NIT No.: RGPPL/C&M/PURCHASE/OT-58 Date 24.03.2020

Ratnagiri Gas & Power Pvt. Ltd. Page 1 of 79

Site Office: At & Post: Anjanwel, Tal:Guhagar, Dist.:Ratnagiri -415634, Maharashtra, India. Tel. 02359 241104, 241012

Fax: 02359 241012, email: gautam.kumar@site.rgppl.com

Sub: Procurement of PP Lined MS Pipes for handling Acid, Caustic & Chemicals

Dear Bidders,

Please find enclosed one complete set of Tender Document for “Procurement of PP Lined MS

Pipes for Handling Acid, Caustic & Chemicals” in the following order, with a request to

submit your Bid after necessary compliance:

Sr. No

Contents

Page No

1)

Notice Inviting Tender (NIT)

3-6

2)

Instruction to Bidders

7-12

3)

Qualifying requirement

13-14

4)

Checklist for Qualifying Requirement

15-17

5)

Technical Specifications

18-46

6)

Bill of Quantities (BOQ)

47-52

7)

Special Conditions of Contract

53

8)

Safety & Environmental Obligations to Supplier (Annexure-A & B)

54-57

9)

Certificate of NIL deviations

58

10)

Pro forma of Bidder’s proposal

59

11)

Pro forma of Letter of Undertaking

60

12)

Certificate of acceptance of Important condition of bidding

61

13)

Pro forma of Letter of Authority for Attending Bid Opening

62

14)

Fraud Prevention Policy

63-64

15)

Form for Acceptance of Fraud Prevention Policy

65

16)

General Purchase Conditions

66-73

17)

Format F-1 Proforma of certificate from the CEO/CFO of the

company

74

18)

List of scheduled commercial Banks

75-76

19)

Final Check List

77

20)

Vendor Information Form

78

21)

RTGS Format

79

NIT No.: RGPPL/C&M/PURCHASE/OT-58 Dt 24.03.2020

Sub: “Procurement of PP Lined MS Pipes for Handling Acid, Caustic & Chemicals”

(Seal & Sign of the Bidder’s Authorized Representative)

Ratnagiri Gas & Power Pvt. Ltd. Page 2 of 79

Site Office: At & Post: Anjanwel, Tal: Guhagar, Dist.: Ratnagiri -415634, Maharashtra, India.

Tele fax: 02359 241012, Tel- 02359 241104, 241012 email: gautam.kumar@site.rgppl.com

Bidders are requested to draw special attention to the following clauses; Deviations against

these clauses shall not be acceptable to RGPPL. Offer consisting of any deviations with respect to

these clauses shall be liable to be treated as NON-RESPONSIVE and shall be rejected.

a. Firm Price

b. Earnest Money Deposit / Bid Security

c. Tender Fee

d. Specifications & Scope of Work

e. Schedule of Rates / Price Schedule & Price Basis

f. Non-Qualification of qualifying Requirement

g. Duration / Period of Contract

h. Period of Validity of Bid

i. Price Reduction Schedule/ Liquidated Damage / Penalty Clause

j. Fraud prevention policy

k. Contract Performance Security/ Security Deposit

l. Guarantee / Defect Liability Period

m. Arbitration / Resolution of Dispute/Jurisdiction of Court

n. Force Majeure & Applicable Laws

o. Terms of Payment

p. Safety & Environmental obligations to contractor

q. Fraud Prevention Policy

r. Any other condition specifically mentioned in the tender document elsewhere that non-

compliance of the clause lead to rejection of bid

Your prompt & proper response to our Tender Notice shall be highly appreciated.

Thanking you

Yours Faithfully

For & on behalf of RGPPL

Gautam Kumar

Encl: As above Manager(C&M)

Ph:02359-241104/241012

Mail Id: gautam.kumar@site.rgppl.com

NIT No.: RGPPL/C&M/PURCHASE/OT-58 Dt 24.03.2020

Sub: “Procurement of PP Lined MS Pipes for Handling Acid, Caustic & Chemicals”

(Seal & Sign of the Bidder’s Authorized Representative)

Ratnagiri Gas & Power Pvt. Ltd. Page 3 of 79

Site Office: At & Post: Anjanwel, Tal: Guhagar, Dist.: Ratnagiri -415634, Maharashtra, India.

Tele fax: 02359 241012, Tel- 02359 241104, 241012 email: gautam.kumar@site.rgppl.com

NOTICE INVITING TENDER

RGPPL/C&M/PURCHASE/OT-58

Domestic Competitive Bidding

“Procurement

Of

PP Lined MS Pipes for

Handling Acid, Caustic

& Chemicals”

BID OPENING DATE

19/05/2020

NIT No.: RGPPL/C&M/PURCHASE/OT-58 Dt 24.03.2020

Sub: “Procurement of PP Lined MS Pipes for Handling Acid, Caustic & Chemicals”

(Seal & Sign of the Bidder’s Authorized Representative)

Ratnagiri Gas & Power Pvt. Ltd. Page 4 of 79

Site Office: At & Post: Anjanwel, Tal: Guhagar, Dist.: Ratnagiri -415634, Maharashtra, India.

Tele fax: 02359 241012, Tel- 02359 241104, 241012 email: gautam.kumar@site.rgppl.com

[Domestic Competitive Bidding (DCB)]

RGPPL/C&M/PURCHASE/OT-58 Date: 24.03.2020

Tender Reference

RGPPL/C&M/PURCHASE/OT-58

Name of Work

Procurement of PP Lined MS Pipes for Handling Acid, Caustic & Chemicals

Bidding System

Single Stage Bidding (Two Part System)

Tender Document Fee.

A complete set of Bidding Documents may be,

a. Downloaded from the web site www.rgppl.com/

www.ntpctender.com>>Joint Ventures >>Ratnagiri Gas

& Power Pvt Ltd. and submit the same by utilizing the

downloaded document, along with the required non-refundable

tender fee of Rs. 1,328/- (Rs. One Thousand Three Hundred

and Twenty-Eight Only) (inclusive of GST@18%).

