WESTERN REGION-II ,SHARED SERVICE CENTRE-SIPAT

CONTRACTS AND MATERIAL DEPARTMENT

BIDDING DOCUMENT

FOR

Biennial Contract for Running Maintenance, Breakdown &

Overhauling of TG & Auxiliaries for NTPC Sipat STPS, Stage-

I (3x660 MW) & Stage-II (2x500 MW) for the years 2020-

2022

BID DOCUMENT NO :

9900208978

(This Document is meant for the exclusive purpose of bidding against this bid Document No. /

Specification and shall not be Transferred , reproduced or Otherwise used for Purpose other than that

for which it is specifically issued).

DETAILED INVITATION FOR BID

NTPC LTD

(A GOVERNMENT OF INDIA ENTERPRISE)

SHARED SERVICE CENTRE , SIPAT-WR-II

SECTION-I

INVITATION FOR BIDS/NOTICE INVITING TENDER (IFB/NIT)

"NTPC shall allow purchase preference, as indicated in the bidding documents, to bids from local suppliers as

defined in the bidding documents. The bidders may apprise themselves of the relevant provisions of bidding

documents in this regard before submission of their bids."

IFB/NIT No :

9900208978

1.0 NTPC Ltd , WR-II , Shared Service Centre -Sipat invites online bids on SINGLE STAGE TWO ENVELOPE

BASIS (i.e Cover-I : Techno-Commercial Bid & EMD and Cover-II : Price Bid) from Eligible bidders for

aforesaid Package as per the Scope of Work briefly mentioned herein after :

2.0 Brief Details :

Name of Work

Biennial Contract for Running Maintenance,

Breakdown & Overhauling of TG & Auxiliaries for

NTPC Sipat STPS, Stage-I (3x660 MW) & Stage-II

(2x500 MW) for the years 2020-2022

Source IFB/NIT WR-II , SSC-Sipat , Contracts Department

Mode of Tendering Open Tender with Single Stage Two Envelop

NIT No. 9900208978

Estimated Cost (INR) 286.24 Lakhs

Contract Classification SERVICE CONTRACT

MSE BENEFIT in Award/Tender

fee/EMD

APPLICABLE

( For detail kindly refer

clause no.31

ITB & Clause no. 40 of SCC for applicability of the

benefits.)

MAKE IN INDIA POLICY

APPLICABLE

( For detail kindly refer clause no.3

ITB-Section-II & Annexure-I to NIT for applicability of

the benefits.)

NIT Publish date

Refer GEPNIC Portal for all the

critical dates

Document Download Commencement

Date & Time

Technical & Price Bid

Submission End date & Time

Technical Bid Opening Date &

Time

Cost of Bidding Document in INR

INR 2,250/- (inclusive of GST@18%)

Bid Security/EMD INR 5,00,000/-

Tender Fee & EMD Exemption Allowed / Not Allowed

Price Bid Opening Date & Time

Shall be intimated to qualified bidders after evaluation

of Techno-Commercial Bid through e-mail or telephone.

Completion Period

24 Months

Reverse Auction

Not Applicable

As per Provision of bidding Documents , the bidders shall submit online , Techno

Commercial Proposal in Cover

Type Technical and "Price Proposal" in Cover Type Price(in excel file) , within the bid submission date & time as

mentioned above on e-tendering portal https://eprocurentpc.nic.in. Only Technical Bid will be opened on the bid

opening date as mentioned in GEPNIC portal first.

A complete set of Bidding Documents may be downl

oaded directly from the GEPNIC portal by following the link

: https://eprocurentpc.nic.in or www.ntpctender.com or www.ntpc.co.in & entering the Tender ref no as :

NTPC/SipatSTPS/9900208978 or may contact AGM(SSC-Sipat-C&M)/ Manager(SSC-Sipat-C&M) , NTPC LTD ,

Shared Service Centre Sipat , WR-II , Office, PO:Ujjawal Nagar , Bilaspur , Chhattisgarh, India , Pin : 495 555 on

Telephone No. : 07752-246514. E-mail : dhananjaymohapatra@ntpc.co.in , reshusingh@ntpc.co.in or at office.

