NIT No: RGPPL/C&M/CS-2868/OT-137-Category II

Sub: Hiring of Passenger Vehicles (Hard-Top Jeep Type) at RGPPL site

(Seal & Sign of the Bidder’s Authorized Representative)

Corporate Identification Number: U40105DL2005 PTC138458

Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003

Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913

Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057

Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118

Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com

NIT / Tender Ref No.

RGPPL/C&M/CS-2868/OT-137 -Category II dtd. 28/05/2020

“Hiring of Passenger Vehicles (Hard-Top Jeep

Type) at RGPPL site”.

Last date of bid submission: 19/06/2020 15:00 Hrs

Bid Opening on: 19/06/2020, 15:30 Hrs

at RGPPL Site, Anjanwel, Ratnagiri, Maharashtra - 415634

NIT No: RGPPL/C&M/CS-2868/OT-137-Category II

Sub: Hiring of Passenger Vehicles (Hard-Top Jeep Type) at RGPPL site

(Seal & Sign of the Bidder’s Authorized Representative)

Corporate Identification Number: U40105DL2005 PTC138458

Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003

Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913

Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057

Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118

Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com

Dear Bidders,

Please find enclosed one complete set of Tender Document for the cited work in the following

order, with a request to submit your Bid after necessary compliance:

Sections

Contents

General Guidelines

Section-I

Instruction to Bidders & Terms and conditions

Section-II

Qualifying requirement

Section-III

Price schedule/BOQ/SOR

Section-IV

Scope of work, Technical specifications and Special terms & conditions

Section-V

Forms and Annexures

[

Bidding

System

Single Stage Bidding (02 Envelope Systems)

A complete set of bidding documents may be downloaded from web sites www.ntpctender.com &

www.rgppl.com and submit the same by utilizing the downloaded document, along- with required non-

refundable tender fee.

If tender document fees amount is paid online, then bidder must sent /submit / copy of documentary

evidence as proof of submission of tender fees in the envelope of Tender Fees. If bidder fails to submit the

same his/her offer may not be considered.

The EMD shall be made payable without any condition to RGPPL, the EMD shall be valid for the

period of seven (7) calendar months from the date set for the opening of the technical bids .

EMD of the bidder shall stand forfeited if he/she revokes or cancels his tender after submission or vary

any terms thereof without the consent of RGPPL within validity period of offer (06 months).

The EMD of the successful bidder to whom a contract is awarded will be returned after the said bidder

provides the Contract Performance Guarantee (CPG)/FDR/DD (Format Enclosed) as mentioned in the

contract documents. EMD of all other unsuccessful bidders will be returned after award of contract.

Any bid not accompanied by an acceptable security in a separate sealed envelope shall be

rejected by RGPPL as being non-responsive and returned to the bidder without being

opened

No interest will be payable by RGPPL on the EMD and CPG as may be applicable

Details of

RGPPL’s bank

account

Name of account Holder: - RATNAGIRI GAS & POWER PVT LTD

Name of Bank: - STATE BANK OF INDIA

Account Number: - 11285480852 (Current Account)

Branch: - Chiplun (Maharashtra)

IFS Code: - SBIN0000350

MICR Code: - 415002865

Tender

Opening

details:

Envelope-I

It must consists of following:

a. EMD

b. Tender document Fee and

c. Supporting documents viz license /

certificate(s)/reports (if any), Letter of Undertaking,

Certificate on important conditions of bidding, technical

offer, duly signed & stamped our tender document and

other necessary documents as per tender document

etc.

Place of opening of

tender:

C&M Dept, Ratnagiri Gas &

Power Pvt. Ltd., AT & PO:

Anjanwel, Taluka: Guhagar,

Dist.: Ratnagiri,

Maharashtra – 415 634

Envelope-II Shall

consist of Price Bid only

Date of opening of price bid shall be informed

separately to qualified bidders after evaluation of

technical bid.

NIT No: RGPPL/C&M/CS-2868/OT-137-Category II

Sub: Hiring of Passenger Vehicles (Hard-Top Jeep Type) at RGPPL site

(Seal & Sign of the Bidder’s Authorized Representative)

Corporate Identification Number: U40105DL2005 PTC138458

Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003

Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913

Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057

Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118

Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com

Envelope &

Dispatch

The outside of the envelope should clearly indicate the Envelope no I or II,

Name of the Bidder and his Address. In addition, the left-hand corner of the

envelope or container should indicate the Name of the work, tender number,

bid opening date and time.

The Bidder has the option of sending the bid by Speed/Registered Post, in person

only. Bids sent through any other media may not reach us within the schedule

time. RGPPL takes no responsibility for delay, loss or non-receipt of tender

documents within the stipulated date & time. Bids submitted by any other mode

may not be accepted.

Tender

document fee

(For each

category

separately)

Rs. 2,655/- (Rs. Two Thousand Six Hundred and Fifty-Five Only) (inclusive

of GST@18%) if DOWNLOADED from website in the form of a Demand Draft in

favour of “Ratnagiri Gas and Power Private Limited” payable at Chiplun

(Maharashtra) or online transfer in RGPPL’s bank account as mentioned above.

Rs. 2,520/- (Rs. Two Thousand Five Hundred and Twenty Only) (inclusive

of GST@12%) if PURCHASED from RGPPL (C&M) in the form of a Demand Draft

in favour of “Ratnagiri Gas and Power Private Limited” payable at Chiplun

(Maharashtra) or online transfer in RGPPL’s bank account as mentioned above.

Earnest Money

Deposit (EMD)/

Bid Security

Earnest Money Deposit (EMD):

Rs. 20,000/- (Rs. Twenty Thousand only), if quoting for one vehicle

Rs. 50,000/- (Rs. Fifty Thousand only), if quoting for two vehicles

Rs. 1,00,000/- (Rs. One Lakh Only), if quoting for three vehicles

Acceptable

form of EMD

Crossed Demand Draft (preferably from SBI) / Banker’s cheque / Banker’s Pay Order (from

Nationalized Indian Bank, as per list enclosed) drawn in favour of ‘Ratnagiri Gas and Power

Private Limited’, payable at Chiplun (Maharashtra).

FDR from a nationalized bank in favor of RATNAGIRI GAS & POWER PVT. LTD. A/c of

BIDDER. OR

Bidder may submit EMD amount through E-payment by Credit card / Debit / Net

Banking/BG (if EMD amount is above INR 50,000-Format enclosed) etc.

If EMD amount is paid online then bidder must sent /submit / copy of documentary

evidence as proof of submission of EMD in the envelope of EMD.

If bidder fails to submit the same his/her offer may not be considered.

Special

Privileges for

SSI units

NSIC/SSI/MSME units having valid registration under NSIC/SSI (only for Micro &

small) shall be exempted from Tender Fees & EMD up to the monetary limit for which

unit is registered with NSIC/SSI/MSME.

Any revision, clarification, addendum, corrigendum, time extension, etc. to the above tender will be

communicated to prospective bidders through e-mail / hard copy/ over telephone

Applicable GCC

GCC

A prospective bidder requiring any clarification (s) of the bidding documents may notify RGPPL in

writing or by fax or email at RGPPL's mailing address indicated in the bid document not later than 05

(five) days prior to bid opening date. RGPPL reserves the right to ignore the bidders request for

clarification if received after the aforesaid period. RGPPL may respond in writing to the request for

clarification. RGPPL's response including an explanation of the query, but without identifying the source

of the query will be communicated to prospective bidders through e-mail.

NIT No: RGPPL/C&M/CS-2868/OT-137-Category II

Sub: Hiring of Passenger Vehicles (Hard-Top Jeep Type) at RGPPL site

(Seal & Sign of the Bidder’s Authorized Representative)

Corporate Identification Number: U40105DL2005 PTC138458

Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003

Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913

Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057

Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118

Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com

For any queries, bidders may contact following personnel:

i. Shweta Verma, Manager (C&M)

Ph. No.: 02359-241134

e-mail: shweta.verma@site.rgppl.com

ii. Dipak Patil, DGM (C&M),

Ph. No.:02359-241134

e-mail: dipak.patil@site.rgppl.com

Offer consisting of any deviations with respect to any term & conditions of bid document shall be

liable to be treated as NON-RESPONSIVE and may be rejected.

