Bhartiya Rail Bijlee Company Limited

(A Subsidiary of NTPC Limited)

Nabinagar Thermal Power Project (4x250MW)

NOTICE INVITING TENDER (NIT)

(Domestic Competitive Bidding)

For NIT No: 9900205369 Date: 17.08.2020

1. Bhartiya Rail Bijlee Company Limited (BRBCL) invites on-line bids from eligible Bidders

for aforesaid package, as per the scope of work briefly mentioned hereinafter:

2. Brief Details:

NIT No.

9900205369

NIT Date

.08

.2020

Name of work

Mega contract for Operation & Maintenance of

Coal Handling Plant at BRBCL

Document Sale Commencement Date &

Time

.08

2020

Document Sale Close Date & Time

.20

up to 15:00 Hrs

Source

of IFB/NIT

Bhartiya Rail Bijlee Company Limited (BRBCL)

Last Date and Time for Bid submission

up to 15:00 Hrs

Technical Opening Date & Time

2020

up to 15:30 Hrs

Price Bid Opening Date & Time

To be d

ecided later

Cost of Bidding

Documents in INR

.00

EMD in INR

00,

000.00

Pre

Bid Conference Date & Time (if any)

.2020

; 11:00AM

Onwards

(

Offline

BRBCL site / Online through MS teams)-

URL:

https://teams.microsoft.com/dl/launcher/launcher.h

tml?type=meetup-join&deeplinkId=335b3d28-ed3c-

4f4d-b46f-

f93924c27a44&directDl=true&msLaunch=true&enabl

eMobilePage=true&url=%2F_%23%2Fl%2Fmeetup-

join%2F19%3Ameeting_ZGI2YjQxZGYtZDVkNC00YTNl

LTg0MWUtNGExMTBlYzhjZWI1@thread.v2%2F0%3Fc

ontext%3D%257b%2522Tid%2522%253a%25222c63

1f90-6a65-4bb3-a626-

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522193c89f8-6fdf-4d17-af59-

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ressPrompt=true

Last Query Date (if any)

2020

Bid documents sale time: up to 15:00 hrs during bid document sale period (Sunday & Holidays

closed).

BOD opening time (Technical): 15:30 hrs on scheduled Bid opening date or next working day

in case of holiday/closure.

Qualifying Requirements:

1. Technical Requirement:

1.0 The Bidder should have executed “Operation & Maintenance of Coal Handling Plant”

as per following criteria against same/separate work order within the preceding Seven (7) years

ending last day of the month previous to the date of NIT.

a) The bidder must have executed a Comprehensive Operation and Maintenance Contract

of PLC based Coal handling plant( includes, inter alia, wagon tippler, stacker Re-

claimer, track hopper, associated conveyor etc including mechanical, electrical and

control & instrumentation operation and maintenance works) of large coal fed power

station of 1000MW or above capacity for a period of at least two years in one contract

a) The bidder must have executed three Comprehensive Operation and Maintenance

Contracts of PLC based Coal handling plant ( includes, inter alia, wagon tippler,

stacker Re-claimer, track hopper, associated conveyor etc including mechanical,

electrical and control & instrumentation operation and maintenance works) of large

coal fed power station of 1000MW or above capacity for a period of at least one year

each.

Note:

The word “executed” mentioned in clause 1.0 means that the bidder should have achieved the

criteria Specified in clause 1.0 with any of the following conditions:

Case–I: The work is started earlier ((prior to the period stipulated in clause 1.0) but completed

within the stipulated period as mentioned in clause 1.0 In such cases, entire executed quantity

of the relevant work vide the work order shall be considered for evaluation.

Case-II: The work is started and completed within the stipulated period as mentioned in

clause 1.0

Case-III: The work is started within the stipulated period as mentioned in clause 1.0 but not

completed as on the last date of stipulated period. In such cases, “In Progress” executed

quantity of the relevant work vide that work order as on the last date of stipulated period, shall

be considered for evaluation.

Remarks:

i)Any of the above cases shall be supported by documentary evidence issued by the owner.

