NTPC Tamilnadu Energy Company Limited

Vallur Thermal Power Project

NOTICE INVITING TENDER (NIT)

(Domestic Competitive Bidding)

Ref. NTECL/C&M/OT/CS-4487 Dt: 19.09.2020

NTPC Tamilnadu Energy Company Limited (NTECL), a JV of NTPC & TANGEDCO invites

online bids for its 2 X 500 MW + 1 X 500 MW Thermal Power Project at Vellivoyal Chavadi

Post, Ponneri Taluk, Thiruvallur Distt., Chennai, Tamilnadu from eligible bidders who fulfill the

Qualifying Requirements stipulated below, for the following package:

Description of work Bid Security(EMD) Contract period

Annual Maintenance Contract

for HT/LT Transformers, Bus

ducts and Rectiformers in Main

Plant and offsites

Rs.1,00,000/-

(Rupees One Lakh only)

12 (Twelve)

Months

BRIEF SCOPE OF WORK:

The scope of the subject package envisages “Annual Maintenance Contract for HT/LT

Transformers, Bus ducts and Rectiformers in Main Plant and offsites”.

QUALIFYING REQUIREMENTS (OR):

The average annual turnover of the bidder in the preceding three (03) financial years as on the

date of techno-commercial bid opening, shall not be less than Rs.62.97 Lakhs (Rupees sixty two

lakhs ninety seven thousand).

Notes :

i) Other income shall not be considered for arriving at annual turnover.

ii) In case where audited results for the last financial year as on the date of techno-

commercial bid opening are not available, the financial results certified by a practicing

Chartered Accountants shall be considered acceptable. In case, the bidder is not able to

submit the certificate from Practicing Chartered Accountants certifying its financial

parameters, the audited results of three consecutive financial years preceding the last

financial year shall be considered for evaluating the financial parameters. Further, a

Certificate would be required from the CEO/CFO as per the format enclosed in the bidding

documents stating that the financial results of the Company are under audit as on the date of

Techno-Commercial bid opening and the Certificate from the practicing Chartered

Accountants certifying the financial parameters is not available.

The bidder in the preceding seven years prior to the date of techno-commercial bid opening,

should have executed the work of operation & Maintenance / Maintenance/ Erection &

Commissioning works of Electrical equipment in a Power station / Transmission system/any

Industry, with

i) Single (01) order, of executed value not less than Rs.50.38 Lakhs.

(Rupees Fifty lakhs thirty eight thousand)

ii) Two (02) orders, each of executed value not less than Rs.31.49 Lakhs

(Rupees thirty one lakhs forty nine thousand)

Ref : NTECL/C&M/OT/CS-4487 Dt: 19.09.2020

Page 2 of 5 Signature & Seal of Bidder

BRIEF DETAILS

Bid Document No.

NTECL/C&M/

OT/

Date.

19.09

2020

Description of Work

Annual Maintenance Contract for HT/LT

Transformers, Bus ducts and Rectiformers in

Main Plant and offsites

Bid Document Sale Period

From 19.09.2020

Cost of Bidding document

NIL

Last Query date (Queries shall be

entertained up to this date only)

30.09.2020, Upto 1700 Hours

Submission of Bids (Both Techno-

Commercial Bid and Price Bid) i.e.

Envelope – I & II together.

09.10.2020 Up to 14:30 Hours.

Techno – Commercial Bid Opening

(Envelope – I)

12.10.2020 at 15:00 Hours.

Opening of Price Bids Shall be intimated later

EMD

Rs. 1,00,000/-

After Techno-commercial bid opening (Online & Offline), the bids submitted shall be

evaluated for meeting both the Qualifying Requirements & Technical Requirements

and only those bids meeting the Qualifying Requirements and complying with the

Technical Requirements shall be considered for Price Bid Opening (Online).

The date of opening of Price Bid (Online) shall be intimated separately.

Note:

1. Part A - The agency should quote single percentage (Premium either add or

deduct) on BOQ Sub Total Amount. Item wise percentage shall not be

acceptable. If the offer is submitted on item wise percentage, same shall be liable

for rejection by NTECL.

2. Part B - The agency should quote Itemwise rates for each of the BOQ Items

The evaluation shall be carried out on an overall basis (i.e., Grand Total = Part

A + Part B) in conformity with the requirement of Tender Documents.

iii) Three (03) orders, each of executed value not less than Rs. 25.19 lakhs

(Rupees twenty five lakhs nineteen thousand).