Any other condition specifically mentioned in the tender document elsewhere that non-

compliance of the clause lead to rejection of bid

This is a NIL Deviation Tender

Tender Document must be sent through Speed / registered post / In person only. Submission of

tender document in any other shall liable for rejection.

Yours faithfully,

For & on behalf of RGPPL

Encl: As above Manager (C&M)

NIT No: RGPPL/C&M/CS-2868/OT-137-Category II

Sub: Hiring of Passenger Vehicles (Hard-Top Jeep Type) at RGPPL site

(Seal & Sign of the Bidder’s Authorized Representative)

Corporate Identification Number: U40105DL2005 PTC138458

Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003

Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913

Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057

Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118

Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com

Section-I

INSTRUCTIONS TO BIDDERS

NIT No: RGPPL/C&M/CS-2868/OT-137-Category II

Sub: Hiring of Passenger Vehicles (Hard-Top Jeep Type) at RGPPL site

(Seal & Sign of the Bidder’s Authorized Representative)

Corporate Identification Number: U40105DL2005 PTC138458

Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003

Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913

Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057

Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118

Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com

About the RGPPL:

1) M/s Ratnagiri Gas and Power Pvt. Ltd (RGPPL) is a joint venture Company promoted by NTPC Ltd

& GAIL (India) Ltd., 1967 MW gas-based power generation plant. Ratnagiri Gas & Power Project

is situated at village Anjanwel, Taluka – Guhagar, Dist. Ratnagiri (Maharashtra). The project site

is located at a distance of approx. 10 KMs North of Guhagar Town & 50 kms from Chiplun City

(On Mumbai-Goa highway).

Nearest Airport: Mumbai at a distance of 300 kms. by road.

Nearest Railway Station: Chiplun station (Mumbai–Madgaon Route, KONKAN Railways) at a

distance of about 50 km from the site.

Understanding and clarification on bid documents:

2) The bidder is required to carefully examine the bid documents and fully inform him/her-self

to all the conditions and matters which in any way affect the scope of the works or the cost

thereof. The bidding documents together with all its attachments thereto, shall be

considered to be read, understood and accepted by the bidder(s). The deviation / additional

conditions mentioned elsewhere in the offer shall not be considered by RGPPL and therefore

shall have “Null & Void” status. Failure to furnish all information required by the bidding

documents or submission of a bid not substantially responsive to the bidding documents in

every respect will be at bidder’s risk and may result in the rejection of his bid.

3) If any bidder finds discrepancies or omissions in the bid documents or is in doubt as to the

true meaning of any part, he/she shall request in writing for an interpretation / clarification

to RGPPL. After receipt of such interpretations or clarifications the bidder shall submit his bid

within the time and date as specified in the bid Notice.

4) All such interpretations and clarifications as are issued by RGPPL in the form of amendment

to the tender documents shall form a part of the tender documents and accompany the bid.

Verbal clarifications and information given by RGPPL or its employees or representatives

shall not in any way be binding on RGPPL.

Assessment of the work & local conditions:

5) It will be imperative on the part of each bidder to have FIRST HAND ASSESSMENT OF THE

WORK and fully inform himself/herself of all local conditions and factors which may have any

effect on the execution of the works covered under those documents.

6) The bidder shall inspect the site and its surroundings and shall satisfy himself of and all

circumstances affecting the site and the works, the form and nature of the site, the extent

and nature of the work, completion of the works, the means of communication with and

transportation and access to the site, the accommodation it may require and in general all

risks and contingencies influencing or affecting the works. The bidder shall not, except as

expressly provided in these conditions be entitled to any extension to any guaranteed

completion date or to any adjustment of the Contract price on grounds of misinterpretation

or misunderstanding of any such matter, nor shall except as so provided, it be released from

any of the risks accepted or obligations undertaken by it under the Contract on the ground

that it did not or could not reasonably have foreseen any matter which affects the execution

of the works. Site conditions shall not relinquish the bidder from any of his

obligations/responsibilities to be discharged and performed under the Contract as per

schedule within the Contract price. The rates quoted by the agency shall be all inclusive for

provision of all incidental expenses necessary for proper execution and completion of work

in full in accordance with the terms and conditions of bid documents.

7) Language of the bid:

The bid and all correspondence and documents relating thereto exchanged by the Bidder and the

Employer shall be written in English. Supporting documents and printed literature furnished by

the Bidder may be in another language provided they are accompanied by an appropriate

translation of pertinent passages into English, in which case, for the purpose of interpretation of

the bid such translations shall govern.

NIT No: RGPPL/C&M/CS-2868/OT-137-Category II

Sub: Hiring of Passenger Vehicles (Hard-Top Jeep Type) at RGPPL site

(Seal & Sign of the Bidder’s Authorized Representative)

Corporate Identification Number: U40105DL2005 PTC138458

Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003

Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913

Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057

Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118

Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com

8) The units of measurement shall be SI system of measures, unless otherwise specified

elsewhere.

Bidders profile:

9) Name and Address (es) of the sole Proprietor/Partners/Board of directors and photocopy of

Affidavit of Proprietorship / Partnership Deed / Memorandum of Articles of Association to be

submitted.

10) Bidder’s name stated on the proposal should be the exact legal name of the Firm.

11) Copies of documents defining the constitution or legal status, place of registration and principal

place of business of the company or firm or partnership to be submitted.

Signature on bids:

12) The bid must contain the name, residence and place of business of the person or persons making

the bid and each page of the Proposal must be signed and sealed by the Bidder with his/her

usual signature. The names of all persons signing should be typed or printed below the signature.

13) Bid by the partnership firm must be furnished with all names of the partners and be signed with

the partnership name, followed by the signature(s) and designation(s) of the authorized

partner(s) or other authorized representative(s).

14) Corporation/Company must be signed with legal name of the corporation/company by the

persons authorized to bid on behalf of such corporation/company in the matter.

15) Valid evidence of authority of the person signing on behalf of the agency should be

furnished along with the bid.

16) Erasures or other changes in the bid documents must bear the signature of the persons signing

the bid.

17) Bid not conforming to the above requirements of signing may be disqualified at the discretion of

RGPPL.

Price basis currencies & payments:

18) The bidder must quote the rates as required in the Bill of quantities (BOQ) for the entire

scope/description of the work. Rates shall be quoted, in the prescribed BOQ separately for each

item of scope of work. Bids based on a system of pricing other than that specified may be

rejected. Unless & until specifically mentioned, bid rates should be in INDIAN Rupees only and all

the due payments shall be paid in INDIAN Rupees. The bill of quantities is / are to be read in

conjunction with the form of tender, special conditions of contract, terms & conditions of

contract, general condition of contract & drawing etc. These documents must be jointly

complementary to each other & are explanatory & descriptive of the work involved in the

contract.

19) The rates and amount quoted by the bidder shall remain firm till award of contract for all

costs, including escalation of labour, material, transport and/or storage charges, insurance,

increase in cost due to government and other charges, direct and indirect.

Late Bids:

20) Bids submitted after the time and date fixed for the receipt of bids as set out in the tender

document are liable to be rejected. However, RGPPL reserves the right to consider the

delayed bid under certain circumstances.

21) Conflict of interest:

21.1 Each Bidder shall submit only one bid either by himself, or as a partner in a joint venture or

consortium, if so, permitted in the Bidding Documents. A Bidder who submits or participates in

more than one bid in this bidding will be disqualified from the bidding.

21.2 Bidders should not be associated, or have been associated in the past, directly or indirectly,

with a firm or any of its affiliates that has been engaged by RGPPL to provide consultancy

services for the preparation of the design, specifications, and other documents to be used for

the execution of Works under this Invitation for Bids.