2. Financial Requirement:

2.0 Financial Criteria for Qualification:

a) The average annual turnover of the Bidder, in the preceding three (3) financial years as

on the date of Techno-Commercial bid opening, should not be less than INR 21.84

Crores (Indian Rupees Twenty one crores eighty four lakh only).

In case a Bidder does not satisfy the average annual turnover criteria, stipulated above

on its own, its Holding Company would be required to meet the stipulated turnover

requirement as above, provided that the Net Worth of such Holding Company as on

the last day of the preceding financial year is at least equal to or more than the paid-up

share capital of the Holding Company. In such an event, the Bidder would be required

to furnish along with its Techno-Commercial bid, a Letter of Undertaking from the

Holding Company, supported by the Holding Company’s Board Resolution, as per the

format enclosed in the bid documents, pledging unconditional and irrevocable

financial support for the execution of the Contract by the Bidder in case of award.

b) Net Worth of the bidder should not be less than 100%. of the bidder’s paid up share

capital as on the last day of the preceding financial year on the date or Techno-

Commercial bid opening. In case the Bidder meets the requirement of Net worth based

on the strength of its Subsidiary (ies) and / or Holding Company and / or Subsidiaries

of its Holding companies, wherever applicable, the Net worth of the Bidder and its

Subsidiary (ies) and / or Holding Company and/or Subsidiary(ies) or the Holding

company, in combined manner should not be less than 100% (hundred percent) of their

total paid up share capital. However, individually, their Net worth should not be less

than 75% (seventy five percent) of their respective paid up share capitals. For

Consortiums/ Joint ventures, wherever applicable, the Net worth of all consortium/

Joint venture members in combined manner should not be less than 100% or their paid

up share capital. However, individually, their Net worth should not be less than 75% or

their respective paid up share capitals.

Net worth in combined manner shall be calculated as follows:

Net worth (combined) = (X1+X2+X3)/(Y1+Y2+Y3) x 100

Where X1, X2, X3 are individual Net worth which should not be less than 75% of the

respective paid up share capitals and Y1, Y2, Y3 are individual paid up share capitals.

c) In case the Bidder is not able to furnish its audited financial statements on standalone

entity basis, the unaudited unconsolidated financial statement of the Bidder can be

considered acceptable, provided the Bidder further furnishes the following documents

for substantiation of its qualification:

i) Copies of the unaudited unconsolidated financial statement of the Bidder along

with copies of the audited consolidated financial statement of its Holding

Company.

ii) A Certificate from the CEO/CFO of the Holding Company, as per the format

enclosed with the bidding documents stating that the unaudited unconsolidated

financial statements from part of the consolidated Annual financial statements

of the company.

In cases where audited results for the last financial year as on the date of Techno Commercial

bid opening are not available, the financial results certified by a practicing Chartered

Accountant shall be considered acceptable.

In case, bidder is not able to submit the Certificate from a practicing Chartered Accountant

certifying its financial parameters, the audited results of three consecutive financial years

preceding the last financial year shall be considered for evaluating the financial parameters.

Further, a Certificate would be required from the CEO/CFO as per the format enclosed in the

bidding documents stating that the financial results of the Company are under audit as on the

date of Techno – commercial bid opening and the Certificate from the practicing Chartered

Accountant certifying the financial parameters is not available.

Note:

i) Other income shall not be considered for arriving at annual turnover.

ii) Net worth means the sum total of the paid up share capital and free reserve. Free

reserve means all reserves credited out of the profits and share premium account

but does not include reserves credited out of the revaluation of the assets, write

back of depreciation provision and amalgamation. Further any debit balance of

Profit and Loss account and miscellaneous expenses to the extent not adjusted or

written off, if any, shall be reduced from reserves and surplus.

iii) “Holding Company” and “Subsidiary Company” shall have the meaning ascribed

to them as per Companies Act of India.

Important Note: The bidder should submit proof of meeting QR as detailed above along with

the technical bid for evaluation.

4. Notwithstanding anything stated above, the Employer reserves the right to assess the

capabilities and capacity of the Bidder /his collaboration/subsidiaries/group companies to

perform the contract should the circumstances warrant such assessment in the overall interest

of the Employer.

