NAME OF PACKAGE: “COMPREHENSIVE ANNUAL MAINTENANCE RATE CONTRACT FOR ELECTRICAL FACILITIES OF

NTPC-BARAUNI (STAGE#2)

NTPC Limited

(A Government of India Enterprise)

SSC-ER-1, Barh, Patna

PO- NTPC Barh, Dist-Patna (Bihar)

N OTICE INVITING TENDER (NIT)/ INVITATION FOR BIDS (IFB)

(Domestic Competitive Bidding)

1. NTPC invites ONLINE bids from eligible Bidders for “COMPREHENSIVE ANNUAL MAINTENANCE RATE

CONTRACT FOR ELECTRICAL FACILITIES OF NTPC-BARAUNI (STAGE#2)”, through e- tender

(https://eprocurentpc.nic.in) under Open Tender Single Stage Two Envelope bidding process.

2. Brief Information of NIT :

NIT Subject

COMPREHENSIVE ANNUAL MAINTENANCE

RATE CONTRACT FOR ELECTRICAL FACILITIES

OF NTPC-BARAUNI (STAGE#2)

NIT No. /Date

NTPC/SSC-ER-I(Barh)/9900208926/046/1028

dtd 17.09.2020

Estimated Cost

Not to be displayed

Completion Period

12 months

NIT Publication date and time. Online Document

download through GepNIC site

https://eprocurentpc.nic.in) (Sale) Start Date & Time

24.09.2020, 10:00 Hrs

Source of IFB/NIT

SSC ER-1, NTPC, Barh

Contract Classification

Services

Start Date for seeking clarification

24.09.2020, 10:00 Hrs

Last Date for seeking clarification

01.10.2020 16:00 Hrs

Start Date and Time for Bid submission

24.09.2020 10:00 Hrs

Last Date and Time for Bid submission

12.10.2020, 16:00 Hrs

Technical Opening Date & Time

13.10.2020, 16:00 Hrs

Price Bid Opening Date

To be informed later

Cost of Bidding Documents

Rs.2250.00 including GST

EMD Amount in INR

Rs.2,00,000.00 (Rupees Two lakhs only) (For

details refer clause-5 as mentioned below).

3. Bidder can view/download the complete set of Bid document as per the following procedure.

Type of Vendor

Required Document for viewing/downloading our tender document

Vendors already having

GEPNIC vendor code and

Password

Follow Clause No-4 as below:

Vendors already having SAP

vendor code, but does not have

GEPNIC Login ID and Password

Step-1: The agency has to furnish duly filled Annexure-2 and register at

GEPNIC e-Procurement Portal with valid login ID mapped with Digital

signature.

Step-2 After compliance of step-1, Follow Clause No-4 as below

New Vendor neither having any

vendor code in SAP nor any

Step-1 :The agency has to furnish the followings:

NAME OF PACKAGE: “COMPREHENSIVE ANNUAL MAINTENANCE RATE CONTRACT FOR ELECTRICAL FACILITIES OF

NTPC-BARAUNI (STAGE#2)

GEPNIC login id and Password

Duly Filled Annexure-1 (format given below)

PAN card scanned/photo copy (self Attested)

EFT form(Format Given Below), duly filled and endorsed by their

banker, Cancelled Cheque

Copy of PF Documents

GST Registration

ESI Code / Undertaking for ESI

All these should reach us at least seven working days prior to Last Date of

Tender Fee Payment.

Step-2 After compliance of step-1, Follow Clause No-4 as below.

4. Mode of Payment for purchase of tender document:

a) On-Line:

Vendors can view/download the tender document after logging in our e-tender site by clicking on “NTPC e-

Tender” in home page of h ttps://eprocurentpc.nic.in

After logging in to our e-tender site as mentioned above, the interested bidder can pay the tender fee as mentioned

in the “Tender Details” and “Guidelines to Bidders” which are available on the CPP portal.

In case of any difficulty, please contact help desk no- 180030702232, Mobile no. 7878007972 and

7878007973. Presently, submission of tender fee -online mode / EMD in offline/online mode

b) Exemption on Cost of Tender Document: NOT Applicable.

c) Tender fee is non-refundable.