NIT No: RGPPL/C&M/CS-2868/OT-137-Category II

Sub: Hiring of Passenger Vehicles (Hard-Top Jeep Type) at RGPPL site

(Seal & Sign of the Bidder’s Authorized Representative)

Corporate Identification Number: U40105DL2005 PTC138458

Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003

Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913

Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057

Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118

Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com

22) Submission of bids:

22.1 Bid must be received by RGPPL at the address referred in the NIT/Tender Enquiry, no later than

the time and date stated in the NIT/Tender Enquiry. In the event of the specified last date for

submission of bids being declared a holiday for RGPPL, the bids will be received up to the

appointed time on the next working day.

22.2 RGPPL may, in exceptional circumstances and at his own discretion, extend the deadline for

submission of bids by issuing an amendment.

22.3 Bidder has to sign all the pages of tender document as a token of acceptance of

all the terms & conditions mentioned in tender document. Same has to be

submitted as mentioned in tender document (s). All annexure(s) of this tender

document must be filled fully duly signed & stamped

23) Modification, substitution and withdrawal of bid: The bidder may modify or withdraw its

bid after submission, provided that written notice of the modification or withdrawal is received by

RGPPL prior to the deadline prescribed for bid submission. For both, bid modification and bid

withdrawal, the bid submitted by the bidder has to be withdrawn by the bidder from RGPPL office

by making a written request to RGPPL to return the bid submitted to RGPPL. A bidder wishing to

withdraw/modify its bid shall notify RGPPL in writing prior to the deadline prescribed for bid

submission. A withdrawal notice may be sent by mail from the registered e-mail id or post or by

telefax so as to be received by RGPPL before the deadline for submission of bids. The notice of

withdrawal shall

(a) be addressed to RGPPL at the address named in the NIT/Tender Document, and

(b) bear NIT/Tender enquiry number, Package name, and the words “BID WITHDRAWAL

NOTICE”.

RGPPL shall on receipt of the “BID WITHDRAWAL NOTICE” from the bidder, return the bids. Bidder

in their own interest is advised to follow-up with the package coordinator through mobile/phone

also so as to have the bid returned before the bid submission deadline. The bidder can thereafter

re-submit its bid within the time line specified for bid submission. RGPPL shall NOT be responsible

for the inability of the bidder to submit its bid again within the time line specified. Bidders are NOT

allowed to submit any modification through any letter/ e-mail/fax etc. Such communications will

not be considered. Bid withdrawal notices received after the bid submission deadline will be

ignored, and the submitted bid will be deemed to be a validly submitted bid. No bid will be

withdrawn in the interval between the bid submission deadline and the expiration of the bid

validity period specified. Withdrawal of a bid during this interval may result in the bidder’s

forfeiture of its bid security.

OPENING OF BIDS:

24) Bids shall be received and opened at the address given below in the presence of bidder's

representatives available to attend the bid opening. The Bidder’s representative, who are

present, shall sign the format evidencing their attendance.

AGM (C&M),

RATNAGIRI GAS AND POWER PRIVATE LIMITED,

AT & POST ANJANWEL, TAL-GUHAGAR,

DIST: RATNAGIRI, MAHARASHTRA-415634

25) If the last date of receipt of application / bid opening date happens to be holiday, then

applications shall be received / bid opening will be done on the next working day.

26) Anything not mentioned explicitly in this tender document and if same is required for smooth

completion / running for this job is in the scope of contractor.

NIT No: RGPPL/C&M/CS-2868/OT-137-Category II

Sub: Hiring of Passenger Vehicles (Hard-Top Jeep Type) at RGPPL site

(Seal & Sign of the Bidder’s Authorized Representative)

Corporate Identification Number: U40105DL2005 PTC138458

Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003

Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913

Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057

Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118

Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com

Bid Evaluation Criteria & comparison of Bids:

27) Any bid not accompanied with the EMD (if specifically mentioned in tender document) shall liable

to be disqualified.

28) RGPPL shall evaluate the qualifying requirements of each bidder as per NIT after opening of

technical bid and the bids of the bidder who is not meeting the qualifying requirement shall be

treated as non-responsive and the price bid shall be returned to the concerned bidder without

being opened.

29) A non-responsive offer is one which affects in any way the Prices, Quality, Quantity or Contract

Period or which limits in any way the responsibilities or liabilities of the bidders or any rights of

RGPPL as required in these documents. However, RGPPL may waive off any minor informalities or

irregularities in the bid.

30) Bid price shall mean the total price in bid proposal schedule/BOQ for complete scope of work. The

overall cost arrived shall be taken for cost comparison & final evaluation.

31) The evaluation criteria override all other similar related clauses appearing anywhere in the bid

documents & such clauses are deemed to have been modified to the extent stipulated above.

32) If the rates/prices quoted by the successful bidder for certain items of the bill of quantities are

found to be abnormally high or low in relation to the Engineer’s (RGPPL) estimate of the cost of

work to be performed under the contract, then RGPPL may require the bidder to produce detailed

rate/price analysis for any or all items of the bill of quantities to demonstrate the internal

consistency of those rates/price with the construction methods’ and schedule proposed. After

evaluation of rate/price analysis, RGPPL may require that the amount of the performance security

be increased at the expense of the successful bidder to a level sufficient to protect RGPPL against

any financial loss in the event to default by the bidder under the contract, if award is placed on

successful bidder.

33) Notwithstanding anything above, RGPPL reserves the right to assess the bidder’s capability and

capacity to perform the contract, should the circumstances warrant such assessment in the

overall interest of RGPPL and decision of RGPPL in this regard shall be final.

34) Clarification of Bids: Bidder's attention is drawn that during the period, the bids are under

consideration, the bidder is advised to refrain from contacting by any means, the Employer

and/or his employees/representatives on matters related to the bids under consideration and

that if necessary, RGPPL will obtain clarifications from the Bidder in writing. Any effort by a

bidder to influence RGPPL’s processing of bids or award decisions will result in the rejection of the

Bidder’s bid.

During the bid evaluation the Employer may, at its discretion, ask the Bidder for a clarification of

its bid including documentary evidence pertaining to only the Work Orders/Purchase

Orders/Letter of Awards/Contract Agreements declared in the bid for the purpose of meeting

Qualifying Requirement specified in NIT/Bidding Documents. The request for clarification and

the response shall be in writing and no change in the price or substance of the bid including

substitution of reference Work Orders/Purchase Orders/Letter of Awards/Contract Agreements in

the bid by new/additional work orders/Purchase Orders/Letter of Awards/Contract Agreements for

conforming to Qualifying Requirement shall be sought, offered or permitted.

Policy forbids under considerations:

35) RGPPL reserves the right to cancel this tender any time either in whole or in parts as the case

may be and reject or accept any tender without assigning any reason thereof.

Bids shall be deemed to be under consideration immediately after they are opened and until such

time official intimation of award/rejection is made by RGPPL to the Bidders. When the bids are

under consideration, Bidders and/or their representatives, or other interested parties are advised

to refrain from contacting by any means, RGPPL and/or its employees/ representatives on

matters related to the bids under consideration. The bidders will not be permitted to change the

substance of bids, after the bid has been opened formally.

36) RGPPL is not bound to enter into any correspondence with the bidders or his/her representatives

on any matter or to give reason for its decisions other than as specifically stated in this

document.

NIT No: RGPPL/C&M/CS-2868/OT-137-Category II

Sub: Hiring of Passenger Vehicles (Hard-Top Jeep Type) at RGPPL site

(Seal & Sign of the Bidder’s Authorized Representative)

Corporate Identification Number: U40105DL2005 PTC138458

Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003

Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913

Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057

Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118

Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com

Effect & validity of bid:

37) The submission of any bid connected with these documents shall institute an agreement that the

bidder shall have no cause of action of claim, against RGPPL for rejection of his bid. RGPPL shall

always be at liberty to reject or accept any bid or bids at his sole discretion and any such action

will not be called into question and the bidder shall have no claim in that regard against RGPPL.

38) The submitted bid shall be valid for a period of 180 days from the actual date of

opening of technical bid.

