NTPC Limited

(A Government of India Enterprise)

SSC-NR-AURAIYA

CONTRACTS & MATERIALS DEPTT.

NOTICE INVITING TENDER (NIT)

(Domestic Competitive Bidding: Single Stage-Two Envelope)

NIT No: NTPC/SSC-NR-Auraiya/9900204027

1.0 NTPC invites on-line bids from eligible Bidders for aforesaid package, as per the scope of work briefly

mentioned hereinafter.

Brief Scope of Work & other Specific details: “LIAISONING, LOADING SUPERVISION, SAMPLING

WITNESSING & SAMPLE COURIER SERVICE WORKS- NTPC UNCHAHAR”.

2.0 Brief Details:

Bid Invitation No. 9900204027

NIT Date As per Gepnic NIT

Document Sale Commencement Date &

Time

As per Gepnic NIT

Document Sale Close Date & Time As per Gepnic NIT

Source IFB/ NIT

SSC-NR, NTPC Ltd., Auraiya

Contract Classification Service Contract

Last Date and Time for Bid Submission As per Gepnic NIT

Technical Opening Date & Time As per Gepnic NIT

Price Bid Opening Date & Time Shall be intimated later

Last date of receiving query from bidders As per Gepnic NIT

Estimated Cost in INR Rs. 66.50 Lakhs (Excl GST)

Completion Period 24 Month

MSE Benefit Applicable

Cost of Bidding Document in INR Rs. 1330/-

EMD in INR Rs. 1,00,000/-

Reverse Auction Not Applicable

4.0 Tender Fee and Bid Security (in case paid in modes other than On-line payment) shall be submitted

in a sealed envelope separately offline before the stipulated bid submission closing date and time at the

address given below. Any bid without an acceptable Tender Fee and Bid Security shall be treated

as non-responsive by the employer and shall not be opened. All credential filled up formats &

supporting documents as asked by NTPC are to be given online as attachments with the bid.

5.0 Any document submitted by the agency in hard copy other than EMD, Tender Fee, Power of Attorney,

and Bid Form before bid opening, will not be considered. In spite of this condition, if any document is

submitted by the agency in hard copy other than aforesaid document, before bid opening shall be

ignored and the offer submitted through the e-tendering shall be binding on the agency.

6.0 A complete set of Bidding Documents may be downloaded by any interested Bidder and cost of the

documents (non-refundable) as mentioned above may be paid by Online Payment. For logging on

to the e-tender Site, the bidder would require user id and and Password which can be created at our

etender and inform the same to concerned package co-ordinator. First time users not allotted any vendor

code are required to submit documents like PAN Card, Address proof and GST registration etc as

mentioned at s.no. 8.0 below, for issue of vendor code.

Note: No hard copy of Bidding Documents shall be issued

7.0 a) MSE vendors with valid MSE certificate / Udyam Registration Certificate are exempted from submitting

Tender Fees as per MSME Order 2012.

However, as per MSME Notification S.O. 2119 (E) dated 26th June 2020, Enterprises, registered with UAM/

DIC/NSIC/ any other body specified by Ministry of Micro, Small & Medium Enterprises (except Udyam

Registration Certificate ) shall be valid upto 31.03.2021.Hence, till 31st March 2021, the registered bidders

seeking exemption and who wish to submit valid MSE registration documents, other than Udyam Registration

Certificate, as a proof of being a MSE, shall submit a certificate by a Practicing Chartered Accountant, for

investment in plant & machinery/equipment, audited turnover and classification of the bidder as MSME in

the format annexed as Annexture-1.

The MSE certificate along with CA certificate are to be submitted offline (in case of off line bid) /

online. Aforesaid EMD Exemption certificate uploaded online shall also be considered.

8.0 First time users not allotted any vendor code are required to submit following details.

a) For creation of vendor code:

i) Company Firm registration, Copy of GST Registration, PAN no.,

ii) Valid email ID, Contact No

iii) Address Proof

iv) Cancel cheque & E.F.T (to be verified by bank)

Note: Format of E.F.T (Electronic Fund Transfer) is attached along with tender documents

b) For registration in GEPNIC (Govt E-procurement National Informatics Centre)

i) Go to site:

https://eprocurentpc.nic.in/nicgep/app

ii) Click on Online bidder enrolment & fill up your details

iii) Send the copy of registration in Gepnic at following e-mail Address.

9.0 Qualifying Requirements:

1.0

Technical Criteria

The Bidder should have executed similar work(s) for ‘thermal power

plant/ industrial establishment’ within the preceding seven (7) years prior to

1.0

the date of techno-commercial bid opening, meeting the following criteria:

(i)Single order having executed value of above work(s) not less than Rs.

53Lakh.

(ii)Two orders having executed value of above work(s) not less than Rs. 33

Lakh each.

(iii)Three orders having executed value of above work(s) not less than

Rs.27Lakh each.

Similar works means:

(a)Witnessing/supervision of sampling of coal

and/or

(b)Coal Sample Collection and Preparation of Sample at Mines end

and/or

(c)Coal sampling and analysis

and/or

(d)Liaisoning work with Coal Companies and Railways for loading

supervision

Notes for Clause 1.0 above:

Note: If the scope of the reference works includes ‘Coal Sample Courier Service’,

same shall also be considered for calculation of executed value of work for the

purpose of QR.

