NAME OF PACKAGE: “Rate Contract for "Maintenance of Power Transformers, Service Transformers,

Batteries and Switchyard Equipments at NTPC Kahalgaon ( Stage-I & II)”

NTPC Limited

(A Government of India Enterprise)

SSC-ER-1, Barh, Patna

PO- NTPC Barh, Dist-Patna (Bihar)

N OTICE INVITING TENDER (NIT)/ INVITATION FOR BIDS (IFB)

(Domestic Competitive Bidding)

1. NTPC invites ONLINE bids from eligible Bidders for “Rate Contract for "Maintenance of Power

Transformers, Service Transformers, Batteries and Switchyard Equipments at NTPC Kahalgaon ( Stage-I

& II) ”, through e- tender (https://eprocurentpc.nic.in) under Open Tender Single Stage Two Envelope

bidding process.

2. Brief Information of NIT :

NIT Subject

Rate Contract for "Maintenance of Power

Transformers, Service Transformers, Batteries and

Switchyard Equipments at NTPC Kahalgaon ( Stage-I

& II)

NIT No. /Date

NTPC/SSC-ER-I(Barh)/9900205721/046/1028 dtd

27.07.2020

Estimated Cost

Not to be displayed

Completion Period

12 months

NIT Publication date and time

Online Document download through GepNIC

site https://eprocurentpc.nic.in) (Sale) Start

Date & Time

28.07.2020, 10:00 Hrs

Source of IFB/NIT

SSC ER-1, NTPC, Barh

Contract Classification

Services

Start Date for seeking clarification

28.07.2020, 10:00 Hrs

Last Date for seeking clarification

05.08.2020 16:00 Hrs

Start Date and Time for Bid submission

28.07.2020 10:00 Hrs

Last Date and Time for Bid submission

11.08.2020, 16:00 Hrs

Technical Opening Date & Time

12.08.2020, 16:00 Hrs

Price Bid Opening Date

To be informed later

Cost of Bidding Documents

Rs.2250.00 including GST

EMD Amount in INR

Rs.2,00,000.00 (Rupees Two lakhs only) (For details

refer clause-5 as mentioned below).

3. Bidder can view/download the complete set of Bid document as per the following procedure.

Type of Vendor

Required Document for viewing/downloading our tender document

Vendors already having

GEPNIC vendor code and

Password

Follow Clause No-4 as below:

Vendors already having SAP

vendor code, but does not have

GEPNIC Login ID and Password

Step-1: The agency has to furnish duly filled Annexure-2 and register at

GEPNIC e-Procurement Portal with valid login ID mapped with Digital

signature.

Step-2 After compliance of step-1, Follow Clause No-4 as below

NAME OF PACKAGE: “Rate Contract for "Maintenance of Power Transformers, Service Transformers,

Batteries and Switchyard Equipments at NTPC Kahalgaon ( Stage-I & II)”

New Vendor neither having

any vendor code in SAP nor

any GEPNIC login id and

Password

Step-1 :The agency has to furnish the followings:

Duly Filled Annexure-1 (format given below)

PAN card scanned/photo copy (self Attested)

EFT form(Format Given Below), duly filled and endorsed by

their banker, Cancelled Cheque

Copy of PF Documents

GST Registration

ESI Code / Undertaking for ESI

All these should reach us at least seven working days prior to Last

Date of Tender Fee Payment.

Step-2 After compliance of step-1, Follow Clause No-4 as below.

4. Mode of Payment for purchase of tender document:

a) On-Line:

Vendors can view/download the tender document after logging in our e-tender site by clicking on “NTPC e-

Tender” in home page of h ttps://eprocurentpc.nic.in

After logging in to our e-tender site as mentioned above, the interested bidder can pay the tender fee as

mentioned in the “Tender Details” and “Guidelines to Bidders” which are available on the CPP portal.

In case of any difficulty, please contact help desk no- 180030702232, Mobile no. 7878007972 and

7878007973. Presently, submission of tender fee -online mode / EMD in offline/online mode

b) Exemption on Cost of Tender Document: NOT Applicable.

c) Tender fee is non-refundable.