39) In exceptional circumstances, prior to the expiry of the original bid validity period, RGPPL may

request the Bidders to extend the period of validity for a specified additional period. The request

and the responses thereto shall be made in writing. A bidder agreeing to the request will not be

permitted to modify his bid, but will be required to extend the validity of his bid security for the

period of the extension.

Award of contract:

40) The contract will be awarded to the best qualified and responsive Bidder’s offer in the lowest

evaluated bid in conformity with the requirement of these documents. RGPPL shall be sole judge

in this regard, subject to the provisions of instructions to Bidders and other terms & conditions

detailed in these tender documents.

41) Notification of award of contract will be made in writing to the successful agency by RGPPL.

42) The bidder shall be responsible and shall be bound to perform the job allocated to him/her at

awarded rates accepted by RGPPL.

Taxes, duties & levis etc.

43) “Goods and Services Tax” or “GST” means taxes or cess levied under the Central Goods and

Services Tax Act, Integrated Goods and Services Tax Act, Goods and Services Tax

(Compensation to States) Act and various State/Union Territory Goods and Services Tax Laws

and applicable cesses, if any under the laws in force (hereinafter referred to as relevant GST

Laws), which shall be fully complied with by the Bidder.

44) The Bidder shall quote the prices giving breakup in the manner specified in the Price Schedule.

The Bidder shall quote the applicable rate of GST in the Price Schedule.

45) For the purpose of Evaluation, GST quoted in the Bid shall only be considered.

46) The Bidder shall indicate the taxes and duties as applicable seven (7) days prior to last date of

bid submission.

47) The bidder is required to quote the rate of GST applicable under GST Law in the Price Schedule

while giving the breakup of prices.

48) In case GST registered bidder has quoted GST rate as ‘0’ (Zero) or kept as blank then, the

quoted price shall be considered to be inclusive of GST as applicable.

49) In case of bid received from dealers who have opted for the composition scheme under GST Law,

the Bidder shall specifically mention the same in his Bid. RGPPL shall not be liable to

pay/reimburse any GST on the supplies made by such dealers under the Order/Contract.

50) In case of bid received from unregistered dealer, for evaluation their bid shall be cost

compensated as per the GST rate applicable in view of Reverse Charge Mechanism (RCM) as per

GST Law.

51) In case of all materials identified by the Contractor and RGPPL to be dispatched directly from the

sub-vendor's work to RGPPL's site, the contractor shall ensure that his sub-vendors (if allowed by

RGPPL) raise Tax invoices as per the provisions of GST Law, billed to the Supplier and shipped to

RGPPL’s site. The contractor shall further ensure that he raises his corresponding Tax Invoices in

the name of RGPPL during transit of the materials before the delivery of materials is taken by

RGPPL.

52) For items not covered under GST, the Bidder is required to quote Excise Duty/VAT/CST as

applicable in the Price Schedule while giving the breakup of prices.

53) Notwithstanding anything to contrary contained in the award letter/Contract, the supplier’s right

to payment under the Order/Contract is subject to issuance of valid tax invoice/bill of supply as

the case may be, payment of applicable GST to the credit of appropriate Government and

submission of valid particulars of tax invoice under GST returns in accordance with GST Law.

54) RGPPL shall deduct GST at source at the applicable rates in case transactions under the

Order/Contract are liable to GST deduction at source.

NIT No: RGPPL/C&M/CS-2868/OT-137-Category II

Sub: Hiring of Passenger Vehicles (Hard-Top Jeep Type) at RGPPL site

(Seal & Sign of the Bidder’s Authorized Representative)

Corporate Identification Number: U40105DL2005 PTC138458

Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003

Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913

Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057

Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118

Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com

55) Unless expressly stated otherwise, a common mechanism for reconciliation of input credit

mismatch, to be followed by both RGPPL and Supplier, shall be mutually agreed so that both

parties follow the same procedure for disclosing the transactions in their respective returns.

56) Notwithstanding anything in the Order/Contract, penalty / damages shall be recovered in case

the contractor makes a default in following the agreed procedure. The implications of GST on

return of goods will be as per the provisions of the relevant GST Laws.

57) The contractor shall issue tax invoices/bill of supply as applicable, file appropriate returns, and

deposit the applicable GST to the account of appropriate government within the time limit

prescribed under the GST Law. In the event of any default, Contractor shall be liable to pay the

amount which may be imposed on RGPPL due to such default.

58) Contractor should comply with the provisions of e-way bill notified by appropriate authorities

from time to time. The existing provisions regarding road permit will continue till such time if

applicable.

59) RGPPL shall make necessary tax deductions under Income Tax Act or any other laws, if

applicable.

60) Provisions of GST law in respect of Related Persons/Parties may appropriately be taken into

consideration by Bidders while submitting the bid.

61) If any rates of tax are increased or decreased, a new tax is introduced, an existing tax is

abolished, or any change in interpretation or application of any tax occurs in the course of the

performance of Order/Contract, which was or will be assessed on the Contractor in connection

with performance of the Order/Contract, an equitable adjustment shall be made to take into

account any such change.

62) The payment/reimbursement of statutory variations in the rates of tax and/or of new tax, duty or

levy imposed under statute or law in India as above would be restricted only to direct

transactions between RGPPL and the Bidder.

63) Agency shall clearly mention the taxes, duties & levies applicable over their quoted rates, in case

nothing is mentioned, quoted rates shall be construed as inclusive of all taxes, duties & levies. No

Post BID request shall be entertained.

64) However, during the currency of the contract, due to any new enactment of Law, any tax

and/or duty becomes payable by RGPPL in respect of the transaction between RGPPL

and the agency and it is actually paid by the Contractor to the concerned Government, then it

shall be reimbursed by RGPPL at actual cost on production of the necessary valid documentary

evidence.

65) As regard Income-Tax, Surcharge in Income-Tax and any other corporate Taxes as applicable,

RGPPL shall not bear any tax liability in respect of the contract irrespective of the mode of

contracting. The Contractor shall be liable and responsible for payment of such tax, if attracted,

under the provision of the Indian laws, RGPPL shall deduct Income-Tax at source from all the

payments to be made to the Contractor in accordance with the provisions of Indian Income-Tax

law as applicable from time to time and deposit the same to the concerned Government

authorities.

66) Custom duty /clearance from custom dept

Clearance of Custom, stevedoring or any other activities (if required) shall be performed by

Contractor at his sole cost and expenses.

67) Limitation of Liability: Successful bidder’s total liability shall be limited to award value only.

68) PRE-BID CONFERENCE (If specified in the NIT/Tender Enquiry)

RGPPL at its discretion may organize a pre-bid conference with the prospective bidders. The

purpose of the conference will be to clarify the package related issues and to respond to the

bidder’s queries, which may arise from the bidding documents, site visit etc. RGPPL will give a

notice of the pre-bid conference to the bidders at least fifteen (15) days prior to the said pre-bid

conference unless otherwise fixed or informed in the tender.

Bidders are required to submit their questions/ clarifications/queries etc. in writing including by

way of email from the registered email Id so as to reach RGPPL at least one week before the

pre-bid conference. It may not be practicable at the conference to answer the questions which

are received late.

NIT No: RGPPL/C&M/CS-2868/OT-137-Category II

Sub: Hiring of Passenger Vehicles (Hard-Top Jeep Type) at RGPPL site

(Seal & Sign of the Bidder’s Authorized Representative)

Corporate Identification Number: U40105DL2005 PTC138458

Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003

Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913

Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057

Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118

Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com

Record notes of the pre-bid conference including RGPPL’s response to the queries raised by the

bidders in writing may be prepared and transmitted to all the prospective Bidders by RGPPL.

Further, any modification to the bidding documents which may become necessary as a result of

the pre-bid conference shall be made by RGPPL exclusively through an amendment to the

bidding documents. The record notes of the pre-bid conference shall not be treated as

amendment to the bidding documents.

Non-attending the pre-bid conference will not be a cause for disqualification of a bidder or his

bid.