OR

b. Purchased by any interested prospective bidder on the submission

of a written application to the below mentioned office and upon

payment of a non-refundable fee of Rs. 1,260/- (Rs One

Thousand Two Hundred and Sixty Only) (inclusive of

GST@12%) in the form of a Demand Draft in favor of “Ratnagiri

Gas and Power Private Limited” payable at Chiplun or online

transfer.

Details of account of RGPPL is as follows: -

Name of account Holder: - RATNAGIRI GAS & POWER PVT LTD.

Name of Bank: - STATE BANK OF INDIA

Account Number: - 11285480852 (Current Account)

Branch: - Chiplun (Maharashtra)

IFS Code: - SBIN0000350

MICR Code: - 415002865

If tender fees amount is paid online, then Bidder must sent

/submit / copy of documentary evidence as proof of submission

of Tender fees in the envelope of Tender Fees. If bidder fails to

submit the same his/her offer may not be considered.

Tender Opening Details:

It must consist of four

envelopes containing

following: -

ENVELOPE- I: Tender Fee

(if documents not purchased

from RGPPL)

ENVELOPE- II: Earnest

Money Deposit

ENVELOPE- III-Shall

consists of Technical Bid,

supporting documents

against the Qualifying

Requirement, copy of total

tender documents duly

signed & stamped on

each page.

Bids shall be received up to 15:00

Hours on 19/05/2020

Technical Bids shall be Opened on

19/05/2020 at 15:30.00 Hours

Place of opening:

C & M Department,

Ratnagiri Gas & Power Pvt. Ltd.,

AT & PO: Anjanwel,

Taluka: Guhagar, Dist.: Ratnagiri,

Maharashtra – 415 634

ENVELOPE IV

Shall consist of Price Bid

only

Date of opening of Price Bid shall be

informed separately after the

technical bid evaluation to qualified

Bidders.

NIT No.: RGPPL/C&M/PURCHASE/OT-58 Dt 24.03.2020

Sub: “Procurement of PP Lined MS Pipes for Handling Acid, Caustic & Chemicals”

(Seal & Sign of the Bidder’s Authorized Representative)

Ratnagiri Gas & Power Pvt. Ltd. Page 5 of 79

Site Office: At & Post: Anjanwel, Tal: Guhagar, Dist.: Ratnagiri -415634, Maharashtra, India.

Tele fax: 02359 241012, Tel- 02359 241104, 241012 email: gautam.kumar@site.rgppl.com

Earnest Money Deposit

(EMD)

Earnest Money Deposit (EMD): Rs. 20,000/-

EMD should be submitted in separate sealed envelope,

super scribed with tender reference, type of EMD & EMD

details.

The EMD of the Un successful Bidders shall be returned after

award of PO & The EMD of the successful Bidder to whom a

contract is awarded will be returned after completion of contract

of one year.

“Any bid not accompanied by the EMD shall be

disqualified.”

No interest will be payable by the owner on the EMD and PBG as

may be applicable.

Acceptable form of EMD

E-payment / Crossed Demand Draft (preferably from SBI) /

(from Nationalized Indian Bank, as per list enclosed) drawn in

favor of ‘Ratnagiri Gas and Power Private Limited’,

payable at Chiplun (Maharashtra) OR irrevocable Bank

Guarantee as per the prescribed format along with check list for

BG (enclosed).

OR

Bidder may submit EMD amount through E-payment by Credit

card/ Debit / Net Banking etc.

Details of account of RGPPL is as follows: -

Name of account Holder: - RATNAGIRI GAS & POWER PVT LTD.

Name of Bank: - STATE BANK OF INDIA

Account Number: - 11285480852 (Current Account)

Branch: - Chiplun (Maharashtra)

IFS Code: - SBIN0000350

MICR Code: - 415002865

If EMD amount is paid online, then Bidder must sent /submit /

copy of documentary evidence as proof of submission of EMD in

the envelope of EMD.

If bidder fails to submit the same his/her offer may not be

considered.

Envelope & Dispatch

The outside of the envelope should clearly indicate the

Envelope no I, II, III or IV Name of the Bidder and his

Address. In addition, the left-hand corner of the envelope or

container should indicate the Name of the work, TENDER

NUMBER, BID OPENING DATE AND TIME.

The Bidder has the option of sending the bid by Registered Post/

Speed Post/ in person. Presently no courier services are available

in this area. RGPPL takes no responsibility for delay, loss or non-

receipt of tender documents within the stipulated date & time. Bids

submitted by Fax/Email/Telegram will not be accepted.

Special Privileges for

NSIC/MSE/SSI units

NSIC/SSI/MSE units having valid registration under NSIC/SSI/MSE

for the terms mentioned in Bill of Quantity shall be exempted from

Tender Fees & EMD up to the monetary limit for which unit is

registered with NSIC/SSI, In accordance with the provisions of PPP-

2012 and Clause 08 of ITB. However, Traders/Dealers/ Distributors

/Stockiest /Wholesaler are not entitled for exemption of EMD.

RGPPL’s GST & PAN no.

GST No.: 27AADCR1375F1ZG

PAN No.: AADCR1375F

NIT No.: RGPPL/C&M/PURCHASE/OT-58 Dt 24.03.2020

Sub: “Procurement of PP Lined MS Pipes for Handling Acid, Caustic & Chemicals”

(Seal & Sign of the Bidder’s Authorized Representative)

Ratnagiri Gas & Power Pvt. Ltd. Page 6 of 79

Site Office: At & Post: Anjanwel, Tal: Guhagar, Dist.: Ratnagiri -415634, Maharashtra, India.