5. Following documents need to be furnished/ uploaded in support of meeting qualifying

requirements:

a. Legible copies of Award letter with Bill of Quantities of similar nature, Job completion

certificate, Copies of MB (bills/receipts) etc. in proof of value of work executed, clearly

indicating the executed value of work. However, if any of the Work Orders/Purchase

Orders/Letter of Awards/Contract Agreements pertains to the work executed by Bidder for

NTPC in the past, then in respect of such Work Orders/Purchase Orders/Letter of

Awards/Contract Agreements, Bidder shall not be required to enclose Client Certificate along

with its Bid.

b. Audited Balance sheet and Profit & Loss account for in preceding three financial years as on

date of bid opening.

c. Partnership deed/affidavit for proprietorship/ certificate of incorporation.

PART (B) GENERAL INSTRUCTION

3. Bid Security shall be submitted in a sealed envelope separately offline by the stipulated bid

submission closing date and time at the address given below. Any bid without an acceptable

Bid Security and Integrity Pact shall be treated as non-responsive by the employer and shall

not be opened.

4. A complete set of Bidding Documents may be downloaded by any interested Bidder. Tender

fee (non-refundable if applicable) of requisite value is to be paid in a separate envelope up to

the time of scheduled Technical BOD in the form of a crossed account Payee demand draft in

favor of Bhartiya Rail Bijlee Company Limited payable at SBI, NTPC Project, Barem

Bihar (code-14321) or directly through the payment gateway of the cost of the documents. For

logging on to the GePNIC Site, the bidder would require user id and password which can be

obtained by enrolling at GePNIC site. First time users not allotted any vendor code are

required to approach BRBCL at least five working days prior to Document Sale Close date

along with duly filled in questionnaire for issue of vendor code and GePNIC user id/password.

5. Brief Scope of Work & other specific detail – Mega contract for Operation & Maintenance

of Coal Handling Plant at BRBCL.

6. Prospective bidders from U.P. State are compulsorily required to provide TIN number at the

time of purchase of bidding documents.

7. Qualifying Requirements: Applicable

8. Issuance of Bidding Documents to any bidder shall not construe that bidder is considered

qualified.

9. BRBCL reserves the right to accept/reject any or all tenders without assigning any reasons

thereof.

10. Address for Communication:

AGM (C&M),

Bhartiya Rail Bijlee Company Limited,

H-Type office (C&M Hall)

PO- Pirouta, P.S.- Khaira

Nabinagar Distt – Aurangabad, Bihar- 824 303

Telephone-06332-233032, 233034, Fax- 06332-233033

Websites: https://eprocurentpc.nic.in/nicgep/app or www.ntpctender.com or

www.ntpc.co.in

11. Tender Fee Payment if applicable:

a) Tender fee can be paid through payment gateway or alternatively through demand

draft in favor of Bhartiya Rail Bijlee Company Limited, payable at S.B.I. NTPC

Project Barem, Bihar (Branch code-14321)

b) In case of offline payment, the bidder has to submit at BRBCL Nabinagar DEMAND

DRAFT (Non-refundable) for tender fee in favor of Bhartiya Rail Bijlee Company

Limited, payable at S.B.I. NTPC Project Barem, Bihar (Branch code-14321) within

the scheduled time.

c) The application envelope must be super-scribed with Bid Invitation no. In case a

bidder desires to participate in more than one tender, separate application is required

to be made against each NIT accompanying a separate DEMAND DRAFT as

mentioned above.

d) Govt. notification from time to time regarding exemption of tender fee will be

applicable for this tender.

e) Application with all relevant documents should reach in the office of. AGM (C&M)

within the schedule. BRBCL will not be responsible in any way for late receipt of

request for tender documents due to any postal delay or delay of any form in transit.

f) Exception of tender fee is applicable as per 14.2(c )

12. Bidder can view/download the complete set of Bid document as per the following

procedure.

