NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
NIT / Tender Ref No.
RGPPL/C&M/CS-2860/OT-132 dtd. 04/04/2020
“AMC for Vibration Measurement, Analysis &
Dynamic Balancing of Rotating Machines”
Last date of bid submission: 08/05/2020 15:00 Hrs
Bid Opening on: 08/05/2020, 15:30 Hrs
at RGPPL Site, Anjanwel, Ratnagiri, MH - 415634
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Dear Bidders,
Please find enclosed one complete set of Tender Document for the cited work in the following
order, with a request to submit your Bid after necessary compliance:
Sections
Contents
General Guidelines
Section-I
Instruction to Bidders & Terms and conditions
Section-II
Qualifying requirement
Section-III
Price schedule/BOQ/SOR
Section-IV
Scope of work, Technical specifications and Special terms & conditions
Section-V
Forms and Annexures
[
Bidding
System
Single Stage Bidding (02 Envelope Systems)
A complete set of bidding documents may be downloaded from NTPC website www.ntpctender.com &
RGPPL web site www.rgppl.com and submit the same by utilizing the downloaded document, along- with
required non-refundable tender fee.
If tender document fees amount is paid online, then bidder must sent /submit / copy of documentary
evidence as proof of submission of tender fees in the envelope of Tender Fees. If bidder fails to submit the
same his/her offer may not be considered.
The EMD shall be made payable without any condition to RGPPL, the EMD shall be valid for the
period of seven (7) calendar months from the date set for the opening of the technical bids .
EMD of the bidder shall stand forfeited if he/she revokes or cancels his tender after submission or vary
any terms thereof without the consent of RGPPL within validity period of offer (07 months).
Any bid not accompanied by an acceptable security in a separate sealed envelope shall be
rejected by RGPPL as being non-responsive and returned to the bidder without being
opened
No interest will be payable by RGPPL on the EMD and CPG as may be applicable
Details of
RGPPL’s bank
account
Name of account Holder: - RATNAGIRI GAS & POWER PVT LTD
Name of Bank: - STATE BANK OF INDIA
Account Number: - 11285480852 (Current Account)
Branch: - Chiplun (Maharashtra)
IFS Code: - SBIN0000350
MICR Code: - 415002865
Tender
Opening
details:
Envelope-I
It must consists of following:
a. EMD
b. Tender document Fee and
c. Supporting documents viz license /
certificate(s)/reports (if any), Letter of Undertaking,
Certificate on important conditions of bidding, technical
offer, duly signed & stamped our tender document and
other necessary documents as per tender document etc.
Envelope-II Shall consist
of Price Bid only
Date of opening of price bid shall be informed
separately to qualified bidders after evaluation of
technical bid.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Envelope &
Dispatch
The outside of the envelope should clearly indicate the Envelope no I or II, Name of the
Bidder and his Address. In addition, the left-hand corner of the envelope or container
should indicate the Name of the work, tender number, bid opening date and time.
The Bidder has the option of sending the bid by Speed/Registered Post, in person only.
Bids sent through any other media may not reach us within the schedule time. RGPPL
takes no responsibility for delay, loss or non-receipt of tender documents within the
stipulated date & time. Bids submitted by any other mode may not be accepted.
Tender
document fee
Rs. 1,328/- (Rs. One Thousand Three Hundred and Twenty Eight Only)
(inclusive of GST@18%) in the form of a Demand Draft in favour of “Ratnagiri
Gas and Power Private Limited” payable at Chiplun (Maharashtra) or online
transfer in RGPPL’s bank account as mentioned above.
OR
Rs. 1,260/- (Rs. One Thousand Two Hundred and Sixty Only) (inclusive of
GST@12%) in the form of a Demand Draft in favour of “Ratnagiri Gas and Power
Private Limited” payable at Chiplun (Maharashtra) or online transfer in RGPPL’s
bank account as mentioned above.
Earnest Money
Deposit (EMD)/
Bid Security
Earnest Money Deposit (EMD): Rs. 20,000/- (Rs. Twenty Thousand Only)
Acceptable
form of EMD
Crossed Demand Draft (preferably from SBI) / Banker’s cheque / Banker’s Pay Order (from
Nationalized Indian Bank, as per list enclosed) drawn in favour of ‘Ratnagiri Gas and Power
Private Limited’, payable at Chiplun (Maharashtra).
OR
FDR from a nationalized bank in favor of RATNAGIRI GAS & POWER PVT. LTD. A/c of
BIDDER. OR
Bidder may submit EMD amount through E-payment by Credit card / Debit / Net
Banking/BG (if EMD amount is above INR 50,000-Format enclosed) etc.
If EMD amount is paid online then bidder must sent /submit / copy of documentary
evidence as proof of submission of EMD in the envelope of EMD.
If bidder fails to submit the same his/her offer may not be considered.
Special
Privileges for
SSI units
NSIC/SSI/MSME units having valid registration under NSIC/SSI (only for Micro & small)
for the items mentioned in Bill of Quantity shall be exempted from Tender Fees & EMD up
to the monetary limit for which unit is registered with NSIC/SSI/MSME.
Any revision, clarification, addendum, corrigendum, time extension, etc. to the above tender will be communicated
to prospective bidders through e-mail / hard copy/ over telephone
Applicable GCC
GCC – O&M
A prospective bidder requiring any clarification (s) of the bidding documents may notify RGPPL in
writing or by fax or email at RGPPL's mailing address indicated in the bid document not later than 05
(five) days prior to bid opening date. RGPPL reserves the right to ignore the bidders request for
clarification if received after the aforesaid period. RGPPL may respond in writing to the request for
clarification. RGPPL's response including an explanation of the query, but without identifying the source
of the query will be communicated to prospective bidders through e-mail.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
For any queries, bidders may contact following personnel:
i. Shweta Verma, Manager (C&M)
Ph. No.: 02359-241134
e-mail: shweta.verma@site.rgppl.com
ii. Dipak Patil, DGM (C&M),
Ph. No.:02359-241134
e-mail: dipak.patil@site.rgppl.com
Offer consisting of any deviations with respect to any term & conditions of bid document shall be
liable to be treated as NON-RESPONSIVE and may be rejected.
Any other condition specifically mentioned in the tender document elsewhere that non-compliance
of the clause lead to rejection of bid
This is a NIL Deviation Tender
Tender Document must be sent through Speed / registered post / In person only. Submission of
tender document in any other shall liable for rejection.
Yours faithfully,
For & on behalf of RGPPL
Encl: As above Manager (C&M)
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Section-I
INSTRUCTIONS TO BIDDERS
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
About the RGPPL:
1) M/s Ratnagiri Gas and Power Pvt. Ltd (RGPPL) is a joint venture Company promoted by NTPC Ltd
& GAIL (India) Ltd., 1967 MW gas-based power generation plant. Ratnagiri Gas & Power Project
is situated at village Anjanwel, Taluka – Guhagar, Dist. Ratnagiri (Maharashtra). The project site
is located at a distance of approx. 10 KMs North of Guhagar Town & 50 kms from Chiplun City
(On Mumbai-Goa highway).
Nearest Airport: Mumbai at a distance of 300 kms. by road.
Nearest Railway Station: Chiplun station (Mumbai–Madgaon Route, KONKAN Railways) at a
distance of about 50 km from the site.
Understanding and clarification on bid documents:
2) The bidder is required to carefully examine the bid documents and fully inform him/her self
to all the conditions and matters which in any way affect the scope of the works or the cost
thereof. The bidding documents together with all its attachments thereto, shall be
considered to be read, understood and accepted by the bidder(s). The deviation / additional
conditions mentioned elsewhere in the offer shall not be considered by RGPPL and therefore
shall have “Null & Void” status. Failure to furnish all information required by the bidding
documents or submission of a bid not substantially responsive to the bidding documents in
every respect will be at bidder’s risk and may result in the rejection of his bid.
3) If any bidder finds discrepancies or omissions in the bid documents or is in doubt as to the
true meaning of any part, he/she shall request in writing for an interpretation / clarification
to RGPPL. After receipt of such interpretations or clarifications the bidder shall submit his bid
within the time and date as specified in the bid Notice.
4) All such interpretations and clarifications as are issued by RGPPL in the form of amendment
to the tender documents shall form a part of the tender documents and accompany the bid.
Verbal clarifications and information given by RGPPL or its employees or representatives
shall not in any way be binding on RGPPL.
Assessment of the work & local conditions:
5) It will be imperative on the part of each bidder to have FIRST HAND ASSESSMENT OF THE
WORK and fully inform himself/herself of all local conditions and factors which may have any
effect on the execution of the works covered under those documents.
6) The bidder shall inspect the site and its surroundings and shall satisfy himself of and all
circumstances affecting the site and the works, the form and nature of the site, the extent
and nature of the work, completion of the works, the means of communication with and
transportation and access to the site, the accommodation it may require and in general all
risks and contingencies influencing or affecting the works. The bidder shall not, except as
expressly provided in these conditions be entitled to any extension to any guaranteed
completion date or to any adjustment of the Contract price on grounds of misinterpretation
or misunderstanding of any such matter, nor shall except as so provided, it be released from
any of the risks accepted or obligations undertaken by it under the Contract on the ground
that it did not or could not reasonably have foreseen any matter which affects the execution
of the works. Site conditions shall not relinquish the bidder from any of his
obligations/responsibilities to be discharged and performed under the Contract as per
schedule within the Contract price. The rates quoted by the agency shall be all inclusive for
provision of all incidental expenses necessary for proper execution and completion of work in
full in accordance with the terms and conditions of bid documents.
7) Language of the bid:
The bid and all correspondence and documents relating thereto exchanged by the Bidder and the
Employer shall be written in English. Supporting documents and printed literature furnished by
the Bidder may be in another language provided they are accompanied by an appropriate
translation of pertinent passages into English, in which case, for the purpose of interpretation of
the bid such translations shall govern.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
8) The units of measurement shall be SI system of measures, unless otherwise specified
elsewhere.
Bidders profile:
9) Name and Address (es) of the sole Proprietor/Partners/Board of directors and photocopy of
Affidavit of Proprietorship / Partnership Deed / Memorandum of Articles of Association to be
submitted.
10) Bidder’s name stated on the proposal should be the exact legal name of the Firm.
11) Copies of documents defining the constitution or legal status, place of registration and principal
place of business of the company or firm or partnership to be submitted.
Signature on bids:
12) The bid must contain the name, residence and place of business of the person or persons making
the bid and each page of the Proposal must be signed and sealed by the Bidder with his/her usual
signature. The names of all persons signing should be typed or printed below the signature.
13) Bid by the partnership firm must be furnished with all names of the partners and be signed with
the partnership name, followed by the signature(s) and designation(s) of the authorized
partner(s) or other authorized representative(s).
14) Corporation/Company must be signed with legal name of the corporation/company by the
persons authorized to bid on behalf of such corporation/company in the matter.
15) Valid evidence of authority of the person signing on behalf of the agency should be
furnished along with the bid.
16) Erasures or other changes in the bid documents must bear the signature of the persons signing
the bid.
17) Bid not conforming to the above requirements of signing may be disqualified at the discretion of
RGPPL.
Price basis currencies & payments:
18) The bidder must quote the rates as required in the Bill of quantities (BOQ) for the entire
scope/description of the work. Rates shall be quoted, in the prescribed BOQ separately for each
item of scope of work. Bids based on a system of pricing other than that specified may be
rejected. Unless & until specifically mentioned, bid rates should be in INDIAN Rupees only and all
the due payments shall be paid in INDIAN Rupees. The bill of quantities is / are to be read in
conjunction with the form of tender, special conditions of contract, terms & conditions of contract,
general condition of contract & drawing etc. These documents must be jointly complementary to
each other & are explanatory & descriptive of the work involved in the contract.
19) The rates and amount quoted by the bidder shall remain firm till completion of
contract for all costs, including escalation of labour, material, transport and/or
storage charges, insurance, increase in cost due to government and other charges,
direct and indirect, till the work is completed in accordance with the scope of the
contract.
Late Bids:
20) Bids submitted after the time and date fixed for the receipt of bids as set out in the tender
document are liable to be rejected. However, RGPPL reserves the right to consider the
delayed bid under certain circumstances.
21) Conflict of interest:
21.1 Each Bidder shall submit only one bid either by himself, or as a partner in a joint venture or
consortium, if so, permitted in the Bidding Documents. A Bidder who submits or participates in
more than one bid in this bidding will be disqualified from the bidding.
21.2 Bidders should not be associated, or have been associated in the past, directly or indirectly,
with a firm or any of its affiliates that has been engaged by RGPPL to provide consultancy
services for the preparation of the design, specifications, and other documents to be used for
the execution of Works under this Invitation for Bids.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
22) Submission of bids:
22.1 Bid must be received by RGPPL at the address referred in the NIT/Tender Enquiry, no later than
the time and date stated in the NIT/Tender Enquiry. In the event of the specified last date for
submission of bids being declared a holiday for RGPPL, the bids will be received up to the
appointed time on the next working day.
22.2 RGPPL may, in exceptional circumstances and at his own discretion, extend the deadline for
submission of bids by issuing an amendment.
22.3 Bidder has to sign all the pages of tender document as a token of acceptance of
all the terms & conditions mentioned in tender document. Same has to be
submitted as mentioned in tender document (s). All annexure(s) of this tender
document must be filled fully duly signed & stamped
23) Modification, substitution and withdrawal of bid: The bidder may modify or withdraw its
bid after submission, provided that written notice of the modification or withdrawal is received by
RGPPL prior to the deadline prescribed for bid submission. For both, bid modification and bid
withdrawal, the bid submitted by the bidder has to be withdrawn by the bidder from RGPPL office
by making a written request to RGPPL to return the bid submitted to RGPPL. A bidder wishing to
withdraw/modify its bid shall notify RGPPL in writing prior to the deadline prescribed for bid
submission. A withdrawal notice may be sent by mail from the registered e-mail id or post or by
telefax so as to be received by RGPPL before the deadline for submission of bids. The notice of
withdrawal shall
(a) be addressed to RGPPL at the address named in the NIT/Tender Document, and
(b) bear NIT/Tender enquiry number, Package name, and the words “BID WITHDRAWAL
NOTICE”.
RGPPL shall on receipt of the “BID WITHDRAWAL NOTICE” from the bidder, return the bids. Bidder
in their own interest is advised to follow-up with the package coordinator through mobile/phone
also so as to have the bid returned before the bid submission deadline. The bidder can thereafter
re-submit its bid within the time line specified for bid submission. RGPPL shall NOT be responsible
for the inability of the bidder to submit its bid again within the time line specified. Bidders are NOT
allowed to submit any modification through any letter/ e-mail/fax etc. Such communications will
not be considered. Bid withdrawal notices received after the bid submission deadline will be
ignored, and the submitted bid will be deemed to be a validly submitted bid. No bid will be
withdrawn in the interval between the bid submission deadline and the expiration of the bid
validity period specified. Withdrawal of a bid during this interval may result in the bidder’s
forfeiture of its bid security.
OPENING OF BIDS:
24) Bids shall be received and opened at the address given below in the presence of bidder's
representatives available to attend the bid opening. The Bidder’s representative, who are
present, shall sign the format evidencing their attendance.
DGM (C&M),
RATNAGIRI GAS AND POWER PRIVATE LIMITED,
AT & POST ANJANWEL, TAL-GUHAGAR,
DIST: RATNAGIRI, MAHARASHTRA-415634
25) If the last date of receipt of application / bid opening date happens to be holiday, then
applications shall be received / bid opening will be done on the next working day.
26) Anything not mentioned explicitly in this tender document and if same is required for smooth
completion / running for this job is in the scope of contractor.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Bid Evaluation Criteria & comparison of Bids:
27) Any bid not accompanied with the EMD (if specifically mentioned in tender document) shall liable
to be disqualified.
28) RGPPL shall evaluate the qualifying requirements of each bidder as per NIT after opening of
technical bid and the bids of the bidder who is not meeting the qualifying requirement shall be
treated as non-responsive and the price bid shall be returned to the concerned bidder without
being opened.
29) A non-responsive offer is one which affects in any way the Prices, Quality, Quantity or Contract
Period or which limits in any way the responsibilities or liabilities of the bidders or any rights of
RGPPL as required in these documents. However, RGPPL may waive off any minor informalities or
irregularities in the bid.
30) Bid price shall mean the total price in bid proposal schedule/BOQ for complete scope of work. The
overall cost arrived shall be taken for cost comparison & final evaluation.
31) The evaluation criteria override all other similar related clauses appearing anywhere in the bid
documents & such clauses are deemed to have been modified to the extent stipulated above.
32) If the rates/prices quoted by the successful bidder for certain items of the bill of quantities are
found to be abnormally high or low in relation to the Engineer’s (RGPPL) estimate of the cost of
work to be performed under the contract, then RGPPL may require the bidder to produce detailed
rate/price analysis for any or all items of the bill of quantities to demonstrate the internal
consistency of those rates/price with the construction methods’ and schedule proposed. After
evaluation of rate/price analysis, RGPPL may require that the amount of the performance security
be increased at the expense of the successful bidder to a level sufficient to protect RGPPL against
any financial loss in the event to default by the bidder under the contract, if award is placed on
successful bidder.
33) Notwithstanding anything above, RGPPL reserves the right to assess the bidder’s capability and
capacity to perform the contract, should the circumstances warrant such assessment in the
overall interest of RGPPL and decision of RGPPL in this regard shall be final.
34) Clarification of Bids: Bidder's attention is drawn that during the period, the bids are under
consideration, the bidder is advised to refrain from contacting by any means, the Employer
and/or his employees/representatives on matters related to the bids under consideration and that
if necessary, RGPPL will obtain clarifications from the Bidder in writing. Any effort by a bidder to
influence RGPPL’s processing of bids or award decisions will result in the rejection of the Bidder’s
bid.