Tele fax: 02359 241012, Tel- 02359 241104, 241012 email: gautam.kumar@site.rgppl.com

For any queries, bidders may contact following personnel:

1. Shri Gautam Kumar,

Manager (C&M)

Ph. No.:02359-241104/241012

E-Mail: gautam.kumar@site.rgppl.com

2. Shri Ram Kumar

AGM(C&M)

Ph. No.:02359-241067

E-Mail: ram.kumar@site.rgppl.com

Any revision, clarification, addendum, corrigendum, time extension, etc. to the above tender will be

hosted on the above websites only and no separate notification shall be issued.

Bidders are requested to visit the website (www.rgppl.com / www.ntpctender.com>>Joint

Ventures >>Ratnagiri Gas & Power Pvt Ltd.) regularly to keep themselves updated.

*****************************************************************************

NIT No.: RGPPL/C&M/PURCHASE/OT-58 Dt 24.03.2020

Sub: “Procurement of PP Lined MS Pipes for Handling Acid, Caustic & Chemicals”

(Seal & Sign of the Bidder’s Authorized Representative)

Ratnagiri Gas & Power Pvt. Ltd. Page 7 of 79

Site Office: At & Post: Anjanwel, Tal: Guhagar, Dist.: Ratnagiri -415634, Maharashtra, India.

Tele fax: 02359 241012, Tel- 02359 241104, 241012 email: gautam.kumar@site.rgppl.com

INSTRUCTION’S TO BIDDERS(ITB)

Tenders will be opened in the presence of Authorized representative of Bidders if they

present themselves. They should come with authorization letters.

Each of these instructions must be read carefully and followed strictly. Failure in complying with

any of these would render your offer liable for rejection.

“The offer should be in sealed envelope and preferably be sent by Register Post/Speed

Post (At present Courier services are not available here). Intending bidders are

advised to post their offer well in time so as to reach us before bid due date and time.

Offers sent through courier / by hand shall not be accepted if presented after the due

date and time of submission of bids. The offers should be duly signed and stamped on

each page by vendor otherwise it would be liable for rejection”.

1) Offer (preferably typed) addressed to Manager (C&M) at below mentioned address must

be submitted.

Ratnagiri Gas & Power Pvt. Ltd.,

AT & PO: Anjanwel,

Taluka: Guhagar,

Dist.: Ratnagiri,

Maharashtra – 415 634

2) The NIT No., bid due date, tender fee and details of earnest money deposit (EMD) should

be super scribed on the envelope, failing which the offer may be rejected.

3) Generally, RGPPL expects the offer directly from the seller considered for issue of

purchase enquiry. However, offer submitted through their Authorized distributor

/

authorized stockiest

/

authorized dealer/ Sister concern/ Channel Partners etc. is also

acceptable to us provided a separate & specific letter communicating the same is

submitted to our office in advance i.e prior to last date of submission of bid.

4) In case of change in name and address of the bidder on account of merger /acquisitions

or for any other reasons, copies of documents in support of same is to be submitted

separately in the form of fax / e-mail / courier / post before Bid opening date.

5) The quoted unit rate must be written in both figures and words (in capital letters). In

case of any discrepancy between figures and words, the rates in words shall be

considered for purpose of evaluation.

In no case there should be any overwriting. Alterations if any should be made clearly by

crossing the corrections should be attested by the tenderer with their full signature and

rubber stamp.

6) Offers shall be accompanied with Earnest Money Deposit (EMD) of requisite Value as

specified, in a separate envelope failing which the offer is liable for rejection.

7) The earnest money will be forfeited on revocation of tender before the expiry of validity of

the tender or on refusal to enter into the contract after award is made by RGPPL to the

tenderer within the validity period of offer.

Small scale Industries registered with the National Small-scale Industries Corporation

shall be exempted from the payment of Earnest Money Deposit / Tender fee. Tenderers

seeking exemption should enclose a photocopy of valid registration certificate

preferably attested by Gazette Officer / Magistrate 1

st

Class, giving details such as

validity, stores and monetary limits, failing which they run the risk of their tenders being

passed over as ineligible for this concession. SSI units in the State registered in

Maharashtra state for the tendered items are also entitled for exemption of EMD.

NIT No.: RGPPL/C&M/PURCHASE/OT-58 Dt 24.03.2020

Sub: “Procurement of PP Lined MS Pipes for Handling Acid, Caustic & Chemicals”

(Seal & Sign of the Bidder’s Authorized Representative)

Ratnagiri Gas & Power Pvt. Ltd. Page 8 of 79

Site Office: At & Post: Anjanwel, Tal: Guhagar, Dist.: Ratnagiri -415634, Maharashtra, India.

Tele fax: 02359 241012, Tel- 02359 241104, 241012 email: gautam.kumar@site.rgppl.com

8)

PUBLIC PROCUREMENT POLICY FOR MICRO AND SMALL ENTERPRISES

 Following provision has been incorporated in tender for MSEs, in line with notification of

Government of India, vide Gazette of India No. 503 dated 26.03.2012 proclaiming the

Public Procurement Policy on procurement of goods works and services from Micro and

Small Enterprises (MSEs).

a. Issue of tender document to MSEs free of cost.

b. Exemption to MSEs from payment of EMD/Bid Security.

In case bidder is a Micro or Small Enterprise under the Micro, Small and Medium Enterprises

Development Act, 2006, the bidder shall submit the following:

 Documentary evidence that the bidder is a Micro or Small Enterprises registered with

District Industries Centers or Khadi and Village Industries National Small Industries

Corporation or Directorate of Handicrafts and Handloom or any other body specified by

Ministry of Micro, Small and Medium Enterprises or Udyog Aadhaar Memorandum.

 If the bidder does not provide the above confirmation or appropriate document or any

evidence, then it will be presumed that they do not qualify for any preference mentioned

above admissible in the Public Procurement Policy (PPP) 2012.

 The benefit of policy is not extended to the traders/dealers/Distributors/Stockiest/

Wholesalers.

9) The rates shall be quoted on FOR RGPPL Site Basis (inclusive of packing and Forwarding

charges, freight by road).

10) Bidder Must indicate HSN/SAC code.

11) The price quoted shall be exclusive of GST (CGST & SGST/UTGST or IGST). The rate and

nature of Tax applicable shall be shown separately. GST must be quoted in percentage.

