INVITATION FOR BID (IFB)

Section I: Invitation For Bids (IFB):Version2

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NTPC Limited

(A GOVT. OF INDIA ENTERPRISE)

(SSC-NR VINDHYACHAL)

INVITATION FOR BIDS (IFB)

FOR

“JC for excavation, loading, transportation and unloading of Pond Ash excavated from ash dykes of

VSTPS to NHAI or other Government Road Construction projects”

(Domestic Competitive Bidding)

IFB No.: 9900200138

Employer invites online bids on SINGLE STAGE-TWO ENVELOPE bidding basis (Envelope-I: Techno

Commercial Bid & Envelope-II: Price Bid) from eligible bidders for “JC for excavation, loading,

transportation and unloading of Pond Ash excavated from ash dykes of VSTPS to NHAI or other

Government Road Construction projects “ as per the Scope of Work mentioned hereinafter.

1. BRIEF SCOPE OF WORK:

The brief scope of work under this package shall include the following: JC for excavation, loading,

transportation and unloading of Pond Ash excavated from ash dykes of VSTPS to NHAI or other

Government Road Construction projects.

2. Employer intends to finance the subject package through: IR (Internal Recourse)

Brief Description of NIT:

Tender Ref No /

Tender ID

iii.

NTPC/VSR /9900200138

Document Download / Sale Start Date

30.05.2020

Document Download / Sale End Date

vii.

15.06.2020

Source of IFB/NIT

ix.

SSC-NR Vindhyachal

Form of Contract/Tender Category

xi.

Services *

Type Of Bidding SINGLE STAGE-TWO ENVELOPE

Clarification Start Date

30.05.2020

Clarification End Date

xv.

04.06.2020

Bid Submission Start Date

30.05.2020

Bid Submission End Date

xviii.

15.06.2020

Bid Opening Date

xx.

17.06.2020

Cost of Bidding Documents in INR

xxi.

Rs. 10620/-

EMD in INR

xxiii.

Rs 50,00,000.00

Pre-Bid Conference Date & Time (if any)

xxv.

AS PER GePNIC NIT

Integrity Pact

xxvii.

Applicable (To be submitted Mandatorily in

INVITATION FOR BID (IFB)

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Hard Copy alongwith offer)

*The MSME Benefits as mentioned in Bid Data Sheet (BDS), shall be applicable for “Form of

Contract/Tender Category” type “categorized as "Services" or “Supply” and not for “Form of

Contract/Tender Category” categorized as “Works Contracts”.

Applicable relevant MSME Certificate should be submitted offline/online before schedule bid submission

end date & time.

Note: (1) "NTPC shall allow purchase preference, as indicated in the bidding documents, to

bids from local suppliers as defined in the bidding documents. The bidders may apprise

themselves of the relevant provisions of bidding documents in this regard before submission of

their bids."

4. Bidder has to ensure the following documents to be submitted offline and the same should

reach in sealed envelopes before the bid submission deadline prescribed by the Employer,

pursuant to ITB Clause 18, failing which bid is liable for rejection

a) Tender Fee: If & as applicable

b) Earnest Money Deposit : If & as applicable

c) Integrity Pact: If & as applicable

“Tender Fees and EMD may be deposited online at GepNic portal and payment

receipt may be attached at portal and mailed to NTPC for information.”

Any bid not accompanied by an acceptable Earnest Money Deposit , Tender fees (If

applicable) and/or Integrity pact (If applicable) shall be rejected by the Employer as being

non-responsive and shall be rejected without being opened.

5. Qualifying Requirements for Bidders:

The Bidder should meet the minimum Qualifying Requirements as stipulated here under:

1.0

Technical Criteria

a. The bidder should have executed the work(s) of Transportation of ‘Earth /Ash /any other material’

by Road, under single or multiple orders, prior to the date of techno commercial bid opening, meeting

the following criteria-

i. Average, at least 35,000 MT per month under single contract

ii. Average, at least 21,875 MT per month

each, under two contracts

iii. Average, at least 17,500 MT per month each, under three contracts

Note- For the purpose of QR evaluation, conversion factor of 'Cubic Meter to Metric Ton ' for

Transportation of 'Ash shall be 1.18 ' and for ' rest other materials it shall be 1.30

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Notes for Clause 1.0 above:

The word “executed” means the Bidder should have achieved the criteria specified in the qualifying

requirements at Clause 1.0, even if the contract has been started earlier and/or is not completed/ closed

and shall be considered as below.

Case-I: The work is started earlier (prior to the period stipulated in Clause-1.0, but completed within the

stipulated period as mentioned in clause 1.0. In such cases, entire executed value of the relevant work

vide that work order shall be considered for evaluation.

Case-II: The work is started and completed within the stipulated period as mentioned in clause 1.0

Case-III: The work is started within the stipulated period as mentioned in clause 1.0 but not completed as

on the last date of stipulated period. In such cases, “In Progress” executed value of the relevant work

vide that work order as on the last date of stipulated period, shall be considered for evaluation.

Remarks: Any of the above cases shall be supported by documentary evidence issued by the “Owner”.

"Owner" means the entity which has the original requirement of the subject work and has initiated and

awarded the work to the contractor (bidder) for executing the reference work against which the

credentials have been submitted.