Laws Governing the Contract:

69) This contract shall be governed by the Indian Laws for time being in force. The court at Mumbai

shall have exclusive jurisdiction in all matters arising under this contract

70) These ‘INSTRUCTIONS TO BIDDERS’ & Special Conditions of Contract shall form an integral part

of the contract. The contract besides shall also be exclusively governed to the extent applicable

by the General Conditions of Contract for O&M of NTPC available at RGPPL website

www.rgppl.com & its subsequent amendments. In case of any contradiction in the clauses of GCC

& other tender documents, other tender documents shall prevail. (While referring the GCC, the

name “M/s Ratnagiri Gas & Power Pvt. Ltd.” shall be read and understood in place of “NTPC” /

“M/s National Thermal Power Corporation”).

71) The bidder shall comply with all the legal requirements and obtain all necessary

licenses/permissions under various applicable Laws/Acts.

72) Bidders not confirming to these requirements may be rejected and no correspondence

whatsoever thereof shall be entertained.

73) In case of any violation of statutory provision under labour laws/or otherwise on behalf of the

Bidder there will not be any liability on RGPPL.

74) The successful bidder shall at all times during the continuance of the contract comply fully with

all existing Acts, Regulations and bye laws including all statutory amendments and re-enactment

of State or Central Government and other local authorities and any other enactments and acts

that may be passed in future either by the State or Central Government or local authority

including Indian Workmen's Compensation Act, Contract labour (Regulation and Abolition) Act

1970 and Equal Remuneration Act 1976, Factories Act, Minimum Wages Act, Provident Fund

Regulations, Employees Provident Fund Act etc. in so far as they are applicable to this contract.

The successful bidder shall indemnify and keep RGPPL indemnified in case any proceedings are

taken or commenced by any authority against the RGPPL for any contravention of any of the

laws, bye laws or scheme by the successful bidder. If as a result of successful contractor's

failure, negligence, omission, default or non-observance of any provisions of any laws, the RGPPL

is called upon by any authority to pay or reimburse or required to pay or reimburse any amount,

the RGPPL shall be entitled to deduct the same from any money due or that may become due to

the successful bidder under this contract or any other contract or otherwise recover from the

successful bidder any sum which the RGPPL is required or called upon to pay or reimburse on

behalf of the successful contractor.

75) RGPPL shall not be responsible financially or otherwise for any injury to the contractor’s

personnel in the course of performing the job.

76) The individual signing the quotation tender form or any document forming part of the contract on

behalf of another or on behalf of a firm shall be responsible to produce a proper power of

attorney duly executed in his favour stating that he has authority to sign/ other such person of

the firms as the case may be in all matters pertaining to the contract including the arbitration

clauses. If subsequently the person so signing fails to provide the said power of attorney within a

reasonable time the RGPPL, may without prejudice to other civil and criminal remedies cancel the

contract and hold the signatory liable to all costs and damages. In case of registered or

unregistered Partnership Firm, all the partners should sign the quotations; alternatively, if a

single partner is signing the bids, he shall produce authorization letter / Power of attorney from

all the partners of the firm authorizing him to sign the bids. In case where any person is signing

the agreement on behalf of limited Company or firm, he will produce letter of authority/resolution

passed by the company empowering him to sign the agreement on behalf of the company or

firm.

NIT No: RGPPL/C&M/CS-2868/OT-137-Category II

Sub: Hiring of Passenger Vehicles (Hard-Top Jeep Type) at RGPPL site

(Seal & Sign of the Bidder’s Authorized Representative)

Corporate Identification Number: U40105DL2005 PTC138458

Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003

Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913

Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057

Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118

Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com

77) Fraud Prevention Policy: “The Bidder” along with its associate / collaborator / subcontractors /

sub-vendors / consultants / service providers shall strictly abide by the provisions of ‘Fraud

prevention Policy’ of RGPPL displayed at website http://www.rgppl.com. An undertaking

regarding adherence to the fraud policy shall be submitted by the Bidder along with the bid as

per format provided in Section II of this tender document.

78) Water/Power Supply: RGPPL may provide free of cost following at a single point only at the

sole discretion of RGPPL.

a. 50Hz single phase/ 3Φ power supply

b. Water Supply

79) Work Performance: RGPPL reserves the right to cancel the contract or to withhold the payment

in the event of non-commencement within time or unsatisfactory performance of the work. In

such an event RGPPL further reserves the right to get the work done at the risk and cost of the

Contractor from open market or through some other bidders and the Contractor will be barred in

RGPPL for a period of 2 years from participating in such type of tender in addition to forfeiture of

earnest money/security deposit/contract performance guarantee, if so warranted.

80) Addenda/Corrigendum /Amendment: Addenda/Corrigendum to the tender documents may

be issued prior to the date of opening of the tender to clarify or effect modification in

specification and/or contract terms included in various tender documents. The Bidder shall suitably

take into consideration such Addenda/Corrigenda while submitting his tender. All

Addenda/Corrigenda shall be signed and stamped on each page by the bidder and shall become part

of the tender documents. In order to provide reasonable time to prospective bidder for taking

an Addenda/Corrigenda/Amendment into account for preparing his bid, RGPPL may, at its

discretion, extend the deadline for the submission of bid. Such extension of the deadline for

the submission of bid shall be such that the time between date of issue of

Addenda/Corrigenda/Amendments and date of bid opening is at least seven (7) days.

81) Anti-profiteering clause: As per Clause 171 of GST Act it is mandatory to pass on the benefit

due to reduction in rate of tax or from input tax credit to the consumer by way of commensurate

reduction in prices. The Contractor of Goods / Services may note the above and quote their

prices accordingly.

82) In case the GST rating of vendor on the GST portal / Govt. official website is negative / black

listed, then the bids may be rejected by RGPPL. Further, in case rating of bidder is negative /

black listed after award of work for supply of goods / services, then RGPPL shall not be obligated

or liable to pay or reimburse GST to such vendor and shall also be entitled to deduct / recover

such GST along with all penalties / interest, if any, incurred by RGPPL.

[

83) GST Invoice shall contain the following:

a) Name, address and GSTIN of the supplier.

b) A consecutive serial number containing only alphabets and/or numerals, unique for a financial

year.

c) Date of its issue.

d) Name, address and GSTIN/ Unique ID Number, if registered, of the recipient.

e) Name and address of the recipient and the address of delivery, along with the name of State and

its code, if such recipient is unregistered and where the taxable value of supply is fifty thousand

rupees or more.

f) HSN code of goods or Accounting Code of services.

g) Description of goods or services.

h) Quantity in case of goods and unit or Unique Quantity Code thereof.

i) Total value of goods or services.

j) Taxable value of goods or services taking into account discount or abatement, if any.

rate of tax (CGST, SGST or IGST) amount of tax charged in respect of taxable goods or services

(CGST, SGST or IGST)

k) Place of supply along with the name of State, in case of a supply in the course of inter-State trade

or commerce.

l) Place of delivery where the same is different from the place of supply.

m) Whether the tax is payable on reverse charge.

n) The word “Revised Invoice” or “Supplementary Invoice”, as the case may be, indicated

prominently, where applicable along with the date and invoice number of the original invoice; and

(q) signature or digital signature of the contractor or his authorized representative.

84) The award of contract shall be on “work contract basis”. The bidder shall be responsible for

payment of GST levied on the work contracts services in accordance with the applicable Act or

NIT No: RGPPL/C&M/CS-2868/OT-137-Category II

Sub: Hiring of Passenger Vehicles (Hard-Top Jeep Type) at RGPPL site

(Seal & Sign of the Bidder’s Authorized Representative)

Corporate Identification Number: U40105DL2005 PTC138458

Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003

Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913

Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057

Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118

Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com

Notification(s) by the State or Central Government or other authorities and rules made there

under including amendments, if any. The liability on account of such tax as per the rates of tax

prevailing as on seven (7) days prior to the date of bid opening shall be included in the bid price.