12) If bidder is silent about the GST or applicable tax, offered price will be considered

inclusive of applicable taxes.

13) Anti-profiteering clause: As per Clause 171 of GST Act it is mandatory to pass on

the benefit due to reduction in rate of tax or from input tax credit to the consumer by way

of commensurate reduction in prices. The Supplier of Goods / Services may note the

above and quote their prices accordingly.

14) Bidders note that the exchange rate applicable on Bid Opening Date shall be considered

for evaluation purpose in case offers are submitted in foreign currency.

15) The tenderer shall certify that the quoted rates are as applicable to Govt. Dept. / Public

Sector Undertakings. The tenderer shall provide the copy of the purchase order / copy of

the price list for the similar item for the rate justification of their offer.

16) Offer should be strictly as per specifications / drawings / samples as spelt out in the

enquiry. Deviation there from, if any, shall be clearly spelt out by the tenderer. In

confirmation of above, all the Technical Data Sheets, Drawings, Specification sent with

our enquiry, should be submitted with the offer duly signed and stamped on each page.

17) Test certificates of manufacturer / Govt. Test agencies shall be required to be submitted

by the vendor wherever so stipulated.

18) CLARIFICATION ON BIDDING DOCUMENTS: A prospective Bidder requiring any

clarification of the Bidding Documents may notify the Employer in writing at the

Employer’s address indicated in the NIT/Tender Enquiry. The Employer will respond in

writing to any request for clarification which he receives by the deadline specified in the

NIT or no later than seven (07) days prior to the deadline for the submission of bid. The

Employer will upload the clarification on its website i.e., www.rgppl.com /

www.ntpctender.com only. Bidders can view these clarifications. Bidders are advised to

NIT No.: RGPPL/C&M/PURCHASE/OT-58 Dt 24.03.2020

Sub: “Procurement of PP Lined MS Pipes for Handling Acid, Caustic & Chemicals”

(Seal & Sign of the Bidder’s Authorized Representative)

Ratnagiri Gas & Power Pvt. Ltd. Page 9 of 79

Site Office: At & Post: Anjanwel, Tal: Guhagar, Dist.: Ratnagiri -415634, Maharashtra, India.

Tele fax: 02359 241012, Tel- 02359 241104, 241012 email: gautam.kumar@site.rgppl.com

regularly check the website regarding posting of clarification, if any. Bidders must check

the clarification issued before submission of Bid. Should the Employer deem it necessary

to amend the Bidding document as a result of clarification, it shall do so and upload the

amendments in the tender on the RGPPL website.

19) PREPARATION OF BID PROPOSALS: Proposals shall be complete in all respects and

shall be submitted with requisite information and Annexure. It shall be free from any

ambiguity. For preparation of Proposals, Bidders are expected to go through the complete

bidding documents carefully. Material deficiencies in providing the information requested

may result in rejection of the Proposal.

20) COST OF BIDDING: The Bidder shall bear all costs associated with the preparation and

submission of its Bid, negotiation, discussion etc. and the Owner shall not be responsible

or liable for these costs, regardless of the conduct or outcome of the bidding process.

21) LANGUAGE OF THE BID: The Bid, as well as all correspondence and documents

relating to the Bid exchanged by the Bidder and the Owner, shall be written in English.

Supporting documents and printed literature that are part of the Bid may be in another

language provided they are accompanied by an accurate translation of the relevant

passages in English, in which case, for purposes of interpretation of the Bid, such

translation shall govern.

22) The units of measurement shall be metric system of measures, unless otherwise specified

elsewhere.

23) VALIDITY OF OFFER: Bids shall remain valid for a period of 180 days from the actual

date of opening of technical bid. A bid valid for a shorter period shall be rejected by

EMPLOYER as being non-responsive. In exceptional circumstances, EMPLOYER may solicit

the Bidder's consent to an extension of the bid validity period. The request and responses

thereto shall be made in writing by post or email or by telefax followed by post

confirmation. If a Bidder accepts to extend the period of bid validity, the validity of

Earnest Money Deposit shall also be suitably extended. A Bidder may refuse the request

without forfeiting its Earnest Money Deposit. A Bidder granting the request will not be

required nor permitted to modify its bid.

24) PREPARATION OF BID PROPOSAL:

1. DOCUMENTS IN SUPPORT OF QUALIFYING REQUIREMENTS (QR): The bidder

shall furnish documentary evidence in support of meeting the Qualifying

Requirements as stipulated in the Tender Document. Bidders are required to furnish

the details of the past experience like authentic Work Orders/Purchase Orders/Letter

of Awards/Contract Agreements, client certificates, completion certificate, etc. in

support of meeting the Qualifying Requirements based on which selection is to be

made. No claims without supporting documents shall be accepted in this regard.

2. TECHNICAL PROPOSAL: To establish the conformity of the Goods and related

Services to the Bidding Document, the Bidder shall furnish as part of its Bid,

documentary evidence wherever applicable that the Goods and related Services

conform to the requirements specified. Apart from the technical requirements as

stipulated in the bidding documents, data sheets etc. the documentary evidence may

be in the form of literature, drawings or data, and shall consist of a detailed

item‐by‐item description of the essential technical and performance characteristics of

the Goods and related Services, demonstrating substantial responsiveness of the

Goods and related Services to those requirements.

 Bidder should submit signed and stamped copy complete tender document along

with the clarification/addendum/corrigendum (if any) along with the technical

proposal as an acceptance of all the terms and conditions of the tender document.

NIT No.: RGPPL/C&M/PURCHASE/OT-58 Dt 24.03.2020

Sub: “Procurement of PP Lined MS Pipes for Handling Acid, Caustic & Chemicals”

(Seal & Sign of the Bidder’s Authorized Representative)

Ratnagiri Gas & Power Pvt. Ltd. Page 10 of 79

Site Office: At & Post: Anjanwel, Tal: Guhagar, Dist.: Ratnagiri -415634, Maharashtra, India.