Note: The scope should include (but may not be limited to) work of at least five Power/Service

Transformers of 220 KV, 100MVA or higher at site (in one or multiple orders)

The bidder should have valid Electrical Contractor’s License for 11 kv or higher, issued from any

State Statutory Authority

The bidder should have Provident Fund code (PF code) number allotted by concerned Regional

Provident Fund Authority

E The bidder should have GSTIN number issued by concerned authorities.

Ref : NTECL/C&M/OT/CS-4487 Dt: 19.09.2020

Page 3 of 5 Signature & Seal of Bidder

Address for bid submission of Bids

Addl. General Manager (C&M),

Contracts and Materials Dept.,

NTPC Tamilnadu Energy Company Ltd,

Vallur Thermal Power Project,

Site Office: VellivoyalChavadi Post,

PonneriTaluk, Thiruvallur District

Chennai - 600103, Tamilnadu.

Fax: 044 - 27966065 / 27966033

Location of Tender box in NTECL

Site office premises

Contracts & Materials Dept. Hall,

NTECL Office Complex. (Site Office)

Ms. Nithya V

Manager (C&M), NTECL

Mob. No : 9650990468

Email: nithyav@ntpc.co.in

T. Rajesh Kumar, AGM (Contracts).

Mob.No-9445869131

Email: rajeshkumart@ntpc.co.in

OTHER TERMS AND CONDITIONS:

1. Detailed specifications, Scope of work, Terms & conditions etc., are given in the bidding

documents. Bid documents can be downloaded from the website

https://etenders.gov.in/eprocure/app.

2. Methodology for registration and submission of bids is available at https://etenders.gov.in.

3. It is deemed that bidder shall accept all the terms and conditions mentioned in the tender

documents without any deviation. For that the bidders are requested to submit the “NO

DEVIATION CERTIFICATE” for fulfillment of technical/commercial compliance. NO

DEVIATION IS ACCEPTABLE TO NTECL. IF ANY DEVIATION IS TAKEN BY

THE BIDDER IN THE “NO DEVIATION CERTIFICATE” OR ANY WHERE ELSE

IN THE DOCUMENTS INCLUDING BOQ, THEIR BID SHALL BE SUMMARILY

REJECTED.

Any Clarification related to the scope, terms & conditions of contract shall be sought under

Clarification tab of the on-line bid, latest by the query date as mentioned in the documents.

Clarifications received after the specified date from the agencies will not be entertained.

NTECL shall respond to any request for clarification or modification of the bidding

documents that it receives within the time line specified.

NTECL shall post the Clarifications under Clarification/Corrigendum tab at etender website.

Bidders can view these clarifications. Bidders are advised to regularly check under

Clarification/Corrigendum tab regarding posting of clarification, if any.

Bidders must check the Clarifications issued before submission of Bid. Should NTECL deem

it necessary to amend the Bidding Document as a result of a clarification, it shall do so and

upload the amendments in the tender on the etenderportal. After this stage, no deviation is

acceptable to NTECL.

4. The prospective bidders are invited to submit their Bid comprising of Techno - Commercial

Bid and Price Bid for the subject package, in line with the provision of the bidding documents.

5. The cost on account of preparation and submission of Bid, negotiations, discussions etc., as

may be incurred by the Bidder in the process, are not reimbursable by the owner, and the

Ref : NTECL/C&M/OT/CS-4487 Dt: 19.09.2020

Page 4 of 5 Signature & Seal of Bidder

owner will in no case be responsible or liable for these costs, regardless of the conduct or

outcome of the bidding process.

6. Transfer of Bidding Documents downloaded by one intending Bidder to another is not

permissible.

7. The Owner (NTECL) reserves the right to accept or reject any bid, and to annul the bidding

process and reject all bids at any time prior to award of contract, without thereby incurring

liability to the affected Bidder or bidders or any obligation to inform the affected Bidder or

bidders of the grounds for the Owner’s action. Decision of Owner will be final and binding in

this regard.\

8. NTECL reserves the right to amend/alter/add/delete any provision of this document.

9 BID SUBMISSION:

All the documents submitted by the bidder in Offline including covering letter should be duly

sealed, signed &stamped in all pages.

