NTPC Limited

(A Govt. of India Enterprise)

SSC-ER-1, Barh, Patna

NOTICE INVITING TENDER (NIT)/INVITATION FOR BIDS (IFB)

FOR

“ARC FOR OPERATION AND MAINT. OF INSPECTION TROLLEY, MAINT. OF LC BARRIER GATES AND OTHER

MISC. WORKS IN MGR (2020-21) AT NTPC KAHALGAON.”

(Domestic Competitive Bidding)

NIT No.: 9900205839 Date: 30.07.2020

1.0 NTPC invites on-line bids from eligible Bidders for aforesaid package, as per the

scope of work briefly mentioned hereinafter:

2.0 BRIEF DETAILS

NIT No

9900205839

Source of IFB/NIT

SSC-ER-1, Barh, Patna

Contract Classification

Services

Last Date and Time for Bid Submission

18.08.2020 up to 15:30:00 Hrs

Technical Opening Date & Time

19.08.2020 up to 16:00:00 Hrs

Price Bid Opening Date and Time

To be intimated later

Tender Fee in INR (incl. GST)

1062

EMD in INR

100,000.00

Pre-Bid Conference Date & Time

Not Applicable

Venue for Pre-Bid Conference

Not Applicable

Last Query Date

11.08.2020

3.0 ‘Tender Fee’ (non-refundable), ‘EMD/Bid Security’ shall be paid online (through

payment gateway) & ‘Integrity Pact’ shall be submitted in sealed envelope

separately before the stipulated bid submission closing date and time at the address

given at para 10.0 below. Any bid without an acceptable ‘Tender Fee’, ‘EMD/Bid

Security’, and ‘Integrity Pact’ shall be treated as non-responsive by NTPC and shall

not be opened.

4.0 A complete set of Bidding Documents may be downloaded by any interested Bidder.

Tender fee (non-refundable) of requisite value is to be paid online (through payment

gateway) up to last Date for Bid Submission in the form of a crossed account Payee

demand draft in favour of NTPC Ltd., Payable at SBI, NTPC Barh Campus, Barh

STPP, Patna of the cost of the Bid documents.

For logging on to the GePNIC Site, the bidder would require user id and password

which can be obtained by enrolling at GePNIC site. First time users not allotted

any vendor code are required to approach NTPC at least Seven working days prior

to last Date for Bid Submission .

5.0 Brief Scope of Work:

ARC FOR OPERATION AND MAINT. OF INSPECTION TROLLEY, MAINT. OF LC

BARRIER GATES AND OTHER MISC. WORKS IN MGR (2020-21) AT NTPC

KAHALGAON.

6.0 Prospective bidders from U.P. State are compulsorily required to provide TIN

number at the time of purchase of Bid Documents.

7.0 Qualification Requirements for Bidders-

1.0 TECHNICAL CRITERIA:

1.1 The bidder should have executed the work of:

Operation & Maintenance of Inspection Trolley (Motorized/ Hand Push Trolley) for Railway Tracks.

Maintenance of Railway Track within the preceding seven

(07) years reckoned from the date of Techno-Commercial Bid Opening, as per any of the following criteria:

One executed Work-order valuing not less than Rs. 50.30 Lakhs (INR Fifty Lakhs and Thirty Thousands Only).

ii)

Two executed Work-orders, each valuing not less than Rs. 31.44 Lakhs (INR Thirty-one Lakhs and Forty-four

Thousands only).

iii)

Three executed Works-orders, each valuing not less than Rs. 25.15 Lakhs (INR Twenty-five Lakhs and Fifteen

Thousands only).

Note:

The word “Executed” mentioned above means that the bidder should have achieved the criteria specified above within

the preceding seven (07) years period, even if the total contract is started earlier and/or is not completed/ closed.

2.0 FINANCIAL CRITERIA: The Average annual turnover (AATO) of the bidder during preceding three (03) consecutive

financial years prior to the date of techno-commercial bid opening should not be less than Rs. 63 Lakhs (INR Sixty-three

Lakhs only).