In case of any variation in the rates of the tax after the date seven (7) days prior to date of bid

opening, the same shall be paid/reimbursed to/recovered from the successful Bidder subject to

submission of documentary evidence and proof of having made the payment at the revised rate

and on certification by Engineer-in-charge.

85) It shall be incumbent upon the successful bidder to obtain a registration certificates under GST

law and other law(s) relating to levy of tax, duty, cess etc and necessary evidence to this effect

shall be furnished by the successful Bidder to RGPPL. If the successful Bidder intends to engage

itself in quarrying or miming of soil/earth, sand, stone/aggregates, metals, minerals or minor

minerals required for the Works, as the case may be, it shall obtain necessary permits under the

applicable law for such mining or quarrying from the State/Central Government authorities and

pay the fee or charges applicable thereto.

86) The bid price shall also be inclusive of Royalties or Seigniorage, Fee or Cess or other charges

payable on the quarried or mined metals, minerals or minor minerals as the case may be, at the

rate(s) prevailing as on seven (7) days prior to the date of Techno-Commercial bid opening.

87) Insurance of plant, equipment, during transit and during commissioning shall be included in

above Bill of Quantity (BoQ) / Schedule of Rates (SoR) like Marine / Inland Cargo / Erection

all Risk (EAR) /Third Party /Public liability etc. for which RGPPL will not pay separately.

88) Bid Security (EMD):

1. The Bidder shall furnish, as part of its Bid, a Bid Security in a separate envelope in the amount

and currency as stipulated in the Bid Data Sheet.

2. The Bid Security shall, at the Bidder's option, be in the form of a crossed Demand Draft/Pay

Order/Banker’s Cheque from any of the banks specified in the Bid Documents.

4. Any bid not accompanied by an acceptable Bid Security in a separate sealed envelope shall be

rejected by RGPPL as being non-responsive and returned to the Bidders without being opened.

5. In case of Single Stage Single Envelope bidding process, the Bid Security/EMD of the

unsuccessful Bidders shall be returned immediately after placement of award on the successful

bidder.

In case of Single Stage Two Envelope and Two Stage bidding process, the Bid Security of the

Bidders whose Technical Bid has not been found acceptable, shall be returned along with letter

communicating rejection of Technical Bid. The Bid Security of the Bidders who are unsuccessful

after opening of Price Bids shall be returned immediately after placement of award on the

successful bidder.

6. The Bid Security of the successful Bidder to whom the contract is awarded will be returned when

the said Bidder has signed the Contract Agreement and has furnished the required Performance

Securities (if any as per tender document).

7. The Bid Security may be forfeited.

a. If the Bidder withdraws or varies its Bid during the period of Bid validity;

b. If the Bidder does not accept the correction of its Bid Price.

c. If the Bidder refuses to withdraw, without any cost to RGPPL, any deviation, variation, additional

condition or any other mention anywhere in the bid, contrary to the provisions of bidding

documents.

d. In the case of a successful bidder, if the bidder fails within the specified time limit

i) To sign the Contract Agreement, in accordance with ITB and/or various clauses of tender

document.

ii) To furnish the required Contract Performance Guarantee/Security Deposit in accordance with

various clauses of tender document.

e. If the bidder/his representatives commit any fraud while competing for this contract pursuant to

Fraud Prevention Policy.

f. In case the Bidder/Contractor is disqualified from bidding process in terms of various Sections of

bid Document including GCC.

NIT No: RGPPL/C&M/CS-2868/OT-137-Category II

Sub: Hiring of Passenger Vehicles (Hard-Top Jeep Type) at RGPPL site

(Seal & Sign of the Bidder’s Authorized Representative)

Corporate Identification Number: U40105DL2005 PTC138458

Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003

Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913

Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057

Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118

Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com

89) Other Terms & conditions:

i) Compliance of labour laws:

The Contractor shall be liable to make payment to all the employees / personnel working for

the contract and make compliance with prevailing provisions of labour laws. If RGPPL, is held

liable as ‘PRINCIPAL EMPLOYER’ to pay contribution etc. under ESI Act or any other legislation

of Government or Court decision, in respect of the employees / manpower engaged by the

Contractor, then the latter would reimburse, the amounts of such payments so paid by RGPPL.

ii) Co-operation with other agencies: The Contractor & its personnel shall fully cooperate

with other contractor’s person working at RGPPL’s site to avoid any hindrance to the smooth

progress of ongoing works.

iii) Gate Pass/Identity Cards: The contractor shall issue photo entry pass for their

personnel to be deployed inside plant, which they shall be required to display prominently

during the period of their stay within the company premises. The contractor shall obtain proper

gate pass for entries and exists of all materials and equipments inside the plant. For gate

pass ‘Non-Criminal Certificate’ along with photo id proof may be required.

iv) Suspension & termination of work: In the event that the progress of execution is found

below acceptable time schedule and the contractor is not able to improve despite the three-

repeated notice, RGPPL shall have the right to suspend / terminate the order by giving a notice

of 15 days. Suspension/ Termination of work in part or full shall be governed as per

respective clause(s) of General condition of contract (GCC) (NTPC/RGPPL).

v) Force Majeure: Either party is prevented from the performance of its obligations in whole or

in part for reasons of force majeure viz. Acts of God, acts of Government, acts of public

enemy, war, hostility, civil commotion, sabotages, fire, floods, explosions, epidemics; lawful

strikes and lock outs, then provided notice of happening of any such eventuality is given by

the affected party to the other party within 15 days from the date of occurrence and cessation

of the force majeure, the period of force majeure shall be excluded from the time specified for

fulfillment of obligation of the party prevented by force majeure. If any of the events specified

in this clause lasts for a continuous period of less than seven days, such events shall not be

construed to be force majeure events. If force majeure event continues beyond a period of six

months, the parties shall mutually decide further course of action. Neither party can claim any

compensation from the other party on account of force majeure event.

vi) Safety Obligations: Agency shall STRICTLY follow and FULLY comply with the RGPPL’s

safety norms enclosed at Section V, in addition to the “SAFETY CODE” of NTPC displayed at

RGPPL website www.rgppl.com (while referring the SAFETY CODE, the names NTPC

Ltd/National Thermal Power Corporation shall be replaced & read by name Ratnagiri Gas &

Power Pvt. Ltd) & specific instructions of RGPPL Safety-in-Charge.

vii) General Environmental obligations: Agency shall STRICTLY follow and FULLY comply with

the RGPPL’s General Environmental Guidelines enclosed at Section V.

viii) Rate Validity: The rates agreed to herein shall remain fixed till the expiry of the contract

and the contractor shall not be entitled to any increase or any other right or claim whatsoever

by way of representation, explanation or statement or alleged representation or any

understanding or assurance given or alleged to have been by any employee of the company or

due to, contractor own ignorance or on account of any difficulties or hardships faced by him.

ix) Discipline: The contractor shall be responsible for the proper behavior of the persons employed

by him and exercise control over them. He shall also bound to prohibit and prevents his

employees from taking any direct or indirect interest and/ or support assist maintain or

employees from taking any direct or indirect interest and/ or support assist maintain or help

any person or persons engaged in any antisocial activities, demonstration, riots or agitation,

which may in any way be detrimental or prejudicial to the interest of the Company or of the

proprietors or occupiers of land/ properties in the neighborhood. In the event of any such

action by his person or persons, Contractor shall be fully and exclusively responsible therefore

and shall keep the company harmless and indemnified from any consequential claims actions,

suits, proceedings, loses or damages on any ground whatsoever.

