NTPC Limited

(A Government of India Enterprise)

SHARED SERVICES CENTRE – CMHQ-RANCHI

CONTRACT & MATERIAL DEPTT.

INVITATION FOR BIDS (IFB)

FOR

PACKAGE NAME: Removal of overburden, coal extraction (including associated activities),

transportation of coal upto surface coal stock yard and crushing/sizing of coal

in to -100mm for a period of 3 years in Kerandari Coal Mining Project Located

at District HAZARIBAGH, STATE OF JHARKHAND, INDIA

(Domestic Competitive Bidding)

Mode of Tendering: Open Tender

I. NTPC invites on-line bids on Single Stage Two Envelope Bidding basis (Envelope-I:

Techno-commercial Bid & Envelope-II: Price Bid) with Reverse Auction from Eligible

Bidders for aforementioned package as per Scope of Work mentioned hereinafter.

II. Brief Scope of Work : Removal of overburden, coal extraction (including

associated activities), transportation of coal upto surface coal stock yard and

crushing/sizing of coal in to -100mm for a period of 3 years in Kerandari Coal

Mining Project

III. Detailed Specification, Scope of Work and Terms and Conditions are given in the

bidding document, which are available on-line (www.eprocurentpc.nic.in) as per the

following schedule:

IV.

Tender Reference No.

NTPC/SSC-Coal Mining

(Ranchi)/9900207668

Downloading of Bidding Document

08.09.2020,09:00 AM

Pre-Bid Conference date

15.09.2020,09:00 AM

Last date for receipt of queries on Bidding

Documents from Bidders

(No Queries from Bidders, whatsoever,

shall be entertained by the Employer

beyond the last date of receipt of Queries/

Pre-Bid Conference (if applicable))

15.09.2020,09:00 AM

Last date & Time for submission of online

bids

29.09.2020,15:00 Hrs

Date and Time for opening of

Techno- Commercial bids

30.09.2020,15:00 Hrs

Opening of Price Bids

Shall be intimated later through Gepnic

Cost of Bidding Documents

Rs.9000/-

Bid Security (EMD)

Rs.10 Crores

Integrity Pact

Applicable (as per ITB clause 35)

Minimum Percentage towards compliance

of safety aspect

shall not be less than 1% of the total

value for works portion of Contract in

terms of ITB Clause 12.2 and GCC

Note: For any corrigendum and extension of date of bid submission, please visit the

website https://eprocurentpc.nic.in

V. Bid Security (EMD) and Integrity Pact (if applicable) shall be submitted in a sealed

envelope separately offline by the stipulated bid submission closing date and time at

the address given below in accordance with the provisions set forth in the bidding

documents, failing which, online bid shall be treated as non-responsive and shall not

be opened.

VI. Qualifying Requirements for Bidders:

Qualifying Requirements is enclosed at Annexure-1 to this NIT

VII. NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for the

subject package without assigning any reason whatsoever and in such case no

bidder/intending bidder shall have any claim arising out of such action.

VIII. The bidding document is available online. A complete set of Bidding Documents may

be downloaded by any interested Bidder from the NTPC tender website

https://eprocurentpc.nic.in.

IX. Issuance of bid documents to any bidder shall not construe that such bidder is

considered to be qualified.

X. Transfer of Bidding Documents purchased by one intending Bidder to another is not

permissible.

XI. NTPC shall allow purchase preference, as indicated in the bidding documents, to

bids from local suppliers as defined in the bidding documents. The bidders may

apprise themselves of the relevant provisions of bidding documents in this regard

before submission of their bids.

XII. Any ‘Bidder from a country which shares a land border with India’, as specified in

the Bidding Documents, will be eligible to bid in this tender only if bidder is

registered with the Competent Authority as mentioned in the Bidding Documents.

XIII. Address for Communication / Location of Bid opening

AGM (C&M) / Sr. Manager (C&M)

Shared Services Centre – Coal Mining HQ

NTPC Ltd.,Coal Mining HQ, Ginni Plaza,

Opposite Chutia Police Station,

Distt : Ranchi -834001

Mob.: 9650992016, 9445002640

E-mail: ksudhakar@ntpc.co.in, veerasuresh@ntpc.co.in

Registered Office:

NTPC Limited

NTPC Bhawan, SCOPE Complex,

7, Institutional Area, Lodi Road,

New Delhi – 110003

Corporate Identification Number:L40101DL1975GOI00796

Clause 24.11 of the bidding documents.

