Patratu Vidyut Utpadan Nigam Limited

(A subsidiary of NTPC Ltd in Joint Venture with JBVNL)

BIDDING DOCUMENTS

FOR

Procurement of Truck mounted Aerial Wagon Tower

BIDDING DOCUMENT NO: 9900194541

(This document is meant for the exclusive purpose of

bidding against this bid document no..

Specification etc. shall not be transferred, reproduced or

otherwise used for purposes other than for which it is

specifically issued)

Patratu Vidyut Utpadan Nigam Limited

(A subsidiary of NTPC Ltd in Joint Venture with JBVNL)

NOTICE INVITING TENDER (NIT/IFB)

FOR

Procurement of Truck mounted Aerial Wagon Tower

(

Domestic Competitive Bidding)

NIT /IFB No: 9900194541

Date – 14.03.2020

1

.0 Patratu Vidyut Utpadan Nigam Limited, Patratu invites online Bids through

GePNIC(https://eprocurentpc.co.in) on

Single Stage 3 cover basis from eligible bidders without Reverse Auction for the aforesaid

Package as per the scope of work briefly mentioned hereinafter:

2.0 BRIEF SCOPE OF WORK:

Procurement of Truck mounted Aerial Wagon Tower

The detailed Scope of work and Technical Specifications are mentioned in the Bidding

Document.

3.0. Patratu Vidyut Utpadan Nigam Limited intends to finance the subject package through Own

Resources.

4

.0. Detailed scope of work, specifications and terms & conditions are given in the Bidding

Documents, which are available for examination and sale at the address given below as per

the following schedule:

Package Reference/Bidding Document No/NIT

No.

9900194541

NIT Date

14.03.2020

Document Download/ Sale Start Date &

Time

14.03.2020 & 17:00 Hrs.

Document Download / Sale End Date &

Time

06.04.2020 & 15:00 Hrs.

Source of IFB/NIT

Patratu Vidyut Utpadan Nigam Limited

Contract Classification

Last/End Date and Time for Bid submission

Technical Opening Date & Time

Last date of submission of Tender fee and

EMD(offline)

Construction equipment

06.04.2020 & 15:00 Hrs.

08.04.2020 & 15:30 Hrs.

06.04.2020 & 15:00 Hrs.

Price Bid Opening Date & Time

The date of opening of price proposal/price bid

shall be intimated separately by Patratu Vidyut

Utpadan Nigam Limited after completion of

evaluation of Techno-commercial proposal.

Cost of Bidding Documents in INR

Rs. 1,328.00(inclusive of GST)

Tender fee payment shall be submitted in the form of

Demand draft drawn in favour of PATRATU VIDYUT

UTPADAN NIGAM LIMITED ,Payable at PATRATU.

MSE(Micro & Small Enterprises registered with

NSIC/DIC(District Industries centre)/Udyog Aadhar for

goods produced and services rendered are exempted

from tender fee. However traders are excluded from

the purview of public procurement policy. Public

procurement policy for MSEs should not be Extended

against tenders for works contracts.

MSE bidders should furnish declaration regarding

UAN number on CPPP failing which such bidders will

not be able to enjoy the benefits as per the public

procurement policy for MSEs order,2012 for tenders

invited electronically through CPPP.

Govt. notification from time to time regarding exemption of

Tender Fee will be applicable for this tender.

EMD in INR(off-line)

Rs. 50,000.00

Acceptable form of EMD

DD/Banker’s cheque in favour of PATRATU

VIDYUT UTPADAN NIGAM LIMITED Payable at

PATRATU or BG in prescribed format with check

list for EMD value more than Rs.20,000.00

Submission of tender fee and EMD amount

The bidders are requested to send the fee and

EMD well in advance to be receive in the Patratu

Vidyut Utpadan Nigam Limited, Patratu office

before the scheduled bid submission end date

failing which the bid shall be liable for rejection.

Bidders seeking exemption from EMD/Tender fee

as per clause no.4.0 of ITB should upload

photocopy of valid exemption certificate in

GePNIC in fee cover

Pre-Bid Conference Date & Time (if any)

Reverse auction

Not applicable

28.03.2020 & 17:00 Hrs.

Last Date to seek clarification/Last

Query Date

5.0 Tender fee and EMD to be submitted by bidder off-line.

6

.0 Tender fee shall be submitted in the form of Demand Draft drawn in favour of PATRATU

VIDYUT UTPADAN NIGAM LIMITED payable at PATRATU.

Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi and

Village Industries Commission or Khadi and Village Industries Board or Coir Board or National

Small Industries Corporation(NSIC) or Directorate of Handicrafts and Handloom or Udyog

Aadhar or any other body specified by Ministry of Micro, Small and Medium Enterprises as per

MSMED Act 2006, for goods produced and services rendered, shall be issued the bid

documents free of cost and shall be exempted from paying Earnest Money Deposit.

The above benefits to MSEs are meant for procurement of only goods produced and services

rendered by MSEs. However, traders are excluded from the purview of Public Procurement

Policy and not eligible for Benefits to MSEs. Public procurement policy for MSEs should not be

Extended against tenders for works contracts.

MSE bidders should furnish declaration regarding UAN number on CPPP failing which such

bidders will not be able to enjoy the benefits as per the public procurement policy for MSEs

order,2012 for tenders invited electronically through CPPP.

