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NOTICE INVITING TENDER

Ref. NTECL/C&M/OT/CS-4348 Dt: 23.05.2020

NTPC Tamilnadu Energy Company Limited (NTECL), a JV of NTPC & TANGEDCO invites

online bids for its 2 X 500 MW + 1 X 500 MW Thermal Power Project at Vellivoyal Chavadi

Post, Ponneri Taluk, Thiruvallur Distt., Chennai, Tamilnadu from eligible bidders who fulfill

the Qualifying Requirements stipulated below, for the following package:

Description of work Bid Security(EMD) Contract period

Annual Maintenance contract

for LT & HT Motors of Main

Plant & Offsites

Rs. 2,00,000/-

12 (Twelve) Months

BRIEF SCOPE OF WORK:

The scope of the subject package envisages “Annual Maintenance contract for LT & HT

Motors of Main Plant & Offsites”.

QUALIFYING REQUIREMENTS:

The average annual turnover of the bidder

in the preceding three (03) financial years

as on the date of techno-commercial bid opening, shall not be less than Rs. 117.43

Lakhs (Rupees One Hundred Seventeen Lakhs and forty three thousand)

Notes:

i) Other income shall not be considered for arriving at annual turnover.

ii) In case where audited results

for the last financial year as on the date of

techno-

commercial bid opening are not available, the financial results certified

by a practicing Chartered Accountants shall be considered acceptable. In

case, the bidder is not able to submit the certificate from Practicing Chartered

Accountants

certifying its financial parameters, the audited results of three

consecutive financial

years preceding the last financial year shall be

considered for eval

uating the financial parameters. Further, a Certificate

would be required from the CEO/CFO as per the format enclosed in the

bidding documents stating that the financial results of the Company are under

audit as on the date of Techno- commercial bid openin

g and the Certificate

from the practicing Chartered Accountants

certifying the financial parameters

is not available.

The bidder, in the last seven years prior to the date of techno-commercial bid

opening, should have executed Maintenance / Overhauling of HT/LT motors, with

(i) Single (01) order , of executed value not less than Rs. 93.94 Lakhs

(ii) Two (02) orders, each of executed value not less than Rs. 58.71 Lakhs

(iii)

Three

(

03)

orders, each

executed

value

not

less

than

Rs.

46.97

Lakhs

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Note: Bidder, in either one order or combined orders (any combination) specified above,

must have executed Overhauling/Maintenance of HT and LT Motors consisting of at

least

one HT motor of 1000kW or higher Vertical Motor

like Circulating Water pump

motor/Condensate Extraction Pump motor at site.

The bidder shall have valid Electrical Contractor’s License for 11 kV or higher, issued

from any State Statutory Authority

D The bidder should have Provident Fund code (PF code) number allotted by concerned

Regional Provident Fund Authority.

E The bidder should have GSTIN number issued by concerned authorities.

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BRIEF DETAILS

Bid Document No. NTECL/C&M/OT/CS-4348 Date. 23.05.2020

Description of Work

Annual Maintenance contract for LT & HT Motors

of Main Plant & Offsites

Bid Document Sale Period From 23.05.2020

Cost of Bidding document NIL

Last Query date (Queries shall

be entertained up to this date

only

)

01.06.2020

Submission of Bids (Both

Techno-Commercial Bid and

Price Bid) i.e. Envelope – I & II

together.

11.06.2020 Up to 14.30 Hours.

Techno – Commercial Bid

Opening (Envelope – I)

12.06.2020 at 15:00 Hours.

After Techno-commercial bid opening (Online & Offline), the bids submitted

shall be evaluated for meeting both the Qualifying Requirements & Technical

Requirements and only those bids meeting the Qualifying Requirements and

complying with the Technical Requirements shall be considered for Price Bid

Opening (Online).

The date of opening of Price Bid (Online) shall be intimated separately.

Note:

Part A (LT MOTORS) & PART B (HT MOTORS) – SECTION I - The agency should

quote only single percentage (Premium either add or deduct) on BOQ total

amount specified. Item wise/Section wise percentage shall not be acceptable. If

the offer is submitted on item wise/Section wise percentage, same shall be

liable for rejection by NTECL.