5. Bid Security: (EMD):

1. The scan copy of on-line payment receipt/ MSE Benefit Certificate(if applicable) and MSE Undertaking

/Declaration(if applicable) shall be attached at the designated place. Except bank guarantee, NO offline

payment (like DD/BC,etc) is allowed.

2. Offline payment is allowed only for Bank Guarantee(BG). In case of BG, it should be sent in a sealed envelope,

super scribed on the top as under:

Tender No._________

Due End Date of Bid Submission______

From _____________ (Name of Bidder).

The sealed envelope with BG must be submitted offline and reach (through SPEED POST or others) to:

SSC ER-I, C&M, NTPC/Barh STPP, PO- NTPC Barh Campus, Dist – Patna, Bihar-803215 on or before Bid

Submission End Date and time (BSED). The same received after BSED shall be treated as non responsive bid and

the same shall be returned in original and online bid of the bidder if submitted shall not be opened.

In case of Bidders opting for Bank Guarantee as Bid Security but unable to send the Original Bank Guarantee

in physical form at the tender opening location, following shall be applicable:

(i) The issuing bank shall intimate through their own official e-mail id to concerned C&M department

with a copy to Bidder regarding issuance / extension of BG along with following documents:-

(a) The scanned copy of the BG.

(b) SFMS message acknowledgement copy sent to NTPC banker stating the date of sending.

NAME OF PACKAGE: “COMPREHENSIVE ANNUAL MAINTENANCE RATE CONTRACT FOR ELECTRICAL FACILITIES OF

NTPC-BARAUNI (STAGE#2)

SFMS message must be sent to the Employer’s bank whose details are mentioned in Bidding documents.

SFMS confirmation shall be obtained by concerned NTPC executive from Employer’s bank with regard to

issuance of Bank Guarantee before award.

(ii) Bidders shall be required to upload the scanned copy of the BG on GepNIC / e-tendering portal.

Instruments for EMD / Tender Documents Fee.

i) E-Payment : EMD / Tender Documents Fee (If applicable) may be paid through E-payment on GePNIC portal. Upon

successful E-payment on the portal or Online Payment, an e-receipt shall be issued to the bidder by the system, a copy

of which is to be online submitted by the bidder at GePNIC portal.

While paying through E-payment, bidder should mention the NIT / Tender No (9900XXXXXX) as reference and the

same should be mentioned on self generated e-receipt.

There is no need to submit E-receipt physically at SSC ER-I NTPC Barh.

ii) Bank Guarantee (BG): In case Bid Security is submitted by way of Bank Guarantee (BG), the same should be valid for

225 days from the date of Opening of Techno-commercial offer.

The BG should be on Non-Judicial stamp paper/e-stamp paper of appropriate value as per Stamp Act prevailing in the

State(s) where the BG is submitted or is to be acted upon or the rate prevailing in the State where the BG is executed,

whichever is higher.

The Stamp Duty applicable in Bihar is INR 1000/-.

iii) EMD / Tender Fee Exemption (Benefits to MSEs) (Reference Clause 31.0 of ITB): Applicable

For availing MSE benefits for purchase preference, bidder shall confirm that they are manufacturer of all the

item(s) specified in the bidding documents, which are a pre requisite for extending MSE benefits of purchase

preference. In case, Bidder is not a manufacturer of all such items which are a pre-requisite for extending MSE

benefits of purchase preference, but is a manufacturer of at least one of the item(s) of the package, then benefits of

EMD and Tender fee exemption only shall be extended in such cases and its bid shall be evaluated / treated

as Non-MSE bid. In support of above claim regarding manufacturing of each of the specified Item(s), Bidder will

furnish necessary details of Stores/ Category of items etc. as mentioned in the MSE registration certificate along

with the above Undertaking.

In case, such details are not available in the Registration Certificate furnished by the Bidder for any of the above

item(s), other relevant details / documentary evidence will be furnished along with the Undertaking in

support of the claim that such item(s) are manufactured by the Bidder. Format for declaration / undertaking by

bidder at Annexure-A2

Benefits to MSEs are applicable only for (1) Goods produced and (2) Services provided by MSEs. MSE benefits

shall not be applicable to Trader/Dealer of Goods. Further, MSE benefits shall also not be applicable for

Works Contracts.

