NIT No.: RGPPL/C&M/PURCHASE/OT-64 Date 10.09.2020
Ratnagiri Gas & Power Pvt. Ltd. Page 1 of 58
Site Office: At & Post: Anjanwel, Tal:Guhagar, Dist.:Ratnagiri -415634, Maharashtra, India. Tel. 02359 241104, 241012
Fax: 02359 241012, email: gautam.kumar@site.rgppl.com
NOTICE INVITING TENDER
RGPPL/C&M/PURCHASE/OT-64
Domestic Competitive Bidding
“Procurement
of
Scaffolding Pipes &
Accessories”
BID OPENING DATE
06/10/2020
NIT No.: RGPPL/C&M/PURCHASE/OT-64 Dt 10.09.2020
Sub: “Procurement of Scaffolding Pipes & Accessories”
(Seal & Sign of the Bidder’s Authorized Representative)
Ratnagiri Gas & Power Pvt. Ltd. Page 2 of 58
Site Office: At & Post: Anjanwel, Tal: Guhagar, Dist.: Ratnagiri -415634, Maharashtra, India.
Tele fax: 02359 241012, Tel- 02359 241104, 241012 email: gautam.kumar@site.rgppl.com
Dear Bidders,
Please find enclosed one complete set of Tender Document for “Procurement of Scaffolding
Pipes & Accessories” in the following order, with a request to submit your Bid after necessary
compliance:
Sr. No
Contents
Page No
1)
Notice Inviting Tender (NIT)
3-6
2)
Instruction to Bidders
7-12
3)
Qualifying requirement
13-14
4)
Checklist for Qualifying Requirement
15-17
5)
Technical Specifications & Drawing
18-26
6)
Bill of Quantities (BOQ)
27-29
7)
Special Conditions of Contract
30
8)
Safety & Environmental Obligations to Supplier (Annexure-A & B)
31-34
9)
Certificate of NIL deviations
35
10)
Pro forma of Bidder’s proposal
36
11)
Pro forma of Letter of Undertaking
37
12)
Certificate of acceptance of Important condition of bidding
38
13)
Pro forma of Letter of Authority for Attending Bid Opening
39
14)
Fraud Prevention Policy
40-41
15)
Form for Acceptance of Fraud Prevention Policy
42
16)
Declaration on Banning Policy
43
17)
Proforma for performance bank guarantee
44-45
18)
General Purchase Conditions
46-53
19)
Format F-1 Proforma of certificate from the CEO/CFO of the
company
54
20)
List of scheduled commercial Banks
55
21)
Final Check List
56
22)
Vendor Information Form
57
23)
RTGS Format
58
NIT No.: RGPPL/C&M/PURCHASE/OT-64 Dt 10.09.2020
Sub: “Procurement of Scaffolding Pipes & Accessories”
(Seal & Sign of the Bidder’s Authorized Representative)
Ratnagiri Gas & Power Pvt. Ltd. Page 3 of 58
Site Office: At & Post: Anjanwel, Tal: Guhagar, Dist.: Ratnagiri -415634, Maharashtra, India.
Tele fax: 02359 241012, Tel- 02359 241104, 241012 email: gautam.kumar@site.rgppl.com
Bidders are requested to draw special attention to the following clauses; Deviations against
these clauses shall not be acceptable to RGPPL. Offer consisting of any deviations with respect to
these clauses shall be liable to be treated as NON-RESPONSIVE and shall be rejected.
a. Firm Price
b. Earnest Money Deposit / Bid Security
c. Tender Fee
d. Specifications & Scope of Work
e. Schedule of Rates / Price Schedule & Price Basis
f. Non-Qualification of qualifying Requirement
g. Duration / Period of Contract
h. Period of Validity of Bid
i. Price Reduction Schedule/ Liquidated Damage / Penalty Clause
j. Fraud prevention policy
k. Contract Performance Security/ Security Deposit
l. Guarantee / Defect Liability Period
m. Arbitration / Resolution of Dispute/Jurisdiction of Court
n. Force Majeure & Applicable Laws
o. Terms of Payment
p. Safety & Environmental obligations to contractor
q. Fraud Prevention Policy
r. Any other condition specifically mentioned in the tender document elsewhere that non-
compliance of the clause lead to rejection of bid
Your prompt & proper response to our Tender Notice shall be highly appreciated.
Thanking you
Yours Faithfully
For & on behalf of RGPPL
Gautam Kumar
Encl: As above Manager(C&M)
Ph:02359-241104/241012
E-Mail Id: gautam.kumar@site.rgppl.com
******************************************************************
NIT No.: RGPPL/C&M/PURCHASE/OT-64 Dt 10.09.2020
Sub: “Procurement of Scaffolding Pipes & Accessories”
(Seal & Sign of the Bidder’s Authorized Representative)
Ratnagiri Gas & Power Pvt. Ltd. Page 4 of 58
Site Office: At & Post: Anjanwel, Tal: Guhagar, Dist.: Ratnagiri -415634, Maharashtra, India.