NIT No: RGPPL/C&M/CS-2868/OT-137-Category II

Sub: Hiring of Passenger Vehicles (Hard-Top Jeep Type) at RGPPL site

(Seal & Sign of the Bidder’s Authorized Representative)

Corporate Identification Number: U40105DL2005 PTC138458

Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003

Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913

Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057

Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118

Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com

In any case the company considers presence of any of the persons of the contractor

undesirable for whatever reasons including integrity, conduct, competence, 24 hours’ notice in

writing will be given by the Company to the Contractor and such persons shall be necessarily

removed from the site by the Contractor on receipt of said notice. Such a person will not be

re-employed without the express and written authorization of Engineer In-Charge of the

Company. Suitable replacement/ arrangement to be made by the contractor to ensure

uninterrupted services under above circumstances as per the instruction of the Company

representative.

x) Handing over of site: Efforts will be made by RGPPL to hand over the site to the Contractor

free of encumbrance. However, in case of any delay in handing over of the site to the

Contractor, RGPPL shall only consider suitable extension of time for the execution of the work. It

should be clearly understood that RGPPL shall not consider any other compensation whatsoever.

RGPPL reserves the right to hand over the site in parts progressively to the contractor. The

Contractor will be required to do work on such released fronts in parts without any reservation

whatsoever.

xi) Damage: Company shall not be liable for or in any respect of any damages or compensation

for any injury or for any occupational disease peculiar to the employment to any person

engaged through the Contractor and the contractor shall keep the Company indemnified.

While execution of work, the agency should not cause any damage to the available structures

around. In case of damage by contractor or his men, the same shall be replaceable on the

risk and cost of contractor. Also, the contractor shall be liable for making good all

damages/losses arising out of theft, breakage, pilferage of any furniture, equipments, fittings

and fixtures as may be caused directly or indirectly by the persons engaged through him/

work carried out by them.

xii) Contractor’s Responsibility:

a) The contractor and its working personnel have to observe safety rules existing in RGPPL.

b) The contractor has to provide the necessary PPEs to its workers to the satisfaction of EIC.

c) All the persons engaged by the contractor shall be on his established pay roll and be paid by

him and company has to no liability whatsoever in this regard. The contractor shall make

regular and full payment of wages & salaries to the persons engaged by him as required

under relevant Labour laws and submit one copy of the payment sheet/ register to the

company as a proof there of for its record.

d) The contractor shall ensure regular and effective supervision and control of the personnel

deployed by him and gives suitable direction for undertaking the contractual obligations.

e) The contractor shall indemnify RGPPL against all losses or damages, if any, caused to it on

account of acts of the personnel deployed by him.

f) Contractor shall be solely responsible for the payment of wages and other dues to the

personnel deployed by him latest by 7

of subsequent month. The contractor shall be

directly responsible and indemnify RGPPL against all charges, dues, claims etc. arising out

of the disputes relating to dues and employment of personnel deployed by him.

g) The contractor shall be responsible for required contributions towards P.F, pension, ESI

workmen compensation or any other statutory payments to be made in respect of the

Contract and the personnel employed for rendering service to RGPPL & shall deposit these

amounts on or before the prescribed dates. Every contractor shall submit the proof of

depositing the employee and employers’ contributions. The contractor shall also be

responsible to pay any administrative/ inspection charges thereof, wherever applicable, in

respect of the personnel employed by him for the work of RGPPL.

h) Contractor shall exclusively be liable for non-compliance of the provision of any act, laws,

rules and regulations having bearing over engagement of workers directly or indirectly for

execution of work and contractor hereby undertakes to indemnify the Company against all

actions, suits, proceedings, claims damages etc. which may arise under the Minimum Wages

act payment of wages Act. Employees Provident Fund Act or statutes not herein specifically

mentioned but having direct or indirect application for the persons engaged under this

Contract.

xiii) The contractor shall not engage any person less than 18 years of age.

xiv) The consumables brought by the agency shall be in good condition and of good quality and

brand.

xv) General Conditions of Contract (GCC): The contract shall also be governed as per GCC

(NTPC), displayed at RGPPL website (www.rgppl.com) to the extent applicable. In case of any

contradiction between GCC and LOA, LOA shall prevail. (While referring the GCC, the names

NIT No: RGPPL/C&M/CS-2868/OT-137-Category II

Sub: Hiring of Passenger Vehicles (Hard-Top Jeep Type) at RGPPL site

(Seal & Sign of the Bidder’s Authorized Representative)

Corporate Identification Number: U40105DL2005 PTC138458

Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003

Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913

Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057

Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118

Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com

NTPC Ltd / National Thermal Power Corporation Ltd shall be replaced & read by the name M/s

Ratnagiri Gas & Power Pvt. Ltd.). If there is any ambiguity in tender Document and that in

GCC-Civil then Conditions mentioned in Tender Document will prevail.

xvi) All payments to the employee are to be done through online payment only.

xvii) Contractor’s profit / service charges on minimum wages (if mentioned in tender

document): It must be above 0.9999 %.

xviii) Dispute and Arbitration: The agencies hereto shall endeavor to settle all disputes and

differences relating to and/or arising out of the Contract amicably. The decision of the Officer-In-

Charge shall be binding on the agency. In case of any dispute or difference it shall be resolved

through arbitration for which Head of RGPPL site shall be the arbitrator. However, in the event of

non-acceptance by agency, any third-party arbitrator shall be appointed by mutual agreement. In the

event of litigation, the court at Mumbai shall have the jurisdiction over the same.

a) In case of any violation of statutory provision under labour laws/or otherwise on behalf of the

agency there will not be any liability on RGPPL.

b) In case of breach of any of the terms of agreement, the security deposit of the agency is liable to be

forfeited. Any sum of money due, is payable to the agency including the security deposits refundable

to him under the contract, can be appropriated by RGPPL against any amount which the agency may

owe to RGPPL.

In the event of a dispute arising out in connection with the interpretation of any clause in the terms

and condition of the contract, agreement, or otherwise the decision of Head of Project, RGPPL will

be final and binding.

xix) Special conditions on coverage of employee’s provident fund

a. The agency shall be liable to extend Provident Fund benefits as provided under Employee’s Provident

Fund Scheme to all employees from the date of their joining in the establishment as provided under

para 26 of Employee’s Provident Fund Scheme - 1952.

b. The agency shall get their establishment covered under the Employee’s Provident Fund &

Miscellaneous Provisions Act, 1952 and obtain independent PF Code No. directly from the appropriate

Regional Provident Fund Commissioner.

c. The agency shall be liable to deduct the PF contribution from his Employee and deposit the

contribution (Employees & Employers both) to the concerned Regional Provident Fund Commissioner

before 15

day of every calendar month failing which RGPPL will take necessary action as deemed fit.

d. After disbursement of wages (through bank payment), the agency shall submit certified copy of the

wage sheet bank payment schedule to Officer-in-Charge latest by 15

day of every calendar month

for determination of Provident Fund Liability and other statutory obligations.

xx) Intentegrity pact (Applicable only for those tender when EMD amount exceeds Rs.

10,00,000): Bidders are required to unconditionally accept the “Integrity Pact” (executed on

plain paper) as per the Annexure to the bidding documents (Section-II) which has been pre-

signed by RGPPL and submit the same duly signed on all pages by the bidder’s authorized

signatory along with the bid. Where the joint venture(s)/consortium are permitted to

participate in the bid, the signing of Integrity pact (IP) by all JV Partner(s)/Consortium

members is mandatory. Bidder’s failure to comply with the aforesaid requirement regarding

submission of “Integrity Pact” (IP) shall be outright rejection of the bid and in such case the

bids shall be returned unopened to the bidder.

The same has to be submitted along with the bid in a separate sealed envelope. Bids not

accompanied by Integrity pact (IP) as per the requirement in a separate sealed envelope will be

rejected and returned unopened to the Bidder. If RGPPL has terminated the contract pursuant to

Section-3 of the Integrity Pact (IP), RGPPL shall encash the Contract Performance Bank Guarantee,

in accordance with Section V of the Integrity pact.

90) These tender documents together with all its attachments / enclosures thereto, shall be

considered to be read, understood and accepted by the bidders.