The registered bidders, who wish to submit valid MSE registration documents, other than Udyam Certificate,

as a proof of being a MSE, shall submit a certificate by a Practicing Chartered Accountant, for investment in

plant & machinery/equipment, audited turnover and classification of the bidder as MSME as per MSME in the

format appended at Annexure-I.

MSE bidders seeking Exemption from EMD / Tender Fee must online submit the following:

Valid MSE Certificate / Document/ Annexure-1 as above.

NAME OF PACKAGE: “COMPREHENSIVE ANNUAL MAINTENANCE RATE CONTRACT FOR ELECTRICAL FACILITIES OF

NTPC-BARAUNI (STAGE#2)

In case of MSEs availing ‘EMD and tender fee’ exemption based on relevant certificates of MSEs and undertaking as

elaborated above submitted by them, it will be deemed that MSE benefits (for EMD and tender fee) have been extended

provisionally. The evaluation of bid as MSE shall be done only after detailed scrutiny/evaluation of documents

submitted by MSEs for availing ‘EMD and tender fee’ benefit. If the documents submitted for availing MSE benefits

found in Non Compliance, the bid submitted by the concerned bidder shall be rejected and shall not be evaluated

further.

Bidder’s Bank shall also send electronic message through secure SFMS (in case of BGs issued from within India)

or SWIFT (in case of BGs issued from outside India) to Employer’s Beneficiary Bank whose details are provided

herein below:

Beneficiary Bank details are provided herein below:

Bank Name

State Bank of India

Branch

NTPC Barh Campus

Iii

Bank Address

Barh STPP, PO- NTPC Barh Campus, Dist- Patna, Bihar – 803215.

IFSC Code

SBIN0010085

Bidders are advised to ensure that the message is sent by their Bankers and the Bidders must submit

the reference details as part of the bid with the EMD.

Exemptions:

(i) Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi and Village

Industries Commission or Khadi and Village Industries Board or Coir Board or National Small Industries

Corporation or Directorate of Handicrafts or Udyog Aadhar registered vendor and Handloom or any other

body specified by Ministry of Micro, Small and Medium Enterprises as per MSMED Act 2006,for goods

produced and services rendered, shall be issued the bid documents free of cost and shall be exempted from

paying Earnest Money Deposit.

Bidder’s Bank shall also send electronic message through secure SFMS (in case of BGs issued from within

India) or SWIFT (in case of BGs issued from outside India) to Employer’s Beneficiary Bank whose details are

provided herein below:

IIMs/IITs/NITs/IISc./CBRI/CPRI/GSI/CWPRS/CWC and other Govt. Institutes/agencies (excluding

PSUs) are also exempted from submission of EMD.

a) The Bid Security of all the unsuccessful Bidders will be returned after award of the Job.

b) The Bid Security shall be forfeited in any of the following circumstances by the Owner without any notice

or proof of damage to the Owner:

i. If the Bidder withdraws or varies its Bid during the period of Bid validity specified by the Bidder in the

Bid Proposal.

ii. In case the Bidder does not accept the corrections towards the discrepancies in their bid, where ever

the breakup of prices have been asked separately.

iii. If any deviation, variation or additional condition etc found anywhere in our technical and / or / Price

Bid implicit or explicit, shall stand unconditionally withdrawn, without any cost implication

whatsoever to employer, failing which the bid security shall be forfeited.

NAME OF PACKAGE: “COMPREHENSIVE ANNUAL MAINTENANCE RATE CONTRACT FOR ELECTRICAL FACILITIES OF

NTPC-BARAUNI (STAGE#2)

iv. In the case of a successful bidder, if the bidder fails within the specified time limit to furnish the

acceptance of Letter of Award / Purchase Order.

v. In the case of successful Bidder, if the Bidder fails, within the time limit, to furnish the required Contract

Performance Guarantee in case the same is required as per conditions of the P.O / LOA.

vi. If the bidder / their representative commit any fraud while competing for this contract pursuant to Fraud

prevention policy of NTPC.

c) No interest shall be payable by NTPC on the Bid Security.

d) ANY BID NOT ACCOMPANIED BY A BID SECURITY, SHALL BE REJECTED BY THE EMPLOYER AS BEING

NON RESPONSIVE AND RETURNED TO THE BIDDER WITHOUT BEING OPENED.