Part B (HT MOTORS)- SECTION II - Bidders shall quote their rates excluding

GST.

However, Evaluation shall be carried out on overall basis, (i.e. Total Amount =

Part-A + Part-B (Section I + Section II)) in conformity with the requirement of

tender conditions.

Address for bid submission of Bids

Addl. General Manager (C&M),

Contracts and Materials Dept.,

NTPC Tamilnadu Energy Company Ltd,

Vallur Thermal Power Project,

Site Office: VellivoyalChavadi Post,

PonneriTaluk, Thiruvallur District

Chennai - 600103, Tamilnadu.

Fax: 044 - 27966065 / 27966033

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Location of Tender box in NTECL

Site office premises

Contracts & Materials Dept. Hall,

NTECL Office Complex. (Site Office)

Contact Persons.

Ms. Nithya V

Manager (C&M), NTECL

Mob. No : 9650990468

Email: nithyav@ntpc.co.in

T. Rajesh Kumar, AGM (Contracts).

Mob.No-9445869131

Email: rajeshkumart@ntpc.co.in

OTHER TERMS AND CONDITIONS:

1. Detailed specifications, Scope of work, Terms & conditions etc., are given in the bidding

documents. Bid documents can be downloaded from the website

https://etenders.gov.in/eprocure/app.

2. Methodology for registration and submission of bids is available at

https://etenders.gov.in.

3. It is deemed that bidder shall accept all the terms and conditions mentioned in the tender

documents without any deviation. For that the bidders are requested to submit the “NO

DEVIATION CERTIFICATE” for fulfillment of technical/commercial compliance. NO

DEVIATION IS ACCEPTABLE TO NTECL. IF ANY DEVIATION IS TAKEN BY THE

BIDDER IN THE “NO DEVIATION CERTIFICATE” OR ANY WHERE ELSE IN THE

DOCUMENTS INCLUDING BOQ, THEIR BID SHALL BE SUMMARILY REJECTED.

Any Clarification related to the scope, terms & conditions of contract shall be sought

under Clarification tab of the on-line bid, latest by the query date as mentioned in the

documents. Clarifications received after the specified date from the agencies will not be

entertained. NTECL shall respond to any request for clarification or modification of the

bidding documents that it receives within the time line specified.

NTECL shall post the Clarifications under Clarification/Corrigendum tab at

etenderwebsite. Bidders can view these clarifications. Bidders are advised to regularly

check under Clarification/Corrigendum tab regarding posting of clarification, if any.

Bidders must check the Clarifications issued before submission of Bid. Should NTECL

deem it necessary to amend the Bidding Document as a result of a clarification, it shall

do so and upload the amendments in the tender on the etenderportal. After this stage,

no deviation is acceptable to NTECL.

3. The bids shall be received up to due date & time of bid opening in the e tender portal

and shall be opened on the date and time as stipulated in the bid document.

4. The prospective bidders are invited to submit their Bid comprising of Techno -

Commercial Bid and Price Bid for the subject package, in line with the provision of the

bidding documents.

5. The cost on account of preparation and submission of Bid, negotiations, discussions etc.,

as may be incurred by the Bidder in the process, are not reimbursable by the owner,

and the owner will in no case be responsible or liable for these costs, regardless of the

conduct or outcome of the bidding process.

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6. Transfer of Bidding Documents downloaded by one intending Bidder to another is not

permissible.

7. The Owner (NTECL) reserves the right to accept or reject any bid, and to annul the

bidding process and reject all bids at any time prior to award of contract, without thereby

incurring liability to the affected Bidder or bidders or any obligation to inform the affected

Bidder or bidders of the grounds for the Owner’s action. Decision of Owner will be final

and binding in this regard.

8. NTECL reserves the right to amend/alter/add/delete any provision of this document or of

the future contracts arising out of this tender.

9. BID SUBMISSION:

All the documents submitted by the bidder in Offline including covering letter should be duly

sealed, signed &stamped in all pages.