During the bid evaluation the Employer may, at its discretion, ask the Bidder for a clarification of
its bid including documentary evidence pertaining to only the Work Orders/Purchase
Orders/Letter of Awards/Contract Agreements declared in the bid for the purpose of meeting
Qualifying Requirement specified in NIT/Bidding Documents. The request for clarification and
the response shall be in writing and no change in the price or substance of the bid including
substitution of reference Work Orders/Purchase Orders/Letter of Awards/Contract Agreements in
the bid by new/additional work orders/Purchase Orders/Letter of Awards/Contract Agreements for
conforming to Qualifying Requirement shall be sought, offered or permitted.
Policy forbids under considerations:
35) RGPPL reserves the right to cancel this tender any time either in whole or in parts as the case
may be and reject or accept any tender without assigning any reason thereof.
Bids shall be deemed to be under consideration immediately after they are opened and until such
time official intimation of award/rejection is made by RGPPL to the Bidders. When the bids are
under consideration, Bidders and/or their representatives, or other interested parties are advised
to refrain from contacting by any means, RGPPL and/or its employees/ representatives on
matters related to the bids under consideration. The bidders will not be permitted to change the
substance of bids, after the bid has been opened formally.
36) RGPPL is not bound to enter into any correspondence with the bidders or his/her representatives
on any matter or to give reason for its decisions other than as specifically stated in this
document.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Effect & validity of bid:
37) The submission of any bid connected with these documents shall institute an agreement that the
bidder shall have no cause of action of claim, against RGPPL for rejection of his bid. RGPPL shall
always be at liberty to reject or accept any bid or bids at his sole discretion and any such action
will not be called into question and the bidder shall have no claim in that regard against RGPPL.
38) The submitted bid shall be valid for a period of 180 days from the actual date of
opening of technical bid.
39) In exceptional circumstances, prior to the expiry of the original bid validity period, RGPPL may
request the Bidders to extend the period of validity for a specified additional period. The request
and the responses thereto shall be made in writing. A bidder agreeing to the request will not be
permitted to modify his bid, but will be required to extend the validity of his bid security for the
period of the extension.
Award of contract:
40) The contract will be awarded to the best qualified and responsive Bidder’s offer in the lowest
evaluated bid in conformity with the requirement of these documents. RGPPL shall be sole judge
in this regard, subject to the provisions of instructions to Bidders and other terms & conditions
detailed in these tender documents.
41) Notification of award of contract will be made in writing to the successful agency by RGPPL.
42) The bidder shall be responsible and shall be bound to perform the job allocated to him/her at
awarded rates accepted by RGPPL.
Taxes, duties & levis etc.
43) “Goods and Services Tax” or “GST” means taxes or cess levied under the Central Goods and
Services Tax Act, Integrated Goods and Services Tax Act, Goods and Services Tax (Compensation
to States) Act and various State/Union Territory Goods and Services Tax Laws and applicable
cesses, if any under the laws in force (hereinafter referred to as relevant GST Laws), which shall
be fully complied with by the Bidder.
44) The Bidder shall quote the prices giving breakup in the manner specified in the Price Schedule.
The Bidder shall quote the applicable rate of GST in the Price Schedule.
45) For the purpose of Evaluation, GST quoted in the Bid shall only be considered.
46) The Bidder shall indicate the taxes and duties as applicable seven (7) days prior to last date of
bid submission.
47) The bidder is required to quote the rate of GST applicable under GST Law in the Price Schedule
while giving the breakup of prices.
48) In case GST registered bidder has quoted GST rate as ‘0’ (Zero) or kept as blank then, the
quoted price shall be considered to be inclusive of GST as applicable.
49) In case of bid received from dealers who have opted for the composition scheme under GST Law,
the Bidder shall specifically mention the same in his Bid. RGPPL shall not be liable to
pay/reimburse any GST on the supplies made by such dealers under the Order/Contract.
50) In case of bid received from unregistered dealer, for evaluation their bid shall be cost
compensated as per the GST rate applicable in view of Reverse Charge Mechanism (RCM) as per
GST Law.
51) In case of all materials identified by the Contractor and RGPPL to be dispatched directly from the
sub-vendor's work to RGPPL's site, the contractor shall ensure that his sub-vendors (if allowed by
RGPPL) raise Tax invoices as per the provisions of GST Law, billed to the Supplier and shipped to
RGPPL’s site. The contractor shall further ensure that he raises his corresponding Tax Invoices in
the name of RGPPL during transit of the materials before the delivery of materials is taken by
RGPPL.
52) For items not covered under GST, the Bidder is required to quote Excise Duty/VAT/CST as
applicable in the Price Schedule while giving the breakup of prices.
53) Notwithstanding anything to contrary contained in the award letter/Contract, the supplier’s right
to payment under the Order/Contract is subject to issuance of valid tax invoice/bill of supply as
the case may be, payment of applicable GST to the credit of appropriate Government and
submission of valid particulars of tax invoice under GST returns in accordance with GST Law.
54) RGPPL shall deduct GST at source at the applicable rates in case transactions under the
Order/Contract are liable to GST deduction at source.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
55) Unless expressly stated otherwise, a common mechanism for reconciliation of input credit
mismatch, to be followed by both RGPPL and Supplier, shall be mutually agreed so that both
parties follow the same procedure for disclosing the transactions in their respective returns.
56) Notwithstanding anything in the Order/Contract, penalty / damages shall be recovered in case
the contractor makes a default in following the agreed procedure. The implications of GST on
return of goods will be as per the provisions of the relevant GST Laws.
57) The contractor shall issue tax invoices/bill of supply as applicable, file appropriate returns, and
deposit the applicable GST to the account of appropriate government within the time limit
prescribed under the GST Law. In the event of any default, Contractor shall be liable to pay the
amount which may be imposed on RGPPL due to such default.
58) Contractor should comply with the provisions of e-way bill notified by appropriate authorities
from time to time. The existing provisions regarding road permit will continue till such time if
applicable.
59) RGPPL shall make necessary tax deductions under Income Tax Act or any other laws, if
applicable.
60) Provisions of GST law in respect of Related Persons/Parties may appropriately be taken into
consideration by Bidders while submitting the bid.
61) If any rates of tax are increased or decreased, a new tax is introduced, an existing tax is
abolished, or any change in interpretation or application of any tax occurs in the course of the
performance of Order/Contract, which was or will be assessed on the Contractor in connection
with performance of the Order/Contract, an equitable adjustment shall be made to take into
account any such change.
62) The payment/reimbursement of statutory variations in the rates of tax and/or of new tax, duty or
levy imposed under statute or law in India as above would be restricted only to direct
transactions between RGPPL and the Bidder.
63) Agency shall clearly mention the taxes, duties & levies applicable over their quoted rates, in case
nothing is mentioned, quoted rates shall be construed as inclusive of all taxes, duties & levies. No
Post BID request shall be entertained.
64) However, during the currency of the contract, due to any new enactment of Law, any tax
and/or duty becomes payable by RGPPL in respect of the transaction between RGPPL
and the agency and it is actually paid by the Contractor to the concerned Government, then it
shall be reimbursed by RGPPL at actual cost on production of the necessary valid documentary
evidence.
65) As regard Income-Tax, Surcharge in Income-Tax and any other corporate Taxes as applicable,
RGPPL shall not bear any tax liability in respect of the contract irrespective of the mode of
contracting. The Contractor shall be liable and responsible for payment of such tax, if attracted,
under the provision of the Indian laws, RGPPL shall deduct Income-Tax at source from all the
payments to be made to the Contractor in accordance with the provisions of Indian Income-Tax
law as applicable from time to time and deposit the same to the concerned Government
authorities.
66) Custom duty /clearance from custom dept
Clearance of Custom, stevedoring or any other activities (if required) shall be performed by
Contractor at his sole cost and expenses.
67) Limitation of Liability: Successful bidder’s total liability shall be limited to award value only.
68) PRE-BID CONFERENCE (If specified in the NIT/Tender Enquiry)
RGPPL at its discretion may organize a pre-bid conference with the prospective bidders. The
purpose of the conference will be to clarify the package related issues and to respond to the
bidder’s queries, which may arise from the bidding documents, site visit etc. RGPPL will give a
notice of the pre-bid conference to the bidders at least fifteen (15) days prior to the said pre-bid
conference unless otherwise fixed or informed in the tender.
Bidders are required to submit their questions/ clarifications/queries etc. in writing including by
way of email from the registered email Id so as to reach RGPPL at least one week before the
pre-bid conference. It may not be practicable at the conference to answer the questions which
are received late.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Record notes of the pre-bid conference including RGPPL’s response to the queries raised by the
bidders in writing may be prepared and transmitted to all the prospective Bidders by RGPPL.
Further, any modification to the bidding documents which may become necessary as a result of
the pre-bid conference shall be made by RGPPL exclusively through an amendment to the
bidding documents. The record notes of the pre-bid conference shall not be treated as
amendment to the bidding documents.
Non-attending the pre-bid conference will not be a cause for disqualification of a bidder or his
bid.
Laws Governing the Contract:
69) This contract shall be governed by the Indian Laws for time being in force. The court at Mumbai
shall have exclusive jurisdiction in all matters arising under this contract
70) These ‘INSTRUCTIONS TO BIDDERS’ & Special Conditions of Contract shall form an integral part
of the contract. The contract besides shall also be exclusively governed to the extent applicable
by the General Conditions of Contract for O&M of NTPC available at RGPPL website
www.rgppl.com & its subsequent amendments. In case of any contradiction in the clauses of GCC
& other tender documents, other tender documents shall prevail. (While referring the GCC, the
name “M/s Ratnagiri Gas & Power Pvt. Ltd.” shall be read and understood in place of “NTPC” /
“M/s National Thermal Power Corporation”).
71) The bidder shall comply with all the legal requirements and obtain all necessary
licenses/permissions under various applicable Laws/Acts.
72) Bidders not confirming to these requirements may be rejected and no correspondence
whatsoever thereof shall be entertained.
73) In case of any violation of statutory provision under labour laws/or otherwise on behalf of the
Bidder there will not be any liability on RGPPL.
74) The successful bidder shall at all times during the continuance of the contract comply fully with all
existing Acts, Regulations and bye laws including all statutory amendments and re-enactment of
State or Central Government and other local authorities and any other enactments and acts that
may be passed in future either by the State or Central Government or local authority including
Indian Workmen's Compensation Act, Contract labour (Regulation and Abolition) Act 1970 and
Equal Remuneration Act 1976, Factories Act, Minimum Wages Act, Provident Fund Regulations,
Employees Provident Fund Act etc. in so far as they are applicable to this contract. The successful
bidder shall indemnify and keep RGPPL indemnified in case any proceedings are taken or
commenced by any authority against the RGPPL for any contravention of any of the laws, bye
laws or scheme by the successful bidder. If as a result of successful contractor's failure,
negligence, omission, default or non-observance of any provisions of any laws, the RGPPL is
called upon by any authority to pay or reimburse or required to pay or reimburse any amount,
the RGPPL shall be entitled to deduct the same from any money due or that may become due to
the successful bidder under this contract or any other contract or otherwise recover from the
successful bidder any sum which the RGPPL is required or called upon to pay or reimburse on
behalf of the successful contractor.
75) RGPPL shall not be responsible financially or otherwise for any injury to the contractor’s
personnel in the course of performing the job.
76) The individual signing the quotation tender form or any document forming part of the contract on
behalf of another or on behalf of a firm shall be responsible to produce a proper power of
attorney duly executed in his favour stating that he has authority to sign/ other such person of
the firms as the case may be in all matters pertaining to the contract including the arbitration
clauses. If subsequently the person so signing fails to provide the said power of attorney within a
reasonable time the RGPPL, may without prejudice to other civil and criminal remedies cancel the
contract and hold the signatory liable to all costs and damages. In case of registered or
unregistered Partnership Firm, all the partners should sign the quotations; alternatively, if a
single partner is signing the bids, he shall produce authorization letter / Power of attorney from
all the partners of the firm authorizing him to sign the bids. In case where any person is signing
the agreement on behalf of limited Company or firm, he will produce letter of authority/resolution
passed by the company empowering him to sign the agreement on behalf of the company or
firm.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
77) Fraud Prevention Policy: “The Bidder” along with its associate / collaborator / subcontractors /
sub-vendors / consultants / service providers shall strictly abide by the provisions of ‘Fraud
prevention Policy’ of RGPPL displayed at website http://www.rgppl.com. An undertaking
regarding adherence to the fraud policy shall be submitted by the Bidder along with the bid as
per format provided in Section II of this tender document.
78) Water/Power Supply: RGPPL may provide free of cost following at a single point only at the
sole discretion of RGPPL.
a. 50Hz single phase/ 3Φ power supply
b. Water Supply
79) Work Performance: RGPPL reserves the right to cancel the contract or to withhold the payment
in the event of non-commencement within time or unsatisfactory performance of the work. In
such an event RGPPL further reserves the right to get the work done at the risk and cost of the
Contractor from open market or through some other bidders and the Contractor will be barred in
RGPPL for a period of 2 years from participating in such type of tender in addition to forfeiture of
earnest money/security deposit/contract performance guarantee, if so warranted.
80) Addenda/Corrigendum /Amendment: Addenda/Corrigendum to the tender documents may
be issued prior to the date of opening of the tender to clarify or effect modification in
specification and/or contract terms included in various tender documents. The Bidder shall suitably
take into consideration such Addenda/Corrigenda while submitting his tender. All
Addenda/Corrigenda shall be signed and stamped on each page by the bidder and shall become part
of the tender documents. In order to provide reasonable time to prospective bidder for taking
an Addenda/Corrigenda/Amendment into account for preparing his bid, RGPPL may, at its
discretion, extend the deadline for the submission of bid. Such extension of the deadline for
the submission of bid shall be such that the time between date of issue of
Addenda/Corrigenda/Amendments and date of bid opening is at least seven (7) days.
81) Anti-profiteering clause: As per Clause 171 of GST Act it is mandatory to pass on the benefit
due to reduction in rate of tax or from input tax credit to the consumer by way of commensurate
reduction in prices. The Contractor of Goods / Services may note the above and quote their
prices accordingly.
82) In case the GST rating of vendor on the GST portal / Govt. official website is negative / black
listed, then the bids may be rejected by RGPPL. Further, in case rating of bidder is negative /
black listed after award of work for supply of goods / services, then RGPPL shall not be obligated
or liable to pay or reimburse GST to such vendor and shall also be entitled to deduct / recover
such GST along with all penalties / interest, if any, incurred by RGPPL.
[
83) GST Invoice shall contain the following:
a) Name, address and GSTIN of the supplier.
b) A consecutive serial number containing only alphabets and/or numerals, unique for a financial
year.
c) Date of its issue.
d) Name, address and GSTIN/ Unique ID Number, if registered, of the recipient.
e) Name and address of the recipient and the address of delivery, along with the name of State and
its code, if such recipient is unregistered and where the taxable value of supply is fifty thousand
rupees or more.
f) HSN code of goods or Accounting Code of services.
g) Description of goods or services.
h) Quantity in case of goods and unit or Unique Quantity Code thereof.
i) Total value of goods or services.
j) Taxable value of goods or services taking into account discount or abatement, if any.
rate of tax (CGST, SGST or IGST) amount of tax charged in respect of taxable goods or services
(CGST, SGST or IGST)
k) Place of supply along with the name of State, in case of a supply in the course of inter-State trade
or commerce.
l) Place of delivery where the same is different from the place of supply.
m) Whether the tax is payable on reverse charge.
n) The word “Revised Invoice” or “Supplementary Invoice”, as the case may be, indicated
prominently, where applicable along with the date and invoice number of the original invoice; and
(q) signature or digital signature of the contractor or his authorized representative.
84) The award of contract shall be on “work contract basis”. The bidder shall be responsible for
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
payment of GST levied on the work contracts services in accordance with the applicable Act or
Notification(s) by the State or Central Government or other authorities and rules made there
under including amendments, if any. The liability on account of such tax as per the rates of tax
prevailing as on seven (7) days prior to the date of bid opening shall be included in the bid price.
In case of any variation in the rates of the tax after the date seven (7) days prior to date of bid
opening, the same shall be paid/reimbursed to/recovered from the successful Bidder subject to
submission of documentary evidence and proof of having made the payment at the revised rate
and on certification by Engineer-in-charge.
85) It shall be incumbent upon the successful bidder to obtain a registration certificates under GST
law and other law(s) relating to levy of tax, duty, cess etc and necessary evidence to this effect
shall be furnished by the successful Bidder to RGPPL. If the successful Bidder intends to engage
itself in quarrying or miming of soil/earth, sand, stone/aggregates, metals, minerals or minor
minerals required for the Works, as the case may be, it shall obtain necessary permits under the
applicable law for such mining or quarrying from the State/Central Government authorities and
pay the fee or charges applicable thereto.
86) The bid price shall also be inclusive of Royalties or Seigniorage, Fee or Cess or other charges
payable on the quarried or mined metals, minerals or minor minerals as the case may be, at the
rate(s) prevailing as on seven (7) days prior to the date of Techno-Commercial bid opening.
87) Insurance of plant, equipment, during transit and during commissioning shall be included in
above Bill of Quantity (BoQ) / Schedule of Rates (SoR) like Marine / Inland Cargo / Erection
all Risk (EAR) /Third Party /Public liability etc. for which RGPPL will not pay separately.
88) Bid Security (EMD):
1. The Bidder shall furnish, as part of its Bid, a Bid Security in a separate envelope in the amount
and currency as stipulated in the Bid Data Sheet.
2. The Bid Security shall, at the Bidder's option, be in the form of a crossed Demand Draft/Pay
Order/Banker’s Cheque from any of the banks specified in the Bid Documents.
3.
4. Any bid not accompanied by an acceptable Bid Security in a separate sealed envelope shall be
rejected by RGPPL as being non-responsive and returned to the Bidders without being opened.
