NTPCLTD
(AGovernmentofIndiaEnterprise)
WESTERN REGION-II SHARED SERVICES CENTER, NTPC SIPAT
BIDDING DOCUMENTS
FOR
SupplyofMultipurposeFireTender,DCPTenderandFireEnginewithWater
MistTechnologyforNTPCLara
BIDDINGDOCUMENTNO.:9900209856
(This document is meant for the exclusive purpose of bidding against this Bid Document No. /
Specificationandshallnotbetransferred,reproducedorotherwiseusedforpurposesotherthan that
forwhichitisspecificallyissued).
Table of Contents
Sr
No
Topic
01
Volume-II, Section-I : Special Purchase Conditions
02
Bill of Materials
03
Technical Specifications, MQP & Drawings
04
Volume-I, Section-I : Instruction to Bidders
05
Volume-I, Section-II : General Purchase Conditions
05
Volume-I, Section-III : Process & Procedures for Reverse Auction
06
Volume-I, Section-IV : Standard formats & Check lists etc
DETAILED INVITATION FOR BIDS
NTPC LIMITED (A GOVERNMENT OF INDIA ENTERPRISE)
WESTERN REGION-II
SHARED SERVICES CENTER, NTPC SIPAT
BIDDING DOCUMENTS
FOR
SupplyofMultipurposeFireTender,DCPTenderandFireEnginewithWater
MistTechnologyforNTPCLara
BIDDINGDOCUMENTNO.:
9900209856
(DomesticCompetitiveBidding)
NIT No.:
9900209856
1.0NTPCLimited invitesonlinebidsfromeligiblebiddersfor
SupplyofMultipurposeFireTender,
DCPTenderandFireEnginewithWaterMistTechnologyforNTPCLara
asperdetails
mentionedhereinafter.
2.0
SupplyofMultipurposeFireTender,DCPTenderandFireEnginewithWaterMist
TechnologyforNTPCLara
aspertechnicalspecifications.
3.0 Brief Details:
BidDocumentNo.
9900209856
DocumentSaleStartDate&Time

DocumentSaleEndDate&Time
SourceIFB/NIT
NTPC Limited, WR-II SSC, NTPC Sipat
ContractClassification
Supply
ClarificationEndDate&Time

BidSubmissionEndDate&Time
ϬϮͬϭϭͬϮϬϮϬ͕ϭϱ͗ϯϬ
BidOpeningDate&Time
ϬϰͬϭϭͬϮϬϮϬ͕ϭϱ͗ϯϬ
CostofBiddingDocument(INR)
Rs 2,250.00
EMD(INR)
Rs 2,00,000.00
ReverseAuction
Not Applicable

Tenderfeeshallbesubmitted
through online mode available at GePNIC Portal of NTPC.MSE(Micro
& Small Enterprises) registered with NSIC/ DIC (District Industries centre)/ Udyog Aadhar for goods
producedandservicesrenderedareexemptedfrompayingtenderfee.

ThebiddersarerequestedtosendTenderFeeandEMDwellinadvancetoNTPCLimited,WRͲIIShared
ServicesCenter,NTPCSipat
officeandshallbereceivedbeforethescheduledbidsubmissionenddate.
Bidders seeking exemption from EMD/ Tender fee should
upload valid exemption certificate in
GePNIC online portal in Tender Fee/ EMD folder
or“submitvalidexemptioncertificateinhardcopy
insealedenvelopedulymarkedasEMD/Tenderfeeexemptionwithtenderreferencenumber,titleand
date ofbid opening” and it should reach the addressee (Employer) before the last date and time for
submissionofbidasspecifiedinNIT/
tender,failingwhichthebidshallbeliableforrejection.
The date of opening of Price Proposal shall be intimated separately by NTPC Limited after
completion of evaluation of Techno-Commercial Proposal.
4.0AllthebidsmustbeaccompaniedbyTenderFeeandBidSecurity(EMD).Anybidnotaccompanied
byanacceptableTenderFeeandBidSecurity(EMD)inaseparatesealedenvelopeshallberejected
byNTPCLimitedas
beingnonͲresponsiveandwillnotbeconsideredforopening.