5. Bid Security: (EMD):

1. The scan copy of on-line payment receipt/ MSE Benefit Certificate(if applicable) and MSE Undertaking

/Declaration(if applicable) shall be attached at the designated place. Except bank guarantee, NO offline

payment (like DD/BC,etc) is allowed.

2. Offline payment is allowed only for Bank Guarantee(BG). In case of BG, it should be sent in a sealed

envelope, super scribed on the top as under:

Tender No._________

Due End Date of Bid Submission______

From _____________ (Name of Bidder).

The sealed envelope with BG must be submitted offline and reach (through SPEED POST or

others) to:

SSC ER-I, C&M, NTPC/Barh STPP, PO- NTPC Barh Campus, Dist – Patna, Bihar-803215 on or

before Bid Submission End Date and time (BSED). The same received after BSED shall be treated

as non responsive bid and the same shall be returned in original and online bid of the bidder if

submitted shall not be opened.

NAME OF PACKAGE: “Rate Contract for "Maintenance of Power Transformers, Service Transformers,

Batteries and Switchyard Equipments at NTPC Kahalgaon ( Stage-I & II)”

In case of Bidders opting for Bank Guarantee as Bid Security but unable to send the Original

Bank Guarantee in physical form at the tender opening location, following shall be

applicable:

(i) The issuing bank shall intimate through their own official e-mail id to concerned

C&M department with a copy to Bidder regarding issuance / extension of BG along with

following documents:-

(a) The scanned copy of the BG.

(b) SFMS message acknowledgement copy sent to NTPC banker stating the date of

sending.

Annexure-A

SFMS message must be sent to the Employer’s bank whose details are mentioned in Bidding

documents.

SFMS confirmation shall be obtained by concerned NTPC executive from Employer’s bank

with regard to issuance of Bank Guarantee before award.

(ii) Bidders shall be required to upload the scanned copy of the BG on GepNIC / e-

tendering portal.

Instruments for EMD / Tender Documents Fee.

i) E-Payment : EMD / Tender Documents Fee (If applicable) may be paid through E-payment on

GePNIC portal. Upon successful E-payment on the portal or Online Payment, an e-receipt shall be

issued to the bidder by the system, a copy of which is to be online submitted by the bidder at GePNIC

portal.

While paying through E-payment, bidder should mention the NIT / Tender No (9900XXXXXX) as

reference and the same should be mentioned on self generated e-receipt.

There is no need to submit E-receipt physically at SSC ER-I NTPC Barh.

ii) Bank Guarantee (BG): In case Bid Security is submitted by way of Bank Guarantee (BG), the same

should be valid for 225 days from the date of Opening of Techno-commercial offer.

The BG should be on Non-Judicial stamp paper/e-stamp paper of appropriate value as per Stamp Act

prevailing in the State(s) where the BG is submitted or is to be acted upon or the rate prevailing in

the State where the BG is executed, whichever is higher.

The Stamp Duty applicable in Bihar is INR 1000/-.

iii) EMD / Tender Fee Exemption (Benefits to MSEs) (Reference Clause 31.0 of ITB): Not Applicable

For availing MSE benefits for purchase preference, bidder shall confirm that they are manufacturer of all

the item(s) specified in the bidding documents, which are a pre requisite for extending MSE benefits of

purchase preference. In case, Bidder is not a manufacturer of all such items which are a pre-requisite for

extending MSE benefits of purchase preference, but is a manufacturer of at least one of the item(s) of the

package, then benefits of EMD and Tender fee exemption only shall be extended in such cases and

its bid shall be evaluated / treated as Non-MSE bid. In support of above claim regarding

manufacturing of each of the specified Item(s), Bidder will furnish necessary details of Stores/ Category

of items etc. as mentioned in the MSE registration certificate along with the above Undertaking. In case,

NAME OF PACKAGE: “Rate Contract for "Maintenance of Power Transformers, Service Transformers,

Batteries and Switchyard Equipments at NTPC Kahalgaon ( Stage-I & II)”

such details are not available in the Registration Certificate furnished by the Bidder for any of the above

item(s), other relevant details / documentary evidence will be furnished along with the Undertaking

in support of the claim that such item(s) are manufactured by the Bidder. Format for declaration /

undertaking by bidder at Annexure-A2

Benefits to MSEs are applicable only for (1) Goods produced and (2) Services provided by MSEs.