Tele fax: 02359 241012, Tel- 02359 241104, 241012 email: gautam.kumar@site.rgppl.com

 The techno-commercial bid should not contain any price content entry. In case,

the techno-commercial bid is found to contain any price content, such bid shall be

liable for rejection.

3. PRICE PROPOSAL: Price shall be submitted in the sheet provided as part of the bid

documents. The Price Bid should be submitted in the Separate sealed envelope.

Bidder has to ensure that their bid submission is complete in all respect before the

last date and time for bid submission.

 Bidders shall necessarily submit the prices on the PRICE SECHDULE/BOQ only.

 For preparation of the ‘Price Proposal”, Bidders are expected to take into account

the requirements and conditions of the bidding documents. The Price Proposal

shall be made on‐line in ‘Bid Price Schedule’ of Bidding Documents.

 The rate quoted by the bidder shall be inclusive of all provisions for incidental

expenses necessary for proper execution and completion of the work in

accordance with the terms & condition of the bidding document.

 All prices to be quoted by the bidders will be in Indian Rupees only, unless

otherwise mentioned in the special conditions, on FIRM price basis and to remain

valid during the currency of the Contract.

 Price Bid of those bidders whose bids are found to be qualified and technically &

commercially responsive shall be opened at a later date under intimation to such

bidders.

 In case the Products and/or Services offered do not meet the Technical

requirements, the bid shall be rejected as Technically non‐responsive.

25) Bidders may note that in case the Bidder refuses to withdraw additional

conditions/deviations/variations/exception, implicit or explicit, found anywhere in the

techno‐commercial bid, the bid shall be rejected as Technically non‐responsive. Bidders

may also note that any deviation/variation in any form in the Price Bid shall result in

forfeiture of EMD.

26) EVALUATION OF TECHNO-COMMERCIAL BIDS: Purchaser will carry out a detailed

evaluation of the Techno‐ Commercial bids (of the qualified bidders shortlisted as above)

previously determined to be substantially responsive in order to determine whether the

technical and commercial aspects are in accordance with the requirements set forth in the

bidding documents. In order to reach such a determination, EMPLOYER will examine and

compare the technical and commercial aspects of the bids on the basis of the information

supplied by the bidders. Bidder may note that no deviation, whatsoever, is permitted by

EMPLOYER to any provisions of Bidding Documents.

In case the Bidder refuses to withdraw additional conditions/deviations/

variations/exception, implicit or explicit, found anywhere in the bid in respect of

techno‐commercial requirements of the bidding documents, without any financial

implication whatsoever to the Employer, the bid shall be rejected as technically

non‐responsive. Product(s) and/or service(s) not meeting the specified technical

requirements & scope work, shall be rejected.

27) PRELIMINARY EXAMINATION OF PRICE BID: The Employer will examine the Price

bids to determine whether they are complete, whether any computational errors have

been made, and whether the bids are generally in order. In case any additional

conditions/deviations/variations/exception, implicit or explicit, is found anywhere in the

Price bid, the Earnest Money Deposit shall be forfeited.

NIT No.: RGPPL/C&M/PURCHASE/OT-58 Dt 24.03.2020

Sub: “Procurement of PP Lined MS Pipes for Handling Acid, Caustic & Chemicals”

(Seal & Sign of the Bidder’s Authorized Representative)

Ratnagiri Gas & Power Pvt. Ltd. Page 11 of 79

Site Office: At & Post: Anjanwel, Tal: Guhagar, Dist.: Ratnagiri -415634, Maharashtra, India.

Tele fax: 02359 241012, Tel- 02359 241104, 241012 email: gautam.kumar@site.rgppl.com

28) DISCREPANCIES IN BID: In case of discrepancies in the bid, the following will be

adopted to correct the discrepancies for Arithmetical for the purpose of evaluation.

A) In case of discrepancy between unit price in figures and words, the unit price words will

be considered as correct.

B) In case of discrepancy between unit price and total price, the unit price will be

considered as correct.

C) In case of discrepancy between unit price and total price, which is obtained by

multiplying the unit price and quantity, or between sub‐totals and the total price, the

unit or subtotal price shall prevail, and the total price shall be corrected accordingly.

29) EVALUATION CRITERIA: The evaluation criteria specified in Scope of work and terms

and conditions shall over‐ride all other similar related clauses appearing elsewhere in the

bidding documents. The evaluation shall be based on the evaluated cost of fulfilling the

contract in compliance with all commercial, contractual and technical obligations under

this Bidding Document.

30) EVALUATION OF BIDS: The Employer shall evaluate each Bid that has been

determined, up to this stage of the evaluation, to be substantially responsive. To evaluate

a Bid, RGPPL shall only use all the criteria and methodologies defined in this document.

To evaluate a Bid, RGPPL shall consider the following:

 The bid price as quoted as per Bill of Quantity (BOQ).

 Price adjustment for correction of discrepancy.

 Price adjustment due to discounts offered;

 Price adjustment due to Price Preference due to any other condition specified in

bidding document;

 Price adjustment due to application of the evaluation criteria.

31) CONTACTING THE OWNER: No Bidder shall contact the Owner on any matter relating

to its bid, from the time of the opening of Bids to the time the contract is awarded. Any

effort by a Bidder to influence the Owner in the Owner’s bid evaluation, bid comparison or

contract award decisions may result in rejection of the Bidder’s bid.

32) Bid Evaluation: Bidders to note that the offers should be submitted in line with the

Qualifying requirements and technical specifications stipulated in the tender documents.

The Bidder not meeting the Qualifying requirements and technical specifications

shall not be considered for price Bid opening.

33) Bidders have to submit commercial term & condition along with technical offer.

34) Bidders are not allowed to deviate in price bid from technical offer.

35) Tenderer should base his offer on the delivery schedule indicated in the enquiry. The

delivery period shall commence from the date of Telex / FAX of intent / Letter of Intent /

Purchase Order whichever is the first intimation of acceptance of vendors offer.