5.0QualifyingRequirements:Ͳ
Thebidderswhowish top articip ateinthebiddingshallsatisfactorilyestablishthattheyfulfilthe
followingQualifyingRequirements.
5.1TechnicalCriteria:
5.1.1ThebiddershouldbeaManufacturer/FabricatorofMultipurposeFireTender(Water,
Foam,DCPandCO2)andshouldhaveexecutedsupplyoftheaforesaidMultipurposeFire
Tenderasperthefollowingcriteriaduringtheprecedingseven(07)yearsreckonedas
onthedateoftechnoͲcommercialbidopening:
a)OneorderofvaluenotlessthanRs.120Lakhs.
OR
b)TwoordersofvaluenotlessthanRs.75Lakhseach.
OR
c)ThreeordersofvaluenotlessthanRs.60Lakhseach.

5.2Financialcriteria:
5.2.1TheaverageannualturnoveroftheBidder,intheprecedingthree(3)financialyearsasonthedate
ofTechnoͲCommercialbidopening,shallnotbelessthanRs.150Lakhs(Rupeesonehundredfifty
Lakhsonly).
5.2.2Incasethebidderisnotable
tofurnishitsauditedfinancialstatementsonstandaloneentitybasis,
theunaudited unconsolidated financialstatements of the bidder canbe considered acceptable
provided the bidder furnishes the following further documents on substantiation of its
qualification:
x Copiesoftheunauditedunconsolidatedfinancialstatementsofthebidderalongwithcopies
of
theauditedconsolidatedfinancialstatementsoftheHoldingCompany.
x AcertificatefromtheCEO/CFOoftheHoldingCompanyaspertheformatenclosedinthebid
documentsstating that the unauditedunconsolidated financialstatements form partof the
consolidatedannualreportofthecompany
5.2.3Incasewhereauditedresults
forthelastfinancialyearasonthedateofTechnoCommercialBid
Openingarenotavailable,thefinancialresultscertifiedbyapracticingCharteredAccountantshall
be considered acceptable. In case, Bidder is not able to submit the Certificate from practicing
CharteredAccountantcertifyingitsfinancialparameters,theaudited
resultsofthreeconsecutive
financial years preceding the last financial year shall be considered for evaluating the financial
parameters.Further,acertificatewouldberequiredfromtheCEO/CFOaspe rtheformatenclosed
inthebiddingdocumentsstatingthatthefinancialresultsoftheCompanyareunderauditason
the
date of TechnoͲCommercial Bid Opening and the Certificate from the practicing Chartered
Accountantcertifyingthefinancialparametersis not available
.Note:ͲOtherincomeshallnotbeconsideredforarrivingatannualturnover.
Note: No hard copy of Bidding Documents shall be issued
6.0 The biddershallhaveto submitthefollowingdocumentsinsupport ofmeeting theQRalong
withtheirbid:
6.1 ThebiddertosubmitdocumentaryevidenceinsupportofClause5.1ofQR.
6.2 Copiesofauditedbalance sheetandprofit&lossaccountfortheprecedingthree(3)financial
yearsinsupport ofClause5.2ofQR.

7.0 Notwithstanding anything stated above, the Employer reserves the right to undertake a physical
assessment of capacity and capabilities including financial capacity and cap ability of the Bidder/ his
collaborator(s)/associate(s)/ subsidiary(ies)/group company(ies) toperformthe contract, should the
circumstanceswarrantsuch
assessmentintheoverallinterestoftheEmployer.
The physical assessment shall include but not be limited to the assessment of the office/ facilities/
banker’s/referenceworksbyEmployer.Anegativedeterminationofsuchassessmentofcapacityand
capabilitiesmayresultintherejectionoftheBid.

8.0 NTPC reserves the rightto reject any or all
bids or cancel/ withdraw IFB for the subject package
withoutassigninganyreasonwhatsoeverandinsuchcasenobidder/intendingbiddershallhaveany
claimarisingoutofsuchaction.