5. In case of Single Stage Single Envelope bidding process, the Bid Security/EMD of the unsuccessful
Bidders shall be returned immediately after placement of award on the successful bidder.
In case of Single Stage Two Envelope and Two Stage bidding process, the Bid Security of the
Bidders whose Technical Bid has not been found acceptable, shall be returned along with letter
communicating rejection of Technical Bid. The Bid Security of the Bidders who are unsuccessful
after opening of Price Bids shall be returned immediately after placement of award on the
successful bidder.
6. The Bid Security of the successful Bidder to whom the contract is awarded will be returned when
the said Bidder has signed the Contract Agreement and has furnished the required Performance
Securities (if any as per tender document).
7. The Bid Security may be forfeited.
a. If the Bidder withdraws or varies its Bid during the period of Bid validity;
b. If the Bidder does not accept the correction of its Bid Price.
c. If the Bidder refuses to withdraw, without any cost to RGPPL, any deviation, variation, additional
condition or any other mention anywhere in the bid, contrary to the provisions of bidding
documents.
d. In the case of a successful bidder, if the bidder fails within the specified time limit
i) To sign the Contract Agreement, in accordance with ITB and/or various clauses of tender
document.
ii) To furnish the required Contract Performance Guarantee/Security Deposit in accordance with
various clauses of tender document.
e. If the bidder/his representatives commit any fraud while competing for this contract pursuant to
Fraud Prevention Policy.
f. In case the Bidder/Contractor is disqualified from bidding process in terms of various Sections of
bid Document including GCC.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
89) Other Terms & conditions:
i) Compliance of labour laws:
The Contractor shall be liable to make payment to all the employees / personnel working for
the contract and make compliance with prevailing provisions of labour laws. If RGPPL, is held
liable as ‘PRINCIPAL EMPLOYER’ to pay contribution etc. under ESI Act or any other legislation
of Government or Court decision, in respect of the employees / manpower engaged by the
Contractor, then the latter would reimburse, the amounts of such payments so paid by RGPPL.
ii) Co-operation with other agencies: The Contractor & its personnel shall fully cooperate
with other contractor’s person working at RGPPL’s site to avoid any hindrance to the smooth
progress of ongoing works.
iii) Gate Pass/Identity Cards: The contractor shall issue photo entry pass for their
personnel to be deployed inside plant, which they shall be required to display prominently
during the period of their stay within the company premises. The contractor shall obtain proper
gate pass for entries and exists of all materials and equipments inside the plant. For gate
pass ‘Non-Criminal Certificate’ along with photo id proof may be required.
iv) Suspension & termination of work: In the event that the progress of execution is found
below acceptable time schedule and the contractor is not able to improve despite the three-
repeated notice, RGPPL shall have the right to suspend / terminate the order by giving a notice
of 15 days. Suspension/ Termination of work in part or full shall be governed as per respective
clause(s) of General condition of contract (GCC) (NTPC/RGPPL).
v) Force Majeure: Either party is prevented from the performance of its obligations in whole or
in part for reasons of force majeure viz. Acts of God, acts of Government, acts of public
enemy, war, hostility, civil commotion, sabotages, fire, floods, explosions, epidemics; lawful
strikes and lock outs, then provided notice of happening of any such eventuality is given by the
affected party to the other party within 15 days from the date of occurrence and cessation of
the force majeure, the period of force majeure shall be excluded from the time specified for
fulfillment of obligation of the party prevented by force majeure. If any of the events specified
in this clause lasts for a continuous period of less than seven days, such events shall not be
construed to be force majeure events. If force majeure event continues beyond a period of six
months, the parties shall mutually decide further course of action. Neither party can claim any
compensation from the other party on account of force majeure event.
vi) Safety Obligations: Agency shall STRICTLY follow and FULLY comply with the RGPPL’s
safety norms enclosed at Section V, in addition to the “SAFETY CODE” of NTPC displayed at
RGPPL website www.rgppl.com (while referring the SAFETY CODE, the names NTPC
Ltd/National Thermal Power Corporation shall be replaced & read by name Ratnagiri Gas &
Power Pvt. Ltd) & specific instructions of RGPPL Safety-in-Charge.
vii) General Environmental obligations: Agency shall STRICTLY follow and FULLY comply with
the RGPPL’s General Environmental Guidelines as per Section II.
viii) Rate Validity: The rates agreed to herein shall remain fixed till the expiry of the contract
and the contractor shall not be entitled to any increase or any other right or claim whatsoever
by way of representation, explanation or statement or alleged representation or any
understanding or assurance given or alleged to have been by any employee of the company or
due to, contractor own ignorance or on account of any difficulties or hardships faced by him.
ix) Discipline: The contractor shall be responsible for the proper behavior of the persons employed
by him and exercise control over them. He shall also bound to prohibit and prevents his
employees from taking any direct or indirect interest and/ or support assist maintain or
employees from taking any direct or indirect interest and/ or support assist maintain or help
any person or persons engaged in any antisocial activities, demonstration, riots or agitation,
which may in any way be detrimental or prejudicial to the interest of the Company or of the
proprietors or occupiers of land/ properties in the neighborhood. In the event o f any such
action by his person or persons, Contractor shall be fully and exclusively responsible therefore
and shall keep the company harmless and indemnified from any consequential claims actions,
suits, proceedings, loses or damages on any ground whatsoever.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
In any case the company considers presence of any of the persons of the contractor
undesirable for whatever reasons including integrity, conduct, competence, 24 hours’ notice in
writing will be given by the Company to the Contractor and such persons shall be necessarily
removed from the site by the Contractor on receipt of said notice. Such a person will not be re-
employed without the express and written authorization of Engineer In-Charge of the
Company. Suitable replacement/ arrangement to be made by the contractor to ensure
uninterrupted services under above circumstances as per the instruction of the Company
representative.
x) Handing over of site: Efforts will be made by RGPPL to hand over the site to the Contractor
free of encumbrance. However, in case of any delay in handing over of the site to the Contractor,
RGPPL shall only consider suitable extension of time for the execution of the work. It should be
clearly understood that RGPPL shall not consider any other compensation whatsoever. RGPPL
reserves the right to hand over the site in parts progressively to the contractor. The Contractor
will be required to do work on such released fronts in parts without any reservation whatsoever.
xi) Damage: Company shall not be liable for or in any respect of any damages or compensation
for any injury or for any occupational disease peculiar to the employment to any person
engaged through the Contractor and the contractor shall keep the Company indemnified.
While execution of work, the agency should not cause any damage to the available structures
around. In case of damage by contractor or his men, the same shall be replaceable on the risk
and cost of contractor. Also, the contractor shall be liable for making good all damages/losses
arising out of theft, breakage, pilferage of any furniture, equipments, fittings and fixtures as
may be caused directly or indirectly by the persons engaged through him/ work carried out by
them.
xii) Contractor’s Responsibility:
a) The contractor and its working personnel have to observe safety rules existing in RGPPL.
b) The contractor has to provide the necessary PPEs to its workers to the satisfaction of EIC.
c) All the persons engaged by the contractor shall be on his established pay roll and be paid by
him and company has to no liability whatsoever in this regard. The contractor shall make
regular and full payment of wages & salaries to the persons engaged by him as required under
relevant Labour laws and submit one copy of the payment sheet/ register to the company as a
proof there of for its record.
d) The contractor shall ensure regular and effective supervision and control of the personnel
deployed by him and gives suitable direction for undertaking the contractual obligations.
e) The contractor shall indemnify RGPPL against all losses or damages, if any, caused to it on
account of acts of the personnel deployed by him.
f) Contractor shall be solely responsible for the payment of wages and other dues to the
personnel deployed by him latest by 7
th
of subsequent month. The contractor shall be
directly responsible and indemnify RGPPL against all charges, dues, claims etc. arising out
of the disputes relating to dues and employment of personnel deployed by him.
g) The contractor shall be responsible for required contributions towards P.F, pension, ESI
workmen compensation or any other statutory payments to be made in respect of the
Contract and the personnel employed for rendering service to RGPPL & shall deposit these
amounts on or before the prescribed dates. Every contractor shall submit the proof of
depositing the employee and employers’ contributions. The contractor shall also be
responsible to pay any administrative/ inspection charges thereof, wherever applicable, in
respect of the personnel employed by him for the work of RGPPL.
h) Contractor shall exclusively be liable for non-compliance of the provision of any act, laws,
rules and regulations having bearing over engagement of workers directly or indirectly for
execution of work and contractor hereby undertakes to indemnify the Company against all
actions, suits, proceedings, claims damages etc. which may arise under the Minimum Wages
act payment of wages Act. Employees Provident Fund Act or statutes not herein specifically
mentioned but having direct or indirect application for the persons engaged under this
Contract.
xiii) The contractor shall not engage any person less than 18 years of age.
xiv) The consumables brought by the agency shall be in good condition and of good quality and
brand.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
xv) General Conditions of Contract (GCC): The contract shall also be governed as per GCC
(NTPC), displayed at RGPPL website (www.rgppl.com) to the extent applicable. In case of any
contradiction between GCC and LOA, LOA shall prevail. (While referring the GCC, the names
NTPC Ltd / National Thermal Power Corporation Ltd shall be replaced & read by the name M/s
Ratnagiri Gas & Power Pvt. Ltd.). If there is any ambiguity in tender Document and that in
GCC-Civil then Conditions mentioned in Tender Document will prevail.
xvi) All payments to the employee are to be done through online payment only.
xvii) Contractor’s profit / service charges on minimum wages: It must be above 0.9999 %.
xviii) Dispute and Arbitration: The agencies hereto shall endeavor to settle all disputes and
differences relating to and/or arising out of the Contract amicably. The decision of the Officer-In-
Charge shall be binding on the agency. In case of any dispute or difference it shall be resolved
through arbitration for which Head of RGPPL site shall be the arbitrator. However, in the event of
non-acceptance by agency, any third-party arbitrator shall be appointed by mutual agreement. In the
event of litigation, the court at Mumbai shall have the jurisdiction over the same.
a) In case of any violation of statutory provision under labour laws/or otherwise on behalf of the agency
there will not be any liability on RGPPL.
b) In case of breach of any of the terms of agreement, the security deposit of the agency is liable to be
forfeited. Any sum of money due, is payable to the agency including the security deposits refundable
to him under the contract, can be appropriated by RGPPL against any amount which the agency may
owe to RGPPL.
In the event of a dispute arising out in connection with the interpretation of any clause in the terms
and condition of the contract, agreement, or otherwise the decision of Head of Project, RGPPL will be
final and binding.
xix) Special conditions on coverage of employee’s provident fund
a. The agency shall be liable to extend Provident Fund benefits as provided under Employee’s Provident
Fund Scheme to all employees from the date of their joining in the establishment as provided under
para 26 of Employee’s Provident Fund Scheme - 1952.
b. The agency shall get their establishment covered under the Employee’s Provident Fund &
Miscellaneous Provisions Act, 1952 and obtain independent PF Code No. directly from the appropriate
Regional Provident Fund Commissioner.
c. The agency shall be liable to deduct the PF contribution from his Employee and deposit the
contribution (Employees & Employers both) to the concerned Regional Provident Fund Commissioner
before 15
th
day of every calendar month failing which RGPPL will take necessary action as deemed fit.
d. After disbursement of wages (through bank payment), the agency shall submit certified copy of the
wage sheet bank payment schedule to Officer-in-Charge latest by 15
th
day of every calendar month
for determination of Provident Fund Liability and other statutory obligations.
xx) Intentegrity pact (Applicable only for those tender when EMD amount exceeds Rs.
10,00,000): Bidders are required to unconditionally accept the “Integrity Pact” (executed on
plain paper) as per the Annexure to the bidding documents (Section-II) which has been pre-
signed by RGPPL and submit the same duly signed on all pages by the bidder’s authorized
signatory along with the bid. Where the joint venture(s)/consortium are permitted to
participate in the bid, the signing of Integrity pact (IP) by all JV Partner(s)/Consortium
members is mandatory. Bidder’s failure to comply with the aforesaid requirement regarding
submission of “Integrity Pact” (IP) shall be outright rejection of the bid and in such case the
bids shall be returned unopened to the bidder.
The same has to be submitted along with the bid in a separate sealed envelope. Bids not
accompanied by Integrity pact (IP) as per the requirement in a separate sealed envelope will be
rejected and returned unopened to the Bidder. If RGPPL has terminated the contract pursuant to
Section-3 of the Integrity Pact (IP), RGPPL shall encash the Contract Performance Bank Guarantee,
in accordance with Section V of the Integrity pact.
90) These tender documents together with all its attachments / enclosures thereto, shall be
considered to be read, understood and accepted by the bidders.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
91) Security Deposit: As per GCC
92) Tax Deduction at Source (TDS)–
TDS shall be governed as per prevailing rules of Income Tax Act & GST Act
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Section-II
Qualifying Requirement/Criteria
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Qualification Requirement/Criteria
Qualifying Requirements for the Agency:
1. The bidder should have executed any of the following within preceding seven (07) years reckoned
as on the date of technical bid opening –
a. One similar work of value not less than INR 8.16 Lacs.
OR
b. Two similar works of value not less than INR 5.10 Lacs each.
OR
c. Three similar works of value not less than INR 4.08 Lacs each.
Note –
Similar work means “Vibration Analysis of Rotary Equipments in Industries”
The word “executed” mentioned above means the bidder should have achieved the criteria
specified above, even if the order has not been executed fully.
In case of order under execution, the value of work executed till the date of opening of technical
bid as certified by the Client shall be considered.
2. The average annual turnover of the bidder in the preceding three (03) financial years as on date of
technical bid opening shall not be less than INR 10.20 Lacs.
Note –
Other income shall not be considered while computing annual turnover.
In cases where audited results for the last financial year are not available as on the date of
technical bid opening, the financial results certified by a practicing Chartered Accountant
shall be considered acceptable.
In case, the bidder is not able to submit the Certificate from a practicing Chartered
Accountant certifying its financial parameters, the audited results of three consecutive
financial years preceding the last financial year shall be considered for evaluating the
financial parameters. Further, a certificate would be required from the CEO/CFO as per the
format enclosed in the bidding documents stating that the financial results of the company
are under audit as on the date of technical bid opening and the Certificate from the
practicing Chartered Accountant certifying the financial parameters is not available.
3. The bidder should have valid PAN and GST registration.
4. Notwithstanding anything stated above, RGPPL reserves the right to assess the capabilities and
capacity of the bidder to perform the contract, should the circumstances warrant such assessment
in the overall interest of RGPPL.
DOCUMENTS REQUIRED
A. Copies of Letter of Award / Work Order shall be submitted in support of Para 1 above along with
Completion Certificate / Performance Certificate / any other document clearly establishing value of
executed work and completion period. Certificate from Client as described under notes of Para 1
shall also be provided wherever required.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
B. Copies of audited Balance Sheet and Profit & Loss Account Statement confirming the turnover for
preceding three financial years shall be submitted in support of Para 2 above. Certificate from
practicing Chartered Accountant or CEO/CFO as described under notes of Para 2 shall also be
provided wherever required.
C. Copy of PAN Card and GST Registration Certificate in support of Para 3.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Section-III
Price Schedule / BoQ/ SoR
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Before filling BoQ bidders are advised to go through the “Important Notes for BoQ /
SoR / Price Schedule” mentioned in tender document.
Si.
No.
Description
(A)
UOM
(B)
Qty.
(C)
Rate per Month (Rs) (D)
Amount (Rs)
(E=C*D)
In
Figures
In Words
01
Professional & Equipment
charges for carrying out
Vibration analysis and
Monitoring of Equipment at
RGPPL. As per scope of the
work and special terms and
conditions of the work.
Month
12
SAC Code: ………………………………
GST: in % ........................... in Rs.: …………………………………………………….
Grand Total Amount including GST:
(In figure): ……………………………………………………………………………………………...
(In words): …………………………………………………………………………………
Important Notes for BoQ / SoR / Price Schedule
1. In the event of discrepancy between the rate given by the tender as described in words and
that stated in figures, the description in Words shall prevail.
2. Rates to be quoted both in figures and words. In case, the rate is not quoted in words, RGPPL
reserves the right to reject the bid.
3. Evaluation shall be made on package basis.
4. In the event of an error occurring in the amount column of SoR/BOQ/Price Schedule as a result
of wrong extension of the unit rate and quantity, the unit rate shall be regarded as firm and
extended Price shall be amended on the basis of the unit rate.
5. Agency shall clearly mention the taxes, duties & levies applicable over their quoted rates, in
case nothing is mentioned, quoted rates shall be construed as inclusive of all taxes, duties &
levies. No Post BID request shall be entertained. As regard to income tax, Surcharge on
Income-Tax and any other corporate Tax, RGPPL shall not bear any tax liability & as per the
provisions of the Indian laws, RGPPL shall deduct Income-Tax at source from all the payments
to be made to the Contractor in accordance with the provisions of Indian Income-Tax law as
applicable from time to time and deposit the same to the concerned Government authorities.
6. These bidding documents together with all its attachments / enclosures thereto, shall be
considered to be read, understood and accepted by the bidders, unless deviations are specifically
stated seriatim by the bidder. However, if any additional conditions / variations are found in the
proposal documents will not be given effect to. Any deviation will be loaded over & above the
quoted price as per the standard RGPPL norms to arrive the bidder position for contract
finalization.
7. The BOQ/SoR indicated is as envisaged. However, the executions of all the quantities in
BOQ/SoR are not binding to RGPPL.
8. Increase or decrease in execution of BOQ will not affect the price of quantity executed.
9. HSN & SAC code to be filled by agency while quoting bid (if not mentioned by RGPPL specifically).
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Section-IV
Scope of work, Technical specifications,
Special terms & conditions
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Scope of Work: -
The Scope of work includes the vibration monitoring and analysis of equipments broadly listed
below, as per special terms and conditions of the work.