Type of Vendor

Required Document for viewing/downloading our

tender document

Vendors already having GePNIC

user id and Password

Vendors can view/download the tender document

after logging in our GePNIC tender site

Vendors already having SAP

vendor code, but does not have

GePNIC user id and Password

Step

1: For logging on to the GePNIC Site, the bidder

would require user id and password which can be

obtained by enrolling at GePNIC site.

Step-2 User id is to be forwarded along with user

creation sheet (Annexure-I to IFB) to package dealing

executive.

New Vendor neither having any

vendor code in SAP nor GePNIC

user id and Password

Step

1: The agency has to furnish the followings:

A. Duly Filled Annexure-1 (format given below)

B. PAN card scanned/photo copy (self Attested)

C. EFT form (Format Given Below), duly filled and

endorsed by their banker

D. Copy of PF Documents

E. GST Registration

F. ESI Code / Undertaking for ESI

All these should reach us at least seven working days

prior to Last Date of Tender Fee Payment

Step

2 After compliance of step

1, Follow steps as

mentioned above at Sl. No. 2

13. a) Exemption on Cost of Tender Document is applicable as per 14.2(c) Govt.

notification from time to time regarding exemption of cost of tender document will be

applicable for this tender.

b) Tender fee is non-refundable.

14. EMD can be submitted either offline or online.

Bidder has to submit earnest money deposit (EMD) in hard copy (offline except for

exempted case who can upload online as well) of requisite value in a separate envelope

super scribing “EMD Envelope”, which must reach the office at the address mentioned at

Sl. No. 10.0 before the bid submission deadline asmentioned in the e-tender of our GePNIC

system.

1. If Bid Security (EMD) in Original of any agency is not received in a sealed envelope, their

bid shall not be opened. If the EMD amount submitted by any agency is less than the stipulated

EMD, their offer shall be rejected.

2. The Bidder shall furnish, as a part of its Bid an Earnest Money Deposit (EMD), as

prescribed, in separate envelope, super-scribed on the top as under. ‘ORIGINAL BID

SECURITY FOR …………………….. (NAME OF PACKAGE) SPECIFICATION

NO…..……….………DUE ON ………………………………… (DATE OF BID OPENING)

FROM …………………………………………… ( NAME OF BIDDER)”.

(a) The EMD offered shall, at Bidders option, be in the form of a crossed Demand Draft

Banker’s Cheque in favour of Bhartiya Rail Bijlee Company Limited, payable at S.B.I. NTPC

Project Barem, Bihar (Branch code-14321) or an unconditional and irrevocable Bank

Guarantee from any Nationalized or Scheduled Bank as per BRBCL format.

(b) The format of Bid Guarantee towards Bid security shall be in accordance with the form of

Bid security included in the Bidding Documents. The Bid Security shall remain valid for a

period of Fourty five (45) days beyond the original Bid validity period or beyond any

extension in the period of Bid validity subsequently requested. EMD in the form of Bank

Guarantee as mentioned above shall only be accepted for EMD value more than Rs. 50,000/-.

(c ) Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi

and Village Industries Commission or Khadi and Village Industries Board or Coir Board or

National Small Industries Corporation or Directorate of Handicrafts and Handloom or any

other body specified by Ministry of Micro, Small and Medium Enterprises as per MSMED Act

2006,for goods produced and services rendered, shall be issued the bid documents free of cost

and shall be exempted from paying Earnest Money Deposit.

Further, in case of tenders where splitting of quantity is possible, participating MSEs quoting

price within price band of L1 + 15 percent shall also be allowed to supply a portion of

requirement by bringing down their price to L1 price in a situation where L1 price is from

Someone other than a Micro and Small Enterprise and such Micro and Small Enterprise shall

be allowed to supply up to 25 percent of total tendered value. In case of more than one such

MSE, the supply will be shared proportionately (to tendered quantity).However, in case of

tenders where splitting of quantity is not possible, participating MSEs quoting price within

price band of L1 + 15 percent shall be allowed to execute the package by bringing down their

price toL1 price in a situation where L1 price is from someone other than a Micro and Small

Enterprise.

