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WESTERN REGION-II ,SHARED SERVICE CENTRE-SIPAT

CONTRACTS AND MATERIAL DEPARTMENT

BIDDING DOCUMENT

FOR

LONG TERM MAINTENANCE

CONTRACT (PM, BD, OH, RCM) FOR ASH

HANDLING PLANT STG-I

(2X800 MW), NTPC LARA

BID DOCUMENT NO : 9900201075

(This Document is meant for the exclusive purpose of bidding against this bid Document No. /

Specification and shall not be Transferred , reproduced or Otherwise used for Purpose other than

that for which it is specifically issued).

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DETAILED INVITATION FOR BID

NTPC LTD

(A GOVERNMENT OF INDIA ENTERPRISE)

SHARED SERVICE CENTRE , SIPAT-WR-II

SECTION-I

INVITATION FOR BIDS/NOTICE INVITING TENDER (IFB/NIT)

"NTPC shall allow purchase preference, as indicated in the bidding documents, to bids from local suppliers

as defined in the bidding documents. The bidders may apprise themselves of the relevant provisions of

bidding documents in this regard before submission of their bids."

IFB/NIT No :

9900201075

1.0 NTPC Ltd , WR-II , Shared Service Centre -Sipat invites online bids on SINGLE STAGE TWO

ENVELOPE BASIS (i.e Cover-I : Techno-Commercial Bid & EMD and Cover-II : Price Bid) from

Eligible bidders for aforesaid Package as per the Scope of Work briefly mentioned herein after :

2.0 Brief Details :

Name of Work LONG TERM MAINTENANCE CONTRACT (PM,

BD, OH, RCM) FOR ASH HANDLING PLANT

STG-I (2X800 MW), NTPC LARA

Source IFB/NIT WR-II , SSC-Sipat , Contracts Department

Mode of Tendering Open Tender with Single Stage Two Envelop

NIT No.

9900

201075

Estimated Cost (INR)

481.97

Lakhs

Contract Classification SERVICE CONTRACT

MSE BENEFIT in Award & EMD APPLICABLE(Kindly refer Section-IV , SCC of

the tender documents for applicability of the

benefits.)

MAKE IN INDIA POLICY APPLICABLE(Kindly refer Section-IV , SCC of

the tender documents for applicability of the

benefits.)

NIT Publish date

Refer GEPNIC Portal for all the

critical dates

Document Download Commencement

Date & Time

Technical & Price

Bid

Submission End date & Time

Tech

nical

Bid

Opening Date &

Time

Cost of Bidding Document in INR

INR

3,375

(inclusive of GST@18%)

Bid Security/EMD INR 10,00,000/-

Price Bid

Opening Date & Time

Shall be intimated to qualified bidders after

evaluation of Techno-Commercial Bid through e-

mail or telephone.

Completion Period

Months

Reverse Auction Not Applicable

As per Provision of bidding Documents , the bidders shall submit online , Techno-Commercial Proposal

in Cover Type Technical and "Price Proposal" in Cover Type Price(in excel file) , within the bid

submission date & time as mentioned above on e-tendering portal https://eprocurentpc.nic.in. Only

Technical Bid will be opened on the bid opening date as mentioned in GEPNIC portal first.

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A complete set of Bidding Documents may be downloaded directly from the GEPNIC portal by

following the link : https://eprocurentpc.nic.in or www.ntpctender.com or www.ntpc.co.in &

entering the Tender ref no as : NTPC/SipatSTPS/9900201075 or may contact AGM(SSC-Sipat-

C&M)/ Manager(SSC-Sipat-C&M) , NTPC LTD , Shared Service Centre Sipat , WR-II , Office,

PO:Ujjawal Nagar , Bilaspur , Chhattisgarh, India , Pin : 495 555 on Telephone No. : 07752-246514.

E-mail : dhananjaymohapatra@ntpc.co.in , reshusingh@ntpc.co.in or at office.

3.0 A complete set of Bidding Documents may be downloaded directly from the GEPNIC

portal by following the link i.e (https://eprocurentpc.nic.in/nicgep/app) & entering the

Tender ref no : as NTPC/SSC - WR-II(Sipat)/9900201075

While submitting the bid for the subject work , please upload the details of Tender Fee and

EMD if submitted offline along with your offer. In case of E-Payment , upon successful

E-payment on the portal for Tender fee and EMD, a e-receipt shall be issued to the bidder

by the system, a copy of which is to be submitted by the bidder with the bid as document

towards e-payment of EMD.

Tender Fee is non-refundable & No claim in this respect will be entertained.

Tender Fee can be submitted in the form of DD/BC in favour of "NTPC Ltd" , paybale at

SIPAT SBI (Branch : 4304) and the details of which may please be uploaded on GEPNIC

Portal (Offline Mode).