3.1 In case a bidder does not satisfy the financial criteria, stipulated above on its own, its Holding Company would be

required to meet the stipulated turnover requirements as above, provided that the Net Worth of such Holding company as

on the last day of the preceding financial year is at least equal to or more than the paid- up share capital of the Holding

Company. In such an event, the Bidder would be requested to furnish along with its Techno - Commercial bid, a Letter of

Undertaking from the Holding Company, supported by the Holding Company’s Board Resolution, as per the format

enclosed in the Bid Documents, pledging unconditional & irrevocable financial support for the execution of the Contract

by the Bidder in case of award.

3.2 In case the bidder is not able to furnish its audited financial statements on stand-alone entity basis, the unaudited

unconsolidated financial statements of the bidder can be considered acceptable provided the bidder further furnishes the

following documents for substantiation of its qualification:

i) Copies of the unaudited unconsolidated financial statements of the bidder along with copies of the audited

consolidated financial statements of the Holding Company.

ii) A certificate from the CEO/CFO of the Holding Company, as per the format enclosed in the bidding documents, stating

that the unaudited unconsolidated financial statements form part of the consolidated financial statements of the

Holding Company.

3.3 In cases where audited results for the last financial year as on the date of Techno-commercial bid opening

are not available, the financial results certified by a practicing Chartered Accountant shall be considered

acceptable. In case, Bidder is not able to submit the certificate from practicing Chartered Accountant certifying its financial

parameters, the audited results for the three (03) consecutive financial years preceding the last financial year shall be

considered for evaluating the financial parameters.

Further, a certificate would be required from CEO/CFO as per the format enclosed in the bidding document stating that

the financial results of the company are under audit as on the date of Techno-commercial bid opening and the certificate

from the practicing Chartered Accountant certifying financial parameters is not available.

3.4 Notes:

(i) Net worth means the sum total of the paid up share capital and free reserves. Free reserve means all reserves

credited out of the profits and share premium account, but does not include reserves credited out of the revaluation

of the assets, write back of depreciation provision and amalgamation. Further any debit balance of Profit and Loss

account and miscellaneous expenses to the extent not adjusted or written off, if any, shall be reduced from

reserves and surplus.

(ii) Other income shall not be considered for arriving at annual turnover figures.

(iii) “Holding Company” and “Subsidiary Company” shall have the meaning ascribed to them as per Companies

Act of India.

(iv) For Annual Turnover indicated in foreign currency, the exchange rate as on seven (07) days prior to the date of

techno-commercial bid opening shall be used.

(v) Bidder must submit requisite credentials in support of having met the qualifying requirements, along with the

technical offer. Credentials may include:



Purchase Order/ Work Order copies.



Work Completion /Performance Certificate from the End user.

8.0 Issuance of Bidding Documents to any bidder shall not construe that bidder is

considered qualified.

9.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the

NIT/IFB for the subject package without assigning any reason whatsoever and

in such case no

10.0 Address for sending the Hard Copy:

Sr. Mgr (SSC-C&M)/AGM (SSC-C&M)

NTPC Ltd.

Shared Service Centre (ER-I)

PO- NTPC Barh

Dist- Patna,

BIHAR- 803215

Websites: https://eprocurentpc.nic.in/nicgep/app or

www.ntpctender.com or www.ntpc.co.in

11.0 Access to Tender Document:

This is an e-tender case without Reverse Auction. Tender documents can be

accessed / downloaded from NTPC website:

https://eprocurentpc.nic.in/nicgep/app or www.ntpctender.com.

In case of any difficulty, please contact help desk no- 040 27683029,

27683027

E-Mail : support-eproc@nic.in

12.0 Tender Fee Payment:

The bidder has to submit the Tender fee through DEMAND DRAFT (Non-

refundable) in favor of NTPC Ltd., Payable at SBI, NTPC Barh Campus, Barh

STPP, Patna within the scheduled date and time and as mentioned at para

2.0, 3.0 and 4.0 above.

Bidder can view/download the complete set of Bid Documents as per the

following procedure.