A. ENVELOPEU: I (Techno - Commercial Bid)

The Techno-Commercial Bid comprises of following two categories of documents:

(i) OFFLINE DOCUMENTS : Following documents to be submitted in physical

form (i.e. Offline documents in original) in separate sealed envelope in accordance with and

containing the following, further the true copy of these documents shall also necessarily be

enclosed with Online bid:

1. Bid security/Earnest Money Deposit as prescribed in the tender document.

1. Certificate regarding Acceptance of “No Deviation” as per format at Schedule-A

of Section-V

2. The Power Of Attorney as mentioned at Schedule-B Section-V

The Envelopes shall then be sealed in outer envelope.

If Bids not accompanied by any of the above documents before the stipulated date & time

for bid submission, the same shall be REJECTED by Owner as being non-

responsive and online bid if submitted shall not be opened. Documentary evidence

towards submission of bid security shall be submitted mandatorily as a part of

OFFLINE Documents.

THE CONTENT OF THE ENVELOPE/S SHOULD ALSO BE CLEARLY

SUPERSCRIBED ON THE ENVELOPE WITH THE NAME OF WORK, NAME OF

BIDDER, BIDDERS ADDRESS & CONTACT NUMBERS,BID REFERENCE,

CONTENTS AND DATE OF OPENING ETC.

(ii) Documents to be submitted Online (i.e. duly signed, stamped and scanned copy) as

detailed in the Instructions to Bidders (Section-IV of Tender Documents) shall be uploaded

in the Pre-Qual/Technical Cover/Envelope of the e-tender portal. Following documents

shall necessarily be uploaded in the Pre-Qual/Technical Cover/Envelope alongwith other

documents as stipulated in the Tender documents:

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a. Up to date copy of Profit & Loss Account and Balance Sheet of last three financial years

ending 31

March 2019 duly audited by Chartered Accountant. In cases where audited

results for the last financial year as on the date of techno commercial bid opening are not

available, the financial results certified by a practicing Chartered Accountant shall be

considered acceptable. In case, Bidder is not able to submit the Certificate from practicing

Chartered Accountant certifying its financial parameters, the audited results of three

consecutive financial years preceding the last financial year shall be considered for evaluating

the financial parameters. Further, a Certificate would be required from the CEO/CFO as per

the format enclosed in the bidding document stating that the Financial Results of the company

are under audit as on the date of Techno-Commercial bid opening and the Certificate from the

practicing Chartered Accountant certifying the financial parameters is not available.

b. Copies of Work Orders / Award Letters covering awarded value, detailed scope of work /

terms and conditions / bill of quantities along with proof of execution such as completion

certificate clearly showing the value of work executed during the period of contract, Bill

Copy, Final Deviation Copy etc. in support of above Qualifying requirements. The bidder

shall also provide the reference list of the organizations with contact address and phone

numbers.

c. Copy of Permanent Account Number (PAN) issued by Income Tax authorities.

d. Copy of GSTIN Number / Provisional registration number issued by concerned authorities.

e. Copy of PF Registration with Regional Provident Fund Commissioner. (RPFC)

f. Employees State Insurance Code (ESI Code) as having registered with ESI authorities. If the

same is not available, then the bidder should register with concerned authorities before the

commencement of contract.

g. Relevant Documents to meet Qualifying Requirements (QR) of the subject tender.

h. Relevant Documents to meet Technical Requirements (QR) of the subject tender.

i. Authorization / Power of attorney on the person signing the bid

j. A complete set of tender documents, its amendments/addendum and clarifications, if

any, signed and stamped by the authorized signatory.

B. UENVELOPE: II (PRICE BID)

Documents to be submitted Online (i.e. duly signed, stamp and scanned copy) as follows:

Upload the following in Finance Cover/Envelope on the portal.

1) Price Schedule-Schedule of Items/Bill of Quantity as per Section-II in PDF Format.

2) BOQ in Excel Format

Techno - Commercial Bid

(Online & Offline

documents)

Shall be opened at the time & day set for submission of

Bids.

PRICE BID (Online)

The date of opening of Price Bids shall be intimated

separately.