2.0

Financial Criteria

2.1

The average annual turnover of the Bidder, in the preceding three (3) financial

years as on the date of Techno-Commercial bid opening, should not be less than

Rs. 33 Lakh (Rs. Thirty Three Lakh only).

n case a bidder does not satisfy the financial criteria, stipulated above on

its own, its Holding Company would be required to meet the stipulated turnover

requirements above, provided that the net worth of such Holding Company as on

the la

st day of the preceding financial year is at least equal to or more than the

paid-

up share capital of the Holding Company. In such an event, the bidder

would be required to furnish along with its Techno-Commercial

bid, a Letter

of Undertaking from the Holding Company, supported by the Holding

Company’s Board Resolution as per the format enclosed in the bid documents,

pledging unconditional and irrevocable financial support for the execution of

the Contract by the Bidder in case of award.

In case the bidder is not able to furnish its audited financial statements on stand

alone entity basis, the unaudited unconsolidated financial statements of the bidder

can be considered acceptable provided the bidder further furnishes the following

documents for substantiation of its qualification.

(a) Copies of the unaudited unconsolidated financial statements of the bidder

along with copies of the audited consolidated financial statements of its Holding

Company.

(b) A Certificat

e from the CEO/CFO of the Holding Company, as per the

format enclosed in the bidding documents, stating that the unaudited

unconsolidated financial statements form part of the consolidated annual

financial statements of the Holding Company.

2.2

n case where audited results for the last financial year as on the date of

techno commercial bid opening are not available, the financial results certified by

a practising Chartered Accountant shall be considered acceptabl

e. In case,

Bidder is not able to submit the certificate from practising Chartered

Accountant certifying its financial parameters, the audited results for the

three consecutive financial years preceding the last financial year

shall be

considered for evaluating the financial parameters. Further, a Certificate would

be required from the CEO/CFO as per the format enclosed in the bidding

documents stating that the Financial results of the Company are under audit as on

the date of Techno-

commercial bid opening and the Certificate from the

practising Chartered Accountant certifying the financial parameters is not

available.

NOTES:

(i) Other income shall not be considered for arriving at annual turnover.

(ii) "Holding Company" and "Subsidiary" shall have

the meaning ascribed to

them as per Companies Act of India.

(iii)

For Turnover indicated in foreign currency, the exchange rate as on

seven (07) days prior to the date of techno-commercial bid opening

shall be used.

(iv) All financial figures mentioned above are exclusive of GST.

10.0 As a proof of meeting the qualifying requirements, the scanned copies of the following documents will be

required to be uploaded in the technical folder.

a) (i) Award letter / Work Order with bill of quantities (ii) proof of value of work executed as mentioned at

(b) below

b) Documentary evidence issued by the employer as proof of value of work executed clearly indicating

(i) the executed value of the work and (ii) period (giving start date and end date) during which the

work has been executed, in the form of job completion certificate / final deviation order / copies of

measurement book (R/A bills). An employer means Government / Large Industrial Organizations /

Public Sector Enterprises.

c) “Copies of Balance Sheet and Profit & Loss Accounts as audited by a practicing Chartered

Accountant or Certificate of Turnover issued by a Practicing Chartered Accountant clearly indicating

the Books / Records / documents on the basis of which the Certificate is issued”.

Original documents for verifications shall be produced as and when called for.

d) Partnership deed/ affidavit for proprietorship/ certificate of incorporation/ articles of association etc

with latest changes, if any.

e) Copy of Power of Attorney of Authorized Signatory (if applicable)

f) The bidder should have independent P.F. code number allotted by Regional Provident Fund

Commissioner. Copy of PF code allotted by RPFC must be submitted with technical bid.

g) Copy of Sales Tax registration, GSTIN registration & Permanent Account Number (PAN)

11.0 Participation in the tender does not automatically mean that the bidders are considered qualified. NTPC

shall evaluate the qualifying requirements of each bidder as per NIT after opening of technical bids and

the bids of the bidder who is not meeting the qualified requirement shall be treated as non-responsive.

Tender document is not transferable.

Notwithstanding anything stated above, the owner reserves the right to assess the bidder’s capability

and capacity to perform the contract, should the circumstances warrant such assessment in the overall

interest of NTPC Ltd, and decision of NTPC in this regard shall be final.

12.0 Issuance of Bidding Documents to any bidder shall not construe that bidder is considered

qualified.

13.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject package

without assigning any reason whatsoever and in such case no bidder/intending bidder shall have any

claim arising out of such action.

14.0 Package Coordinator

M.A.Ansari, Sr.MANAGER (C&M),

SHARED SERVICE CENTRE (SSC)-NR-AURAIYA

NTPC Ltd.

AURAIYA GAS POWER STATION

POST. DIBIYAPUR

DIST. AURAIYA (U.P.) – 206 244

Telephone: 05683-28 5467

Email: maansari@ntpc.co.in

15.0 Address for Communication

AGM(C&M),

SHARED SERVICE CENTRE (SSC)-NR-AURAIYA

NTPC Ltd.

AURAIYA GAS POWER STATION

POST. DIBIYAPUR

DIST. AURAIYA (U.P.) – 206 244

Telephone: 05683-28 5467

Email: maansari@ntpc.co.in / monikasagar@ntpc.co.in

SPECIAL TERMS & CONDITIONS:

1. The party/agency who is working in any subsidiaries of coal India Limited as third party for coal

sampling work cannot participate in bidding process.

2. The successful L1 bidder cannot work on behalf of coal India Limited or its subsidiaries as third party for

coal sampling work till completion of this contract.

NOTE: Bidders are required to submit deceleration certifying acceptance of special terms and conditions,

clause no 1 & 2 as above in their bid.