MSE benefits shall not be applicable to Trader/Dealer of Goods. Further, MSE benefits shall also

not be applicable for Works Contracts.

The registered bidders, who wish to submit valid MSE registration documents, other than Udyam

Certificate, as a proof of being a MSE, shall submit a certificate by a Practicing Chartered

Accountant, for investment in plant & machinery/equipment, audited turnover and classification

of the bidder as MSME as per MSME in the format appended at Annexure-I.

MSE bidders seeking Exemption from EMD / Tender Fee must online submit the following:

Valid MSE Certificate / Document/ Annexure-1 as above.

In case of MSEs availing ‘EMD and tender fee’ exemption based on relevant certificates of MSEs and

undertaking as elaborated above submitted by them, it will be deemed that MSE benefits (for EMD

and tender fee) have been extended provisionally. The evaluation of bid as MSE shall be done only

after detailed scrutiny/evaluation of documents submitted by MSEs for availing ‘EMD and tender fee’

benefit. If the documents submitted for availing MSE benefits found in Non Compliance, the bid

submitted by the concerned bidder shall be rejected and shall not be evaluated further.

Bidder’s Bank shall also send electronic message through secure SFMS (in case of BGs issued from within India)

or SWIFT (in case of BGs issued from outside India) to Employer’s Beneficiary Bank whose details are provided

herein below:

Beneficiary Bank details are provided herein below:

Bank Name

State Bank of India

Branch

NTPC Barh Campus

Iii

Bank Address

Barh STPP, PO- NTPC Barh Campus, Dist- Patna, Bihar – 803215.

IFSC Code

SBIN0010085

Bidders are advised to ensure that the message is sent by their Bankers and the Bidders must

submit the reference details as part of the bid with the EMD.

Exemptions:

NAME OF PACKAGE: “Rate Contract for "Maintenance of Power Transformers, Service Transformers,

Batteries and Switchyard Equipments at NTPC Kahalgaon ( Stage-I & II)”

(i) Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi and Village

Industries Commission or Khadi and Village Industries Board or Coir Board or National Small Industries

Corporation or Directorate of Handicrafts or Udyog Aadhar registered vendor and Handloom or any

other body specified by Ministry of Micro, Small and Medium Enterprises as per MSMED Act 2006,for

goods produced and services rendered, shall be issued the bid documents free of cost and shall be

exempted from paying Earnest Money Deposit.

Bidder’s Bank shall also send electronic message through secure SFMS (in case of BGs issued from within

India) or SWIFT (in case of BGs issued from outside India) to Employer’s Beneficiary Bank whose details are

provided herein below:

IIMs/IITs/NITs/IISc./CBRI/CPRI/GSI/CWPRS/CWC and other Govt. Institutes/agencies (excluding PSUs)

are also exempted from submission of EMD.

a) The Bid Security of all the unsuccessful Bidders will be returned after award of the Job.

b) The Bid Security shall be forfeited in any of the following circumstances by the Owner without any

notice or proof of damage to the Owner:

i. If the Bidder withdraws or varies its Bid during the period of Bid validity specified by the Bidder in

the Bid Proposal.

ii. In case the Bidder does not accept the corrections towards the discrepancies in their bid, where

ever the breakup of prices have been asked separately.

iii. If any deviation, variation or additional condition etc found anywhere in our technical and / or /

Price Bid implicit or explicit, shall stand unconditionally withdrawn, without any cost implication

whatsoever to employer, failing which the bid security shall be forfeited.

iv. In the case of a successful bidder, if the bidder fails within the specified time limit to furnish the

acceptance of Letter of Award / Purchase Order.

v. In the case of successful Bidder, if the Bidder fails, within the time limit, to furnish the required

Contract Performance Guarantee in case the same is required as per conditions of the P.O / LOA.

vi. If the bidder / their representative commit any fraud while competing for this contract pursuant to

Fraud prevention policy of NTPC.

c) No interest shall be payable by NTPC on the Bid Security.

d) ANY BID NOT ACCOMPANIED BY A BID SECURITY, SHALL BE REJECTED BY THE EMPLOYER AS BEING

NON RESPONSIVE AND RETURNED TO THE BIDDER WITHOUT BEING OPENED.