And the "Owner" defined as above is not a contractor to any other entity for the reference work. In case,

the bidder has worked as approved sub-Contractor/sub-vendor, he has to provide documentary evidence

issued by the "Owner"

2.0 Financial Criteria

The average annual turnover of the Bidder, in the preceding three (3) financial years as on the date of

Techno-Commercial bid opening, should not be less than Rs 4968.39 Lakhs. ( Rupees Four Thousand Nine

Hundred Sixth Eight Lakh Thirty Nine Thousand only )

In case a bidder does not satisfy the financial criteria, stipulated above on its own, its Holding Company

would be required to meet the stipulated turnover requirements above, provided that the net worth of

such Holding Company as on the last day of the preceding financial year is at least equal to or more than

the paid-up share capital of the Holding Company. In such an event, the bidder would be required to

furnish along with its Techno-Commercial bid, a Letter of Undertaking from the Holding Company,

supported by the Holding Company’s Board Resolution as per the format enclosed in the bid documents,

pledging unconditional and irrevocable financial support for the execution of the Contract by the Bidder

in case of award.

The Net Worth of the bidder as on the last day of the preceding financial year (reckoned on the

date of techno-commercial bid opening) should not be less than 100% of the Bidder’s paid-up share

capital. In case the Bidder meets the requirement of Net worth based on the strength of its Subsidiary

(ies) and/or Holding Company and/or Subsidiaries of its Holding companies wherever applicable, the

Net worth of the Bidder and its subsidiary (ies) and/or Holding Company and/or subsidiary (ies) of the

Holding Company, in combined manner should not be less than 100% of their total paid-up share

capital. However individually, their Net worth should not be less than 75% of their respective paid-up

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share capitals.

Net worth in combined manner shall be calculated as follows:

Net worth (combined) = (X1+X2+X3) / (Y1+Y2+Y3) X 100

Where X1, X2, X3 are individual Net worth which should not be less than 75% of the respective paid

up share capitals and Y1, Y2, Y3 are individual paid up share capitals.

In case the bidder is not able to furnish its audited financial statements on stand-alone entity basis, the

unaudited unconsolidated financial statements of the bidder can be considered acceptable provided the

bidder further furnishes the following documents for substantiation of its qualification :

(a) Copies of the unaudited unconsolidated financial statements of the bidder along with copies of the

audited consolidated financial statements of its Holding Company.

(b) A Certificate from the CEO/CFO of the Holding Company, as per the format enclosed in the

bidding documents, stating that the unaudited unconsolidated financial statements form part of the

consolidated annual financial statements of the Holding Company.

In case where audited results for the last financial year as on the date of techno commercial

bid opening are not available, the financial results certified by a practicing Chartered Accountant

shall be considered acceptable. In case, Bidder is not able to submit the certificate from practicing

Chartered Accountant certifying its financial parameters, the audited results for the three

consecutive financial years preceding the last financial year shall be considered for evaluating the

financial parameters. Further, a Certificate would be required from the CEO/CFO as per the format

enclosed in the bidding documents stating that the Financial results of the Company are under audit

as on the date of Techno-commercial bid opening and the Certificate from the practicing Chartered

Accountant certifying the financial parameters is not available

NOTES FOR CLAUSE 2.0:

i. Net worth means the sum total of the paid up share capital and free reserves. Free reserve means

all reserves credited out of the profits and share premium account but does not include reserves

credited out of the revaluation of the assets, write back of depreciation provision and amalgamation.

Further any debit balance of Profit and Loss account and miscellaneous expenses to the extent not

adjusted or written off, if any, shall be reduced from reserves and surplus.

ii.Other income shall not be considered for arriving at annual turnover.

iii."Holding Company" and "Subsidiary" shall have the meaning ascribed to them as per Companies

Act of India.

iv.For Turnover indicated in foreign currency, the exchange rate as on seven (07) days prior to the

date of techno-commercial bid opening shall be used.

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6. Notwithstanding anything stated above, the Employer reserves the right to assess the capabilities and

capacity of the Bidder/ his collaborators / associates/ subsidiaries/ group companies to perform the

contract, should the circumstances warrant such assessment in the overall interest of the Employer.

7. Employer reserves the right to reject any or all bids or cancel/withdraw the Invitation for Bids without

assigning any reason whatsoever and in such case no bidder / intending bidder shall have any claim

arising out of such action.

8. A complete set of Bidding Documents may be downloaded by any interested Bidder from our NIC Portal

(https://eprocurentpc.nic.in/nicgep/app).

9. Clarification on bidding documents:

A prospective Bidder requiring any clarification of the Bidding Document shall put the query under

Clarification tab of the on-line bid at least three days prior to the clarification end date. EMPLOYER

will respond to any request for clarification or modification of the bidding documents that it receives

within the time line specified.

EMPLOYER will post the Clarifications under Clarification/Corrigendum tab at e-tender website.

Bidders can view these clarifications.

# No Queries from Bidders, whatsoever, shall be entertained by the Employer beyond the last date of

receipt of Queries/ Pre-Bid Conference (if applicable) as specified above.

10. Issuance of Bidding Documents to any Bidder shall not construe that such Bidder is considered qualified.

11. Transfer of Bidding Documents purchased by one intending Bidder to another is not permissible.

12. Address for Communication:

AGM. (Contracts Services,)

SSC NR Vindhyachal

Floor, Administrative Building,

P O Vindhyanagar, DISTT: Singrauli (MP) – 486885

e-mail: e-mail: lalratnakar@ntpc.co.in / bvsingh@ntpc.co.in