The award shall be made as follows:

Award shall be given to L1 bidder if L1 bidder is a MSE. In case L1 bidder is not a MSE, then

all the MSE vendor(s) who have quoted within the range of L1 + 15%, shall be given the

opportunity in order of their ranking (starting with the lowest quoted MSE bidder and so on) to

bring down its price to match with L1 bidder. Award shall be placed on the MSE vendor who

matches the price quoted by L1 bidder. If no MSE vendor who has quoted within range of L1 +

15% accepts the price of L1 bidder, then the award shall be made to the L1 bidder.

The benefit as above to MSEs shall be available only for goods/services produced & provided

by MSEs. MSEs seeking exemption and benefits should enclose an attested/self certified copy

of registration certificate, giving details such as stores/services, validity (if applicable) etc.

failing which they run the risk of their bid being passed over as ineligible for the benefits

applicable to MSEs.

d. Submission of EMD is exempted from IIMs/IITs/NITs/IISc/CBRI/CPRI/GSI/CWPRS

/CWC and other Govt. Institutes/agencies (excluding PSUs).

e. Govt. notification from time to time regarding exemption of EMD will be applicable for this

tender.

3. The Bid Security of all the unsuccessful Bidders will be returned as promptly as possible.

4. The EMD of successful Bidder to whom the contract is awarded will be returned after the

receipt of Bank Guarantee towards Initial Security Deposit.

5. The EMD shall be forfeited in any of the following circumstances by the Owner without any

notice or proof damage to the Owner, etc:

(a) If the Bidders withdraws or varies its Bid during the period of Bid validity.

(b) If the Bidder does not accept the correction of its Bid Price pursuant Clause 8.0 of GC.

withdrawal indicated by him.

(d) If the Bidder refuses to withdraw, without any cost to the Owner, any deviation not listed in

Statement of Deviations but found elsewhere in the Bid, or

(d) In the case of a successful Bidder, if the Bidder fails within the time limit specified in

bidding Documents to furnish the required Security Deposit in accordance with Clause 9.0 of

GCC.

6. The Earnest Money deposit (EMD) shall be made payable without any condition/demure to

the owner ‘On demand’. The EMD shall be valid for a period of Seven & half (7 ½) Months

from the date of opening of the tenders, i.e. If the tender is due for opening for 1st January the

EMD shall be valid up to and inclusive of 15

August.

7. In the event of the owner opening and considering the tender for purpose of award of

contract the tendered shall keep his tender valid for a period of Six (06) Months from the date

of opening of the tender, during which period the tenderer shall not vary, alter or revoke his

tender either in whole or in part. If the tenderer, however, fails to keep his tender valid for

above period, the owner shall be entitled to forfeit the EMD amount without any notice or

proof of damage. However, the bidder shall suitable extend the validity of the offer if asked by

BRBCL.

8. No interest will be payable by the owner on the said amount covered under EMD/Other

security documents.

9. BRBCL is not responsible for any delay or non-receipt of tender papers sent by post. No

claim in this respect will be entertained

10. BRBCL reserves the right to accept/reject any or all tenders without assigning any reasons

thereof.

11. BRBCL reserves the right to split and awarded the contract to TWO or More agencies.

12. The Bid shall be awarded on the basis of overall evaluated techno commercial L-1 basis.

13. Clarification on Bidding Documents:

Bidder can seek clarifications through e-mail or in hard copy up to the time specified as

mentioned in the bidding document.

The queries will be answered by NTPC/BRBCL and posted in the GePNIC Portal. The bidder

scans view all queries and all answers once they are posted in the GePNIC Portal.

14. Following documents must be uploaded in the GePNIC Portal, failing which the

offershall be liable for rejection:

I. Qualifying Requirement (If, required): Total credential to fulfil all the criteria as mentioned

in qualifying requirement of the IFB.

II. Technical Bid:

a. All TECHNICAL DATA SHEETS as per the format provided in the tender document duly

filled.

b. Any other data/information as sought in our tender document

III. Company /Firm Details:

a. Document related to legal status of the Bidder (i.e., Sole Proprietorship Concern/Partnership

Firm/ Private Limited Companies/ Public Limited Companies and Statutory Corporation/

Consortium/ Joint Venture), Name and address (es) of the sole proprietor / partners / Board of

directors.

b. Memorandum and articles of association/photocopy of partnership deed/affidavit of

proprietorship.