Reverse Auction

Applicable (as per S.No.25.0 of Section-

III-BDS)

Annexure-1 to NIT

1.0 QUALIFYING REQUIREMENTS:

1.1. Technical Criteria

The Bidder should have, in the preceding 7 (seven) years reckoned from the date of opening of the

Techno-commercial Bids, operated and produced:

a) At least 13 Million BCM of aggregated volume of overburden and/ or coal/ lignite

from a maximum of seven open cast mines of Coal / Lignite, in any year

and

b) At least 6.50 Million BCM of composite volume of overburden and coal/lignite from

single open cast mine in any year, out of which at least 2.0 Million tonnes shall be coal /

lignite.

The qualifying works at clause 1.1(a) can be from same mine or different mines including the

mine considered to meet qualifying requirement at clause 1.1(b).

1.2. Financial Criteria

1.2.1. The average annual turnover of the Bidder in the preceding three (3) financial years as on

the date of Techno-Commercial bid opening, should not be less than Rs18108Lakhs (Indian Rupees

Eighteen Thousand One Hundred and eight lakhs only).

In case the Bidder does not satisfy the average annual turnover criteria stipulated above on its own,

its Holding Company would be required to meet the stipulated turnover requirements, provided that

the Net worth of such Holding Company as on the last day of the preceding financial year is at least

equal to or more than the paid-up share capital of the Holding Company. In such an event, the

Bidder would be required to furnish along with its techno-commercial bid, a Letter of Undertaking

from the Holding Company, supported by the Holding Company’s Board Resolution, as per the

format enclosed in the bid documents, pledging unconditional and irrevocable financial support for

the execution of the Contract by the Bidder in case of award.

1.2.2. Net Worth of the bidder as on the last day of the preceding financial year should not be less

than 100% (hundred percent) of the Bidder’s paid-up share capital. In case the Bidder does not meet

the Net Worth criteria on its own, it can meet the requirement of Net worth based on the strength of

its Subsidiary(ies) and / or Holding Company and / or Subsidiaries of its Holding Companies

wherever applicable, In such a case, however the Net worth of the Bidder and its Subsidiary(ies) and

/ or Holding Company and / or Subsidiary(ies) of the Holding Company, in combined manner should

not be less than 100% (hundred percent) of their total paid up share capital. However, individually

their Net worth should not be less than 75% (seventy-five percent) of their respective paid-up share

capitals.

Net worth in combined manner shall be calculated as follows:

Net worth (combined)= {(X1+X2+X3) / (Y1+Y2+Y3)} X 100

Where X1, X2, X3 are individual net worth which should not be less than 75% of the

respective paid up share capitals and Y1, Y2, Y3 are individual paid up share capitals.

1.2.3. In case the Bidder is not able to furnish its audited financial statements on standalone entity

basis, the unaudited unconsolidated financial statements of the Bidder can be considered

acceptable provided the Bidder further furnishes the following documents for substantiation of its

qualification:

i) Copies of the unaudited unconsolidated financial statements of the Bidder along with

copies of the audited consolidated financial statements of the Holding Company.

ii) A Certificate from the CEO/CFO of the Holding Company, as per the format

enclosed with the bidding documents, stating that the unaudited unconsolidated financial

statements form part of the consolidated financial statement of the Holding Company.

In case where audited results for the last financial year as on date of Techno- Commercial bid

opening are not available, the financial results certified by a practicing Chartered Accountant shall

be considered acceptable. In case, Bidder is not able to submit the Certificate from a practicing

Chartered Accountant certifying its financial parameters, the audited results of three consecutive

financial years preceding the last financial year shall be considered for evaluating the financial

parameters. Further, a certificate would be required from the CEO/CFO as per the format enclosed

in the bidding documents stating that the financial results of the company are under audit as on the

date of Techno-commercial bid opening and the Certificate from the practicing Chartered

Accountant certifying the financial parameters is not available.