36) If vendor do not agree with our payment clause, they may indicate the mode of payment

agreeable to them. The bidder not accepting our usual payment terms is required to

indicate additional price implication if any to withdraw the condition. In absence of such

Information RGPPL shall load interest @ 1.04 p.m. for the applicable period while

comparing their prices with those of the other bidders offering our standard payment

terms.

37) RGPPL will not give any advance payment.

38) In case of any delay in execution of order beyond the stipulated date or delivery

schedule, liquidated damages shall be levied equivalent 0.5 % of the value of the delayed

NIT No.: RGPPL/C&M/PURCHASE/OT-58 Dt 24.03.2020

Sub: “Procurement of PP Lined MS Pipes for Handling Acid, Caustic & Chemicals”

(Seal & Sign of the Bidder’s Authorized Representative)

Ratnagiri Gas & Power Pvt. Ltd. Page 12 of 79

Site Office: At & Post: Anjanwel, Tal: Guhagar, Dist.: Ratnagiri -415634, Maharashtra, India.

Tele fax: 02359 241012, Tel- 02359 241104, 241012 email: gautam.kumar@site.rgppl.com

material / equipment for each week of delay or part thereof subject to maximum of 5% of

the total purchase order value.

39) For all the Purchase Orders placed, the General Purchase Condition shall be applicable.

40) RGPPL at its sole discretion unilaterally can change the quantity to the extent of +/- 20%

as indicated in the Tender Enquiry unless otherwise specified. The bidder would be bound

to supply these quantities on the same terms and conditions of price delivery.

41) The Bidder shall comply with all the legal requirements and obtain all necessary

licenses/permissions under various applicable Laws/Acts.

42) Vendor has to seal and sign of Each page along with BOQ/Price Bid Page by authorized

person. If any seal & sign missing in the BOQ or any tender page, BID may be rejected.

43)

RGPPL is an ISO 14001:2015 certified company. All the waste material generated

has to be handled/ disposed as per the instructions of Engineer in Charge. The

contractor shall comply with all the requirements of above standards. The general

environment guidelines are enclosed with this document.

44)

Fraud prevention Policy: “The Bidder” along with its associate / collaborator /

supplier / subcontractors / sub-vendors / consultants / service providers shall strictly

abide by the provisions of ‘Fraud prevention Policy’ of RGPPL displayed at website

http://www.rgppl.com. An undertaking regarding adherence to the fraud policy shall

be submitted by the Bidder along with the bid as per format provided in these

documents.

45)

RGPPL reserves the right to cancel this tender any time either in whole or in parts as

the case may be and reject or accept any tender without assigning any reason

thereof. Bids shall be deemed to be under consideration immediately after they are

opened and until such time official intimation of award/rejection is made by the

owner to the Bidders when the bids are under consideration, Bidders and/or their

representatives, or other interested parties are advised to refrain from contacting by

any means, owner and/or its employees/ representatives on matters related to the

bids under consideration. The Bidders will not be permitted to change the substance

of bids, after the bid has been opened formally.

46)

Owner is not bound to enter any correspondence with the Bidders or his

representatives on any matter or to give reason for its decisions other than as

specifically stated in this document.

******************************

NIT No.: RGPPL/C&M/PURCHASE/OT-58 Dt 24.03.2020

Sub: “Procurement of PP Lined MS Pipes for Handling Acid, Caustic & Chemicals”

(Seal & Sign of the Bidder’s Authorized Representative)

Ratnagiri Gas & Power Pvt. Ltd. Page 13 of 79

Site Office: At & Post: Anjanwel, Tal: Guhagar, Dist.: Ratnagiri -415634, Maharashtra, India.

Tele fax: 02359 241012, Tel- 02359 241104, 241012 email: gautam.kumar@site.rgppl.com

QUALIFYING REQUIREMENT

Qualifying requirements (QR) for the bidders towards subject procurement are as under:

1. The bidder should have executed any of the following within preceding seven (07) years reckoned

as on the date of technical bid opening –

a. One similar order of value not less than INR 7.75 Lacs.

OR

b. Two similar orders of value not less than INR 4.84 Lacs each.

OR

c. Three similar orders of value not less than INR 3.87 Lacs each.

Note –

 Similar order means ‘’Supply of Polypropylene (PP) Lined Steel Pipes / Fittings”.

 The word “executed” mentioned above means the bidder should have achieved the criteria

specified above, even if the order has not been executed fully.

2. The average annual turnover of the bidder in the preceding three (03) financial years as on date of

technical bid opening shall not be less than INR 9.68 Lacs.

Note –

 Other income shall not be considered while computing annual turnover.

 In cases where audited results for the last financial year are not available as on the date of

technical bid opening, the financial results certified by a practicing Chartered Accountant

shall be considered acceptable.

 In case, the bidder is not able to submit the Certificate from a practicing Chartered

Accountant certifying its financial parameters, the audited results of three consecutive

financial years preceding the last financial year shall be considered for evaluating the

financial parameters. Further, a certificate would be required from the CEO/CFO as per the

format enclosed in the bidding documents stating that the financial results of the company

are under audit as on the date of technical bid opening and the Certificate from the

practicing Chartered Accountant certifying the financial parameters is not available.

3. The bidder should have valid PAN and GST registration.

4. Notwithstanding anything stated above, RGPPL reserves the right to assess the capabilities and

capacity of the bidder to perform the contract, should the circumstances warrant such assessment

in the overall interest of RGPPL.

DOCUMENTS REQUIRED

A. Copies of Purchase Orders along with delivery challans & invoices in support of Para 1.

B. Copies of audited Balance Sheet and Profit & Loss Account Statement confirming the turnover for

preceding three financial years in support of Para 2 above. Certificate from practicing Chartered

Accountant or CEO/CFO as described under notes of Para 2 shall also be provided wherever

required.