9.0AcompletesetofBiddingDocumentsmaybedownloadedbyanyinterestedbidderdirectlythrough
NTPC eͲprocurement
portal, https://eprocurentpc.nic.in . For logging in to the eͲtender website, the
bidderwouldrequireuserIDandpasswordwhichcanbecreatedatoureͲtenderwebsiteandsamehas
tobe informedto concernedpackage coͲordinator.Firsttime usersnot allotted anyvendorcode are
required toapproachNTPC atleast five(5) workingdays priortodocument saleend
datealong with
documentlikePANCard,Addressproofand GSTregistrationetc.forissueofvendorcode.

Note: No hard copy of Bidding Documents shall be issued
10.0 
(a) Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi and
VillageIndustriesCommissionorKhadiandVillageIndustriesBoardorCoirBoardorNationalSmall
Industries Corporation or Directorate of Handicrafts and Handloom or any other body specified by
Ministry of Micro, Small and Medium Enterprises as
per MSMED Act 2006, for goods produced and
servicesrendered,shallbeissuedthebiddingdocumentsfreeofcostandshallbe exemptedfrompaying
EarnestMoneyDeposit.

(b) SmallScaleIndustriesregisteredwithNSICshallbeexemptedfrompaymentofSecurityDeposit
uptothemonetarylimitforwhich
theunitisregisteredwithNSIC.
(c)
BiddermayalsosubmittheUdyamRegistrationCertificateinthisNIT:forMSE(Microand
SmallEnterprises)Benefits.
(d) Bidders
seeking exemption from EMD/ Tender Fee should upload valid exemption
certificate in GePNIC online portal in Tender Fee/ EMD folder Or should submit valid exemption
certificate in hard copy in sealed envelope duly marked as EMD / Tender fee exemption with
tender reference number, title, date of bid opening and it should reach the addressee
(Employer) before the last date and time for submission of bid as specified in the NIT / tender
,,
failingwhichthebidshallbeliableforrejection.

11.0 NTPC shallallowpurchasepreference,as indicatedinthebiddingdocuments,tobidsfromlocal
suppliers as defined in the bidding documents. The bidders may apprise themselves of the relevent
provisionsofbiddingdocumentsinthisregardbeforesubmissionoftheirbids.

12.0Firsttimeusersnotallottedany vendorcodearerequiredtoapproachNTPCatleastfiveworking
dayspriortolastdateofbidsubmissionandsubmitfollowingdetails.

(a) Forcreationofvendorcode:
(i) Company/Firmregistrationcopy,GSTregistrationcopy,PANdetailcopy
(ii) Requestletterincompany’sletterheadhavingAddress,ValidEmailIDandContactNo.
Details.
(iii) ProprietorshipLetter/Certificate(Ifapplicable)
(iv) CancelCheque&EFTform(tobeverifiedbybank)

Note:FormatofEFT(ElectronicFundTransfer)formisatt ache d along withtenderdocuments.

(b) ForregistrationinGePNIC(Govt.eͲProcurementNationalInformaticsCentre)portal
(i) Gotosite:https://eprocurentpc.nic.in/nicgep/app
(ii) Clickononlinebidderenrolment&fillup
yourdetails
(iii) Sendthecopyofregistrationacknowledgetodealingofficerofcase.
13.0TransferofBiddingDocumentspurchasedbyoneintendingbiddertoanotherisnotpermissible.
NTPCtakesnoresponsibilityforanyloss/delay/nonͲreceiptofapplications/tenderssentbypost.


14.0 Address for Communication:
AGM(C&M)/DGM(C&M)
NTPCLimited,WesternRegionͲIISharedServicesCenter
MaterialsWing,5
th
Floor,AdministrativeBuilding
SipatSuperThermalPowerProject
PostOfficeͲUjjawalNagar,Sipat
Bilaspur(C.G.)India,PinͲ495555
TelNo.:07752Ͳ277214/07752Ͳ277297
E-mail: rajendrakumartiwari@ntpc.co.in
josephantony@ntpc.co.in