6. No Deviation Certificate:

“No deviation, whatsoever, is permitted by the Owner to any provisions of bidding Documents.”

The acceptance of above is an attribute of the on line Bid Invitation and the Bidders are required to

confirm acceptance of Compliance to All Provisions of Bidding Documents (NIL Deviation Certificate)

online. Only after acceptance of the above condition the bidder shall be allowed to submit the bid.

In case any deviations, variations and additional conditions are found anywhere in the bid (Techno

Commercial Bid & Price Bid), the same shall not be given effect to in evaluation and it will be considered

that the bidder complies to all the terms and conditions of Bidding Documents without any extra cost to

the Owner irrespective of any mention to the contrary, anywhere in the bid, failing which the Bid

Security of the Bidder be forfeited.

7. Clarification on Bidding Documents:

Bidder can seek clarifications through e-mail or online through GepNIC site up to the time specified as

mentioned in the bidding document. The queries will be answered by NTPC and replied through

email/online through GepNIC site.

8. Qualifying Requirements of Bidders:

In addition to the requirements stipulated in Section ITB (Instructions to Bidders), the Bidder shall also meet

the Qualifying Requirements stipulated hereunder.

Sl No

QUALIFYING REQUIREMENTS

1.0

TECHNICAL CRITERIA:

The bidder should have executed similar work in any Power Generating Station/ Heavy Industry

for a min. continuous period of one year during the preceding seven (07) years reckoned from the

date of techno-commercial bid opening as per any of the following criteria:

i) One Executed Order valuing not less than Rs. 158.49 Lakhs (INR One Hundred Fifty-eight

Lakhs and Forty-nine thousand only)

ii) Two Executed Orders each valuing not less than Rs. 99.06 Lakhs (INR Ninety-nine Lakhs

and Six Thousand only)

iii) Three Executed Orders each valuing not less than Rs. 79.25 Lakhs (INR Seventy-nine Lakhs

and Twenty-five Thousands only)

1.1

Similar works is as explained in the following paragraphs and in combination given hereunder:

Works in following combinations:

(A1+A2) or (A1+B2) or (A2+B1) or (B1+B2)

Notations as above are explained below:

NAME OF PACKAGE: “COMPREHENSIVE ANNUAL MAINTENANCE RATE CONTRACT FOR ELECTRICAL FACILITIES OF

NTPC-BARAUNI (STAGE#2)

A1. Maintenance of Electrical equipments/ Installations comprising of Switchgears and Electrical

rotating machines of voltage 6.6 KV or above

A2. Maintenance of Power Transformers, Switchyard and associated equipments of voltage level 220

KV or above

B1. Erection and Commissioning of Electrical equipments /Installations comprising of Switchgear and

Electrical rotating machines of voltage 6.6 KV or above

B2. Erection and Commissioning of Power Transformers, Switchyard and associated equipments of

voltage level 220 KV or above

NOTE: Above criteria need to be fulfilled by the prospective bidder during the preceding seven (07)

years reckoned from the date of techno-commercial bid opening.

1.2

The bidder should possess a valid Electrical License for 6.6 kV or higher voltage issued by a

Competent Statutory Authority (Central / State).

Note:

The word “Executed” mentioned above means that the bidder should have achieved the criteria

specified above within the preceding seven (07) years period, even if the total contract is started

earlier and/or is not completed/ closed.

2.0

FINANCIAL CRITERIA:

Av. Annual Turn Over: The average annual turnover of the Bidder, in the preceding three (03)

consecutive financial years as on the date of bid opening, should not be less than Rs. 198.10 Lakhs

(INR One Hundred Ninety-eight Lakhs and Ten Thousands only).

3.1

In case a bidder does not satisfy the financial criteria, stipulated above on its own, its Holding Company

would be required to meet the stipulated turnover requirements as above, provided that the Net

Worth of such Holding Company as on the last day of the preceding financial year is at least equal to or

more than the paid-up share capital of the Holding Company. In such an event, the Bidder would be

requested to furnish along with its Techno-Commercial bid, a Letter of Undertaking from the Holding

Company, supported by the Holding Company’s Board Resolution,

as per the format enclosed in the Bid Documents, pledging unconditional & irrevocable financial

support for the execution of the Contract by the Bidder in case of award.