6. No Deviation Certificate:

“No deviation, whatsoever, is permitted by the Owner to any provisions of bidding Documents.”

The acceptance of above is an attribute of the on line Bid Invitation and the Bidders are required to

confirm acceptance of Compliance to All Provisions of Bidding Documents (NIL Deviation

Certificate) online. Only after acceptance of the above condition the bidder shall be allowed to

submit the bid.

In case any deviations, variations and additional conditions are found anywhere in the bid (Techno

Commercial Bid & Price Bid), the same shall not be given effect to in evaluation and it will be

considered that the bidder complies to all the terms and conditions of Bidding Documents without

any extra cost to the Owner irrespective of any mention to the contrary, anywhere in the bid, failing

NAME OF PACKAGE: “Rate Contract for "Maintenance of Power Transformers, Service Transformers,

Batteries and Switchyard Equipments at NTPC Kahalgaon ( Stage-I & II)”

which the Bid Security of the Bidder be forfeited.

7. Clarification on Bidding Documents:

Bidder can seek clarifications through e-mail or online through GepNIC site up to the time specified

as mentioned in the bidding document. The queries will be answered by NTPC and replied through

email/online through GepNIC site.

8. Qualifying Requirements of Bidders:

In addition to the requirements stipulated in Section ITB (Instructions to Bidders), the Bidder shall also

meet the Qualifying Requirements stipulated hereunder.

Sl No

QUALIFYING REQUIREMENTS

1.0

2.0

TECHNICAL CRITERIA:

The bidder should possess a valid Electrical Contractor’s License for 11 kV or higher

voltage issued by a Competent Statutory Authority (Central / State).

AND

The Bidder should have executed the work of “Maintenance/ Overhauling/

Erection & commissioning of Switchyard Equipments & Bays for a Power Station/

Transmission System having Switchyard/ Sub- station of 220 kV or more /Power

Transformers of 220 kV or more” within preceding seven (07) years reckoned from the

date of Techno- commercial bid opening as per any of the following criteria:

One executed work valuing not less than Rs. 105.31 Lakh (INR One Hundred Five

Lakhs and Thirty-one Thousands only)

ii)

Two executed works, each valuing not less than Rs. 65.82 Lakh (INR Sixty-five Lakhs

and Eighty-two Thousands only)

iii) Three executed works, each valuing not less than Rs. 52.65 Lakh (INR Fifty-two

Lakhs and Sixty-five Thousands only)

IMPORTANT: Works pertaining to Cable Laying/ Structural erection shall not be considered

for the purpose of QR evaluation.

Note:

The word “Executed” mentioned above means that the bidder should have achieved the

criteria specified above within the preceding seven (07) years period, even if the total contract

is started earlier and/or is not completed/ closed.

3.0

FINANCIAL CRITERIA:

The Average Annual financial Turnover (AATO) of the bidder during preceding three (03)

consecutive Financial years prior to the date of techno- commercial bid opening should not be

less than Rs. 131.60 Lakhs (INR One Hundred Thirty-one Lakhs and Sixty Thousand

only).

3.1

In case a bidder does not satisfy the financial criteria, stipulated above on its own, its Holding

Company would be required to meet the stipulated turnover requirements as above, provided

that the Net Worth of such Holding Company as on the last day of the preceding financial year

is at least equal to or more than the paid-up share capital of the Holding Company. In such an

event, the Bidder would be requested to furnish along with its Techno-Commercial bid, a Letter

of Undertaking from the Holding Company, supported by the Holding Company’s Board

NAME OF PACKAGE: “Rate Contract for "Maintenance of Power Transformers, Service Transformers,

Batteries and Switchyard Equipments at NTPC Kahalgaon ( Stage-I & II)”

Resolution, as per the format enclosed in the Bid Documents, pledging unconditional &

irrevocable financial support for the execution of the Contract by the Bidder in case of award.