Type of Vendor

Required Document for viewing/downloading our

tender document

1. Vendors already

having GePNIC

user id and

Password

Vendors can view/download the tender document after

logging in our GePNIC tender site

2. Vendors already

having SAP

vendor code,

but does not

have GePNIC

user id and

Password

Step-1: For logging on to the GePNIC Site, the bidder

would require user id and password which can be

obtained by enrolling at GePNIC site & with Class-3

Digital Signature Certificate (DSC).

Step-2 User id is to be forwarded along with user creation

sheet to package dealing executive.

3. New Vendor

neither having

any vendor code

in SAP nor

GePNIC user id

and Password

Step-1

The agency has to furnish the followings:

PAN card scanned/photo copy (self-Attested)

EFT form,duly filled and endorsed by their banker

Copy of PF Documents

GST Registration

ESI Code / Undertaking for ESI

All these should reach us at least Seven working days

prior to Last Date of bid submission.

Step-2 After compliance of step-1, follow steps as

mentioned above at Sl.No. 2.

Bid Security (EMD):

Bidder has to pay Earnest Money Deposit (EMD) online (through payment

gateway) in hard copy (offline) of requisite value in a separate envelope

super scribing “EMD Envelope”, which must reach the office at the address

mentioned at Sl. No. 10.0 before the bid submission deadline as mentioned

in the e-tender of our GePNIC system.

“EMD Envelope” should contain the EMD of requisite value, strictly in valid

form as mentioned below at sl. no. iii. a) / b) as per applicability or valid

supporting document in support of seeking exemption of EMD as iii. c).

ii.

If Bid Security (EMD) in Original of any agency is not received in a sealed

envelope, their bid shall not be opened. If the EMD amount submitted by

any agency is less than the stipulated EMD, their offer shall be rejected.

iii.

EMD may be furnished in any of the following forms:

For EMD amount of any value:

Pay Order / Cross Demand Draft / Banker’s Cheque in favor of NTPC

Limited, payable at Patna.

In case EMD amount is >Rs 50,000.00 then, besides above:

Bank Guarantee (BG) from a Nationalized Bank / other banks (as per

NTPC approved list) also will be acceptable. Format of BG against Bid

Security and List of Banks for Bid Security are attached. BG should be

unconditional and irrevocable and should be valid for a period of 45 days

beyond the bid validity period. The Bank Guarantee Verification Check

List duly filled in as per format attached has to be submitted in this

regard. Bidder shall ensure that all the points of check list are replied in

“Yes”.

SSI units of Bihar / SSI units (of other states) registered with the

National Small Scale Industries Corporation shall be exempted from the

payment of Earnest Money Deposit. Bidders seeking exemption should

submit a Photocopy of valid registration certificate preferably attested by

Notary / Gazetted Officer/ Magistrate 1st class, giving details such as

validity.

Till 31st March 2021, the bidders, who wish to submit valid MSE

registration documents, other than Udyam Registration

Certificate, as a proof of being a MSE, shall submit a certificate by

a Practicing Chartered Accountant, for investment in plant &

machinery/equipment, audited turnover and classification of the

bidder as MSME as per MSME Notification S.O. 2119 (E) dated

26th June 2020, in the format appended at Annexure-I.

Submission of EMD is exempted from IIMs/IITs/ NITs/IISc./ CBRI/CPRI/

GSI/CWPRS/ CWC and other Govt. Institutes/agencies (excluding

PSUs).

In case of any doubt on eligibility of such exemption/concession, bidder

may get clarification from NTPC official before submission of his bid.

The Bid Security of all the unsuccessful Bidders will be returned after

award of the Job.

The Bid Security shall be forfeited in any of the following circumstances

by NTPC without any notice or proof of damage to the Owner:

If the Bidder withdraws or varies its Bid during the period of Bid

validity specified by the Bidder in the Bid Proposal.

In case the Bidder does not accept the corrections towards the

discrepancies in their bid, where ever the breakup of prices have been

asked separately.