Tele fax: 02359 241012, Tel- 02359 241104, 241012 email: gautam.kumar@site.rgppl.com
[Domestic Competitive Bidding (DCB)]
RGPPL/C&M/PURCHASE/OT-64 Date: 10.09.2020
Tender Reference
RGPPL/C&M/PURCHASE/OT-64
Name of Work
Procurement of Scaffolding Pipes & Accessories
Bidding System
Single Stage Bidding (Two Part System)
Tender Document Fee.
A complete set of Bidding Documents may be,
a. Downloaded from the web site www.rgppl.com/
www.ntpctender.com>>Joint Ventures >>Ratnagiri Gas
& Power Pvt Ltd. and submit the same by utilizing the
downloaded document, along with the required non-refundable
tender fee of Rs. 1,328/- (Rs. One Thousand Three Hundred
and Twenty-Eight Only) (inclusive of GST@18%).
OR
b. Purchased by any interested prospective bidder on the submission
of a written application to the below mentioned office and upon
payment of a non-refundable fee of Rs. 1,260/- (Rs One
Thousand Two Hundred and Sixty Only) (inclusive of
GST@12%) in the form of a Demand Draft in favor of “Ratnagiri
Gas and Power Private Limited” payable at Chiplun or online
transfer.
Details of account of RGPPL is as follows: -
Name of account Holder: - RATNAGIRI GAS & POWER PVT LTD.
Name of Bank: - STATE BANK OF INDIA
Account Number: - 11285480852 (Current Account)
Branch: - Chiplun (Maharashtra)
IFS Code: - SBIN0000350
MICR Code: - 415002865
If tender fees amount is paid online, then Bidder must sent
/submit / copy of documentary evidence as proof of submission
of Tender fees in the envelope of Tender Fees. If bidder fails to
submit the same his/her offer may not be considered.
Tender Opening Details:
It must consist of four
envelopes containing
following: -
ENVELOPE- I: Tender Fee
(if documents not purchased
from RGPPL)
ENVELOPE- II: Earnest
Money Deposit
ENVELOPE- III-Shall
consists of Technical Bid,
supporting documents
against the Qualifying
Requirement, copy of total
tender documents duly
signed & stamped on
each page.
ENVELOPE IV
Shall consist of Price Bid
only
NIT No.: RGPPL/C&M/PURCHASE/OT-64 Dt 10.09.2020
Sub: “Procurement of Scaffolding Pipes & Accessories”
(Seal & Sign of the Bidder’s Authorized Representative)
Ratnagiri Gas & Power Pvt. Ltd. Page 5 of 58
Site Office: At & Post: Anjanwel, Tal: Guhagar, Dist.: Ratnagiri -415634, Maharashtra, India.
Tele fax: 02359 241012, Tel- 02359 241104, 241012 email: gautam.kumar@site.rgppl.com
Earnest Money Deposit
(EMD)
Earnest Money Deposit (EMD): Rs. 20,000/-
EMD should be submitted in separate sealed envelope,
super scribed with tender reference, type of EMD & EMD
details.
The EMD of the Un successful Bidders shall be returned after
award of PO & The EMD of the successful Bidder to whom a
contract is awarded will be returned after completion of contract
of one year.
“Any bid not accompanied by the EMD shall be
disqualified.”
No interest will be payable by the owner on the EMD and PBG as
may be applicable.
Acceptable form of EMD
E-payment / Crossed Demand Draft (preferably from SBI) /
(from Nationalized Indian Bank, as per list enclosed) drawn in
favor of ‘Ratnagiri Gas and Power Private Limited’,
payable at Chiplun (Maharashtra) OR irrevocable Bank
Guarantee as per the prescribed format along with check list for
BG (enclosed).
OR
Bidder may submit EMD amount through E-payment by Credit
card/ Debit / Net Banking etc.
Details of account of RGPPL is as follows: -
Name of account Holder: - RATNAGIRI GAS & POWER PVT LTD.
Name of Bank: - STATE BANK OF INDIA
Account Number: - 11285480852 (Current Account)
Branch: - Chiplun (Maharashtra)
IFS Code: - SBIN0000350
MICR Code: - 415002865
If EMD amount is paid online, then Bidder must sent /submit /
copy of documentary evidence as proof of submission of EMD in
the envelope of EMD.
If bidder fails to submit the same his/her offer may not be
considered.
Envelope & Dispatch
The outside of the envelope should clearly indicate the
Envelope no I, II, III or IV Name of the Bidder and his
Address. In addition, the left-hand corner of the envelope or
container should indicate the Name of the work, TENDER
NUMBER, BID OPENING DATE AND TIME.
The Bidder has the option of sending the bid by Registered Post/
Speed Post/ in person. Presently no courier services are available
in this area. RGPPL takes no responsibility for delay, loss or non-
receipt of tender documents within the stipulated date & time. Bids
submitted by Fax/Email/Telegram will not be accepted.