• Total number of Equipment are 350 including standby; 150 number of equipment’ under
vibration analysis (Monthly).
• Routine Vibration data are to be captured and submitted to EIC with all spectrums including
analysis and recommendations.
• Vibration monitoring as per call by Operation/Maintenance department during all three shifts.
• Monthly, all equipment vibration data to be captured (Route, data base to be prepared) and
report to be generated (BROAD ANALYSIS REPORT, containing equipment wise overall
vibration values, FFT charts, analysis and observations, recommendations, etc).
• Dynamic Balancing also to be carried out (if required)
• Data to be captured through BNC cable (if required)
List of Major Equipment for Vibration Monitoring:
1. Gas Turbine and its auxiliary drives.
2. Steam Turbine and its auxiliary drives.
3. Cooling Towers fans and its auxiliary drives
4. Circulating Water Pumps of CT-1, CT-2 and CT-3.
5. Intake-CT Makeup Water Pumps and its auxiliaries.
6. DM Plant: – Phase-1 and Phase-2 –all Equipment.
7. Fuel handling systems- Drives.
8. EWR Pump house- Drives.
9. Housing Colony Treatment Plant- Drives
10. Chiller Water Systems- Drives
11. SWRO Drives
Total number of Equipment including standby is 350.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
1. Special Terms and conditions of the Contract: -
Description of Terms & Conditions (to be certified by agency)
YES
NO
a) Vibration Analyzer: It should be dual channel vibration analyzer, light
weight and suitable for taking the route data and capable of downloading to
the laptop having professional vibration analysis and balancing software.
b) Capturing vibration data through BNC Connector:
It should be able to capture the online vibration available at the
GT/ST/BFP/Lube oil pumps vibration monitoring system through BNC
connector (Agency has to bring BNC connector cable to suit our BNC).
Analyst should have:
1. Minimum technical qualification of Diploma/BE/BTech in Engineering.
2. Industrial experience of 02 years in the field of vibration monitoring, analysis
and shall be able to do dynamic balancing of rotating machines.
c) Preliminary Report:
The agency will have to submit “preliminary report” immediately after the
completion of the work at the end of the day, the report should have all
captured vibration readings data. And the equipment which are in
CRITICAL/MARGINAL should give the recommendations immediately in the
format provided by EIC.
d) BROAD ANALYSIS REPORT:
o Monthly broad analysis report to be prepared, reports should contain all
captured equipment with status like normal, marginal and critical, and
containing equipment wise overall vibration values, FFT charts, analyses
and observations, recommendations, the report needs to be submitted in
Hard and soft copy. This broad analysis report should be submitted in
editable document (in word format). The report should be explicit enough,
so as to allow maintenance person to easily implement the
recommendations.
o Agency has to take vibration measurement as per the intimation of EIC at
any time and report/recommendations shall be submitted to the EIC
immediately after completion of work.
o The agency has to maintain historical vibration data of equipment and
submit it to EIC on monthly basis (Soft copy)
e) Deployment of manpower:
o Agency shall deploy one vibration consultant; who should be available at
site in all days including Sundays and Station specific General Holidays
(GH).
o Normal working hours will be 8 hours per day in general shift. Consultant
shall be available on call even after that during emergency.
o In case of emergency during Sundays and Station General holidays, he
will be called at any time for which payment shall be made on pro-rata
basis as per quoted rate.
o If the vibration consultant leaves from the station, the agency should
arrange the replacement of the same.
o If the performance of the deployed manpower is not found satisfactory;
agency has to deploy alternate manpower as per direction of EIC.
Vibration Analyzer Make & Model (Data to be filled by agency)
2. Period of contract: The period of contract shall be ONE year from the date of
commencement of the first visit at RGPPL site.
3. Deviation: As per GCC-O&M. Allowable time deviation is 3 months.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
4. Mobilization Period: The contractor shall be given a notice of six days for starting the work.
If contractor fails to turn up for the job within the notice period, RGPPL shall deduct @1% of
the contract value or Rs. 10,000/- whichever is less.
5. Payment terms: An attendance register shall be made available by agency for recording
attendance of deployed manpower. Payment shall be made against actual days of presence of
the consultant, and after the submission of final reports duly certified by EIC.
Other terms& conditions:
1. Safety: The agency shall be fully responsible for the safety of his personnel and shall take all
necessary measures to prevent any accidents.
2. Accommodation: Suitable accommodation for the Maintenance Engineer may be provided
by RGPPL on chargeable basis and Canteen facility (at Savitri Bhavan) shall be provided on
payment basis.
3. Non-deployment of any services on any day the agency shall be penalized 1.5 times of the
BOQ rate.
4. Security Deposit (SD) shall be deducted @ 10% of the bill value from running bills.SD shall
be returned 100% along with final bill.
5. On Sundays and closed holidays the deployed manpower need not attend office. However, he
will be available at station on call basis. Based on the attendance register the quantity of BOQ
will be charged for payment.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
SECTION-V
FORMS & ANNEXURES
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Annexure
Description
I
BIDDER ’S PROPOSAL
II
PROFORMA OF LETTER OF UNDERTAKINGS
III
Certificate of Acceptance of Important Conditions of Bidding
IV
PROFORMA of Letter of Authority for Attending the Bid Opening
V
FORM OF ACCEPTANCE OF FRAUD PREVENTION POLICY
VI
RTGS Format
VII
Vendor Information Form
VIII
AGREED TERMS & CONDITIONS
IX
BANK GUARANTEE CHECKLIST
X
Certificate of Nil Deviation
XI
FRAUD PREVENTION POLICY
XII
Declaration on banning policy
XIII
FINAL CHECK LIST
XIV
Proforma for Bank Guarantee for "EMD" (Applicable only in case of value of EMD is above
INR 50,000)
XV
Form of Extension of Bank Guarantee
XVI
PROFORMA BANK GUARANTEE FOR CONTRACT PERFORMANCE
XVII
List of Banks acceptable for Bank Guarantee
XVIII
Performance certificate regarding labour payment and statutory requirements –‘CCP9’
XIX
“NO DEMAND CERTIFICATE” – ‘CCP-10’
XX
GENERAL SAFETY OBLIGATION TO AGENCIES
XXI
GENERAL ENVIRONMENTAL OBLIGATIONS TO AGENCIES
XXII
Form of Indemnity Bond to be executed by the contractor for the equipment handed
over by RGPPL for the performance of its contract (Entire Equipment consignment in one
Lot)
XXIII
Form of Indemnity Bond to be executed by the contractor for the equipment handed
over in installments by RGPPL for the performance of its contract
XXIV
FORM OF DEED OF JOINT UNDERTAKING (Applicable only in case of said clause is
mentioned in QR of tender document)
XV
PROFORMA BANK GUARANTEE FOR ADVANCE (Applicable only in case of advance
payment clause mentioned in tender document)
XXVI
PROFORMA OF CERTIFICATE FROM THE CEO/CFO OF THE COMPANY
XXVII
BIDDER'S QUERIES FOR PRE-BID MEETING
(Applicable only if pre-bid meeting clause mentioned in tender)
XXVIII
Integrity PACT
(Applicable only for those tender when EMD amount exceeds Rs. 10,00,000)
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Annexure-I
BIDDER ’S PROPOSAL
(On Company’s Letter Head)
Date:
BIDDER ’s Proposal Ref.:
BIDDER’s Name and Address
Phone No._________________________
Mobile No.___________________________
Fax__________ Email id___________________
To,
DGM (C&M)
Ratnagiri Gas & Power Pvt. Ltd.,
Ratnagiri Gas & Power Project,
At: Anjawel, Tal. Guhagar,
Dist.: Ratnagiri – 415 703.
Dear Sir,
Sub.: Proposal for the work of ____________
Due for opening on ________against your tender No. ______
We the undersigned Bidder having read and examined in detail the tender documents for the
subject work to be carried out against your above referred tender enquiry do hereby submit this
proposal. We declare that the letter of award if awarded to us shall be strictly executed in
accordance with your tender documents except for the variations and deviations all of which have
been detailed out exhaustively in the deviation statement and attached to the proposal. We agree
that any additional conditions if found in the proposal other than those stated in deviations
schedule except those pertaining to any rebate offered shall not be given effect to. We also
confirm that our offer shall remain valid for a period of 180 days from the date of opening of the
tender.
We further confirm that the price schedule has been fully filled, signed and stamped and has
been enclosed with this proposal. We also confirm compliance with the completion period
indicated in the tender documents.
Thanking you,
Yours faithfully,
(SIGNATURE OF THE BIDDER)
Name
Designation
Company Seal
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Annexure-II
PROFORMA OF LETTER OF UNDERTAKINGS
(To be submitted by the Bidder along with his Bid)
(To be executed on non-judicial paper of requisite value)
Ref.:………………… Dated: …………………
To
Ratnagiri Gas and Power Pvt. Ltd.,
At/ PO: Anjanwel,
Tal. Guhaghar, Dist. Ratnagiri-415634,
Maharashtra, India
Phone: 02359 – 241 134, Fax: 02359 – 241 093
Dear Sirs,
1. I*/We* have read, examined & understood the complete bid documents relating to the
work of “______________________________________________________.”
2. */We* hereby submit our bid and undertake to keep our Bid valid for a period of six (6)
months from the date of opening of bid i.e. upto ……………..
I*/We*..............................................hereby further undertake that during the said
period I*/We* shall not vary/alter or revoke my*/our* Bid.
3. This undertaking is in consideration of RGPPL agreeing to open my/our bid and consider
and evaluate the same for the purposes of award of Work in terms of provisions of
clause entitled "Award of Contract" section in the Bid Documents. Should this Bid be
accepted, I*/We* also agree to abide by and fulfill all the terms, conditions and
provisions of the above-mentioned bid documents.
Signature along with Seal of Company
..............................................
(Duly authorized to sign the Tender on behalf of the BIDDER).
Name ........................................
Designation .................................
Name of Co...................................
Witness (in block letters)
Signature ................................. Date & Postal Address
Date ......................................... ...............................
Name & Address ..............................
Telephone.No......................Fax. No………………………………………
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Annexure-III
Certificate of Acceptance of Important Conditions of Bidding
(To be submitted on BIDDER’s Letter Head)
With reference to the Tender No.: ______________________ dtd. _________, I/we hereby
confirm that I/we have read the provisions of the following clauses and further confirm that
notwithstanding anything stated elsewhere to the contrary, the stipulation of the clauses are
acceptable to me/us, and we have not taken any deviation to these clauses:
a) Bid Guarantee (EMD).
b) Terms of Payment.
c) Penalty & Liquidated damages Clauses.
d) Contract Performance Guarantee.
e) Contract Termination Clause.
f) Fraud Prevention Policy.
g) Safety norms & General Environmental guidelines of RGPPL.
We hereby declare that only the persons or firms interested in this proposal as principal or
principals are named herein and that no other persons or firms other than those mentioned
herein, have any interest in this proposal or in the Contract to be entered into, if we are
awarded the contract, that this proposal is made without any connection with any other
person, firm or party likewise submitting a proposal, and that this proposal is in all respects for
and in good faith, without collusions or fraud.
Date this ______________ Day of _______________ 2020 ________
Thanking you, we remain
Yours faithfully:
For on behalf of...
Date : Signature :
Place : Printed Name :
Designation :
Common Seal :
Strike out whichever is not applicable.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Annexure-IV
Proforma of Letter of Authority for Attending the Bid Opening
(To be submitted on BIDDER’s Letter Head)
Ref. No.: Date:
To,
RATNAGIRI GAS AND POWER PRIVATE LIMITED,
AT & POST: ANJANWEL, TAL: GUHAGAR,
DISTT: RATNAGIRI, MAHARSHTRA.
PIN 415 634
Atten:………………………..
Dear Sirs,
We …………………………………………… hereby authorize following representative(s) to attend the
technical bid opening and priced bid opening against your Bid No._____ dtd. ______ for ______
_________________________________(item name) …………………………………
S.NO
NAME
DESIGNATION
SIGNATORE
1.
2.
We confirm that we shall be bound by all and whatsoever our representative(s) shall commit.
Yours Faithfully,
Signature………………………………
Name…………………………………..
Designation………………………….
For & on behalf of……………….
Seal………………………………………
Note: This Letter of Authority should be signed by a person competent and having the power of
attorney.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Annexure-V
Form of acceptance of Fraud Prevention Policy
Name of Contract: __________________________________________________
To,
RATNAGIRI GAS AND POWER PRIVATE LIMITED,
At & Post: Anjanwel,
Tal.: Guhagar,
Dist.: Ratnagiri,
Maharshtra, India – PIN 415 634
Phone: 02359 – 241 134, Fax: 02359 – 241 093
Ladies and Gentlemen:
We have read & understood the contents of the Fraud Prevention Policy and undertake that we
along with our associates/collaborator/subcontractor/sub-vendors/consultants/ service
providers/personnel shall strictly abide by the provision of the Fraud Prevention Policy of RGPPL.
Yours faithfully,
Date: (Signature) ………………………………….
Place: (Printed Name)……………………………..
(Designation)…………………………………
(Common Seal)…………………………….
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Annexure- VI
RTGS Format
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Annexure-VII
Vendor Information Form
Bidders are requested to furnish the following information & enclose the valid documentary
evidence against the same:
Name & Address of the
Company:
Order to be issued at:
Registered / Head office:
Agency must clearly mention,
whether they fall under
medium /small /micro
enterprise (MSME). If No
please mentioned clearly.
Medium
Small
Micro
Other
Name & Designation of
the key person authorized
for this tender work.
Contact information:
Mobile no:
Telephone No:
Fax No:
Email:
Status of the Company
(Please mark tick as √) :
Proprietary
Partnership
Private Ltd
Public
Ltd
Central/State
Govt./PSU’s
Others (Please
Specify)
Registration no. of the
Company / Firm:
*PAN No:
*PF / *ESI / *WCP nos:
Provident Fund no :
Employees State Insurance no :
Workmen’s
Compensation policy
no :
*GST Number:
Association with RGPPL:
(Please mark tick as √)
No existing relation :
1- 2 years :
Over 2 years:
ISO & Other Certification:
Average annual Turnover
of Last Three FY:
(Please mark tick as √)
Upto 5 Cr :
5 Cr to 10 Cr :
Above 10 Cr :
Line Business (Please mark
tick as √) :
Manufacturer:
Auth Dealer :
General trader :
Importer :
Others
(Please
specify) :
Nature of
Product/Services dealt in :
Bidders are requested to enclose the copy of supporting document along with the bid for
verification.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Annexure-VIII
AGREED TERMS & CONDITIONS
To,
M/s RGPPL
Tender No.: __________________________ dtd. __________
This Questionnaire duly filled in, signed & stamped must form part of Bidder’s Bid and should be
returned along with Un-priced Bid. Clauses confirmed hereunder need not be repeated in the Bid.
SN
DESCRIPTION
Bidder’s confirmation
1
Bidder's name and address
2
Please confirm the currency of quoted prices is in Indian Rupees.
3
Confirm quoted prices will remain firm and fixed till complete
execution of the order.
4
Rate of applicable of GST mentioned in BoQ / SoR
5
Whether in the instant tender GST is covered in reverse charge rule of
GST
Yes/ No
In case of Yes, please
specify GST payable by:
RGPPL:………….%
Bidder:…………..%
6
Confirm acceptance of relevant Terms of Payment specified in the Bid
Document.
7
Confirm that Contract Performance Guarantee (if mentioned in
tender)/ Security Deposit will be furnished as per Bid Document.
8
Confirm that Contract Performance Guarantee/ Security Deposit shall
be from any Indian scheduled bank or a branch of an International
bank situated in India and registered with Reserve bank of India as
scheduled foreign bank (as per list provided).
9
Confirm compliance to Completion Schedule as specified in Bid
document. Confirm contract period shall be reckoned from the date of
LoA/LoI.
10
Confirm acceptance of Price Reduction Schedule/ Liquidated damage
for delay in completion schedule specified in Bid document.
11
a) Confirm acceptance of all terms and conditions of Bid Document (all
sections including GCC hosted on portal).
b) Confirm that printed terms and conditions of bidder are not applicable
12
Confirm your offer is valid for period specified in Bid Document from
Final/Extended due date of opening of Techno-commercial Bids.
13
Please furnish EMD/Bid Security details:
a) EMD/ Bid Security No. & date
b) Value
c) Validity
14
Confirm acceptance to all provisions of Information To Bidder read in
conjunction with all parts of Bid Documents
15
Confirm that Annual Reports for the last three financial years are
furnished along with the Un-priced Bid.
16
Confirm that, in case of contradiction between the confirmations
provided in this format and terms & conditions mentioned elsewhere
in the offer, the confirmations given in this format shall prevail.
17
All correspondence must be in ENGLISH language only.
18
RGPPL reserves the right to make any change in the terms & conditions
of the Tender /bidding document and to reject any or all bids
19
Confirm that all Bank charges associated with Bidder’s Bank shall be
borne by Bidder.
Place: [Signature of Authorized Signatory of Bidder]
Date: Name:
Designation:
Seal:
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Annexure-IX
BANK GUARANTEE CHECKLIST
Sr.
No.
DETAILS OF CHECKS
YES / NO
1
Is the BG on non-judicial stamp paper/e-stamp paper of appropriate
value, as per Stamp Act?
2
Whether date, purpose of purchase and name of the purchaser are
indicated on the stamp paper? (The date of purchase of stamp paper
should be of any date on or before the date of execution of BG and
the stamp paper should be purchased either in the name of the
executing Bank or the party on whose behalf the BG has been issued.
The stamp papers (other than e-stamp paper) should be duly signed
by the stamp vendor.)
3
In case of BGs from Banks abroad, has the BG been executed on
Letter Head of the Bank?
4
Has the executing Officer of BG indicated his name, designation and
Power of Attorney No. / Signing Power no. etc., on the BG?