3.0 A complete set of Bidding Documents may be downloaded directly from the GEPNIC portal

by following the link i.e (https://eprocurentpc.nic.in/nicgep/app) & entering the Tender ref

no : as NTPC/SSC - WR-II(Sipat)/9900208978

While submitting the bid for the subject work , upon successful E-payment on the Gepnic portal

for Tender fee and EMD, an e-receipt shall be issued to the bidder by the system, a copy of

which is to be upload by the bidder in the "Fee Cover" as document towards e-payment of EMD

& Tender Fee.

Tender Fee is non-refundable & No claim in this respect will be entertained.

Tender Fee can be submitted online only through E-payment on the NTPC e-tender GEPNIC

Portal.

First time users not allotted any vendor code are requested to approach NTPC at least ten

working days prior to Document download close date and submit the Following :

a) For Creation of Vendor Code:

i) Request letter on company's letter head of the bidder

ii)Copy of GST Registration , PAN No.

iii)valid E-mail-ID

iv)Address Proof

v)Cancel Cheque & EFT Form(to be verified by bank)

Note : Format of E.F.T(Electronic Fund Transfer) Form is attached along with tender document.

b) For registration in GEPNIC (Govt. Eprocurement National Informatics Center)

i) Go to site : https://eprocure.nic.in/nicgep/app

ii) Click on Online Bidder enrollment & fillup your details

iii)Send the copy of registration in Gepnic at following Address

Ms. Reshu Singh

E-mail : reshusingh@ntpc.co.in

4.0 Detail Scope of Work & Other specified detail of "

Biennial Contract for Running Maintenance,

Breakdown & Overhauling of TG & Auxiliaries for NTPC Sipat STPS, Stage-I (3x660 MW) & Stage-II

(2x500 MW) for the years 2020-2022 " Please refer Tender Documents"

5.0 QUALIFYING REQUIREMENTS FOR BIDDERS :

The bidders who wish to participate in the bidding shall satisfactorily establish that they fulfill the following

Qualifying Requirements.:

5.1 TECHNICAL CRITERIA :

5.1.1

The bidder should have executed similar work, as per the following during the preceding

seven (07) years reckoned as on the date of techno-commercial bid opening:

a) Executed value not less than Rs. 127 Lakhs in a Single Contract

b) Executed value not less than Rs. 80 Lakhs in Two Contracts each

c) Executed value not less than Rs. 64 Lakhs in Three Contracts each

Note

Notes for clause 5.1.1 above:

i. ‘Similar work’ shall mean any of the following:

a) Contract which includes Maintenance and/or Overhauling of 'Boiler Feed Pump(s) /

Condensate Extraction Pump(s)' and 'Valve(s) having pressure seal arrangement', for a

Thermal Power Plant comprising of 200 MW or higher size Unit(s).

b) Contract which includes 'Erection & Commissioning' and/ or 'Overhauling' of Main Turbine

for a Thermal Power Plant comprising of 200 MW or higher size Unit(s).

ii. The word “executed” means the bidder should have achieved the criterion specified in the

Qualifying Requirements, even if the total contract is not completed/ closed. In case

contract(s) is under execution as on the date of techno-commercial bid opening, the value of

work executed till such date will be considered provided the same is certified by the

employer.

5.2 Financial Criteria :

5.2.1 The average annual turnover of the Bidder, in the preceding three (3) financial years as on

the date of Techno-Commercial bid opening, shall not be less than Rs. 159 Lakhs (Rupees

One Hundred and Fifty Nine Lakhs only).

.2.2

In case the bidder is not able to furnish its audited financial sta

tements on standalone entity

basis, the unaudited unconsolidated financial statements of the bidder can be considered

acceptable provided the bidder furnishes the following further documents on substantiation

of its qualification.

• Copies of the unaudited unconsolidated financial statements of the bidder along with

copies of the audited consolidated financial statements of the Holding Company.

• A certificate from the CEO/CFO of the Holding Company as per the format enclosed

in the bid documents stating that the unaudited unconsolidated financial statements

form part of the consolidated annual report of the company.