C. Copy of PAN Card and GST Registration Certificate in support of Para 3.

NIT No.: RGPPL/C&M/PURCHASE/OT-58 Dt 24.03.2020

Sub: “Procurement of PP Lined MS Pipes for Handling Acid, Caustic & Chemicals”

(Seal & Sign of the Bidder’s Authorized Representative)

Ratnagiri Gas & Power Pvt. Ltd. Page 14 of 79

Site Office: At & Post: Anjanwel, Tal: Guhagar, Dist.: Ratnagiri -415634, Maharashtra, India.

Tele fax: 02359 241012, Tel- 02359 241104, 241012 email: gautam.kumar@site.rgppl.com

Bidders to submit following documents in support of above:

GST REGISTRATION NO. & PAN NO.:

Description

No.

Ref. Page No. of Document

enclosed in support of QR

GST Registration Number

PAN NUMBER

ANNUAL TURNOVER STATEMENT:

The bidder shall indicate his annual turnover for minimum last three years based on the

audited balance sheet and profit & loss account statement.

FINANCIAL YEAR

ANNUAL TURNOVER (Rs.)

Ref. Page No.

2018-2019

2017-2018

2016-2017

NIT No.: RGPPL/C&M/PURCHASE/OT-58 Dt 24.03.2020

Sub: “Procurement of PP Lined MS Pipes for Handling Acid, Caustic & Chemicals”

(Seal & Sign of the Bidder’s Authorized Representative)

Ratnagiri Gas & Power Pvt. Ltd. Page 15 of 79

Site Office: At & Post: Anjanwel, Tal: Guhagar, Dist.: Ratnagiri -415634, Maharashtra, India.

Tele fax: 02359 241012, Tel- 02359 241104, 241012 email: gautam.kumar@site.rgppl.com

CHECKLIST FOR PRE-QUALIFYING REQUIREMENTS: (MUST BE FILLED IN)

Sr.

No.

Description of item

To be filled/submitted by the

bidder with following

documents with page no.

1

Earnest Money Deposit (EMD): Rs. 20,000/-

2

The bidder should have executed any of the following within

preceding seven (07) years reckoned as on the date of technical bid

opening –

a. One similar order of value not less than INR 7.75 Lacs.

OR

b. Two similar orders of value not less than INR 4.84 Lacs each.

OR

c. Three similar orders of value not less than INR 3.87 Lacs each.

Note –

 Similar order means ‘’Supply of Polypropylene (PP) Lined Steel

Pipes / Fittings”.

 The word “executed” mentioned above means the bidder should

have achieved the criteria specified above, even if the order has

not been executed fully.

Copy of PO Ref no. .******

Dtd *** From M/s *****.

Delivery challan Detail ****

&

invoice detail *****

3

The average annual turnover of the bidder in the preceding three

(03) financial years as on date of technical bid opening shall not be

less than INR 9.68 Lacs.

Note –

 Other income shall not be considered while computing annual

turnover.

 In cases where audited results for the last financial year are not

available as on the date of technical bid opening, the financial

results certified by a practicing Chartered Accountant shall be

considered acceptable.

 In case, the bidder is not able to submit the Certificate from a

practicing Chartered Accountant certifying its financial parameters,

the audited results of three consecutive financial years preceding

the last financial year shall be considered for evaluating the

financial parameters. Further, a certificate would be required from

the CEO/CFO as per the format enclosed in the bidding documents

stating that the financial results of the company are under audit as

on the date of technical bid opening and the Certificate from the

practicing Chartered Accountant certifying the financial parameters

is not available.

Copies of audited Balance

Sheet and Profit & Loss

Account Statement confirming

the turnover for preceding

three financial years.

Certificate from practicing

Chartered Accountant or

CEO/CFO as described under

notes of Para 2 shall also be

provided wherever required.

4

Tender Document Sign & Stamped Submission (Print to be on

both side paper)

5

Bidder Proposal (On company’s letter head)

6

Performa for Letter of Undertaking (On non-judicial paper

of requisite value)

7

Certificate of acceptance of important condition of bidding (On

company’s letter head)

NIT No.: RGPPL/C&M/PURCHASE/OT-58 Dt 24.03.2020

Sub: “Procurement of PP Lined MS Pipes for Handling Acid, Caustic & Chemicals”

(Seal & Sign of the Bidder’s Authorized Representative)

Ratnagiri Gas & Power Pvt. Ltd. Page 16 of 79

Site Office: At & Post: Anjanwel, Tal: Guhagar, Dist.: Ratnagiri -415634, Maharashtra, India.

Tele fax: 02359 241012, Tel- 02359 241104, 241012 email: gautam.kumar@site.rgppl.com

9

Fraud Prevention Policy

10

General Purchase Conditions

11

Deviations

**************

NIT No.: RGPPL/C&M/PURCHASE/OT-58 Dt 24.03.2020

Sub: “Procurement of PP Lined MS Pipes for Handling Acid, Caustic & Chemicals”

(Seal & Sign of the Bidder’s Authorized Representative)

Ratnagiri Gas & Power Pvt. Ltd. Page 17 of 79

Site Office: At & Post: Anjanwel, Tal: Guhagar, Dist.: Ratnagiri -415634, Maharashtra, India.

Tele fax: 02359 241012, Tel- 02359 241104, 241012 email: gautam.kumar@site.rgppl.com

To,

AGM(C&M)

Ratnagiri Gas & power Pvt Ltd.

Anjanwel Guhagar, Ratnagiri

MH-415634

Dear Sirs,

To satisfy the qualifying requirements specified, we furnish following details in respect of Orders

given at page no****:

Particulars

Order- 1

Order - 2

Order – 3

1. a. PO No., Value,

Date & Other

detail.

b. Delivery Challan

c. Invoice copy

2. Client name and its

address, fax no. &

telephone no.

(e-mail address)

3.Name & Designation

of the responsible

person in client's

organization

(e-mail address)

Note:

1. Continuation sheets of like size and format may be used as per the Bidder's requirement and

shall be annexed to this Schedule.