If any deviation, variation or additional condition etc. found anywhere

in our technical and / or / Price Bid implicit or explicit, shall stand

unconditionally withdrawn, without any cost implication whatsoever to

employer, failing which the bid security shall be forfeited.

In the case of a successful bidder, if the bidder fails within the

specified time limit to furnish the acceptance of Letter of Award /

Purchase Order.

In the case of successful Bidder, if the Bidder fails, within the time

limit, to furnish the required Contract Performance Guarantee in case

the same is required as per conditions of the P.O / LOA.

If the bidder / their representative commit any fraud while competing

for this contract pursuant to Fraud prevention policy of NTPC.

No interest shall be payable by NTPC on the Bid Security.

AGENCY SHALL UPLOAD PROOF OF SUBMISSION OF BID

SECURITY AT THE DESIGNATED PLACE IN TENDER, ELSE, BID

SHALL BE REJECTED BY NTPC AS BEING NON RESPONSIVE.

13.0 No Deviation Certificate:

No deviation, whatsoever, is permitted by NTPC to any provisions of bidding

Documents.

The Bidders are required to confirm acceptance of compliance to all

Provisions of Bidding Documents (GTE Compliance) on line. Bidder is to

upload proof/ receipt of online payment through gateway of Tender fee and

EMD. Integrity Pact, if applicable is to be forwarded in separate envelope.

Only after receipt of the this document on or before scheduled bid

submission date, the bidder’s bid shall be opened.

14.0 Clarification on Bidding Documents:

Bidder can seek clarifications through e-mail or using GePNIC platform up to

the time specified as in the Bid documents.

The queries will be replied by NTPC and posted in the GePNIC Portal. The

bidders can view all queries and all answers once the same are posted in the

GePNIC Portal.

Following documents must be uploaded in the GePNIC Portal, failing

which the offer shall be liable for rejection:

Qualifying Requirement (If, required): Total credential to fulfill all the

criteria as mentioned in qualifying requirement of the NIT/IFB.

ii.

Technical Bid:



All TECHNICAL DATA SHEETS as per the format provided in the

Tender Documents duly filled.



Any other data/information as sought in our Tender Documents.

iii.

Company/Firm Details:



Document related to legal status of the Bidder (i.e., Sole

Proprietorship Concern/Partnership Firm/ Private Limited Companies/

Public Limited Companies and Statutory Corporation/ Consortium/

Joint Venture), Name and address (es) of the sole proprietor /

partners / Board of directors.



Memorandum and Articles of Association/photocopy of Partnership

Deed/affidavit of Proprietorship.

iv.

Copy of GST Registration Certificate.

Copy of valid independent PF code no. issued by concerned RPFC.

vi.

Copy of PAN card.

vii.

Copy of ESI Certificate/Undertaking for submission of ESI.

15.0 Participation in the tender does not automatically mean that the bidders are

considered qualified. NTPC shall evaluate the Qualifying Requirement of each

bidder as per NIT after opening of Technical Bids and the bid of the bidder

who is not meeting the Qualifying Requirement shall not be considered.

16.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the

invitation for bids/IFB without assigning any reason whatsoever and in such

case no bidder/intending bidder shall have claim arising out of such action.

17.0 If the last date for receiving applications/ selling of bids/ date of bid

opening coincides with holiday, the date will be shifted to the next

working day.

18.0 Tender Documents are not transferable.

19.0 Package Co-coordinator:

Name: Pankaj Kumar , Designation: SR. Manager(SSC-C&M) SSC-ER-1,

Barh STPP, NTPC Barh Campus Patna, Mob: 9431600805 / E-mail –

pankajkumar07@ntpc.co.in

NAME- Sh. Balram Prasad, Designation: AGM (SSC-C&M)/Contracts

Contact No.: 9415342031/ E-mail: balramprasad@ntpc.co.in

Important Notes:-

The ‘Integrity Pact” as per ATTACHMENT-18 (If Applicable) duly signed by

the signatory authorized to sign the bid, shall be sealed in a separate

envelope entitled “ATTACHMENT-18: INTEGRITY PACT failing which their Bid

is liable to be rejected.