5
Is each page of BG duly signed /initialed by executant and whether
stamp of Bank is affixed thereon? Whether the last page is signed
with full particulars under seal of Bank as required in the prescribed
proforma?
6
Does the Bank Guarantees compare verbatim with the Proforma
prescribed in the Bid Documents?
7
Are the factual details such as Bidding Document No./Specification
No., Amount of BG and Validity of BG correctly mentioned in the BG?
8
Whether overwriting/cutting if any on the BG have been properly
authenticated under signature & seal of executant?
9
Whether the BG has been issued by a Bank in line with the provisions
of Bidding documents?
10
In case BG has been issued by a Bank other than those specified in
Bidding Document, is the BG confirmed by a Bank in India acceptable
as per Bidding documents?
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Annexure-X
CERTIFICATE OF NIL DEVIATIONS
(To be submitted by the Bidder along with his Bid)
Ref.:………………… Dated: …………………
Sub work: _____________________
To
Ratnagiri Gas and Power Pvt. Ltd.,
At/ PO: Anjanwel,
Tal. Guhaghar, Dist. Ratnagiri-415634,
Maharashtra, India
Phone: 02359 – 241 134, Fax: 02359 – 241 093
Dear Sir,
1. With reference to our Bid submitted against the tender, we hereby confirm that we comply
with all terms, conditions and specifications of the Bidding Documents read in conjunction
with Amendment(s) / Clarification(s) / Addenda/Errata (if any) issued by RGPPL prior to
opening of Techno‐Commercial Bids and the same has been taken into consideration while
making our Techno‐Commercial Bid & Price Bid and we declare that we have not taken any
deviation in this regard.”
2. We understand that in case the Products and/or Services offered do not meet the
Technical requirements, then our bid shall be rejected as Technically non‐responsive
We also confirm that in case we refuse to withdraw additional
conditions/deviations/variations/exception, implicit or explicit, found anywhere in the
techno‐commercial bid, our bid shall be rejected as Technically non‐responsive.
We further confirm that if any deviation/variation in any form is found in our Price Bid, the
EMD shall be forfeited.
Signature along with Seal of Company
..............................................
Name ........................... ………….
Designation ................... .…………..
Name of Company ............ ………..
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Annexure-XI
FRAUD PREVENTION POLICY
1.0 POLICY OBJECTIVES: The “Fraud Prevention Policy” has been framed to provide a
system for detection and prevention of fraud, reporting of any fraud that is detected or
suspected and fair dealing of matters pertaining to fraud. The policy will ensure and
provide for the following: -
a. To ensure that management is aware of its responsibilities for detection and prevention
of fraud and for establishing procedures for preventing fraud and/or detecting fraud
when it occurs.
b. To provide a clear guidance to employees and others dealing with RGPPL forbidding
them from involvement in any fraudulent activity and the action to be taken by them
where they suspect any fraudulent activity.
c. To conduct investigations into fraudulent activities.
d. To provide assurances that any and all suspected fraudulent activity will be fully
investigated.
2.0 SCOPE OF POLICY: The policy applies to any fraud, or suspected fraud involving
employees of RGPPL (all full time, part time or employees appointed on
adhoc/temporary/contract basis) as well as representatives of vendors, suppliers, bidder’s,
consultants, service providers or any outside agency(ies) doing any type of business with
RGPPL.
3.0 DEFINITION OF FRAUD: "Fraud" is a willful act intentionally committed by an
individual(s) - by deception, suppression, cheating or any other fraudulent or any other
illegal means, thereby, causing wrongful gain(s) to self or any other individual(s) and
wrongful loss to other(s). Many a times such acts are undertaken with a view to
deceive/mislead others leading them to do or prohibiting them from doing a bonafide act or
take bonafide decision which is not based on material facts."
4.0 ACTIONS CONSTITUTING FRAUD: While fraudulent activity could have a very wide
range of coverage, the following are some of the act(s) which constitute fraud.
The list given below is only illustrative and not exhaustive: -
a. Forgery or alteration of any document or account belonging to the Company.
b. Forgery or alteration of cheque, bank draft or any other financial instrument etc.
c. Misappropriation of funds, securities, supplies or others assets by fraudulent means etc.
d. Falsifying records such as pay-rolls, removing the documents from files and /or
replacing it by a fraudulent note etc. Willful suppression of facts/deception in matters of
appointment, placements, submission of reports, tender committee recommendations
etc. as a result of which a wrongful gain(s) is made to one and wrongful loss(s) is
caused to the others.
e. Utilizing Company funds for personal purposes.
f. Authorizing or receiving payments for goods not supplied or services not rendered.
g. Destruction, disposition, removal of records or any other assets of the Company with an
ulterior motive to manipulate and misrepresent the facts so as to create
suspicion/suppression/cheating as a result of which objective assessment/decision
would not be arrived at.
h. Any other act that falls under the gamut of fraudulent activity.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
5.0 REPORTING OF FRAUD:
a. Any employee (full time, part time or employees appointed on adhoc/temporary/contract
basis), representative of vendors, suppliers, bidders, consultants, service providers or any
other agency(ies) doing any type of business with RGPPL as soon as he / she comes to know
of any fraud or suspected fraud or any other fraudulent activity must report such
incident(s). Such reporting shall be made to the designated Nodal Officer(s), nominated in
every project/ HQ. If, however, there is shortage of time such report should be made to the
immediate controlling officer whose duty shall be to ensure that input received is
immediately communicated to the Nodal Officer. The reporting of the fraud normally should
be in writing. In case the reporter is not willing to furnish a written statement of fraud but is
in a position to give sequential and specific transaction of fraud/suspected fraud, then the
officer receiving the information/Nodal Officer should record such details in writing as
narrated by the reporter and also maintain the details about the identity of the official /
employee / other person reporting such incident. Reports can be made in confidence and the
person to whom the fraud or suspected fraud has been reported must maintain the
confidentiality with respect to the reporter and such matter should under no circumstances
be discussed with any unauthorized person.
b. All reports of fraud or suspected fraud shall be handled with utmost speed and shall be
coordinated by Nodal Officer(s) to be nominated.
c. Officer receiving input about any suspected fraud/nodal officer(s) shall ensure that all
relevant records documents and other evidence is being immediately taken into custody and
being protected from being tampered with, destroyed or removed by suspected perpetrators
of fraud or by any other official under his influence.
6.0 INVESTIGATION PROCEDURE:
a. The "Nodal Officer" shall, refer the details of the Fraud/suspected fraud to the HR
Department of RGPPL, for further appropriate investigation and needful action.
b. This input would be in addition to the intelligence, information and investigation of cases of
fraud being investigated by the HR of their own as part of their day to day functioning.
c. After completion of the investigation, due & appropriate action, which could include
administrative action, disciplinary action, civil or criminal action or closure of the matter if it
is proved that fraud is not committed etc. depending upon the outcome of the investigation
shall be undertaken.
d. HR shall apprise "Nodal Officer" of the results of the investigation undertaken by them.
There shall be constant coordination maintained between the two.
7.0 RESPONSIBILITY FOR FRAUD PREVENTION:
a. Every employee (full time, part time, adhoc, temporary, contract), representative of
vendors, suppliers, bidders, consultants, service providers or any other agency(ies) doing
any type of business with RGPPL, is expected and shall be responsible to ensure that there is
no fraudulent act being committed in their areas of responsibility/control. As soon as it is
learnt that a fraud or suspected fraud has taken or is likely to take place they should
immediately apprise the same to the concerned as per the procedure.
b. All controlling officers shall share the responsibility of prevention and detection of fraud and
for implementing the Fraud Prevention Policy of the Company. It is the responsibility of all
controlling officers to ensure that there are mechanisms in place within their area of control
to:
Familiarize each employee with the types of improprieties that might occur in their area.
Educate employees about fraud prevention and detection.
Create a culture whereby employees are encouraged to report any fraud or suspected
fraud which comes to their knowledge, without any fear of victimization.
Promote employee awareness of ethical principles subscribed to by the Company through
CDA Rules.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Annexure-XII
DECLARATION ON BANNING POLICY
To
AGM (C&M)
Ratnagiri Gas & Power Pvt. Ltd.,
Ratnagiri Gas & Power Project,
At: Anjawel, Tal. Guhagar,
Dist.: Ratnagiri – 415 634.
i. We have read the contents of the Banning Policy of RGPPL displayed on its tender website
http://www.rgppl.com and agree to abide by this policy. Further, in terms of requirement
under Banning policy we hereby declare the following:
1. We have not been Banned/Blacklisted as on date of submission of bid by Ministry of Power
or Government of India.
2. We have not employed any public servant dismissed/removed or person convicted for an
offence involving corruption or abetment of such offences.
3. Our Director(s)/Owner(s)/Proprietor/Partner(s) have not been convicted by any court of
law for offences involving corrupt and fraudulent practices including moral turpitude in
relation to business dealings with Government of India or NTPC or RGPPL during the last
five years.
ii. We further declare as under:
that if at any point subsequent to award of Contract, the declarations given above are found
to be incorrect, RGPPL shall have the full right to terminate the Contract and take any action
as per applicable laws for breach of contract including forfeiture of Bid Security/Performance
Bank Guarantee.
Signature along with Seal of Company
..............................................
Name ........................... ………….
Designation ................... .…………..
Name of Co ..................... ………..
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Annexure-XIII
FINAL CHECK LIST
Sr.
No.
DESCRIPTION
BIDDERS
CONFIRMATION
1.
Bidder’s Details:
a) Name
b) Full address
c) Tel No.
d) Fax No.
e) Email
f) Name & designation of the person signing the bid
2.
QR has been carefully examined & QR CHECKLIST filled in totality (All
reference documents also enclosed)
3.
Documentary proof for Power of Authority of the person signing the bid.
4.
Validity:
Bid: Valid minimum for Six (6) months from the date set for opening of
technical bid.
EMD: Minimum for Seven (7) months from the date set for opening of
technical bid.
5.
a) The scope has been quoted as per tender requirement.
b) If reply to 5(a) is ‘Yes’ or ‘No’
c) There are no ‘Exception & Deviation’ other than those indicated as (b) above
and if indicated in offer elsewhere same shall be considered ‘NULL & VOID”.
6.
Currency of offer:
a) The currency once quoted shall not be permitted to be changed.
b) All the correspondences will be in English language only.
7.
Price:
a) A copy of price format / BOQ (without price) but duly filled in with
Quoted/Unquoted word in each cell format duly signed and stamped to be
submitted with un-priced part of bid.
b) Confirm that the prices quoted are as per ‘Price Format’ given in tender
document without any change and submitted with the Price Part of the BID.
b) Quoted prices will remain firm and fixed till complete execution of the order.
c) The tender document is carefully studied & understood and quoted price are
inclusive of all as per requirements of tender documents.
8.
Terms and Conditions
a) Acceptance of ‘Terms & Conditions’ as Contained in Bid Document and GCC
to the extent applicable.
b) In case of reservations, confirm that clause wise comments have been
specified in ‘Deviation Statement by Bidder’ format.
9.
Acceptance to the following:
a) Payment Terms.
b) Penalty Clause for non-performance.
10.
Signed & stamped all pages of tender Document as acceptance of Tender
Conditions
11.
Duly filled, signed and stamped annexures from I to XIII
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Annexure-XIV
Proforma for Bank Guarantee for "EMD"
(Applicable only in case of value of EMD is above INR 50,000)
(To be stamped in accordance with Stamp Act)
(The non-judicial stamp paper should be in the name of issuing bank)
Bank Guarantee No. …………………
Date………………………………………….
To,
Ratnagiri Gas and Power Pvt. Ltd.,
At & Post: Anjanwel,
Taluka: Guhagar,
District: Ratnagiri –
Maharashtra-415634
Dear Sirs,
In accordance with Invitation for Bids under your Bid Document No.……………………..………….,
M/s…………………………………(***)…………………………………………… having its registered/Head Office at
…………………………………………………………. (hereafter called the ‘Bidder’) wish to participate in the said
Bid for (Name of package)……………………………………………………………………………………………..
As an irrevocable Bank Guarantee against Bid Security for an amount of
……………….……………………..(*) ………………………………… valid for …………….……………………….. days from
………………………………….(**) ……………….…………………. required to be submitted by the Bidder as a
condition precedent for participation in the said bid which amount is liable to be forfeited on the
happening of any contingencies mentioned in the Bidding Documents.
We, the ……………………………………… [Name and address of the Bank]…………………………………………
having our head office at ………………………………..(#)……………………………………. guarantee and
undertake to pay immediately on demand by …….……………………….. (Name of the
Employer)……………………., (hereinafter called the ‘Employer’)………………………………………… the amount
of ………………………….(*)……………………………… without any reservation, protest, demand and
recourse. Any such demand made by the Employer shall be conclusive and binding on us
irrespective of any dispute or difference raised by the Bidder.
This guarantee shall be irrevocable and shall remain valid up to ………………….. (@)………………... If
any further extension of this guarantee is required, the same shall be extended to such required
period (not exceeding one year) on receiving instructions from M/s
……………………………………….[Bidders name]……………………………………… on whose behalf this guarantee
is issued.
In witness whereof the Bank, through its authorized officer has set its hand and stamp on this
……………………………… Day of …………….2020……… at ………….
……………………………………………….
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
(Signature)
………………………………………………
(Name)
………………………………………………….
(Designation with Bank Stamp)
Vide authorized
Power of Attorney No.…………………………..
Date ……………………………………………………….
NOTE:
i) (*) The amount shall be as specified in the bidding documents.
(**) This shall be the date of opening of bids.
(#) Complete mailing address of the Head Office of the Bank to be given.
(@) This date shall be minimum forty-five (45) days beyond the validity of bid.
(***) Write the name and addresses of all the Joint Venture partners, in case the bid is
submitted by a Joint Venture in terms of Qualifying Requirements.
ii) The Bank Guarantee (BG) shall be from a bank as per provisions of the bidding documents.
iii) The BG should be on Non-Judicial stamp paper/e-stamp paper of appropriate value as per
Stamp Act prevailing in the State(s) where the BG is submitted or is to be acted upon or the
rate prevailing in the State where the BG is executed, whichever is higher. The Stamp
Paper/e-Stamp paper shall be purchased in the name of Bidder/Bank issuing the guarantee.
iv) While getting the Bank Guarantee issued, bidders are required to ensure compliance to the
points mentioned in Bank Guarantee Verification Check List in the bidding documents.
Bidders are required to fill up this Check List and enclose the same along with the Bank
Guarantee.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Annexure-XV
Form of Extension of Bank Guarantee
Ref. No.: Date:
@ _________________
Dear Sirs,
Subject: Extension of Bank Guarantee No. ………………………………………..dated …………………….for
………………[indicate value of bank guarantee]……………………favouring yourselves expiring on
…………………… on account of M/s…………………(Name of Bidder)…………… in respect of Contract for
(Insert Package name)………………………………..(Insert Project Name) ……………….…………….project,
Contract No. ………………………… dated …………………………….
(hereinafter called original Bank Guarantee)
At the request of M/s……………………………………………………… we ………………………………… Bank branch
office at ……………………………………. and having its Head office at ……………………………………………. do
hereby extend our liability under the above mentioned guarantee No…………………… dated….…..
for a further period of ……………… year/months from ………………………to expire on……………………..
Except as provided above, all other terms and conditions of original
Bank Guarantee No. ……………………………… dated…………………hall remain unaltered and binding.
Please treat this as an integral part of the original guarantee to which it would be deemed to
have been attached.
………………………………………………...
(Signature)
…………..…………………..……………….
(Name)
…………………………..………..……………..
(Designation with Bank Stamp)
Authorised vide
Power of Attorney No…..
Date……………………
Dated …………………………..
SEAL OF BANK
Note:
a) @ The extension of the Bank Guarantee should be forwarded to the Unit/Project/Corporate
Centre, from where the extension has been sought.
b) The extension of BG should be on Non-Judicial stamp paper/e-stamp paper of appropriate
value as per Stamp Act prevailing in the State(s) where the BG is submitted or is to be acted
upon or the rate prevailing in the State where the BG is executed, whichever is higher. The
Stamp Paper/e-Stamp paper shall be purchased in the name of
Bidder/Bank issuing the guarantee.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Annexure-XVI
PROFORMA BANK GUARANTEE FOR CONTRACT PERFORMANCE
(To be stamped in accordance with stamp Act)
(The non-judicial stamp paper should be in the name of issuing bank)
Ref: Bank Guarantee No. :
Date :
To
Ratnagiri Gas and Power Pvt. Ltd.,
At/ PO: Anjanwel,
Tal. Guhaghar, Dist. Ratnagiri-415634,
Maharashtra, India
Dear Sirs,
In consideration of the Ratnagiri Gas and Power Pvt. Ltd., (hereinafter referred to as the
'Owner', which expression shall unless repugnant to the context or meaning thereof include
its successors, administrators and assigns) having awarded to M/s……………………………….with
its Registered /Head Office at……………………………………………………………………..(hereinafter
referred to as the 'Contractor', which expression shall unless repugnant to the context
or meaning thereof, include its successors, administrators, executors and assigns), a
Contract by issue of Owner's Letter of award No…………dated………….and the same having
been unequivocally accepted by the Contractor resulting in a 'Contract’ bearing No………….
dated………….valued at………………….for……………………………………………………………(Scope of Contract)
and the Contractor having agreed to provide a Contract Performance Guarantee for the
faithful performance of the entire Contract equivalent to * % (percent) of the said value
of the Contract to the Owner.
We
…………………………………………………………………………………, having its Head Office (Name &
address) at ------------------------ (hereinafter referred to as the 'Bank', which expression shall,
unless repugnant to the context or meaning thereof, include its successors, administrators,
executors and assigns) do hereby guarantee and undertake to pay the Owner, on demand
any and all monies payable by the Contractor to the extent of --------- as aforesaid at any time
upto ……………………… without any demur, reservation, contest, recourse or protest and/or
(Days/month/year) without any reference to the Contractor. Any such demand made by the
Owner on the Bank shall be conclusive and binding notwithstanding any difference between the
Owner and Contractor or any dispute pending before any court, tribunal or any other authority.