5.2.3 In case where audited results for the last financial year as on the date of Techno Commercial

Bid Opening are not available, the financial results certified by a practicing Chartered

Accountant shall be considered acceptable. In case, Bidder is not able to submit the Certificate

from practicing Chartered Accountant certifying its financial parameters, the audited results

of three consecutive financial years preceding the last financial year shall be considered for

evaluating the financial parameters. Further, a certificate would be required from the

CEO/CFO as per the format enclosed in the bidding documents stating that the financial

results of the Company are under audit as on the date of Techno-Commercial Bid Opening

and the Certificate from the practicing Chartered Accountant certifying the financial

parameters is not available.

Notes : Other income shall not be considered for arriving at annual turnover.

6.0 Techno-Commercial Bid (i.e Technical Bid & Price Bid ) Submission - COVER-I/COVER-

II/COVER-III & IV OF GEPNIC:

This is an E-tender case and bidders shall submit bid (i.e Technical Bid & Price Bid) in ONLINE

ONLY. Bids sent in physical form thru any other means /media is not at all acceptable and it may

be liable for rejection.

Documents Required for Technical Bid Submission

IN COVER-1 OF GEPNIC PORTAL : FEE COVER

TENDER FEE of INR 2,250/-(inclusive of GST@18%)

: To be submitted online in GEPNIC

Portal only by means of NEFT/RTGS/Net-Banking and the copy of "challan/acknowledgement slip" of

payment to be uploaded in Fee Cover i.e Cover-1 on the portal.

Any techno-commercial bid not accompanied by an acceptable EMD in separate sealed envelope shall

be rejected by NTPC Ltd, SSC-WR-II-Sipat as being non-responsive and will not be considered for

Opening.

ii.

EMD of INR 5,00,000/-

: To be submitted online in GEPNIC Portal only by means of

NEFT/RTGS/Net-Banking and the copy of "challan/acknowledgement slip" of payment to be uploaded

in Fee Cover i.e Cover-1 on the portal.

Any techno-commercial bid not accompanied by an acceptable EMD in separate sealed envelope shall

be rejected by NTPC Ltd, SSC-WR-II-Sipat as being non-responsive and will not be considered for

Opening.

If bidder's want to submit Bid Security/EMD in the form of Bank Guarantee (BG) then following

procedure is to be adopted :

To be submitted in sealed envelope in Physical Form/ Offline within the scheduled period. Any

techno-commercial bid not accompanied by an acceptable EMD in separate sealed envelope shall be

rejected by NTPC Ltd, SSC-WR-II-Sipat as being non-responsive and will not be considered for

Opening. (* Format for BG, Please refer to Section-VII , Forms & Procedure). Note : Above sealed

envelope must be super scribed with NIT No. 9900208978 , Date of Bid Opening , Sender's Name and

Address with Cell no.

In case of Bidders opting for Bank Guarantee as Bid Security but unable to send the Original Bank

Guarantee in physical form at the tender opening location, following shall be applicable:

(I) The issuing bank shall intimate through their own official e-mail id to concerned C&M department with

a copy to Bidder regarding issuance / extension of BG along with following documents:

(a) The scanned copy of the BG.

(b) SFMS message acknowledgement copy sent to NTPC banker stating the date of

sending.

Annexure-A to this document.

SFMS message must be sent to the Employer’s bank whose details are :

Bank Name

STATE BANK OF INDIA

Branch

SME Branch, Bilaspur (04177)

iii

Bank Address

Bilaspur

PIN-495001

State: Chhattisgarh

IFSC Code

BIN0004177

SFMS confirmation shall be obtained by NTPC from Employer’s bank with regard to issuance of Bank

Gurantee before award.

(II) Bidders shall be required to upload the scanned copy of the BG on

GepNIC portal.

Note: The aforementioned stopgap arrangement is a temporary measure and shall be

effective till fifteen days (15) beyond the end of the lock-down period notified by Central

Government / respective State Governments / any other Government Authority.

The Bid Security shall remain valid for a period of Forty five (45) days beyond the original Bid

validity period or beyond any extension in the Period of Bid validity subsequently requested i.e.

for a period of 225 days in case of bid validity for 180 days from the date of opening of the

tender and for a period of 135 days in case of bid validity for 90 days from the date of opening of

Techno-commercial offer.