Tender Fee can be submitted online also through E-payment by credit card/Debit

card/Net Banking on the NTPC e-tender GEPNIC Portal.

First time users not allotted any vendor code are requested to approach NTPC at least ten

working days prior to Document download close date and submit the Following :

a) For Creation of Vendor Code:

i) Request letter on company's letter head of the bidder

ii)Copy of GST Registration , PAN No.

iii)valid E-mail-ID

iv)Address Proof

v)Cancel Cheque & EFT Form(to be verified by bank)

Note : Format of E.F.T(Electronic Fund Transfer) Form is attached along with tender

document.

b) For registration in GEPNIC (Govt. Eprocurement National Informatics Center)

i) Go to site : https://eprocure.nic.in/nicgep/app

ii) Click on Online Bidder enrollment & fillup your details

iii)Send the copy of registration in Gepnic at following Address

Ms. Reshu Singh

E-mail : reshusingh@ntpc.co.in

4.0 Detail Scope of Work & Other specified detail of "

LONG TERM MAINTENANCE CONTRACT (PM,

BD, OH, RCM) FOR ASH HANDLING PLANT STG-I (2X800 MW), NTPC LARA " Please refer Tender

Documents"

5.0 QUALIFYING REQUIREMENTS FOR BIDDERS :

The bidders who wish to participate in the bidding shall satisfactorily establish that they fulfill the

following Qualifying Requirements.:

5.1 TECHNICAL CRITERIA :

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5.1.1

A. The bidder should have erected and commissioned Dry/Wet Ash

Handling System of Coal based plant of 1000MW or above in India

in last 7 years reckoned as on the date of techno-commercial bid

opening.

B. The bidder should have executed the works of Operation and

Maintenance/ or Maintenance of Dry/Wet Ash Handling System of

Coal based plant of 1000MW or above in India for a period of one

year or more in a single contract in the preceding seven (07) years

reckoned as on the date of techno-commercial bid opening.

5.1.2 The bidder should have executed the similar work in India during the preceding seven (7)

years reckoned as on the date of techno commercial bid opening having:

• Executed value not less than Rs. 214 Lakhs in a Single Contract.

• Executed value not less than Rs. 134 Lakhs in Two Contracts each.

• Executed value not less than Rs. 107 Lakhs in Three Contracts each.

Similar works is explained at point no. 5.1.1.

Note The word "executed" means the bidder should have achieved the criterion specified in the

QR, even if the total contract is not completed/closed. In case of contract(s) under

execution as on date of techno commercial bid opening, the value of work executed till such

date will be considered provided the same is certified by the employer.

5.2 Financial Criteria :

5.2.1 The average annual turnover of the Bidder, in the preceding three (3) financial years as on

the date of Techno-commercial bid opening, shall not be less than

Rs. 268 Lakhs

(Rupees Two Hundred and Sixty Eight Lakhs only).

5.2.2 Net worth of bidder shall not be less than 100% of the bidder’s paid up share capital as on

the last day of the preceding financial year. In case the Bidder meets the requirement of Net

worth based on the strength of its Subsidiary(ies) and/or Holding company and/or

Subsidiaries of its Holding Companies wherever applicable, the Net worth of the Bidder and

its Subsidiary(ies) and/or Holding company and/or Subsidiary(ies) of the Holding

Company, in combined manner should not be less than 100% of their total paid up share

capital.However individually, their Net worth should not be less than 75% of their

respective paid up share capitals.

Net worth in combined manner shall be calculated as follows:

Net worth (combined)=(x1+x2+x3)/(y1+y2+y3)x100 where x1, x2, x3 are individual net

worth which shall not be less than 75% of the respective paid up share capitals and y1, y2,

y3 are individual paid up share capitals.

5.2.3 In case where audited results for the last financial year as on the date of Techno

Commercial Bid Opening are not available, the financial results certified by a practicing

Chartered Accountant shall be considered acceptable. In case, Bidder is not able to submit

the Certificate from practicing Chartered Accountant certifying its financial parameters, the

audited results of three consecutive financial years preceding the last financial year shall

be considered for evaluating the financial parameters. Further, a certificate would be

required

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from the CEO/CFO as per the format enclosed in the bidding documents stating that the

financial results of the Company are under audit as on the date of Techno-Commercial Bid

Opening and the Certificate from the practicing Chartered Accountant certifying the

financial parameters is not available.

5.2.4 In case the bidder is not able to furnish its audited financial statements on standalone

entity basis, the unaudited unconsolidated financial statements of the bidder can be

considered acceptable provided the bidder furnishes the following further documents on

substantiation of its qualification.

• Copies of the unaudited unconsolidated financial statements of the bidder along

with copies of the audited consolidated financial statements of the Holding

Company.