The Bank undertakes not to revoke this guarantee during its currency without previous consent
of the Owner and further agrees that the guarantee herein contained shall continue to be
enforceable till the Owner discharges this guarantee.
The Owner shall have the fullest liberty without affecting in any way the liability of the
Bank under this guarantee from time to time to extend the time for performance of the
Contract by the Contractor. The Owner shall have the fullest liberty, without affecting this
guarantee, to postpone from time to time the exercise of any powers vested in them or of
any right which they might have against the Contractor, and to exercise the same at any
time in any manner, and either to enforce or to forbear to enforce any covenan ts,
contained or implied, in the Contract between the Owner and the Contractor or any other
course of or remedy or security available to the Owner. The Bank shall not be released of
its obligations under these presents by any exercise by the Owner of its l iberty with
reference to the matters aforesaid or any of them or by reason of any other acts of
omission or commission on the part of the Owner or any other indulgence shown by the
Owner or by any other matters or thing whatsoever which under law would, but for this
provision, have the effect of relieving the Bank.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
The Bank also agrees that the Owner at its option shall be entitled to enforce this
Guarantee against the Bank as a principal debtor, in the first instance without
proceeding against the Contractor and notwithstanding any security or other guarantee
that the Owner may have in relation to the Contractor's liabilities.
Notwithstanding anything contained herein above our liability under this guarantee is
restricted to …………. and it shall remain in force upto and including **…………………. and
shall be extended from time to time for such period (not exceeding one year), as may
be
desired by M/s …………………… whose behalf this guarantee has been given.
Dated this- - day of -------------------- 2020 at…………………………
WITNESS:
1………………………………………… ...........……………………………………
Signature Signature
Name Bank’s Rubber Stamp
Official address
Name ………………………………
Designation with
Bank Stamp
2…………………………………………..
Signature Attorney as per Power
Name of Attorney No……………
Official address Dated ……………..
NOTE:
a) *This sum shall be ten percent (10%) of the Contract Value.
b) PBG to be submitted within 30 days from date of issue of LOA/LOI whichever
is earlier.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Annexure-XVII
LIST OF SCHEDULED COMMERCIAL BANKS
A.
State Bank of India
B.
NATIONALISED BANKS
1
ALLAHABAD BANK
11
ORIENTAL BANK OF COMMERCE
2
ANDHRA BANK
12
PUNJAB NATIONAL BANK
3
BANK OF INDIA
13
PUNJAB & SIND BANK
4
BANK OF MAHARASHTRA
14
SYNDICATE BANK
5
CANARA BANK
15
UNION BANK OF INDIA
6
CENTRAL BANK OF INDIA
16
UNITED BANK OF INDIA
7
CORPORATION BANK
17
UCO BANK
8
DENA BANK
18
VIJAYA BANK
9
INDIAN BANK
19
BANK OF BARODA
10
INDIAN OVERSEAS BANK
C.
SCHEDULED PRIVATE BANKS (INDIAN BANKS)
1
CATHOLIC SYRIAN BANK
12
SOUTH INDIAN BANK LTD
2
CITY UNION BANK
13
TAMILNAD MERCANTILE BANK LTD
3
DHANLAXMI BANK LTD
14
ING VYSYA BANK LTD
4
FEDERAL BANK LTD
15
AXIS BANK LTD
5
JAMMU & KASHMIR BANK LTD
16
INDUSIND BANK LTD
6
KARNATAKA BANK LTD
17
ICICI BANK
7
KARUR VVSYA BANK LTD
18
HDFC BANK LTD
8
LAKSHMI VILAS BANK LTD
19
DCB BANK LTD
9
NAINITAL BANK LTD
20
YES BANK LTD
10
KOTAK MAHINDRA BANK
21
IDFC YES BANK
11
RBL BANK LTD
22
BANDHAN BANK LTD
D.
SCHEDULED PRIVATE BANKS (FOREIGN BANKS)
1
ABU DHABI COMMERCIAL BANK LTD, PJSC
23
MIZUHO BANK LTD
2
BANK OF AMERICA NA
24
KRUNG THAI BANK PUBLIC COMPANY LTD
3
BANK OF BAHRAIN & KUWAIT B.S.C
25
The Bank of Tokyo-Mitsubishi UFJ Ltd
4
Mashreq Bank p.s.c
26
Australia & Newzealand Banking Group Ltd
5
BANK OF NOVA SCOTIA
27
Sumitomo Mitsui Banking Corporation
6
Credit Agricole corporate and investment bank
28
American Express Banking Corporation
7
BNP PARIBAS
29
Common Wealth Bank of Australia
8
BARCLAYS BANK
30
Credit Suisse A.G.
9
CITI BANK N.A
31
FirstRand Bank Ltd.
10
DEUTSCHE BANK A.G
32
Industrial & Commercial Bank of China Ltd.
11
The hongkong shanghai banking corporation Ltd
33
JSC VTB Bank
12
SOCIETE GENERALE
34
National Australia Bank
13
SONALI BANK LTD
35
Co-operative Rabobank U.A.
14
STANDARD CHARTERED BANK
36
Sberbank
15
J.P. Morgan Chase Bank, National Association
37
United Overseas Bank Ltd.
16
STATE BANK OF MAURITIUS LTD
38
Westpac Banking Corporation
17
DBS BANK LTD
39
Woori Bank
18
BANK OF CEVLON
40
The Royal Bank of Scotland plc
19
PT Bank Maybank Indonesia TBK
41
Doha Bank Qsc
20
A B BANK
42
Industrial Bank of Korea
21
SHINHAN BANK
43
KEB Hana Bank
22
CTBC BANK CO. LTD
44
National Bank of Abu Dhabi PJSC
E.
OTHER PUBLIC SECTOR BANKS: IDBI BANK LTD
NOTE:
Guarantee from any foreign bank shall be confirmed by A SCHEDULED/NATIONALISED BANK IN INDIA.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Annexure-XVIII
PERFORMANCE CERTIFICATE REGARDING LABOUR PAYMENT AND STATUTORY
REQUIREMENTS
CERTIFICATE NO – CCP – 9
(TO BE ISSUED BY THE CONTRACTOR)
Name of the Package : ___________________________________________
Letter of Award / Contract No: __________________________________________
Name of the Contractor :
Project : RGPPL, PO. Anjanvel, Guhagar, Dist. Ratnagiri, MS.
This is to certify that we have made all labour payment including PF liabilities in respect
of the above-mentioned LOA/Contract ______________ dtd. _______ & no other
payment in this regard is pending from us. Further we confirm that all statutory
requirements have been complied with by us & in case any default is reported against
us, we shall be solely responsible for the same.
FOR & BEHALF of
Place Signature
Date Name:-
Designation:-
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Annexure-XIX
“NO DEMAND CERTIFICATE”
CERTIFICATE -CCP-10
(TO BE ISSUED BY THE CONTRACTOR)
Name of the Package :
Letter of Award / Contract No :
Name of the Contractor :
Project : RGPPL, PO. Anjanwel, Guhagar, Dist. Ratnagiri, MS
We____________________________________________________________________
do hereby acknowledge and confirm that we have received the full and final payment due and
payable to us from Ratnagiri Gas & Power Project Pvt. Ltd In respect of the aforesaid LOA No -
Dated including amendments, if any, issued by Ratnagiri Gas & Power Project
Pvt. Ltd., to our entire satisfaction and we further confirm that we have no claim whatsoever
pending with Ratnagiri Gas & Power Project Pvt. Ltd., under the said contract.
Notwithstanding any protest recorded by us in any correspondence, documents, measurement
books and / or final bill etc. we waive all our rights to lodge our claim or protest in future under
this contract.
We are issuing this “NO DEMAND CERTIFICATE” in favour of Ratnagiri Gas & Power Project Pvt.
Ltd., with full knowledge and with our free consent without any undue influence,
misrepresentation, coercion, etc.
FOR & BEHALF of
Place Signature
Date Name:-
Designation:-
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Annexure-XX
GENERAL SAFETY OBLIGATION TO AGENCIES
1. Contractor has to arrange for all the safety equipments like safety shoes, Helmets, goggles, gloves, safety
belts etc required for safety of their workers working at site.
2. The contractor shall issue photo entry pass for their personnel to be deployed inside plant, which they sha ll
be required to display prominently during the period of their stay within the company premises.
3. The contractor shall obtain proper gate pass for entries and exists of all materials and equipments inside
the plant.
4. Liabilities for Safety at site shall be strict in the observance of the existing safety and accident prevention
regulations of RGPPL.
5. Contractor has to take special precaution to ensure that the personnel under his
control do not carry any combustible materials such as matchbox, cigarettes, etc.
Smoking is strictly prohibited inside plant premises.
6. The Contractor shall have the group insurance/Workman’s compensation policy for the working manpower
at site looking the scope of work and as per the statutory rules for the complete period of contract.
7. The Contractor shall ensure proper safety to all the workman, materials, plant and equipments belonging
either to him or to other agencies or to RGPPL at the Site.
8. The Contractor will notify well in advance to the Engineer-in-charge of his intention to bring to the site any
container filled with liquid or fuel or gas or explosive or petroleum substance which may involve chemical hazards,
The Engineer-in-Charge shall have the right to prescribe the terms and conditions under which such container is to
be handled and used during the performance of the works and the Contractor shall strictly adhere to and comply
with such instructions. The Engineer-in-Charge shall have the right at his sole discretion to inspect any such
container or such construction plant for which material in the container is required to be used and if in his opinion,
its use is not safe, he may forbid its use,
9. All equipments used in construction and direction by Contractor shall meet Indian/International standards
and where such standards do not exist, the Contractor shall ensure these to be absolutely safe. All equipments
shall be strictly operated and maintained in accordance with manufacturer's operation manual and safety
instructions and as per guidelines of RGPPL in this regard.
10. Periodical examinations and all tests for lifting/hoisting equipments and tackles shall be carried out in
accordance with the relevant provisions of factories Act. 1948, Indian Electricity Act. 1910 and other applicable
laws/rules in force from time to time. A register of examinations and tests shall be properly maintained and will be
promptly produced as and when desired by Engineer - in -Charge or by the person authorized by him.
11. The Contractor shall fully responsible for the safe storage of his and his sub-Contractor's radio-active source in
accordance with BAFO/DAE in connection with use storage and will be promptly taken by Contractor.
12. The Contractor shall provide suitable safety equipments of prescribed standard to all employees and workman
according to the need or as may be directed by Engineer-in-Charge who will also have right to examine these
safety equipments and determine their suitability, reliability, acceptability and adaptability.
13. Where explosives are to be used, the same shall be used under the direct control and supervision of an expert,
experienced, qualified and competent person strictly in accordance with the code or practices/rules framed
under Indian Explosives Act, pertaining to handling, storage and use of the explosives.
14. The Contractor shall provide safe working conditions to all workman and employees at the site including safe
means of access railing, stairs, ladders, scaffoldings, etc. The scaffoldings shall be erected under the control and
supervision of an experienced and competent person. For erection, good and standard quality of material shall be
used by the Contractor.
15. The Contractor shall not interfere or disturb electric, fuses, cables and other electrical equipments belonging to
RGPPL or other Contractor under any circumstances, whatsoever unless expressly permitted in writing by RGPPL
to handle such fuses, cables or electrical equipment.
16. No weight of any description will be imposed on any cable and no ladder or similar equipment shall rest against or
attached to it unless expressly permitted to do so by RGPPL.
17. No repair work shall be carried out on any live equipment. The equipment must be declared safer by engineer - in-
charge and a permit to work shall be issued by Engineer-in-Charge before any repair work is carried out. While
working on electric line/equipments whether alive or dead, suitable type and sufficient quantity of tools will have
to be provided by Contractor to electricians/workmen/officers.
18. The Contractor shall employ necessary number of qualified, full time electricians/ Electrical. Supervisors to
maintain his temporary electrical installations.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
19. The Contractor employing more than 250 workmen, whether temporary, casual, probationer regular or permanent
or on contract, shall employ at least one full time exclusively as safety officer to supervise safety aspects of the
equipments and workman who will coordinate with the project safety officer. In case of work
being carried out through Sub-Contractor the sub-Contractor's workman/employees will also be taken in to
account as for the Contractors workman/employees, purpose of observing safety precautions and appointing
safety officer. The name and address of such safety officer or Contractor will be promptly informed in writing to
Engineer - in - Charge with a copy to project safety officer-in-Charge
20. In case of any accident occurs during the construction/erection or associated activities undertaken by the
Contractor thereby causing any minor or major or fatal injury to his employees due to any reason, whatsoever, it
shall be the responsibility of the Contractor to promptly inform the same to RGPPL's Engineer - in - Charge in
prescribed form and also to all the authorized envisaged under the applicable laws.
21. The Engineer -in - charge shall have the right at his sole discretion to stop the work, if in his opinion the work is
being carried out in such a way that it may cause accidents and endanger the safety of the workmen and
equipments. In such cases, the Contractor shall be informed about the nature of hazards and possible
injury/accident and he shall comply to remove shortcomings promptly. The Contractor shall stopping the specific
work, can, if felt necessary, appeal against the order or stoppage the specific work to the General Manager of the
project within 15 days of such stoppage of work and his decision in this respect shall be conclusive and binding on
the Contractor.
22. The Contractor shall not have any right to claim any damages/compensations for stoppage of work due to safety
reasons as provided in para 21.0 above and the period of such stoppage of work will not be taken as an extension
of time for completion of work and will not be exempted for purpose of levy of liquidated damages.
23. The Contractor shall follow and comply all RGPPL safety instructions and codes, relevant provisions of applicable
laws pertaining to the safety of workmen, employees, plant and equipment as may be applicable from time to
time without any demur, protest or contest or reservation. In case of conflict, the statutory provision shall over
ride RGPPL instructions on any particular safety measure.
24. If the Contractor fails in providing safe working environment as per the safety instructions/ codes etc. or continues
the work even after being instructed to stop work by Engineer-in -charge as provided in para 21.0 above, the
Contractor shall be liable to promptly pay on demand by RGPPL such compensation amount per day or thereof as
may be determined by the Engineer-in-charge, which shall not exceed Rs. 5,000/- per day or the actual loss
suffered by RGPPL whichever is more. However, in case of accident taking place causing injury in any individual
their provision contained in para 26.0 shall also apply in addition to the compensation mentioned in this para.
25. In case of continued violation of RGPPL safety instructions and codes and applicable laws which are prepared to
ensure safety to men and material and plant and equipment or Contractor's will failure to comply with instructions
of Engineer-in-Charge as aforesaid RGPPL shall have the right at its sole discretion of debar such Contractor’s for
award of any contract in future, Further RGPPL shall not permit its Contractor’s also to award any of their sub-
Contractor’s to any such defaulting Contractor’s under any circumstances, whatsoever.
26. If the Contractor does not take all safety precautions and/or fails to comply with the safety instructions as
prescribed by RGPPL or under the applicable law for the safety of the equipment and plant and for the safety of its
workmen and the Contractor does not prevent hazardous conditions which cause injury to his own employees who
are working at site or adjacent thereto, the Contractor shall be responsible for payment of compensation to RGPPL
as per the following schedule.
a) Fatal injury or accident causing death of
workmen or employees
As determined by the workmen compensation
commissioner under Workmen’s Compensation Act
1923 and any subsequent amendment.
b) Major injuries or accident causing 25% or
more permanent disablement to workmen or
employee
27. The Compensation mentioned above shall be in addition to the compensation payable to the
workmen/employees under the relevant provisions of the workmen's compensation Act & Rules
framed there under or any other applicable laws as applicable from time to time. In case RGPPL is
made to pay such compensation then the Contractor is bound to reimburse RGPPL such amount in
addition to the compensation indicated above.
28. If the Contractor observes all the safety instruction, Laws and Rules during the currency of contract awarded by
RGPPL and no accident (Fatal or major or minor accident/ injury) occurs to any of its workmen or equipment due
to noncompliance of safety instructions and applicable law then RGPPL may consider the performance of the
Contractor and award suitable "ACCIDENT FREE SAFETY MERITORIOUS AWARD" as per scheme detailed/
announced separately to such Contractor after successful completion of their contracts, which apart from
monetary benefit may add to the Contractor’s qualification competing for other contracts of RGPPL.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Annexure-XXI
GENERAL ENVIRONMENTAL OBLIGATIONS TO AGENCIES
1. Ratnagiri Gas & Power Pvt. Ltd (RGPPL) environmental policy is documented implemented and
maintained at RGPPL and shall be available to all interested parties on demand.
2. We expect our business partners to adhere to the requirements of our Environmental policy, salient
features of which are:
a. Continual improvement in its environmental performance
b. Control and prevention of pollution
c. Conservation of natural resources
d. Waste minimisation
e. Compliance with regulatory requirements
f. Creating environmental awareness to its employees and associates working with it.
3. Accordingly, all the successful bidders shall also be responsible to act and comply towards our
Environmental Policy. They shall also extend full co-operation to the authorized representative of
RGPPL to achieve the objective of the Environment Policy.
4. The successful bidder may note that:
ii. The personnel employed by them have requisite knowledge to carry out the job entrusted to them
in an environmentally conscious way and are aware of RGPPL Environment Policy. In case they
require any clarification in the Environment Policy and its objectives, they can contact the
Engineer-in-Charge for the same.
iii. The personnel engaged by them use the required personnel protective equipments while at work,
wherever required.
iv. They should ensure that water, fuel and energy are used judiciously i.e. water & power points are
closed/put off when not in use.
v. Limit to the speed limits while driving.
vi. For the hired vehicles of RGPPL the smoke emission from vehicles shall be as per norms laid down
by Motor Vehicle Act, which is subject to change from time to time. Necessary PUC Certificate
shall be produced to RGPPL officials on demand.
vii. The vehicles employed by them meet the requirement of the PUC norms. Check the vehicles for
energy efficiency, vehicular emission, oil leakages, tyre pressure etc regularly and correct if
needed.
viii. Any oil/chemical leakage shall be immediately brought to the notice of Engineer-in-Charge so that
corrective action is taken quickly to avoid any water/land/air contamination.
ix. Care shall be taken while filling/removal of oil from the equipments that no spillage take place.