3.2

In case the bidder is not able to furnish its audited financial statements on stand-alone entity basis,

the unaudited unconsolidated financial statements of the bidder can be considered acceptable provided

the bidder further furnishes the following documents for substantiation of its qualification:

i) Copies of the unaudited unconsolidated financial statements of the bidder along with copies of the

audited consolidated financial statements of the Holding Company.

ii) A certificate from the CEO/CFO of the Holding Company, as per the format enclosed in the bidding

documents, stating that the unaudited unconsolidated financial statements form part of the

Consolidated Annual Financial Statements of the Holding Company.

3.3

In cases where audited results for the last financial year as on the date of Techno-commercial bid

opening are not available, the financial results certified by a practicing Chartered Accountant

shall be considered acceptable. In case, Bidder is not able to submit the certificate from practicing

Chartered Accountant certifying its financial parameters, the audited results for the three (03)

consecutive financial years preceding the last financial year shall be considered for evaluating the

financial parameters.

NAME OF PACKAGE: “COMPREHENSIVE ANNUAL MAINTENANCE RATE CONTRACT FOR ELECTRICAL FACILITIES OF

NTPC-BARAUNI (STAGE#2)

Further, a certificate would be required from CEO/CFO as per the format enclosed in the bidding

document stating that the financial results of the company are under audit as on the date of Techno-

commercial bid opening and the certificate from the practicing Chartered Accountant certifying

financial parameters is not available.

3.4

Notes for the Sl. Nos. 1.0 & 2.0 above:

I. Bidder must submit documentary evidence issued by the owner, in support of having met

the Qualifying requirements, alongwith their Technical offer. These documentary

evidence may include:

 Relevant Purchase Orders/ Work Orders copies.

 Work Completion & Performance Certificate against submitted Purchase Orders / Work Orders

from the End user

II. In case of composite work/BOQ, the bidder shall have to furnish Certificate from owner

certifying the value of specific nature of work, as mentioned in Sl. No. 1.0.

III. Other income shall not be considered for arriving at annual turnover figures.

IV. “Holding Company” and “Subsidiary Company” shall have the meaning ascribed to them as

per Companies Act of India.

V. For Annual Turnover indicated in foreign currency, the exchange rate as on seven (07) days

prior to the date of techno-commercial bid opening shall be used.

VI. All Financial figures mentioned above are exclusive of GST.

9. Brief Description of items: “COMPREHENSIVE ANNUAL MAINTENANCE RATE CONTRACT FOR

ELECTRICAL FACILITIES OF NTPC-BARAUNI (STAGE#2)

10. Following documents must be uploaded online, failing which the offer shall be liable for rejection:

I. Qualifying Requirement: Total credential to fulfill all the criteria as mentioned in Qualifying requirement

of the NIT/IFB.

II. T echnical Bid:

a. All TECHNICAL DATA SHEETS as per the format provided in the tender document duly filled.

b. Any other data/information as sought in our tender document.

III. Company/Firm Details:

a. Document related to legal status of the Bidder (i.e., Sole Proprietorship Concern/Partnership

Firm/ Private Limited Companies/ Public Limited Companies and Statutory Corporation/

Consortium/ Joint Venture), Name and address (es) of the sole proprietor / partners / Board of

directors.

b. Memorandum and articles of association/photocopy of partnership deed/affidavit of

proprietorship.

IV. Copy of GST certificate.

V. Copy of valid independent PF code no. issued by concerned RPFC.

VI. Copy of PAN card.

VII. Copy of ESI Certificate/Undertaking for submission of ESI (As per Annexure-X mentioned in the

bid document).

11. Participation in the tender does not automatically mean that the bidders are considered qualified. NTPC

shall evaluate the qualifying requirement of each bidder as per NIT after opening of technical bid and the

bids of the bidder who is not meeting the qualifying requirement shall not be considered.