Special Privileges for
NSIC/MSE/SSI units
NSIC/SSI/MSE units having valid registration under NSIC/SSI/MSE
for the terms mentioned in Bill of Quantity shall be exempted from
Tender Fees & EMD up to the monetary limit for which unit is
registered with NSIC/SSI, In accordance with the provisions of PPP-
2012 and Clause 08 of ITB. However, Traders/Dealers/ Distributors
/Stockiest /Wholesaler are not entitled for exemption of EMD.
RGPPL’s GST & PAN no.
GST No.: 27AADCR1375F1ZG
PAN No.: AADCR1375F
NIT No.: RGPPL/C&M/PURCHASE/OT-64 Dt 10.09.2020
Sub: “Procurement of Scaffolding Pipes & Accessories”
(Seal & Sign of the Bidder’s Authorized Representative)
Ratnagiri Gas & Power Pvt. Ltd. Page 6 of 58
Site Office: At & Post: Anjanwel, Tal: Guhagar, Dist.: Ratnagiri -415634, Maharashtra, India.
Tele fax: 02359 241012, Tel- 02359 241104, 241012 email: gautam.kumar@site.rgppl.com
For any queries, bidders may contact following personnel:
1. Shri Gautam Kumar,
Manager (C&M)
Ph. No.:02359-241104/241012
E-Mail: gautam.kumar@site.rgppl.com
2. Shri Ram Kumar
AGM(C&M)
Ph. No.:02359-241067
E-Mail: ram.kumar@site.rgppl.com
Any revision, clarification, addendum, corrigendum, time extension, etc. to the above tender will be
hosted on the above websites only and no separate notification shall be issued.
Bidders are requested to visit the website (www.rgppl.com / www.ntpctender.com>>Joint
Ventures >>Ratnagiri Gas & Power Pvt Ltd.) regularly to keep themselves updated.
*****************************************************************************
NIT No.: RGPPL/C&M/PURCHASE/OT-64 Dt 10.09.2020
Sub: “Procurement of Scaffolding Pipes & Accessories”
(Seal & Sign of the Bidder’s Authorized Representative)
Ratnagiri Gas & Power Pvt. Ltd. Page 7 of 58
Site Office: At & Post: Anjanwel, Tal: Guhagar, Dist.: Ratnagiri -415634, Maharashtra, India.
Tele fax: 02359 241012, Tel- 02359 241104, 241012 email: gautam.kumar@site.rgppl.com
INSTRUCTION’S TO BIDDERS(ITB)
Tenders will be opened in the presence of Authorized representative of Bidders if they
present themselves. They should come with authorization letters.
Each of these instructions must be read carefully and followed strictly. Failure in complying with
any of these would render your offer liable for rejection.
“The offer should be in sealed envelope and preferably be sent by Register Post/Speed
Post (At present Courier services are not available here). Intending bidders are
advised to post their offer well in time so as to reach us before bid due date and time.
Offers sent through courier / by hand shall not be accepted if presented after the due
date and time of submission of bids. The offers should be duly signed and stamped on
each page by vendor otherwise it would be liable for rejection”.
1) Offer (preferably typed) addressed to Manager (C&M) at below mentioned address must
be submitted.
Ratnagiri Gas & Power Pvt. Ltd.,
AT & PO: Anjanwel,
Taluka: Guhagar,
Dist.: Ratnagiri,
Maharashtra – 415 634
2) The NIT No., bid due date, tender fee and details of earnest money deposit (EMD) should
be super scribed on the envelope, failing which the offer may be rejected.
3) Generally, RGPPL expects the offer directly from the seller considered for issue of
purchase enquiry. However, offer submitted through their Authorized distributor
/
authorized stockiest
/
authorized dealer/ Sister concern/ Channel Partners etc. is also
acceptable to us provided a separate & specific letter communicating the same is
submitted to our office in advance i.e prior to last date of submission of bid.
4) In case of change in name and address of the bidder on account of merger /acquisitions
or for any other reasons, copies of documents in support of same is to be submitted
separately in the form of fax / e-mail / courier / post before Bid opening date.
5) The quoted unit rate must be written in both figures and words (in capital letters). In
case of any discrepancy between figures and words, the rates in words shall be
considered for purpose of evaluation.
In no case there should be any overwriting. Alterations if any should be made clearly by
crossing the corrections should be attested by the tenderer with their full signature and
rubber stamp.
6) Offers shall be accompanied with Earnest Money Deposit (EMD) of requisite Value as
specified, in a separate envelope failing which the offer is liable for rejection.
7) The earnest money will be forfeited on revocation of tender before the expiry of validity of
the tender or on refusal to enter into the contract after award is made by RGPPL to the
tenderer within the validity period of offer.
Small scale Industries registered with the National Small-scale Industries Corporation
shall be exempted from the payment of Earnest Money Deposit / Tender fee. Tenderers
seeking exemption should enclose a photocopy of valid registration certificate
preferably attested by Gazette Officer / Magistrate 1
st
Class, giving details such as
validity, stores and monetary limits, failing which they run the risk of their tenders being
passed over as ineligible for this concession. SSI units in the State registered in
Maharashtra state for the tendered items are also entitled for exemption of EMD.