• A certificate from the CEO/CFO of the Holding Company as per the format enclosed

in the bid documents stating that the unaudited unconsolidated financial

statements formpart of the consolidated annual report of the company.

5.2.5 In case a bidder does not satisfy the financial criteria, stipulated at Cl. 5.2.1 and/ or

Cl.5.2.2 above on its own, the holding company would be required to meet the stipulated

turnover requirements at Cl.5.2.1 above, provided that the net worth of such holding

company as on the last day of the preceding financial year is atleast equal to or more than

the paid-up share capital of the holding company. In such an event, the bidder would be

required to furnish along with its bid, a Letter of Undertaking from the holding company,

supported by Board Resolution, as per the format enclosed in the bid documents, pledging

unconditional and irrevocable financial support for the execution of the Contract by the

bidder in case of award.

Notes i. Net worth means the sum total of the paid up share capital and free reserves. Free

reserve means all reserves credited out of the profits and share premium account but does

not include reserves credited out of the revaluation of the assets, write back of depreciation

provision and amalgamation. Further any debit balance of Profit and Loss account and

miscellaneous expenses to the extent not adjusted or written off, if any,shall be reduced

from reserves and surplus.

ii. Other income shall not be considered for arriving at annual turnover.

iii. “Holding Company” and “Subsidiary Company” shall have the meaning ascribed to

them as per Companies Act of India.

6.0 Techno-Commercial Bid (i.e Technical Bid & Price Bid ) Submission - COVER-

I/COVER-II/COVER-III & IV OF GEPNIC:

This is an E-tender case and bidders shall submit bid (i.e Technical Bid & Price Bid) in ONLINE

ONLY. Bids sent in physical form thru any other means /media is not at all acceptable and it

may be liable for rejection.

cuments Required for Technical Bid Submission

IN COVER-1 OF GEPNIC PORTAL :

TENDER FEE of INR 3,375/-(inclusive of GST@18%) in the form of DD/BC is to be

submitted in sealed envelope in Physical Form/ Offline within the scheduled period. Any

techno-commercial bid not accompanied by an acceptable Tender Fee in a separate sealed

envelope shall be rejected by NTPC Ltd, SSC-WR-II-Sipat as being non-responsive and will not

be considered for Opening.

ii.

EMD of INR 10,00,000/- in the form of DD/BC/BG is to be submitted in sealed envelope in

Physical Form/ Offline within the scheduled period. Any techno-commercial bid not

accompanied by an acceptable EMD in separate sealed envelope shall be rejected by NTPC Ltd,

SSC-WR-II-Sipat as being non-responsive and will not be considered for Opening. (* Format for

BG, Please refer to Section-VII , Forms & Procedure).

The Bid Security shall remain valid for a period of Forty five (45) days beyond the original Bid

validity period or beyond any extension in the Period of Bid validity subsequently requested i.e.

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for a period of 225 days in case of bid validity for 180 days from the date of opening of the

tender and for a period of 135 days in case of bid validity for 90 days from the date of opening

of Techno-commercial offer.

In case Bid Security is submitted by way of DD / Bankers Cheque same should be payable at

Sipat.

While issuing the physical BGs, the Bidder’s Bank shall also send electronic message through

secure SFMS (in case of BGs issued from within India) or SWIFT (in case of BGs issued from

outside India) to Employer’s Beneficiary Bank whose details are provided herein below :

SFMS details for BG;

Name of Bank: State bank of India

Branch; NTPC Sipat

Bank address: NTPC Sipat Township , Ujjawal Nagar

IFSC Code:SBIN0004304

EMD & TENDER FEE can be submitted online also through E-payment by Net

Banking on the NTPC e-tender GEPNIC Portal.

iii.

NIL DEVIATION CERTIFICATE : During the submission of Techno-Commercial Bid & Price

Bid, Bidders are required to accept ‘All Common Contract Attribute as GTE’ while submitting

the bid online on GePNIC website as acceptance of the compliance to the complete terms,

conditions and Technical Specifications of Bidding Documents and Amendment(s)/

Clarifications(s) (if any).

If a Bidder has ticked the following attribute as YES under the GTE TAB in GEPNIC Portal

“Do You Certify Full Compliance to all provisions of Bid Document " “

Then it will be deemed that the bidder has submitted and accepted ‘Nil Deviation

Certificate’ along with the quotation.

Without the aforesaid certification bidders will not be allowed to submit their offer.

The certification shall also be considered as Bidder's confirmation that any deviation to

the Provisions of bidding document found anywhere in their Bid Proposal, implicit or

explicit, shall stand unconditionally withdrawn, without any cost implication whatsoever

to the Employer, failing which the bid security shall be forfeited.

Hence , Bidders are requested to accept the aforesaid compliance online in GEPNIC portal

under GTE tab which can be considered as Bidder's Confirmation and Acceptance against

NIL DEVIATION FOR THE SUBJECT PACKAGE.