NOTES for clause No 1.2 above

(i) Net worth means the sum total of the paid up share capital and free reserves. Free reserve

means all reserves credited out of the profits and share premium account but does not include

reserves credited out of the revaluation of the assets, write back of depreciation provision and

amalgamation. Further any debit balance of Profit and Loss account and miscellaneous

expenses to the extent not adjusted or written off, if any, shall be reduced from reserves and

surplus.

(ii) Other income shall not be considered for arriving at annual turnover.

(iii) “Holding Company” and “Subsidiary Company” shall have the meaning ascribed to

them as per Companies Act of India.

1.3. ROUTES

The Bidder shall be either a single corporate entity or a consortium of up to three corporate entities

and may follow any one of the following routes;

1.3.1. ROUTE – 1

Bidder fulfils all the requirements at clause 1.1 &1.2 on its own.

1.3.2. ROUTE –2

i.In case a Bidder does not meet the requirement of clause 1.1 &1.2 above on its own, it can quote

on the basis of experience of its Subsidiary (ies) and /or Holding Company and/or Subsidiaries of its

Holding Company. In such a case the consolidated experience of Bidder and its Subsidiary (ies)

and/or Holding Company and/or Subsidiaries of its Holding company shall be considered, as

applicable.

However, Bidder on its own should meet either Technical Criteria at clause 1.1, or financial criteria

at Clause 1.2 above.

ii.The Bidder, who meets the requirements of clause 1.2 on its own and meets the requirement of

Clause 1.1 above based on the strength / experience of its Subsidiary (ies) and/or Holding

Company and/or Subsidiaries of its Holding company will be required to furnish a legally

enforceable Joint Operating Agreement (JOA) executed between the Bidder and its Subsidiary (ies)

and/or Holding Company and/or Subsidiaries of its Holding company extending experience /

strength to the Bidder along with its Techno-commercial Bid, valid for at least 2 years, which will

have to be extended till such time the mine achieves 85% of the contracted capacity of the project,

as per the formats enclosed in the bidding documents. The number of executants of the JOA shall

not exceed three including the Bidder. Further each of the executants of the JOA other than the

Bidder shall be required to submit a performance guarantee equivalent to 1% of the estimated

annual contract value towards the faithful performance of terms & conditions contained in JOA as

per the format specified in the bidding documents. These performance guarantee(s) shall be in

addition to the Contract Performance Guarantee to be submitted by the Bidder as per bidding

documents and shall be kept valid and operative till 90 days after the expiry of the validity of JOA.

iii.The Bidder who meets the requirements of clause 1.1 on its own and meets the requirement of

clause 1.2 based on the strength / experience of its Subsidiary (ies) and/or Holding Company

and/or Subsidiaries of its Holding company will be required to furnish along with its Techno-

commercial Bid, a Letter of Undertaking from the Subsidiary (ies) and/or Holding Company and/or

Subsidiaries of its Holding company, supported by Board Resolution of such company(ies), as per

the format enclosed in the bid documents, pledging unconditional and irrevocable financial support

for the execution of the Contract by the Bidder in case of award. The number of such Subsidiary

(ies) and/or Holding Company and/or Subsidiaries of its Holding company lending

strength/experience to the Bidder shall not exceed three including the Bidder.

iv.Net worth of the Bidder and its Subsidiary (ies) and/or Holding Company and/or subsidiary(ies) of

its Holding Company, lending strength /experience to the Bidder for meeting Technical or Financial

Criteria, in combined manner, should be equal to or more than 100% of their total paid up share

capital,as on the last date of the last financial year out of the three consecutive Financial Years,

considered by bidder for meeting Financial Criteria. However,net worth of the Bidder and its

Subsidiary (ies) and/or Holding Company and/or Subsidiary(ies) of its Holding Company, seeking

qualification under this Route,as on the last date of the last financial year out of the three

consecutive Financial Years, considered by Bidder for meeting financial criteria, should not be less

than 75% of their respective paid up share capital individually.