A. ENVELOPEU : I (Techno - Commercial Bid)

The Techno-Commercial Bid comprises of following two categories of documents:

(i) OFFLINE DOCUMENTS : Following documents to be submitted in physical

form (i.e. Offline documents in original) in separate sealed envelope in accordance with

and containing the following, further the true copy of these documents shall also necessarily

be enclosed with Online bid:

1. Bid security/Earnest Money Deposit as prescribed in the tender document.

1. Certificate regarding Acceptance of “No Deviation” as per format at Schedule-A

of Section-V

2. The Power Of Attorney as mentioned at Schedule-B Section-V

The Envelopes shall then be sealed in outer envelope.

If Bids not accompanied by any of the above documents before the stipulated date &

time for bid submission, the same shall be REJECTED by Owner as being non-

responsive and online bid if submitted shall not be opened. Documentary evidence

towards submission of bid security shall be submitted mandatorily as a part of

OFFLINE Documents.

THE CONTENT OF THE ENVELOPE/S SHOULD ALSO BE CLEARLY

SUPERSCRIBED ON THE ENVELOPE WITH THE NAME OF WORK, NAME OF

BIDDER, BIDDERS ADDRESS & CONTACT NUMBERS,BID REFERENCE,

CONTENTS AND DATE OF OPENING ETC.

(ii) Documents to be submitted Online (i.e. duly signed, stamped and scanned copy) as

detailed in the Instructions to Bidders (Section-IV of Tender Documents) shall be

uploaded in the Pre-Qual/Technical Cover/Envelope of the e-tender portal. Following

documents shall necessarily be uploaded in the Pre-Qual/Technical Cover/Envelope

along with other documents as stipulated in the Tender documents:

Ref : NTECL/C&M/OT/CS-4487 Dt: 19.09.2020

Page 5 of 5 Signature & Seal of Bidder

a. Up to date copy of Profit & Loss Account and Balance Sheet of last three financial

years ending 31

March 2019 duly audited by Chartered Accountant. In cases where

audited results for the last financial year as on the date of techno commercial bid opening

are not available, the financial results certified by a practicing Chartered Accountant shall

be considered acceptable. In case, Bidder is not able to submit the Certificate from

practicing Chartered Accountant certifying its financial parameters, the audited results of

three consecutive financial years preceding the last financial year shall be considered for

evaluating the financial parameters. Further, a Certificate would be required from the

CEO/CFO as per the format enclosed in the bidding document stating that the Financial

Results of the company are under audit as on the date of Techno-Commercial bid opening

and the Certificate from the practicing Chartered Accountant certifying the financial

parameters is not available.

b. Copies of Work Orders / Award Letters covering awarded value, detailed scope of work

/ terms and conditions / bill of quantities along with proof of execution such as

completion certificate clearly showing the value of work executed during the period

of contract, Bill Copy, Final Deviation Copy etc. in support of above Qualifying

requirements. The bidder shall also provide the reference list of the organizations with

contact address and phone numbers.

c. Copy of Permanent Account Number (PAN) issued by Income Tax authorities.

d. Copy of GSTIN Number / Provisional registration number issued by concerned

authorities.

e. Copy of PF Registration with Regional Provident Fund Commissioner. (RPFC)

f. Employees State Insurance Code (ESI Code) as having registered with ESI authorities. If

the same is not available, then the bidder should register with concerned authorities before

the commencement of contract.

g. Relevant Documents to meet Qualifying Requirements (QR) of the subject tender.

h. Relevant Documents to meet Technical Requirements (QR) of the subject tender.

i. Authorization / Power of attorney on the person signing the bid

j. A complete set of tender documents, its amendments/addendum and clarifications, if

any, signed and stamped by the authorized signatory.

B. UENVELOPE: II (PRICE BID)

Documents to be submitted Online (i.e. duly signed, stamp and scanned copy) as follows:

Upload the following in Finance Cover/Envelope on the portal.

1) Price Schedule-Schedule of Items/Bill of Quantity as per Section-II in PDF Format.

2) BOQ in Excel Format

Techno - Commercial Bid

(Online & Offline

documents)

Shall be opened at the time & day as mentioned above

PRICE BID (Online)

The date of opening of Price Bids shall be intimated

separately.