NAME OF PACKAGE: “COMPREHENSIVE ANNUAL MAINTENANCE RATE CONTRACT FOR ELECTRICAL FACILITIES OF

NTPC-BARAUNI (STAGE#2)

12. NTPC reserves the right to reject any or all bids or cancel/withdraw the invitation for bids/IFB without

assigning any reason whatsoever and in such case no bidder/intending bidder shall have claim arising out

of such action.

13. NTPC will not be responsible for any loss/late receipt/non-receipt of applications for tender

documents/bids due to any postal delay or delay, in any form, in transit.

14. If the last date for receiving applications/ selling of bids/ date of bid opening coincides with holiday, the

date will be shifted to the next working day.

15. Tender document is not transferable.

16. Package Co-ordinator:

(A)

Name: Ratnakar Behera

Designation: DGM(SSC-C&M)

Contact No.:9650992819

E-mail: ratnakar04@ntpc.co.in

(B) Name: Rakesh Kumar

Designation: AGM (SSCC&M)/Contracts

Contact No.:9471701256

E-mail: rakeshkumar16@ntpc.co.in

17. Address for Communication:

AGM(SSC- C&M)

Shared Service Centre (SSC-C&M), ER-1,

Barh STPP, NTPC Ltd.,

PO- NTPC Barh Campus, Dist- Patna, Bihar- 803215.

NAME OF PACKAGE: “COMPREHENSIVE ANNUAL MAINTENANCE RATE CONTRACT FOR ELECTRICAL FACILITIES OF

NTPC-BARAUNI (STAGE#2)

E .F.T. Form

Bidder’s Name and Address: To, NTPC Limited,

.............................................

Dear Sirs,

We, hereby authorize the 0wner to make all our payments through Electronic Fund Transfer System. The details

for facilitating the payments are given below

( TO BE FILLED IN CAPITAL LETTERS)

NAME OF THE BENEFICIARY

ADDRESS

Pin Code

3 TELEPHONE NUMBER (WITH STD CODE)

BANK PARTICULARS

(A)

BANK NAME

(B)

BANK TELEPHONE NO. (WITH STD CODE)

(C)

BRANCH ADDRESS

Pin Code

(D)

BANK FAX NO (WITH STD CODE)

NAME OF PACKAGE: “COMPREHENSIVE ANNUAL MAINTENANCE RATE CONTRACT FOR ELECTRICAL FACILITIES OF

NTPC-BARAUNI (STAGE#2)

(E)

BRANCH CODE

(F)

9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A CANCELLED

CHEQUE)

(G)

BANK ACCOUNT NUMBER

(H)

BANK ACCOUNT TYPE (TICK ONE)

SAVING

CURRENT

LOAN

CASH CREDIT

OTHERS

IF OTHERS, SPECIFY,

PERMANENT ACCOUNT NUMBER (PAN)

E-MAIL Address for Intimation regarding release of payments

I/We hereby declare that the particulars given above are correct and complete. If transaction is

delayed or credit is not affected at all for reasons of incomplete or incorrect information, I/We would

not hold the owner responsible.

DATE _

NAME ………………………………………………

SIGNATURE (AUTHORISED SIGNATORY)

OFFICE

STAMP

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a bank account no.

.................................... with our branch and the Bank particulars mentioned above are correct.

DATE _

No.:....................................

SIGNATURE

(AUTHORISED SIGNATORY)

Authorization

NAME: _

OFFICE STAMP

NAME OF PACKAGE: “COMPREHENSIVE ANNUAL MAINTENANCE RATE CONTRACT FOR ELECTRICAL FACILITIES OF

NTPC-BARAUNI (STAGE#2)

Annexure-A

Format of Undertaking

(To be sent by Issuing Bank through official e-mail id)

From: xxxbank@xx.in

To: xxxx@ntpc.co.in

We have issued BG No. __________ dated_________ for an amount of Rs. ___________ on behalf of ___________

towards Bid Security / EMD for Tender No ____________ in favor of NTPC.

Please find enclosed the soft copy of the Bank Guarantee and SFMS acknowledgement. The SFMS is

sent on _______(date).

We undertake to send the original BG to __________ (name of tendering location)directly once postal /courier

services are restored and that NTPC’s claim will be binding on us without the physical copy.

We undertake not to cancel the aforementioned BG No. _______ without written consent / instruction from

NTPC Ltd.

(Name of Bank Official)

Authority No.