91) Security Deposit: As per GCC

92) Tax Deduction at Source (TDS)–

TDS shall be governed as per prevailing rules of Income Tax Act & GST Act

NIT No: RGPPL/C&M/CS-2868/OT-137-Category II

Sub: Hiring of Passenger Vehicles (Hard-Top Jeep Type) at RGPPL site

(Seal & Sign of the Bidder’s Authorized Representative)

Corporate Identification Number: U40105DL2005 PTC138458

Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003

Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913

Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057

Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118

Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com

93) Important Notes for BoQ / SoR / Price Schedule

1. In the event of discrepancy between the rate quoted by the bidder in the tender as described in

words and that stated in figures, the description in Words shall prevail.

2. Rates to be quoted both in figures and words. In case, the rate is not quoted in words, RGPPL

reserves the right to reject the bid.

3. Evaluation shall be as specified in tender document.

4. In the event of an error occurring in the amount column of SoR/BOQ/Price Schedule as a result

of wrong extension of the unit rate and quantity, the unit rate shall be regarded as firm and

extended Price shall be amended on the basis of the unit rate.

5. Agency shall clearly mention the taxes, duties & levies applicable over their quoted rates, in

case nothing is mentioned, quoted rates shall be construed as inclusive of all taxes, duties &

levies. No Post BID request shall be entertained. As regard to income tax, Surcharge on

Income-Tax and any other corporate Tax, RGPPL shall not bear any tax liability & as per the

provisions of the Indian laws, RGPPL shall deduct Income-Tax at source from all the payments

to be made to the Contractor in accordance with the provisions of Indian Income-Tax law as

applicable from time to time and deposit the same to the concerned Government authorities.

6. These bidding documents together with all its attachments / enclosures thereto, shall be

considered to be read, understood and accepted by the bidders, unless deviations are specifically

stated seriatim by the bidder. However, if any additional conditions / variations are found in the

proposal documents will not be given effect to. Any deviation will be loaded over & above the

quoted price as per the standard RGPPL norms to arrive the bidder position for contract

finalization.

7. The BOQ/SoR indicated is as envisaged. However, the executions of all the quantities in

BOQ/SoR are not binding to RGPPL.

8. Increase or decrease in execution of BOQ will not affect the price of quantity executed.

9. HSN & SAC code to be filled by agency while quoting bid (if not mentioned by RGPPL specifically).

NIT No: RGPPL/C&M/CS-2868/OT-137-Category II

Sub: Hiring of Passenger Vehicles (Hard-Top Jeep Type) at RGPPL site

(Seal & Sign of the Bidder’s Authorized Representative)

Corporate Identification Number: U40105DL2005 PTC138458

Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003

Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913

Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057

Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118

Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com

Section-II

Qualifying Requirement/Criteria

NIT No: RGPPL/C&M/CS-2868/OT-137-Category II

Sub: Hiring of Passenger Vehicles (Hard-Top Jeep Type) at RGPPL site

(Seal & Sign of the Bidder’s Authorized Representative)

Corporate Identification Number: U40105DL2005 PTC138458

Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003

Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913

Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057

Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118

Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com

Qualification Requirement/Criteria

Qualifying Requirements for the Agency:

1. The bidder should have executed any of the following within preceding seven (07) years reckoned as

on the date of technical bid opening –

Quoting for

01 Vehicle

Quoting for

02 Vehicles

Quoting for

03 Vehicles

One similar work of value not less than Rs Lacs

3.84

7.68

11.52

Two similar works of value not less than Rs Lacs

2.40

4.80

7.20

Three similar works of value not less than Rs Lacs

1.92

3.84

5.76

Note –

 Similar work means “Deployment of Vehicles”

 The word “executed” mentioned above means the bidder should have achieved the criteria

specified above, even if the order has not been executed fully.

 In case of order under execution, the value of work executed till the date of opening of technical

bid as certified by the Client shall be considered.

2. The average annual turnover of the bidder in the preceding three (03) financial years as on date of

technical bid opening shall not be less than the amount specified in below:

Quoting for 01

Vehicle

Quoting for 02

Vehicles

Quoting for 03

Vehicles

Amount not less than Rs Lacs

6.50

13.01

19.51

Note –

 Other income shall not be considered while computing annual turnover.

 In cases where audited results for the last financial year are not available as on the date of

technical bid opening, the financial results certified by a practicing Chartered Accountant shall be

considered acceptable.

 In case, the bidder is not able to submit the Certificate from a practicing Chartered Accountant

certifying its financial parameters, the audited results of three consecutive financial years

preceding the last financial year shall be considered for evaluating the financial parameters.

Further, a certificate would be required from the CEO/CFO as per the format enclosed in the

bidding documents stating that the financial results of the company are under audit as on the

date of technical bid opening and the Certificate from the practicing Chartered Accountant

certifying the financial parameters is not available.

 In case of individuals / proprietors, copy of Income Tax Return filed under business / profession

head for preceding three financial years is to be provided. ITR should be comprising of

computation of income (if any) and ITR form with acknowledgement.

3. The bidder should have valid PAN and GST registration.

4. Notwithstanding anything stated above, RGPPL reserves the right to assess the capabilities and

capacity of the bidder to perform the contract, should the circumstances warrant such assessment in

the overall interest of RGPPL.

NIT No: RGPPL/C&M/CS-2868/OT-137-Category II

Sub: Hiring of Passenger Vehicles (Hard-Top Jeep Type) at RGPPL site

(Seal & Sign of the Bidder’s Authorized Representative)

Corporate Identification Number: U40105DL2005 PTC138458

Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003

Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913

Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057

Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118

Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com

DOCUMENTS REQUIRED

A. Copies of Letter of Award / Work Order shall be submitted in support of Para 1 above along with

Completion Certificate / Performance Certificate / any other document clearly establishing value of

executed work and completion period. Certificate from Client as described under notes of Para 1

shall also be provided wherever required.

B. Copies of audited Balance Sheet & Profit & Loss Account Statement confirming the turnover for

preceding three financial years shall be submitted in support of Para 2 above. Certificate from

practicing Chartered Accountant or CEO/CFO as described under notes of Para 2 shall also be

provided wherever required. In case of individuals / proprietors, copy of Income Tax Return for

preceding three financial years is to be provided along with computation of income (if any) and ITR

form acknowledgement.

C. Copy of PAN Card and GST Registration Certificate in support of Para 3.

NIT No: RGPPL/C&M/CS-2868/OT-137-Category II

Sub: Hiring of Passenger Vehicles (Hard-Top Jeep Type) at RGPPL site

(Seal & Sign of the Bidder’s Authorized Representative)

Corporate Identification Number: U40105DL2005 PTC138458

Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003

Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913

Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057

Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118

Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com

Section-III

Price Schedule / BoQ/ SoR

NIT No: RGPPL/C&M/CS-2868/OT-137-Category II

Sub: Hiring of Passenger Vehicles (Hard-Top Jeep Type) at RGPPL site

(Seal & Sign of the Bidder’s Authorized Representative)

Corporate Identification Number: U40105DL2005 PTC138458

Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003

Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913

Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057

Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118

Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com

Price Schedule / BoQ/ SoR

(Before filling BoQ bidders are advised to go through the “Important Notes for BoQ / SoR / Price

Schedule” mentioned in tender document)

Description

UOM

Qty

Rate/vehicle

(Rs. Per month)

(For One Vehicle Only)

Amount

(in Rs.

for 36 months)

(A)

(B)

(C)

(D)

(E)

(F=D*E)

In Fig.

In Words

Non AC Hard Top, 05 Door

closed vehicle Mahindra

Bolero (24 hour)

Per

Month

Total Amount (In figure)

(For One vehicle)

Total Amount (in words)

(For One Vehicle)

No. Of vehicles Quoted for: …………………………….

Note:

*One bidder can only bid for maximum upto 03 (three) vehicles.

** Agency has to quote only hiring charges for vehicle. Fuel cost will be paid for actual running of

vehicle with mileage as specified in Clause No 7(a) of Sec-IV of tender document.

SAC: ……………………………………………..

GST (in %): ………………………………………….

GST (in Amount): ……………………………………………………………………………………….

Total Amount including GST (In Figures): ......………………………………………………………

Total Amount including GST (In Words): ......………………………………………………………

Important Notes for BoQ / SoR / Price Schedule