Any used oil removed from the equipment shall be filled in drum marked as “Used Oil Drums”.
x. Proper housekeeping shall be done after maintenance activity. The waste/garbage collected from
various site by housekeeping contact personnel shall be disposed as per instructions of Engineer-in-
Charge.
xi. Use recyclable material to the extent possible in packing.
xii. Take all precautions as necessary while carrying hazardous chemicals and hazardous wastes.
a. Insist for MSDS for hazardous chemicals and TREM card for hazardous wastes.
b. Comply with the requirements of Hazardous Chemicals (Handling & Management)
(Amendment) Rules, 2003 and or Hazardous Wastes (Management, Handling and Trans-
boundary Movement) Rules, 2008.
c. Comply with the provisions of Motor Vehicle Act1988.
xiii. Inform the Shift In-charge at 321, 331 or 332 in case of any accidents/emergency within the plant
premises.
5. Any non-conformity or act which may be detrimental to the RGPPL Environmental Policy and to the
environmental objectives and targets shall be dealt in by RGPPL sternly and suitable action may be
taken as deemed fit.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Annexure-XXII
Form of Indemnity Bond to be executed by the contractor for the equipment handed over by RGPPL for
the performance of its contract (Entire Equipment consignment in one Lot)
(On Non-Judicial stamp paper of appropriate value)
INDEMNITY BOND
THIS INDEMNITY BOND is made this _____ day of ___________ 2020 by
_______________(contractor’s name a Company registered under the Companies Act 1956 /
Partnership Firm / Proprietary concern having its registered office at
__________________(hereinafter called the ‘Contractor’ or ‘Obligor’ which expression shall include its
successors and permitted assigns) in favour of RGPPL, a company incorporated under the Companies
Act, 1956, having its Registered Office at Core-7 Scope Complex, Institutional Area, Lodi Road, New
Delhi- 110 003, INDIA (hereinafter called ‘RGPPL’ {abbreviated name of Employer} which expression
shall include its successors and assigns):
WHEREAS ………………@ …………. ……. has awarded to the contractor a contract for ……………… vide its
Letter of award / Contract No…………….. dated ……………….and its amendment no. …………………(applicable
when amendment have been issued) (hereinafter called the “Contract”) in terms of which …..@...... is
required to hand over various equipments to the Contractor for execution of the Contract.
And WHEREAS by virtue of Clause No. ………. of the said contract, the Contractor is required to execute
an Indemnity Bond in favour of ……@ ……for the Equipments handed over to it by ……@ …… for the
purpose of performance of the Contract / Erection portion of the contract (hereinafter called the
‘Equipments’)
AND THEREFORE Indemnity Bond witness as follows:
1. That the consideration of various Equipments as mentioned in the Contract, valued at (amount in
Fig)……………………..(amount in words) …………….handed over to the Contractor for the purpose of
performance of the Contract, the Contractor herby undertakes the indemnify and shall keep ………..@
……….indemnified, for the full value of the Equipments. The Contractor hereby acknowledges actual
receipt of Equipment etc. as per dispatch title documents handed over to the Contractor as detailed in
the Schedule appended hereto. The Contractor shall hold such Equipment etc. in trust as a “Trustee”
for and on behalf of ……..@............
@ fill in abbreviated name of Contractor.
2. That the Contractor is obliged and shall remain absolutely responsible for the safe transit/
Protection and custody of the Equipment at ………………….. @ .................. project site against all
risks whatsoever till the Equipments are duly used / erected in accordance with the terms of the
Contract and the plant / package duly erected and commissioned in accordance with the terms of
the Contract is taken over by …………………. @ …………………. . The Contractor undertakes to keep
.................. @ ………………….. harmless against any loss or damage that may be caused to the
Equipments.
The Contractor undertakes that the Equipments shall be used exclusively for the performance /
execution of the Contract strictly in accordance with its terms and conditions and no part of the
equipment shall be utilized for any other work of purpose whatsoever. It is clearly understood by the
Contractor that non-observance of the obligations under this Indemnity Bond by the Contractor shall
inter-alia constitute a criminal breach of trust on the part of
the Contractor for all intents and purpose including legal/penal consequences.
3. That ………………….. @ ................... is and shall remain the exclusive owner of the equipments free
from all encumbrances, charges or liens of any kind, whatsoever. The Equipments shall at all times
be open to inspection and checking by the Project Manager or other employees/ agents authorized
by him in this regard. Further, …………………. @ ………………….. shall always be free at all times to take
possession of the Equipments in whatever form the Equipments may be, if in its opinion, the
equipments are likely to be endangered, mis-utilised or converted to uses other than those
specified in the Contract, by any acts of omission or com- mission on the part of the Contractor or
any other person or on account of any reason whatsoever and the Contractor binds himself and
undertakes to comply with the directions of demand of …………………… @ ……………………. to return the
Equipments without any demur or reservation.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
4. That this Indemnity Bond is irrevocable. If at any time any loss or damage occurs to the
Equipments or the same or any part thereof is mis-utilised in any manner whatsoever, then the
Contractor hereby agrees that the decision of the Project Manager of ………………….. @ …………………..
as to assessment of loss or damage to the Equipment shall be final and binding on the Contractor.
The Contractor binds itself and undertakes to replace the lost and/or damaged Equipments at its
own cost and/or shall pay the amount of loss to ……………………. @ …………………….. without any
demur, reservation or protest. This is without prejudice to any other right or remedy that may be
available to …………........... @ ……………………. against the Contractor under the Contract and under
this Indemnity Bond.
NOW THE CONDITION of this Bond is that if the Contractor shall duly and punctually comply with
the terms and conditions of this Bond to the satisfaction of …………………. @ ……………………, THEN, the
above Bond shall be void, but otherwise, it shall remain in full force and virtue.
IN WITNESS WHEREOF, the Contractor has hereunto set its hand through its authorized representative
under the common seal of the Company, the day, month and year first above mentioned.
SCHEDULE
Particulars
of the
Equipments
handed
over
Quantity
Particulars of
Despatch title
Documents
Value of the
Equipment
Signature of
Attorney in
token of
receipt
RR/GRI
Bill
of lading
No
&
Date
Carrier
For and on behalf of
(Contractor's Name)
WITNESS:
Signature ................... . Signature ……………….
Name ........................ . Name……………….
Address ...................... . Designation of authorized representative …………
Signature ................... .
Name ......................... . (Common Seal)
Address ...................... . In case of Company
Signature ................... .
Indemnity Bond are to be executed by the authorised person and (i) in case of contracting
Company under common seal of the Company or (ii) having the Power of Attorney issued under
common seal of the company with authority to execute Indemnity Bond, (iii). In case of (ii), the
original Power of Attorney if it is specifically for this Contract or a Photostat copy of the Power of
Attorney if it is General Power of Attorney and such documents should be attached to Indemnity
Bond.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Annexure-XXIII
Form of Indemnity Bond to be executed by the contractor for the equipment handed
over in installments by RGPPL for the performance of its contract
(On Non-Judicial stamp paper of appropriate value)
INDEMNITY BOND
THIS INDEMNITY BOND is made this _____ day of ___________ 2020 by _______________
(contractor’s name a Company registered under the Companies Act 1956 / Partnership Firm /
Proprietary concern having its registered office at __________________(hereinafter called the
‘Contractor’ or ‘Obligor’ which expression shall include its successors and permitted assigns) in favour
of RGPPL, a company incorporated under the Companies Act, 1956, having its Registered Office at
Core-7 Scope Complex, Institutional Area, Lodi Road, New Delhi- 110 003, INDIA (hereinafter called
‘RGPPL’ {abbreviated name of Employer} which expression shall include its successors and assigns):
WHEREAS ………………@ …………. ……. has awarded to the contractor a contract for ……………… vide its
Letter of award / Contract No…………….. dated ……………….and its amendment no. …………………
(applicable when amendment have been issued) (hereinafter called the “Contract”) in terms of which
…..@...... is required to hand over various equipments to the Contractor for execution of the Contract.
And WHEREAS by virtue of Clause No. ………. of the said contract, the Contractor is required to execute
an Indemnity Bond in favour of ……@ ……for the Equipments handed over to it by ……@ …… for the
purpose of performance of the Contract / Erection portion of the contract (hereinafter called the
‘Equipments’)
NOW THEREFORE Indemnity Bond witness as follows:
1. That the consideration of various Equipments as mentioned in the Contract, valued at (amount in
Fig)……………………..(amount in words) …………….handed over to the Contractor in installments from time
to time for the purpose of performance of the Contract, the Contractor herby undertakes to indemnify
and shall keep ………..@ ……….indemnified, for the full value of the Equipments. The Contractor hereby
acknowledges actual receipt of initial installment of the Equipment etc. as per details in the Schedule
appended hereto. Further the contractor agrees to acknowledge actual receipt of the subsequent
installments of the Equipments etc. as required by ……………….. @.................. in the form of Schedules
consecutively numbered which shall be attached to this Indemnity Bond so as to form integral parts of
this Bond. The Contractor shall hold such Equipment etc. in trust as a “Trustee” for and on behalf of
……..@.............
2. That the Contractor is obliged and shall remain absolutely responsible for the safe transit/ Protection
and custody of the Equipment at ………………….. @ .................. project site against all risks whatsoever
till the Equipments are duly used / erected in accordance with the terms of the Contract and the plant
/ package duly erected and commissioned in accordance with the terms of the Contract is taken over
by …………………. @ …………………. . The Contractor undertakes to keep .................. @ …………………..
harmless against any loss or damage that may be caused to the Equipments.
3. The Contractor undertakes that the Equipments shall be used exclusively for the performance /
execution of the Contract strictly in accordance with its terms and conditions and no part of the
equipment shall be utilized for any other work of purpose whatsoever. It is clearly understood by the
Contractor that non-observance of the obligations under this Indemnity Bond by the Contractor shall
inter-alia constitute a criminal breach of trust on the part of the Contractor for all intents and purpose
including legal/penal consequences.
4. That ………………….. @ ................... is and shall remain the exclusive owner of the equipments free
from all encumbrances, charges or liens of any kind, whatsoever. The Equipments shall at all times be
open to inspection and checking by the Project Manager or other employees/ agents authorized by him
in this regard. Further, …………………. @ ………………….. shall always be free at all times to take possession
of the Equipments in whatever form the Equipments may be, if in its opinion, the equipments are likely
to be endangered, mis-utilised or converted to uses other than those specified in the Contract, by any
acts of omission or com- mission on the part of the Contractor or any other person or on account of
any reason whatsoever and the Contractor binds himself and undertakes to comply with the directions
of demand of …………………… @ ……………………. to return the Equipments without any demur or
reservation.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
5. That this Indemnity Bond is irrevocable. If at any time any loss or damage occurs to the
Equipments or the same or any part thereof is mis-utilised in any manner whatsoever, then the
Contractor hereby agrees that the decision of the Project Manager of ………………….. @
………………….. as to assessment of loss or damage to the Equipment shall be final and binding on
the Contractor. The Contractor binds itself and undertakes to replace the lost and/or damaged
Equipments at its own cost and/or shall pay the amount of loss to ……………………. @ ……………………..
without any demur, reservation or protest. This is without prejudice to any other right or remedy
that may be available to …………........... @ ……………………. against the Contractor under the
Contract and under this Indemnity Bond.
6. NOW THE CONDITION of this Bond is that if the Contractor shall duly and punctually comply with
the terms and conditions of this Bond to the satisfaction of …………………. @ ……………………, THEN,
the above Bond shall be void, but otherwise, it shall remain in full force and virtue.
IN WITNESS WHEREOF, the Contractor has hereunto set its hand through its authorized representative
under the common seal of the Company, the day, month and year first above mentioned.
SCHEDULE
Particulars of
the
Equipments
handed over
Quantity
Particulars of Dispatch
title Documents
Value of
the
Equipments
Signature of
Attorney in
token of
receipt
RR/GRI
Bill of
lading No
&
Date
Carrier
For and on behalf of
……………………………….…………
(Contractor's Name)
WITNESS:
Signature ................... . Signature ………….……………….
Name ........................ . Name ………………………….
Address ...................... . Designation of ……………………….
authorized representative
Signature ................... .
Name ......................... . (Common Seal)
Address ...................... . In case of Company
Signature ................... .
Indemnity Bond are to be executed by the authorized person and (i) in case of contracting
Company under common seal of the company or (ii) having the Power of Attorney issued under
common seal of the company with authority to execute Indemnity Bond, (iii). In case of (ii), the
original Power of Attorney if it is specifically for this Contract or a Photostat copy of the Power of
Attorney if it is General Power of Attorney and such documents should be attached to Indemnity
Bond.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Annexure-XXIV
FORM OF DEED OF JOINT UNDERTAKING
(ON NON-JUDICIAL STAMP PAPER OF APPROPRIATE VALUE)
DEED OF JOINT UNDERTAKING TO BE EXECUTED BY THE
ASSOCIATE ALONGWITH THE CONTRACTOR FOR
---------------------------------- PACKAGE FOR
RGPPL (AS PER CLAUSE ------ OF ITEM ------ OF BIDS)
This DEED of UNDERTAKING executed this...................................................... day of
........................ Two thousand ............................by M/s......................................a
Company incorporated under ......................................... having its Registered Office at
..................................... …………………... (hereinafter called the ‘‘Associate’’, which expression
shall include its successors, administrators, executors and permitted assigns) and M/s
……................... a company registered under the ........................................………….having its
registered office at ................................................. (hereinafter called the Bidder/Contractor,
which expression shall include its successors, administrators, executors and permitted assigns) in
favour of RGPPL, incorporated under the Companies Act, 1956, having its Registered Office at
Core-7 Scope Complex, Institutional Area, Lodi Road, New Delhi- 110 003, INDIA (hereinafter
called ‘‘RGPPL’’ or ‘‘Employer’’ which expression shall include its successors, administrators,
executors and assigns).
WHEREAS, the Employer invited Bids for ------------------------------ (hereinafter referred to as
“Plant”) as specified in its Bidding Document No.___________
AND WHEREAS Clause ---------of Item ----- of Bid Data Sheets of Bidding Documents stipulates
that bidding is open to a bidder who meets the requirements stipulated in Clauses ----------------
-----------------of Item ----- of Bid Data Sheet and Associates with a firm who in turn fully meets
the stipulated requirements as per Clause -------------------------------------- of Item -----------
-- of Bid Data Sheets of Bidding Documents.
AND WHEREAS M/s................................................................. (Bidder) himself does not
meet
the requirements of clause no. ----------------------------------, item ------------ of Bid Data
Sheets of Bidding Documents and hence desires to associate with M/s ...............………………..
(hereinafter referred to as Associate).
A) who has executed the following works within the preceding seven (7) years as on the date
of bid opening:
i) a) -----------------------------------------------------------------------
b) ------------------------------------------------------------------------------------
ii) -----------------------------------------------------------------------------------.
B. Who has achieved minimum average annual turnover in the preceding three
financial years as on date of bid opening of Rs. ______________or above in case
of---------/Rs.----------------- or above in case of --------------------------- / Rs. ------
-------------------- or above in case of ----------------- of BDS.
And whereas a pre-condition for submitting the bid, the bidder and the Associate are required
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
to jointly execute and furnish along with the bid an irrevocable Deed of Joint Undertaking that
they shall be held jointly and severally responsible and bound unto the Employer for successful
design, execution & completion of the ----------------------------------------works under the ----
-------------------------------------Package for its fully meeting the parameters guaranteed as per
the Bidding Documents, in the event the Bid is accepted by the Employer resulting in a Contract
(hereinafter called the “Contract”).
WHEREAS M/s ...................................................... is submitting its proposal in response to
the aforesaid Invitation for Bid by the Employer bearing proposal No...............................…
dated ....................... for ---------------- against the Employer’s Bidding Documents.
NOW THEREFORE, THIS UNDERTAKING WITNESSETH AS UNDER:
1. That in consideration of the Award of the Contract by the Employer to the Contractor, we, the
aforesaid Associate and the Contractor, do hereby declare and undertake that we shall be
jointly and severally responsible to the Employer for successful design, execution &
completion of the --------------------- works and perform all the contractual obligations
including the technical guarantees for the ----------------------------------------------works.
2. In case of any breach of the Contract committed by the Contractor, we, the Associate, do
hereby undertake, declare and confirm that we shall be fully responsible for the successful
design, execution & completion of the ------------------------------------------------- works
and undertake to carry out all the obligations and responsibilities under the contract in order
to discharge the Contractor’s obligations and responsibilities stipulated in the Contract.
Further if the Employer sustains any loss or damage on account of any breach of the
Contract, we, the Collaborator/Associate and Contractor, jointly and severally undertake to
promptly indemnify, and pay such losses/damages caused to the Employer on its written
demand without any demur, reservation, contest or protest in any manner whatsoever. This
is without prejudice to any rights of the Employer against the Contractor under the Contract
and/or guarantees. It shall not be necessary or obligatory for the Employer to first proceed
against the Contractor before proceeding against the Associate, nor any extension of time or
any relaxation given by the Employer to the Contractor would prejudice to any rights of the
Employer under this Deed of Joint Undertaking to proceed against the Associate.