1.3.3. ROUTE –3 (Consortium)

i. Bidder may be a Consortium of up to three corporate entitiesand should collectively meet

the requirement of technical criteria mentioned at clause1.1 above. In this case, requirement of

clause 1.1(b) should be met by at least one of the consortium partners.

ii. All the Consortium members shall select one of the members as the “leader” who should

meet on its own financial criteria mentioned at clause 1.2 above.

iii. Net worth of all the consortium members in combined manner, as on the last date of the last

financial year out of the three consecutive Financial Years, proposed by Bidder for meeting

Financial Criteria, should be equal to or more than 100% of their total paid up share capital.

However, net worth of each member of the consortium excluding the leader, as on the last date of

the last financial year out of the three consecutive Financial Years, considered by Bidder for

meeting Financial Criteria, should not be less than 75% of their respective paid up share capital

individually.

iv.Each member of the consortium should meet either

a. At least 20% of the technical criteria at clause 1.1(a)i.e 2.6Million BCM of aggregated

volume of overburden and/ or coal/ lignite from a maximum of seven open cast mines of

Coal / Lignite, in any year. However the total number of mines to be considered for meeting

the technical criteria at clause 1.1 collectively by all consortium members shall not exceed

seven.

b. At least 20% of the Financial Criteria mentioned at clause 1.2.1 above.

v.In this route, none of the consortium members will be allowed to draw any technical or financial

strength from its Subsidiary (ies) and/or Holding Company.

vi. Each of the Consortium members will be required to furnish a legally enforceable

Consortium Operating Agreement (COA) along with Techno-commercial Bid holding themselves

jointly & severally responsible and liable to NTPC to perform all contractual obligations, valid for the

entire period of contract, as per the format enclosed in the bidding documents. The number of

executants of the COA should not exceed three.

NOTES:

i. The word “operated” means that the Bidder should have performed the necessary activities

of drilling, excavation, hauling/transportation on its own or through sub-contracting.

ii. “Aggregate” means combination of overburden and / or minerals (anyone or more) from one

or more opencast mines of minerals (maximum of seven mines).

iii. The word “overburden” shall also include “inter-burden provided it is measured and

accounted separately.”

iv. The word “composite” means that the Bidder should have produced both overburden and

coal/lignite from the same mine.

v. For Coal/Lignite, following specific gravity (tonnes/cubic meters) shall be considered:

COAL

LIGNITE

1.50

1.14

vi. For criteria at clause 1.1 in case the Bidder is seeking qualification as a mine owner, the

volume of overburden/coal/lignite production should be certified by Statutory Auditor of the Bidder.

vii. For criteria at clause 1.1, in case the Bidder is seeking qualification as a mine operator

under a contract, the Bidder should submit a copy of the Contract Agreement and a certificate of

production of Overburden/coal/lignite from the Owner.

Alternatively, a certificate from the Statutory Auditor of the Bidder certifying the volume of

overburden/coal/lignite production can also be submitted.

viii. “Holding Company” and “Subsidiary” shall have the meaning ascribed to them as per

Companies Act, in vogue.

ix. The provisions of clause 1.2.3 shall also be applicable for Subsidiary Company/ Holding

Company / subsidiary of Holding Company / Consortium Members.

x. For clause 1.3.3 (iii), Net worth in combined manner as percentage of Paid up Share capital

shall be calculated as follows:

If Net worth of the three Consortium partners is X1, X2 & X3 respectively and corresponding Paid

up share capital of the three Consortium partners is Y1, Y2 & Y3 respectively, then

X1+X2+X3

Net worth (in combined manner) = --------------- X 100 %

Y1+Y2+Y3

xi. For meeting financial criteria, Bidder under Route-1 shall consider the same set of three

consecutive Financial Years.

For meeting financial criteria, Bidder and its Subsidiary (ies) and/or Holding Company and/or

Subsidiary(ies) of its Holding Company under Route-2 shall consider the same set of three

consecutive Financial Years.

For meeting financial criteria, all the Consortium Members under Route-3 shall consider the same

set of three consecutive Financial Years.

xii. ‘Year’ as per Clause 1.1 and 1.3.3(iv(a)) means a continuous period of 365 days.

xiii. BCM as per clause 1.1 and 1.3.3 (iv(a)) means In-Situ/Bank cubic metre.