IN COVER

2 OF GEPNIC PORTAL :

Following documentary evidences should be uploaded online

duly signed :

Fully Filled Attachment 3 of Sec-VII of the Bid Document. It is mandatory to upload. For

format please check Section-VII of the subject Bid Document.

IN COVER-3 OF GEPNIC PORTAL :

Following documentary evidences should be uploaded online

duly signed :

QR documents comprising of credentials (i.e Copy of work orders/LOAs/agreements and

completion certificates/ proof of completion ) as per qualifying requirements mentioned in

Point no.5.

ii.

Up to date copy of Profit and Loss Account and Balance sheet of last three financial Years

duly audited by Chartered Accountant (2019-20, 2018-19 & 2017-18).

iii.

Declaration of Percentage of Local Content : To be uploaded online as per format enclosed in

the Bidding Document , Section-VII , Forms & Procedures Attachment no. 14.

iv.

Copy of Independent PF registration Certificate

Copy of GSTIN Registration Certificate

vi.

Copy of Income Tax PAN No. Certificate

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vii

Name and address(es) of the sole proprietor/partners/board of directors and memorandum of

articles of association/photocopy of the partnership deed/affidavit for proprietorship.

viii.

Copy of registration with Central Govt./State Govt./Public Sector/Undertaking if any applicable

ix.

Details of Manpower (Technical/Non Technical) and Tools & Plants.

B) Documents Required for Price Bid Submission :

IN COVER-4 OF GEPNIC PORTAL :

PRICE BID : BOQ EXCEL SHEET

To be submitted online in Cover type

""Finance""(in excel file) on GEPNIC Portal.

Note

: Bidders having eligible NSI/SSI/MSE certificate may be exempted from paying

EMD & TENDER FEE with appropriate documentary proof. Bidders can submit EMD &

Tender Fee exemption certificates like NSI/SSI/MSE/DIC/EM Part-I&II online in

GEPNIC portal under the specified cover respectively duly signed and sealed.

In case the bidder wants to submit the EMD and Tender Fee exemption certificate in

physical form , the same is to be submitted by the bidders along with the bid in a

separately sealed envelope which shall be opened prior to opening of the techno-

commercial Bid . The sealed envelopes must be super scribed with NIT No.

9900201075 , Date of Opening of Technical Bid , Sender's Name & Address.

EMD & TENDER FEE can be submitted online also through E-payment on the

NTPC e-tender GEPNIC Portal.

Situation under which Bids are liable for Rejection :

The Online Bids of the Bidders are liable for rejection if bidder's fail to upload/submit the

following before the bid submission end date :

1.DD/BC/BG of INR 10,00,000/- against EMD ( To be submitted online/offline)

2.DD/BC of INR 3,375/- against TENDER FEE ( To be submitted online/offline)

NIL DEVIATION CERTIFICATE : To be accepted online by clicking YES under GTE Tab in GEPNIC

Portal.

Any Bid not accompanied by the requisite Earnest Money Deposit , TENDER FEE , in

accordance with the aforesaid provisions shall be rejected by the employer as being

Non-responsive and shall be rejected without being opened as per ITB clause no. 14.4.

7.0 Technical Bid / Price Bid of the Bidders who have not submitted requisite amount of EMD , Tender

Fee (in form of DD/BC/BG – online/offline) shall not be considered.

8.0 NTPC Ltd shall not be liable for loss/non-receipt/late receipt of EMD in postal transit. No claim

in this respect will be entertained. However, NTPC reserves the right to accept or reject late/delayed EMD

No interest will be payable by the Owner on the said amount covered under EMD/other security

documents.

9.0 Offline Offer will not be accepted to NTPC for the subject tender. No claim in this respect will be

entertained.

10.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject

package without assigning any reason whatsoever and in such case no bidder/intending

bidder shall have any claim arising out of such action.

11.0 NO Hard Copy of Bidding Documents shall be Issued & also Transfer of Bidding Documents

purchased by one intending bidder to another is not permissible.

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12.0 ADDRESS FOR COMMUNICATION : In case of any difficulty for tender submission , below

mentioned officer(s) may be contacted :

CONTACT

PERSONS/

Address

1. Dhananjay Mohapatra

AGM(SSC-Sipat-C&M)

2. Reshu Singh

Manager(SSC-Sipat-C&M)

elephone

07752

246547

07752

246514

Fax 07752-246755

E mail ID dhananjaymohapatra@ntpc.co.in reshusingh@ntpc.co.in

Address

AGM(SSC-Sipat-C&M),

Shared Service Centre-WR-II , Sipat , Office, PO : Ujjawal

Nagar , Bilaspur , Chhattisgarh, India , Pin : 495 555