(* Format for BG, Please refer to Section-VII , Forms & Procedure).

NO hard copy of the DD/BC against EMD other than BG will be accepted to NTPC LTD for

the subject Tender.

NOTE

BENEFITS TO MSEs : Bidders who are registered with Micro and Small Enterprises

(MSEs) are exempted from paying Tender Fee & EMD with valid certificate duly

issued by government authority. No other type of certificate is acceptable (Refer

clause no.31 of ITB , Sec-II of the Bid Document for detail)

To avail the MSE benefit , Bidders need to upload the valid MSEs exemption

certificates in GEPNIC portal duly signed in "Fee Cover".

"Udyam Registration Certificate" for being a MSE shall also be acceptable in

addition to the list of documents mentioned at clause no.31 of ITB (Sec-II of the

Bid Document).

The existing enterprises registered prior to 30th June,2020, shall continue to be

valid only for a period up to the 31st day of March, 2021.

Note : Please upload only the attested/Self Certified/digitally signed copy of MSE

certificate in GEPNIC Portal.

NIL DEVIATION CERTIFICATE

: During the submission of Techno-Commercial Bid & Price Bid,

Bidders are required to accept ‘All Common Contract Attribute as GTE’ while submitting the bid

online on GePNIC website as acceptance of the compliance to the complete terms, conditions and

Technical Specifications of Bidding Documents and Amendment(s)/ Clarifications(s) (if any).

If a Bidder has ticked the following attribute as YES under the GTE TAB in GEPNIC Portal :

“Do You Certify Full Compliance to all provisions of Bid Document " “

Then it will be deemed that the bidder has submitted and accepted ‘Nil Deviation Certificate’ along

with the quotation.

Without the aforesaid certification bidders will not be allowed to submit their offer.

The certification shall also be considered as Bidder's confirmation that any deviation to the

Provisions of bidding document found anywhere in their Bid Proposal, implicit or explicit,

shall stand unconditionally withdrawn, without any cost implication whatsoever to the

Employer, failing which the bid security shall be forfeited.

Hence , Bidders are requested to accept the aforesaid compliance online in GEPNIC

portal under GTE tab which can be considered as Bidder's Confirmation and Acceptance

against NIL DEVIATION FOR THE SUBJECT PACKAGE. No need to upload the

document separately.

IN COVER-2 OF GEPNIC PORTAL :

Following documentary evidences should be uploaded

online duly signed : "Pre-Qual Cover "

Duly Filled and Signed Attachment-3 :

The reference Plants/ Orders/ declared in

Attachment-3

, shall only be considered

for evaluation/establishing compliance to Qualifying Requirement (QR). Any

reference Orders declared more than as specified above shall not be considered

for evaluation/establishing compliance to Qualifying Requirements.

(* Format for Attachment-3, Please refer to Section-VII , Forms & Procedure).

IN COVER-3 OF GEPNIC PORTAL :

Following documentary evidences should be uploaded

online duly signed : "Technical Cover "

QR documents comprising of credentials (i.e Copy of work orders/LOAs/agreements and

completion certificates/ proof of completion ) as per qualifying requirements mentioned in Point

no.5.

ii.

Up to date copy of Profit and Loss Account and Balance sheet of last three financial Years duly

audited by Chartered Accountant (2021-2020 , 2020-2019 , 2019-2018).

iii

Declaration of Percentage of Minimum Local Content :

(For detail please refer

Annexure-I to NIT)

To be uploaded online as per format enclosed in the Bidding Document , Section-

VII , Forms & Procedures Attachment no. 14 duly signed.

This Declaration regarding local content as per the NTPC's format is required , for granting of

purchase preference to the bidder. In case a bidder does not submit the aforesaid declaration or no

value is indicated by the bidder or statement/any declaration like ‘later’, ‘to be furnished later’, ‘NA’

etc. are indicated by the bidder against value/percentage of local content, then the bidder shall not be

considered as a local supplier and shall not be eligible for any purchase preference. No further claim in

this regard shall be entertained by NTPC.

