to submit the certificate from practicing Chartered Accountant
certifying its financial parameters, the audited results for the three (03) consecutive financial
years preceding the last financial year shall be considered for evaluating the financial parameters.
Further, a certificate would be required from CEO/CFO as per the format enclosed in the bidding
document stating that the financial results of the company are under audit as on the date of
Techno-commercial bid opening and the certificate from the practicing Chartered Accountant
certifying financial parameters is not available. Standard QR Provisions Notes:
(i) Net worth means the sum total of the paid up share capital and free reserves. Free
reserve means all reserves credited out of the profits and share premium account, but
does not include reserves credited out of the revaluation of the assets, write back of
depreciation provision and amalgamation. Further any debit balance of Profit and Loss
account and miscellaneous expenses to the extent not adjusted or written off, if any, shall
be reduced from reserves and surplus.
(ii) Other income shall not be considered for arriving at annual turnover figures.
3.4
(iii) “Holding Company” and “Subsidiary Company” shall have the meaning ascribed to them as per
Companies Act of India.
(iv) For Annual Turnover indicated in foreign currency, the exchange rate as on seven (07) days
prior to the date of techno-commercial bid opening shall be used.
(v) Bidder must submit requisite credentials in support of having met the qualifying requirements,
along with the technical offer. Credentials may include: · Purchase Order/ Work Order copies.
NAME OF PACKAGE: “Supply Installation commissioning of AV system at Stage-II admin building conference hall of Barauni STPP”
9. Brief Description of items: “Supply Installation commissioning of AV system at Stage-II admin building
conference hall of Barauni STPP.”
10. MSE Exemptions: Being the works Contract MSME Exemption is “Not Applicable.”
11. Preference to Make In India and granting of purchase preference to local suppliers: Applicable.
12. Following documents must be uploaded during bid submission, failing which the offer shall be liable
for rejection:
I. Q ualifying Requirement: Total credential to fulfill all the criteria as mentioned in
Qualifying requirement of the NIT/IFB.
II. Te chnical Bid:
a. All TECHNICAL DATA SHEETS as per the format provided in the tender document
duly filled.
b. Any other data/information as sought in our tender document.
III. Company/Firm Details:
a. Document related to legal status of the Bidder (i.e., Sole Proprietorship
Concern/Partnership Firm/ Private Limited Companies/ Public Limited Companies
and Statutory Corporation/ Consortium/ Joint Venture), Name and address (es)
of the sole proprietor / partners / Board of directors.
b. Memorandum and articles of association/photocopy of partnership
deed/affidavit of proprietorship.
IV. Copy of GST registration certificate.
NAME OF PACKAGE: “Supply Installation commissioning of AV system at Stage-II admin building conference hall of Barauni STPP”
V. Copy of valid independent PF code no. issued by concerned RPFC.
VI. Copy of PAN card.
VII. Copy of ESI Certificate/Undertaking for submission of ESI (As per Annexure-X mentioned
in the bid document).
13. Participation in the tender does not automatically mean that the bidders are considered
qualified. NTPC shall evaluate the qualifying requirement of each bidder as per NIT afteropening
of technical bid and the bids of the bidder who is not meeting the qualifying requirement shall
not be considered.
14. NTPC reserves the right to reject any or all bids or cancel/withdraw the invitation for bids/IFB
without assigning any reason whatsoever and in such case no bidder/intending bidder shall have
claim arising out of such action.
15. NTPC will not be responsible for any loss/late receipt/non-receipt of applications for tender
documents/bids due to any postal delay or delay, in any form, intransit.
16. If the last date for receiving applications/ selling of bids/ date of bid opening coincides with
holiday, the date will be shifted to the next working day.
17. Tender document is not transferable.
18. Package Co-ordinator:
(A)
Name: K. V. Singh
Designation: Sr. Manager(SSC-C&M)/Contracts
Contact No.:9650991006
E-mail: kvsingh@ntpc.co.in
(B)
Name: Rakesh Kumar
Designation: AGM (SSCC&M)/Contracts
Contact No.:9471701256
E-mail: rakeshkumar16@ntpc.co.in
19. Address for Communication:
AGM(SSC- C&M)/Sr.Mgr(SSC-C&M)
Shared Service Centre (SSC-C&M), ER-1,
Barh STPP, NTPC Ltd.,
PO- NTPC Barh Campus,
Dist- Patna, Bihar- 803215
NAME OF PACKAGE: “Supply Installation commissioning of AV system at Stage-II admin building conference hall of Barauni STPP”
A an
nexure
No
1
Request for Login ID on NTPC e-Tender.