3.2

In case the bidder is not able to furnish its audited financial statements on stand-alone entity

basis, the unaudited unconsolidated financial statements of the bidder can be considered

acceptable provided the bidder further furnishes the following documents for substantiation of

its qualification:

i) Copies of the unaudited unconsolidated financial statements of the bidder along with

copies of the audited consolidated financial statements of the Holding Company.

ii) A certificate from the CEO/CFO of the Holding Company, as per the format enclosed in

the bidding documents, stating that the unaudited unconsolidated financial statements form

part of the Consolidated Annual Financial Statements of the Holding Company.

3.3

In cases where audited results for the last financial year as on the date of Techno-

commercial bid opening are not available, the financial results certified by a practicing

Chartered Accountant shall be considered acceptable. In case, Bidder is not able to submit the

certificate from practicing Chartered Accountant certifying its financial parameters, the audited

results for the three (03) consecutive financial years preceding the last financial year shall be

considered for evaluating the financial parameters.

Further, a certificate would be required from CEO/CFO as per the format enclosed in the bidding

document stating that the financial results of the company are under audit as on the date of Techno-

commercial bid opening and the certificate from the practicing Chartered Accountant certifying

financial parameters is not available.

3.4

Notes:

I. Bidder must submit documentary evidence issued by the owner, in support of having

met the Qualifying requirements, along with their Technical offer. These documentary

evidence may include:



Relevant Purchase Orders/ Work Orders copies.



Work Completion & Performance Certificate against submitted Purchase Orders / Work

Orders from the End user

II. In case of composite work/BOQ, the bidder shall have to furnish Certificate from owner

certifying the value of specific nature of work, as mentioned in Clause 1.0.

III. Other income shall not be considered for arriving at annual turnover figures.

IV. “Holding Company” and “Subsidiary Company” shall have the meaning ascribed to

them as per Companies Act of India.

V. For Annual Turnover indicated in foreign currency, the exchange rate as on seven

(07) days prior to the date of techno-commercial bid opening shall be used.

9. Brief Description of items: “Rate Contract for "Maintenance of Power Transformers, Service

Transformers, Batteries and Switchyard Equipments at NTPC Kahalgaon ( Stage-I & II)”

10. Following documents must be uploaded online, failing which the offer shall be liable for rejection:

I. Qualifying Requirement: Total credential to fulfill all the criteria as mentioned in Qualifying

requirement of the NIT/IFB.

II. T echnical Bid:

NAME OF PACKAGE: “Rate Contract for "Maintenance of Power Transformers, Service Transformers,

Batteries and Switchyard Equipments at NTPC Kahalgaon ( Stage-I & II)”

a. All TECHNICAL DATA SHEETS as per the format provided in the tender document duly filled.

b. Any other data/information as sought in our tender document.

III. Company/Firm Details:

a. Document related to legal status of the Bidder (i.e., Sole Proprietorship

Concern/Partnership Firm/ Private Limited Companies/ Public Limited Companies and

Statutory Corporation/ Consortium/ Joint Venture), Name and address (es) of the sole

proprietor / partners / Board of directors.

b. Memorandum and articles of association/photocopy of partnership deed/affidavit of

proprietorship.

IV. Copy of GST certificate.

V. Copy of valid independent PF code no. issued by concerned RPFC.

VI. Copy of PAN card.

VII. Copy of ESI Certificate/Undertaking for submission of ESI (As per Annexure-X mentioned in

the bid document).

11. Participation in the tender does not automatically mean that the bidders are considered qualified.

NTPC shall evaluate the qualifying requirement of each bidder as per NIT after opening of technical

bid and the bids of the bidder who is not meeting the qualifying requirement shall not be considered.