IV. Copy of GST registration certificate.

V. Copy of valid independent PF code no. issued by concerned RPFC.

VI. Copy of PAN card.

VII- Authority/Power of Attorney to sign the bid

VIII- Acceptance of General Technical Evaluation (Acceptance to be given Online on the

system under GTE)

IX- Conformity to the Technical Specifications & Scope of Work

X- Integrity Pact (Format available in tender document, to be digitally signed by the

Executant and submitted by the Bidder in ‘Fee Cover’.)

XI- Declaration on Policy for withholding and banning of Business dealings duly filled as per

the Owner’s format is enclosed in the Annexure XI of ‘Forms and Procedures’ attached. The

acceptance of this declaration is to be given on‐line by accepting the Attribute “Declaration on

Banning Policy”.

XII- Any other details required in the Bid Document.

15. Participation in the tender does not automatically mean that the bidders are considered

qualified. BRBCL shall evaluate the qualifying requirement of each bidder as per NIT after

opening of technical bid and the bids of the bidder who is not meeting the qualifying

requirement shall not be considered.

16. BRBCL reserves the right to reject any or all bids or cancel/withdraw the invitation

forbids/IFB without assigning any reason whatsoever and in such case no bidder/intending

bidder shall have claim arising out of such action.

17. BRBCL will not be responsible for any loss/late receipt/non-receipt of applications for

tender documents/bids due to any postal delay or delay, in any form, in transit.

18. If the last date for receiving applications/ selling of bids/ date of bid opening coincides with

holiday, the date will be shifted to the next working day.

19. Tender document is not transferable.

20. All prices to be quoted by the bidders will be in Indian Rupees only, unless otherwise

mentioned in the Special Condition of contract, on FIRM price basis and to remain valid

during the currency of the Contract.

21. Format and Signing of Bid:

The bid including all documents uploaded in the on‐line bid shall be digitally certified by a

duly authorised representative of the Bidder to bind him to the contract using Class II or

Class‐III digital signature (in the name of designated individual with Organisation name). The

Digital Signature shall be as per Indian IT Act from the licensed Certifying Authorities (CA)

operating under the Root Certifying Authority of India(RCAI) namely Controller of Certifying

Authorities (CCA) of India. An authorisation letter/power of attorney indicating that the person

signing the bid has the authority to sign the bid is to be submitted in Physical form and copy

uploaded as part of the Techno‐commercial Bid.

22. Submission of Bids:

Bid shall be submitted through e‐tender mode in the manner specified elsewhere in bidding

document. No Manual/ Hard Copy of the Bid shall be acceptable except those asked for in

Physical form.

23. Package Co-coordinator:

Vikas Pandey, Manager (CS), Mob- 7070095394, email- vikaspandey01@ntpc.co.in

Websites:https://eprocurentpc.nic.in/nicgep/app or www.ntpctender.com or www.ntpc.co.in

Note: The contract shall be evaluated on Overall basis i.e. total prices of all the items of

BOQ shall be considered for evaluation and the contract is non-splitable.

Annexure No 1

Request for Login ID on BRBCL e-Tender

If you are not a supplier/Contractor of BRBCL, and interested in participating in e-tenders in

BRBCL, please fill in the following.

Form A

New Vendor (prospective)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

State: _________________ City: _______________________

Country: ______________

Pin: _________________

Telephone NO: _______________ Extn: ________

Fax Number: _______________

Email ID: ___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: _____________________________________________________

________________________________________________________

PAN number: ___________________________________________________

CST number: ___________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ___________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Bid Invitation number interested in: __________________

DD details as tender fee: Issuing Bank: _____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till: __________

Note: Please download, print and fill this form. Submit it to the Package in charge/ Contact

person as mentioned in the Bid Invitation along with the DD of required amount.

DD should be in favor of “Bhartiya Rail Bijlee Company Limited” payable at the ordering

location mentioned in the Bid Invitation.