If you are not a supplier/Contractor of NTPC, and interested in participating
in e-tenders in NTPC, please fill in the following.
Form A
New Vender (prospective)
Name:
Address:
State: _ City: _
Country:
Pin:
Telephone NO: Extn:
Fax Number:
Email ID:
Your Company’s Bank Name
Account Number:
Branch:
Address:
PAN number:
CST number:
Excise Regn Number:
SSI Number:
Contact Person’s Name:
Designation:
Bid Invitation number interested in:
DD details as tender fee: Issuing Bank:
No: Date of Issue:
Amount: _ DD Valid till:
Note: Please download, print and fill this form. Submit it to the Package in charge/
Contact person as mentioned in the Bid Invitation along with the DD of required amount.
DD should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the
Bid Invitation.
NAME OF PACKAGE: “Supply Installation commissioning of AV system at Stage-II admin building conference hall of Barauni STPP”
__
A nn
exure
No
2
Request for Login ID on NTPC e-Tender.
If you are already a supplier/contractor of NTPC, and interested in
participating in e-tenders of NTPC, please fill in the followingform.
For m B
For Existing Venders:
Existing Vender Code with NTPC: Pre ERP
Post ERP
Phone Number: _ Extn:
Email ID:
Contact Person’s Name:
Designation:
Bid Invitation number interested in:
DD details as tender fee: Issuing Bank:
No: Date of Issue:
Amount: _ DD Valid till:
Address and other detail (Only in case of change)
Name:
Address:
State: _
Country: Pin:
City:
Telephone NO:
Extn:
Fax Number:
Email ID:
Your Company’s Bank Name
Account Number:
Branch:
Address:
Note: Please tick the appropriate box in front of vender code to indicate whether the vender code given is
Pre-ERP or Post ERP.
Tender fee payment can be given through DD or payment Gateway. In case the option of DD is opted
should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid invitation.
Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as
mentioned in the Bid Invitation.
NAME OF PACKAGE: “Supply Installation commissioning of AV system at Stage-II admin building conference hall of Barauni STPP”
E. F.T. Form
Bidder’s Name and Address: To,
NTPC Limited,
.............................................
Ann
exure-3
.............................................
Dear Sirs,
We, hereby authorize the 0wner to make all our payments through Electronic Fund
Transfer System. The details for facilitating the payments are given below
( TO BE FILLED IN CAPITAL LETTERS)
1.
NAME OF THE BENEFICIARY
2.
ADDRESS
Pin Code
3 TELEPHONE NUMBER (WITH STD CODE)
4.
BANK PARTICULARS
(A)
BANK NAME
(B)
BANK TELEPHONE NO. (WITH STD CODE)
(C)
BRANCH ADDRESS
Pin Code
(D)
BANK FAX NO (WITH STD CODE)
NAME OF PACKAGE: “Supply Installation commissioning of AV system at Stage-II admin building conference hall of Barauni STPP”
(E)
BRANCH CODE
(F)
9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A
CANCELLED CHEQUE)
(G)
BANK ACCOUNT NUMBER
(H)
BANK ACCOUNT TYPE (TICK ONE)
SAVING
CURRENT
LOAN
CASH CREDIT
OTHERS
IF OTHERS, SPECIFY,
5.
PERMANENT ACCOUNT NUMBER (PAN)
6.
E-MAIL Address for Intimation regarding release of payments
I/We hereby declare that the particulars given above are correct and complete. If
transaction is delayed or credit is not affected at all for reasons of incomplete or
incorrect information, I/We would not hold the owner responsible.
DATE _
NAME
SIGNATURE
(AUTHORISED SIGNATORY)
OFFICE
STAMP
BANK CERTIFICATION:
It is certified that above mentioned beneficiary holds a bank account no.
.................................... with our branch and the Bank particulars mentioned above are
correct.
DATE _
No.:....................................
SIGNATURE
(AUTHORISED SIGNATORY)
Authorization
NAME: _
_
(Office Stamp)
NAME OF PACKAGE: “Supply Installation commissioning of AV system at Stage-II admin building conference hall of Barauni STPP”