12. NTPC reserves the right to reject any or all bids or cancel/withdraw the invitation for bids/IFB without

assigning any reason whatsoever and in such case no bidder/intending bidder shall have claim arising

out of such action.

13. NTPC will not be responsible for any loss/late receipt/non-receipt of applications for tender

documents/bids due to any postal delay or delay, in any form, in transit.

14. If the last date for receiving applications/ selling of bids/ date of bid opening coincides with holiday,

the date will be shifted to the next working day.

15. Tender document is not transferable.

16. Package Co-ordinator:

(A)

Name: Ratnakar Behera

Designation: DGM(SSC-C&M)

Contact No.:9650992819

E-mail: ratnakar04@ntpc.co.in

(B) Name: Rakesh Kumar

Designation: AGM (SSCC&M)/Contracts

Contact No.:9471701256

E-mail: rakeshkumar16@ntpc.co.in

17. Address for Communication:

AGM(SSC- C&M)

Shared Service Centre (SSC-C&M), ER-1,

Barh STPP, NTPC Ltd.,

PO- NTPC Barh Campus, Dist- Patna, Bihar- 803215.

NAME OF PACKAGE: “Rate Contract for "Maintenance of Power Transformers, Service Transformers,

Batteries and Switchyard Equipments at NTPC Kahalgaon ( Stage-I & II)”

E .F.T. Form

Bidder’s Name and Address: To, NTPC Limited,

.............................................

Dear Sirs,

We, hereby authorize the 0wner to make all our payments through Electronic Fund Transfer System. The

details for facilitating the payments are given below

( TO BE FILLED IN CAPITAL LETTERS)

NAME OF THE BENEFICIARY

ADDRESS

Pin Code

3 TELEPHONE NUMBER (WITH STD CODE)

BANK PARTICULARS

(A)

BANK NAME

(B)

BANK TELEPHONE NO. (WITH STD CODE)

(C)

BRANCH ADDRESS

Pin Code

(D)

BANK FAX NO (WITH STD CODE)

NAME OF PACKAGE: “Rate Contract for "Maintenance of Power Transformers, Service Transformers,

Batteries and Switchyard Equipments at NTPC Kahalgaon ( Stage-I & II)”

(E)

BRANCH CODE

(F)

9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A CANCELLED

CHEQUE)

(G)

BANK ACCOUNT NUMBER

(H)

BANK ACCOUNT TYPE (TICK ONE)

SAVING

CURRENT

LOAN

CASH CREDIT

OTHERS

IF OTHERS, SPECIFY,

PERMANENT ACCOUNT NUMBER (PAN)

E-MAIL Address for Intimation regarding release of payments

I/We hereby declare that the particulars given above are correct and complete. If transaction is

delayed or credit is not affected at all for reasons of incomplete or incorrect information, I/We

would not hold the owner responsible.

DATE _

NAME ………………………………………………

SIGNATURE (AUTHORISED SIGNATORY)

OFFICE

STAMP

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a bank account no.

.................................... with our branch and the Bank particulars mentioned above are correct.

DATE _

No.:....................................

SIGNATURE

(AUTHORISED SIGNATORY)

Authorization

NAME: _

OFFICE STAMP

NAME OF PACKAGE: “Rate Contract for "Maintenance of Power Transformers, Service Transformers,

Batteries and Switchyard Equipments at NTPC Kahalgaon ( Stage-I & II)

Annexure-A

Format of Undertaking

(To be sent by Issuing Bank through official e-mail id)

From: xxxbank@xx.in

To: xxxx@ntpc.co.in

We have issued BG No. __________ dated_________ for an amount of Rs. ___________ on

behalf of ___________ towards Bid Security / EMD for Tender No ____________ in favor of

NTPC.

Please find enclosed the soft copy of the Bank Guarantee and SFMS

acknowledgement. The SFMS is sent on _______(date).

We undertake to send the original BG to __________ (name of tendering location)directly once

postal /courier services are restored and that NTPC’s claim will be binding on us without

the physical copy.

We undertake not to cancel the aforementioned BG No. _______ without written consent /

instruction from NTPC Ltd.

(Name of Bank Official)

Authority No.