2. Bidder is required to attach necessary documents like copies of purchase order/work order,

Delivery challan, Invoice copy completion certificates, agreements etc. in support of above.

Signature of BIDDER

Name

Designation

Company Seal

NIT No.: RGPPL/C&M/PURCHASE/OT-58 Dt 24.03.2020

Sub: “Procurement of PP Lined MS Pipes for Handling Acid, Caustic & Chemicals”

(Seal & Sign of the Bidder’s Authorized Representative)

Ratnagiri Gas & Power Pvt. Ltd. Page 18 of 79

Site Office: At & Post: Anjanwel, Tal: Guhagar, Dist.: Ratnagiri -415634, Maharashtra, India.

Tele fax: 02359 241012, Tel- 02359 241104, 241012 email: gautam.kumar@site.rgppl.com

TECHNICAL SPECTIFICATIONS

1. ITEM CODE: 1618922203

ITEM DESCRIPTION: CDI/CS PP LINED SPOOL PIECE, SIZE-25MM x 2000 MM LENGTH,

HAVING ONE SIDE SLIP-ON FLANGE WITH STUB END. OTHER SIDE FLANGED (FLANGES OF 150

CLASS) AS PER TECHNICAL SPECIFICATIONS

TECHNICAL SPECIFICATION:

MOC: - CAST DUCTILE IRON/DUCTILE IRON/CARBON STEEL TO ASTM A 216 GR. WCB. OR ASTM

A 106 GR. B. LINED PIPE WORK TO ANSI B 31.3 WITH MINOR MODIFICATIONS TO SUIT THE

LINING PROCESS. FLANGE MOC: - ASTM A36(IS2062) WITH 150 CLASS, FLANGES

DIMENSIONED TO B 16.42. PP LINING THICKNESS SHALL BE AS STATED IN ASTM F

1545.TOLERANCES FOR PIPE FABRICATION, FLANGES AND FITTINGS SHALL BE AS STATED IN

THE ASTM F 1545. WHEN FABRICATING PIPES AND FITTINGS, END CONNECTIONS SHALL BE

MANUFACTURED TO PROVIDE A MINIMUM 3 MM RADIUS OR CHAMFER IN THE TRANSITION

FROM PIPE WALL. ALL PIPES & FITTINGS MUST BE VENTED IN COMPLIANCE WITH ASTM F 1545.

VENT SYSTEMS ARE DESIGNED TO RELEASE ANY GASES BETWEEN THE LINER AND THE

HOUSING - PREVENTING BUILD UP OF THOSE GASES WHICH COULD CAUSE PREMATURE

FAILURE OF THE LINED SYSTEM. PRECAUTION SHOULD BE TAKEN TO SEE THAT THESE VENT

HOLES ARE LEFT OPEN AT ALL TIMES AND CARE SHOULD BE TAKEN WHEN PAINTING THE PIPE

WORK DURING INSTALLATION AND MAINTENANCE & VENTED MATERIALS ARE TO BE KEPT

AWAY FROM THE FLANGE BOLTS. ONE END OF PIPE HAVING FIXED END AND OTHER END

HAVING SLIP-ON FLANGE OF 150 CLASS. THE EXTERIOR SURFACE OF ALL PIPES AND FITTINGS

AND ACCESSORY ITEMS ARE TO BE PAINTED USING A TWO COMPONENT HIGH BUILD EPOXY

(COLOUR SMOKE GREY). ALL CLASS 150 PIPE ASSEMBLIES AND FITTINGS ARE SUBJECTED TO

A 29 BAR (425 PSIG) CLEAN WATER. THE PROCEDURE AND DURATION OF THIS TEST IS TO BE

CARRIED OUT AS LAID DOWN IN ASTM F 1545. THE LINER OF ALL COMPLETE ASSEMBLIES IS

SUBJECTED TO 25 KV NON-DESTRUCTIVE ELECTROSTATIC TEST WHICH IS CARRIED OUT TO

DETECT ANY DEFECTS LIKE PIN HOLES, POROSITY, CRACKS ETC.IN THE LINER. ALL LINED PIPE

WORK WILL HAVE THEIR FLARE FACE COVERED WITH EITHER WOODEN OR PLASTIC COVERS.

LINER AND POLYMER ARE PROCURED AGAINST MANUFACTURER'S CERTIFICATE OF

CONFORMITY OR CERTIFICATE OF ANALYSIS. FOR ALL SUPPLIES, ORIGINATING FROM WORKS

SHOULD PROVIDE TEST CERTIFICATE CERTIFYING THE MATERIAL SPECIFICATIONS AND TESTS

CARRIED OUT.

2. ITEM CODE: 1618922100

ITEM DESCRIPTION: CDI/CS PP LINED SPOOL PIECE, SIZE-25MM x 1000 MM LENGTH,

HAVING ONE SIDE SLIP-ON FLANGE WITH STUB END. OTHER SIDE FLANGED (FLANGES OF 150

CLASS) AS PER TECHNICAL SPECIFICATIONS

NIT No.: RGPPL/C&M/PURCHASE/OT-58 Dt 24.03.2020

Sub: “Procurement of PP Lined MS Pipes for Handling Acid, Caustic & Chemicals”

(Seal & Sign of the Bidder’s Authorized Representative)

Ratnagiri Gas & Power Pvt. Ltd. Page 19 of 79

Site Office: At & Post: Anjanwel, Tal: Guhagar, Dist.: Ratnagiri -415634, Maharashtra, India.

Tele fax: 02359 241012, Tel- 02359 241104, 241012 email: gautam.kumar@site.rgppl.com

TECHNICAL SPECIFICATION:

MOC: - CAST DUCTILE IRON/DUCTILE IRON/CARBON STEEL TO ASTM A 216 GR. WCB. OR ASTM

A 106 GR. B. LINED PIPE WORK TO ANSI B 31.3 WITH MINOR MODIFICATIONS TO SUIT THE

LINING PROCESS. FLANGE MOC: -ASTM A36(IS2062) WITH 150 CLASS, FLANGES