Copy of Independent PF registration Certificate

Copy of GSTIN Registration Certificate

Copy of Income Tax PAN No. Certificate

vii

Name and address(es) of the sole proprietor/partners/board of directors and memorandum of articles of

association/photocopy of the partnership deed/affidavit for proprietorship.

viii

Copy of registration with Central Govt./State Govt./Public Sector/Undertaking if any applicable

Details of Manpower (Technical/Non Technical) and Tools & Plants.

B) Documents Required for Price Bid Submission :

IN COVER-4 OF GEPNIC PORTAL :

Finance Cover

In Cover-IV of the GEPNIC portal , bidder's are requested to upload only the filled

BOQ (Bill of Quantity) excel sheet provided. The bidder shall quote the prices taxes

etc as asked for.

Bids not accompanied by the requisite Tender Fee/Earnest Money Deposit/EMD

exemption certificate in accordance with the aforesaid provisions mentioned above

shall be rejected by the employer as being Non-responsive and shall be rejected

without being opened as per ITB clause no. 14.4.

7.0 Bidder's have to accept all the templates mentioned under the GTE tab of GEPNIC portal before successful

submission of the bid.

8.0 PRICE BID of the Bidder’s will only be opened if there TECNICAL BID is substantially responsive to all the T&C of

the Bidding Document (or as mentioned above) inline with clause no. 23.1 of ITB (Section-II) of the Bidding

document.

9.0 Corrigendum, if any, shall be done at our e-procurement portal (https://eprocurentpc.nic.in/nicgep/app) only.

No Queries from Bidders, whatsoever, shall be entertained by the Employer beyond the last date of receipt of Queries

as specified in GEPNIC portal.

10.0 Technical Bid / Price Bid of the Bidders who have not submitted requisite amount of EMD & Tender Fee (in

form specified above – If Applicable) or without valid EMD Exemption certificate & valid acceptance of NILL

DEVIATION Clause in Gepnic portal shall not be considered.

11.0 NTPC Ltd shall not be liable for loss/non-receipt/late receipt of EMD & Tender Fee (if applicable) in

postal transit. No claim in this respect will be entertained. However, NTPC reserves the right to accept or reject

late/delayed EMD & Tender Fee . No interest will be payable by the Owner on the said amount covered under

EMD/other security documents.

12.0 Offline Offer will not be accepted to NTPC for the subject tender. No claim in this respect will be

entertained.

13.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject package without

assigning any reason whatsoever and in such case no bidder/intending bidder shall have any claim arising out of

such action.

14.0 NO Hard Copy of Bidding Documents shall be Issued & also Transfer of Bidding Documents purchased

by one intending bidder to another is not permissible.

15.0 ADDRESS FOR COMMUNICATION : In case of any difficulty for tender submission , below mentioned officer(s)

may be contacted :

CONTACT PERSONS/

Address

Dhananjay Mohapatra

AGM(SSC-Sipat-C&M)

2. Reshu Singh

Manager(SSC-Sipat-C&M)

Telephone 07752-

246547 07752-246514

Fax 07752-246755

E mail ID

dhananjaymohapatra@ntpc.co.in

reshusingh@ntpc.co.in

Address

AGM(SSC-Sipat-C&M),

Shared Service Centre-WR-II , Sipat , Office, PO : Ujjawal Nagar ,

Bilaspur , Chhattisgarh, India , Pin : 495 555

Annexure-A

Format of Undertaking

(To be sent by Issuing Bank through official e-mail id)

From: xxxbank@xx.in

To: xxxx@ntpc.co.in

We have issued BG No.__

_______

dated_

for an amount of Rs.

on behalf of

in favor of

NTPC.

towards Bid Security / EMD for Tender No

Please find enclosed the soft copy of the Bank Guarantee and SFMS acknowledgement.

The SFMS is sent on

(date).

We undertake to send the original BG to

SSC WR-II, NTPC LTD, Sipat

directly once postal / courier services are restored and that NTPC’s claim will be binding

on us

without the physical copy.

We undertake not to cancel the aforementioned BG No.

instruction from NTPC Ltd.

(Name of bank Official) Authority No.

without written consent

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