3. Without prejudice to the generality of the undertaking in paragraph 1 above, the manner of
achieving the objectives set forth in paragraph 1 above shall be as follows:
(a) The Associate will be fully responsible for design, engineering, execution, and successful
completion of the -------------------------------------------------------works for the
Plant as per the satisfaction of the Employer.
Further, the Associate shall depute their technical experts from time to time to the
Contractor’s works/Employer’s project site as required by Employer and agreed to by
the Contractor/Collaborator to facilitate the successful design, execution & completion of
the --------------------------------------------------------------works as stipulated in
the aforesaid Contract.
Further the Associate shall ensure proper design, engineering, execution, testing and
successful completion of the ----------------------------------------works in
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
accordance with the specifications and stipulations of the Bidding Documents and if
necessary the Associate shall advise the Contractor suitable modifications of design and
implement necessary corrective measures to discharge the obligations under the
Contract.
(b) In the event the Contractor fails to demonstrate successful performance of the Plant as
set forth in paragraph 1 above, the Associate and the Contractor shall promptly carry
out all the measures at their own expense and shall promptly provide corrected designs
to the Employer.
(c) Implementation of the corrected designs and all other necessary repairs, replacements,
rectifications or modifications for ---------------------------------------- works and
payments of financial liabilities, penalties and fulfillment of all other obligations as
provided under the Contract shall be the joint and several responsibilities of the
Contractor and Associate.
4. We, the Contractor and Associate do hereby undertake and confirm that the Undertaking shall
be irrevocable and shall not be revoked till the expiry of defect liability period of the Plant
under the Contract and further stipulate that the Undertaking herein contained shall
terminate after 90 days of satisfactory completion of such defect liability period. In case of
delay in completion of defect liability period, the validity of this Deed of Joint Undertaking
shall be extended by such period of delay. We further agree that this undertaking shall be
without any prejudice to the various liabilities of the Contractor, including the Contract
Performance Security as well as other obligations of the Contractor in terms of the Contract.
5. The Contractor and Associate will be fully responsible for the quality of all ----------------------
------------------------- works including the materials incorporated in such works whether
fabricated at their works or at their Vendor’s works or fabricated/constructed at site, and their
repairs or replacement, if necessary, for timely delivery/execution thereof to meet the work
schedule under the Contract.
6. In case of Award, in addition to the Contract Performance Security furnished by the Bidder,
the Associate shall furnish “as Security” and on demand Performance Bank Guarantee in
favour of the Employer in a form acceptable to Employer as per provisions of the Bidding
Documents. The value of such Bank Guarantee shall be equal to one and a quarter percent
(1.25%) of the total contract price of the Contract awarded by the Employer to the Contractor
and it shall be guarantee towards the faithful performance/compliance of this Deed of Joint
Undertaking in accordance with the terms and conditions specified herein. The Bank
Guarantee shall be unconditional, irrevocable and valid for entire period of Contract, i.e. till
ninety (90) days beyond the end of the Defect Liability period of the Coal Handling Plant
Package under the Contract. In case of delay in completion of the defect liability period, the
validity of this Bank Guarantee shall be extended by the period of such delay. The Bank
Guarantee amount shall be promptly paid to the Employer on demand without any demur,
reservation, protest or contest.
7. Any dispute that may arise in connection with this Deed of Joint Undertaking shall be settled
as per arbitration procedure/rules mentioned in the Contract Document. This Deed of
Undertaking shall be construed and interpreted in accordance with the Laws of India and the
Courts of Delhi shall have exclusive jurisdiction.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
8. We, the Associate and the Contractor agree that this Undertaking shall be irrevocable and
shall form an integral part of the Contract. We further agree that this Undertaking shall
continue to be enforceable till the successful completion of Contract and till the Employer
discharge it.
9. That this Deed shall be operative from the effective date of the Contract.
IN WITNESS WHEREOF, the Associate and the Contractor, through their authorized
representatives, have executed these present and affixed common seals of their respective
companies on the Day, Month and Year first mentioned above.
For M/s …….....................................
(Collaborator/Associate)
Witness:
1. ............................................. ….................................................
(Signatures) (Signature of the authorized
representative)
................................................. Name:........................................ .
(Name & Official Address)
Designation ................................
Common Seal of the Company
.......................................………....
For M/s.........…….............................
(Contractor)
Witness:
1. .............................................. ……...............................................
(Signatures) (Signature of the authorized
representative)
................................................. Name: ........................................
(Name & Official Address)
Designation: .................................
Common Seal of the Company
.....................................................
Note: * Bidder and his Collaborator / Associate to strike out whichever is not
applicable.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Annexure-XXV
The non-judicial stamp paper should be in the name of issuing Bank
Proforma BANK GUARANTEE FOR ADVANCE
(To be stamped in accordance with stamp Act)
Ref ……………………………………. Bank Guarantee No………………….
Date……………………………………
To
Ratnagiri Gas and Power Private Limited (RGPPL)
At & Post Anjanwel, Tal-Guhagar
Dist.: Ratnagiri
Maharashtra-415634
Dear sirs,
In the consideration of the RGPPL (hereinafter referred to as the 'Owner', which expression shall
unless repugnant to the context or meaning thereof include its successors, administrators and
assigns) having awarded to M/s ……………………………with its Registered / Head Office
at………………………….hereinafter referred to as 'Contractor' which expression shall unless
repugnant to the context or meaning thereof, include its successors, administrators, executors, and
assigns) a contract by issue of Owner's award letter No………..dated……………and the same having
been unequivocally accepted by the Contractor, resulting into a Contract bearing
No…………….dated………….valued at………..for…………..(scope of work) contract (hereinafter
called the "Contract') and the owner having agreed to make an advance payment to the Contractor
for performance of the above Contract amounting to………………………….(in words and figures) as
an Advance against Bank Guarantee to be furnished by the Contractor.
We………………………..(name of the bank) having its head office at………………………..(address)
(hereinafter referred to as the 'Bank' which expression shall unless repugnant to the context or
meaning thereof, include its successors, administrators, executors and assigns) do hereby guarantee
and undertake to pay the Owner immediately on demand any or all money payable by the Contractor
to the extent of ……………………(in words and figures) at any time upto……………without any
demur, reservation, recourse, contest or protest and or without any reference to the Contractor. Any
such demand made by the owner on the Bank shall be conclusive and binding not withstanding any
difference between the owner and the Contractor or any dispute pending before any court, Tribunal,
arbitrator or any other authority. We agree that the Guarantee herein contained shall be irrevocable
and shall continue to be enforceable till the owner discharges this Guarantee.
The owner shall give the fullest liberty without affecting in any way the liability of the Bank under this
Guarantee from time to time to vary the advance or to extend the time for performance of the
Contract by the Contractor. The owner shall have the fullest liberty without affecting this Guarantee,
to postpone from time to time the exercise of any powers vested in them or of any right which they
might have against the Contractor, and to exercise the same at any time in any manner, and either to
enforce or to forebear to enforce any covenants contained or implied in the Contract between the
Owner and the Contractor or any other course or remedy or security available to the Owner. The
Bank shall not be released of its obligations under these presents by any exercise by the Owner of its
liberty with reference to matters aforesaid or any of them or by reason of any other act or forbearance
or other acts of omission or commission on the part of the Owner or any other indulgence shown by
the Owner by any other matter or thing whatsoever which under law would but for this provision have
the effect of relieving the Bank.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
The Bank also agrees that on certification of the Owner the amount of the bank guarantee shall stand
reduced to the extent so notified by the Owner semiannual. It is further agreed that the reduction so
notified by the Owner shall be conclusive and binding on the bank without any reservation.
The Bank also agrees that the Owner at its option shall be entitled to enforce this Guarantee against
Bank as a principal debtor in first instance without proceeding against the Contractor and
notwithstanding any security or other Guarantee that the Owner may have in relation to the
Contractor's liabilities.
Notwithstanding anything contained hereinabove, our liability under this guarantee is limited to
……………………….and it shall remain in force upto and
including…………………..@...............................and shall be extended from time to time for such
period (not exceeding one year) as may be desired by M/s…………………………..on whose behalf
this Guarantee has been given.
Dated this………………. day of…………….2020…………….at……………….
Witness
_____________________ (Signature)
Signature Name
Designation with Bank Stamp
____________________
Name
____________________ Attorney as per Power of Attorney
Office address
No.
____________________ Dated_____________________
*Strike out whichever is not applicable.
@ the date will be 90 days after the date of completion of the contract.
Note : * Please mention the full address of project / office where the Bank Guarantee is to be
submitted.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Annexure-XXVI
PROFORMA OF CERTIFICATE FROM THE CEO/CFO
OF THE COMPANY
(To be submitted by bidder along with the bid)
1.0 I, Mr/Ms ________________________ (*CEO of company/*CFO of the company), confirm
that this certificate is submitted on behalf of our company M/s
_____________________ (Name of the Bidder) and we are responsible for the
declaration(s) mentioned herein.
2.0 I certify that the financial results of the Company for the preceding financial year are under
audit as on the date of Techno-commercial bid opening and the certificate from the
practicing Chartered Accountant certifying the financial parameters is not available.
Yours faithfully,
(Signature)
Date: Name & Designation:
Place: Name of the Company:
Seal of the Company:
*Strike off whichever is not applicable
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Annexure XXVII
BIDDER'S QUERIES FOR PRE-BID MEETING
(Applicable only in case of pre-bid mentioned in tender enquiry)
To,
M/s RGPPL
TENDER NO: _________________________________
SL.
NO.
REFERENCE OF BIDDING DOCUMENT
BIDDER'S
QUERY
GAIL'S REPLY
SEC.
NO.
Page No.
Clause
No.
Subject
NOTE: The Pre-Bid Queries may be sent by fax and also by e-mail before due date for receipt of
Bidder's queries.
SIGNATURE OF BIDDER
NAME OF BIDDER
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
Annexure-XXVIII
Integrity PACT
(Applicable only for those tender when EMD amount exceeds Rs. 10,00,000)
between
RATNAGIRI GAS & POWER PRIVATE LIMITED (hereinafter referred to as "The Employer")
and
.......................... , ... (hereinafter referred to as "The Bidder/Contractor ")
and
...................(hereinafter referred to as "JV Partner/ Consortium Members'
(if applicable))
Preamble
The Employer invites the bids from all eligible bidders and intends to enter into contract for
........................... with the successful bidder(s), as per organizational systems and
procedures. The Employer values full compliance with all relevant laws and regulations, and
the principles of economical use of resources, and of fairness and transparency in its relations
with its Bidder(s) and/or Contractor(s).
Section 1. Commitments of the Employer
1. The Employer Commits itself to take all measures necessary to prevent corruption
and to observe the following principles in this regard:-
a) No employee of the Employer, either in person or through family members
including relatives, will in connection with the bidding for or the execution of a
contract, demand or accept a promise for or accept for him/herself or for a
third person, any material or immaterial benefit to which he/she is not legally
entitled to.
b) The Employer shall, during the bidding process treat all Bidders with equity
and reason. The Employer will, in particular, before and during the bidding
process, provide to all Bidders the same information and will not provide to
any Bidder confidential/additional information through which the Bidder(s)
could obtain an advantage in relation to the bidding process or the contract execution.
c) The Employer will exclude from the process all known prejudiced persons.
2. If the Employer obtains information on the conduct of any of its employees which is a
criminal offence under the IPC/PC Act or if there be a substantive suspicion in this
regard, the Employer will inform the Chief Vigilance Officer and in addition can initiate
disciplinary actions.
Section 2. Commitments and Undertakings by the Bidder / Contractor
1. The Bidder/Contractor commits and undertakes to take all measures necessary to
prevent malpractices & corruption. He commits himself to observe the following
principles during his participation in the bidding process and during the execution of the
contract:
a)The Bidder / Contractor undertakes not to, directly or through any other person or firm
offer, promise or give or influence to any employee of the Employer associated with the
bidding process or the execution of the contract or to any third person on their behalf any
material or immaterial benefit which he/she is not legally entitled, in order to obtain in
exchange any advantage of any kind whatsoever during the bidding process or during the
execution of the contract.
b)The Bidder / Contractor undertake not to enter into any undisclosed agreement or
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
understanding, whether formal or informal with other Bidders. This applies in
particular to prices, specifications, certifications, subsidiary contracts, submission or
non-submission of bids or any other action to restrict competitiveness or to introduce
cartelization in the bidding process.
c)The Bidder/Contractor undertakes not to commit any offence under the
relevant Anti-Corruption Laws of India; further the Bidder/Contractor will not
use improperly, any information or document provided by the Employer as part
of the business relationship, regarding plans, technical proposals and business
details, including information contained or transmitted electronically for
purposes of competition or personal gain and will not pass the information so acquired
on to others.
d)The Bidder/Contractor will, when presenting his bid undertakes, to disclose
any and all payments made, is committed to or intends to make to agents,
brokers or any other intermediaries in connection with the award of the
contract.
2. The Bidder / Contractor will not instigate and allure third person / parties to commit
offences outlined above or be an accessory to such offences.
Section 3. Disqualification from Bidding Process and Exclusion from Future Contracts
1. If the Bidder(s)/Contractor(s). before award or during execution has committed a
transgression through a violation of any provisions of Section 2 or in any other form
so as to put his reliability or credibility as Bidder into question, the Employer shall be
entitled to disqualify the Bidder(s)/ Contractor(s) from the bidding process or to
terminate the contract, if signed on that ground.
2. If the Bidder / Contractor has committed a' transgression through a violation of
Section 2 such as to put his reliability or credibility into question, the Employer shall be
entitled to exclude including blacklist and put on holiday the Bidder / Contractor
for any future tenders/contract award process. The imposition and duration of the
exclusion will be determined by the severity of the transgression. The severity will
be determined by the Employer taking into consideration the full facts and
circumstances of each case particularly taking into account the number of
transgressions, the position of the transgressors within the company hierarchy of
the Bidder and the amount of the damage. The exclusion will be imposed for a
minimum of 3 years.
3. A transgression is considered to have occurred if the Employer after due
consideration of the available evidence concludes that no reasonable doubt is
possible.
4. The Bidder with its free consent and without any influence agrees and undertakes
to respect and uphold the Employer's absolute fights to resort to and impose such
exclusion and further accepts and undertakes not to challenge or question such
exclusion on any ground, including the lack of any hearing before the decision to
resort to such exclusion is taken. This undertaking is given freely and after
obtaining independent legal advice.
5. Subject to full satisfaction of the Employer. the exclusion of Bidder / Contractor
could be revoked by the Employer if the Bidder / Contractor can prove that he has
restored / recouped the damage caused by him and has installed a suitable
corruption prevention system in his organization.
Section 4. Compensation for Damages including Forfeiture of Earnest Money
Deposit / Security Deposit / Performance & Advance Bank Guarantees.
1. If the Employer has disqualified the Bidder / Contractor from the bidding process or
has terminated the contract pursuant to Section 3, the Employer shall forfeit the
Earnest Money Deposit/Bid Security, encash Contract Performance Bank
Guarantees in addition to excluding the bidder from the future award process and
terminating the contract.
NIT No: RGPPL/C&M/CS-2860/OT-132
Sub: AMC for Vibration Measurement, Analysis & Dynamic balancing of rotating machines
Corporate Identification Number: U40105DL2005 PTC138458
Registered Office : NTPC Bhawan, Core-7, SCOPE Complex 7, Institutional Area, Lodi Road, New Delhi 110003
Noida Office : The Landmark, Second Floor, Plot No. A35, Sector 2, Noida-201301 (U.P), Tel: 0120- 4148900, Fax: 0120-4148913
Mumbai Office : Samruddhi Venture Park, 5th Floor, MIDC, Marol, Andheri (E), Mumbai - 400093. Tel: 022- 28216613, Fax: 022-28269057
Project Site : PO RGPPL Anjanwel, Taluka Guhagar, Distt. Ratnagiri (Maharashtra) 415634, Tel: 02359- 241073, Fax: 02359- 241118
Email : cs@rgppl.com (Noida Office), pr@rgppl.com (Mumbai Office), site.rgppl@gmail.com (Site office), Web Site: www.rgppl.com
2. In addition to 1 above, the Employer shall be entitled to take recourse to the relevant
provisions of the contract related to Termination of Contract due to Contractor's
Default.
Section 5. Previous Transgressions
1. The Bidder swears on oath that no previous transgression occurred in the last three years
immediately before signing of this Integrity Pact, with any other company in any country
conforming to TI approach or including with any Public-Sector Enterprise /Undertaking in
India or any Government Department in India that could justify bidder's exclusion from the
tender process.
2. If the Bidder makes incorrect statement on this subject, Bidder can be disqualified from
the bidding process or the contract, if already awarded, can be terminated on this ground.
Section 6. Company Code of Conduct
Bidders are also advised to have a company code of conduct (clearly rejecting the
use of bribes and other unethical behavior) and a compliance program for the
implementation of the code of conduct throughout the company,
Section 7. Pact Duration
This Pact comes into force from the date of signing by all the parties. It shall expire
for the Contractor 12 months after the last payment under the respective contract, and for all
other unsuccessful bidders 6 months after the contract has been awarded.
Section 8. Miscellaneous Provisions
1 This Pact is subject to Indian law. The place of performance and jurisdiction shall be
Anjanwel, Dist: Ratnagiri.
2 Should one or several provisions of this Pact tum out to be invalid; the remainder of
this Pact remains valid. In this case, the parties will strive to come to an agreement to
their original intentions.
3 The actions stipulated in this Integrity Pact are without prejudice to any other legal
action that may follow in accordance with the provisions of the extant law in force
relating to any civil or criminal proceedings.
4 If the Contractor is a JV partnership/Consortium, this agreement must be signed by all the
partners of JV/Consortium Partners as the case may be.
The Parties hereby sign this Integrity Pact at...………...On this …...... day of…………..2020
Employer
Bidder / Contractor
Joint Venture Partner (s) /
Consortium member (s)
(As Applicable)
Witness
Witness
Witness
1
1
1
2
2
2