Govt. notification from time to time regarding exemption of Tender Fee will be applicable for this

tender.

The bidders are requested to send Tender Fee/ MSE/ NSIC/ Udyog Aadhar certificate and

EMD, Power of Attorney well in advance to Patratu Vidyut Utpadan Nigam Limited, Patratu

office so as to reach before the

scheduled bid submission end date and MSE’s should upload MSE/ NSIC/ Udyog Aadhar

certificate in Fee cover in GePNIC, failing which the bid shall be liable for rejection.

7.0 All bids must be accompanied by tender fee and bid security/EMD

Any Bid not accompanied by the acceptable TENDER FEE and Bid Security in a separate

sealed envelope shall be rejected by the Employer/PVUNL as being non-responsive and

returned to the bidder without being opened.

8.0. Qualifying Requirements for Bidders

The bidder who wish to participate in the bidding shall satisfactorily establish that they fulfill the

following Qualifying requirements.

8.1.0 Technical Criteria:

The bidder must have experience of supplying of 'Truck mounted Ariel Wagon

Tower with hydraulic eration The bidder must hav execute the supp order

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'

.

e

d

y

during preceding seven (07) years prior to the date of Techno-commercial bid

opening as per the following criteria:

One order costing not less than Rs. (25,47,272.00)

OR

Two orders each costing not less than Rs. (15,92,045.00)

OR

Three orders each costing notlessthan Rs. (12,73,636.00)

Note:

Bidder must submit requisite credentials in support of having met the

qualifying requirement. A summary sheet of all documents need to be

submitted along with the technical offer. Summary Sheet should

clearly describe the eligibility credentials. Credentials mayinclude:

1

. Purchase order/ work order copies.

2. Work Completion Certificate against purchase order/ Work Order Copies

8.2.0 Financial Criteria:

a) The average annual turnover of the bidder in the preceding three (03)

financial years as on the last date of the month preceding the month in

which Notice Inviting Tender is published shall not be less than Rs 31.84

Lakhs (Rs Thirty one lakhs & Eighty fourthousand only).

In case a Bidder does not satisfy the annual turnover criteria, stipulated above

on its own, its Holding Company would be required to meet the stipulated

turnover requirements as above, provided that the Net Worth of such Holdinq

Company as on the last day of the preceding financial year is at least equal to or

more than the paid-up share capital of the Holding Company. In such an event, the

Bidder would be required to furnish along with its Techno-Commercial bid, a Letter

of Undertaking from the Holding Company, supported by the Holding Company's

Board Resolution, as per the format enclosed in the Techno Commercial bid

documents, pledging unconditional and irrevocable financial support for the

execution of the Contract by the Bidder in case of award.

b) The Net Worth of the Bidder as on the last day of the preceding financial year, of the date of

Techno-commercial Bid opening, shall not be less than 100% of the bidders paid up share

capital. In case the Bidder meets the requirement of Net Worth based on the strength of its

Subsidiary (ies) and/or Holding Company and/or Subsidiary (ies) of the Holding company

wherever applicable, the Net Worth of the bidder and its Subsidiary (ies) and/or Holding

company and/or Subsidiary (ies) of the Holding company, in combined manner should not be

less than 100% of their total paid up share capital. However individually, their Net Worth should

not be less than 75% of their respective paid up share capitals. Net worth in combined manner

shall be calculated as follows:

Net worth (combined) = [(X1+X2+X3) / (Y1+Y2+Y3)] x 100

Where X1. X2, X3 are individual net worth which should not be less than 75

%

of the respective paid up share capitals and Y1,Y2,Y3 are individual paid up share capitals.

(

c) In case the bidder is not able to furnish its audited financial statements on stand-alone entity

basis, the un-audited unconsolidated financial statements of the bidder can be considered

acceptable provided the bidder further furnishes the following documents for substantiation

of its quaIification:

i) Copies of the un-audited unconsolidated financial statements of the bidder along with copies

of the audited consolidated financial statements of the Holding Company.

ii) A certificate from the CEO/CFO of the Holding Company, as per the format enclosed in

the bidding documents. stating that the unaudited unconsolidated financial statements form

part of the consolidatedfinancial statementsoftheHoldingCompany.

In cases where audited results for the last financial year as on the date of Techno-Commercial

bid opening are not available, the financial results certified by a practicing Chartered

Accountant shall also be considered acceptab le. In case, Bidder is not able to submit the

Certificate from a practicing Chartered Accountant certifying its financial parameters, the

audited results of three (03) consecutive financial years preceding the last financial year shall

be considered for evaluating the financial parameters. Further, a Certificate would be

required from the CEO/CFO as per the format enclosed in the bidding documents stating

that the financial results of the Company are under audit as on the date of Techno-

Commercial bid opening and the Certificate from the practicing Chartered Accountant

certifying the financial parameters is not available.

Notes for Financial Criteria:

(

i)

Net worth means the sum total of the paid up share capital and free reserves. Free

reserves means all reserves credited out of the profits and share premium account but

does not include reserves credited out of the revaluation of the assets, write back of

depreciation provision and amalgamation . Further any debit balance of Profit and

Loss account and miscellaneous expenses to the extent not adjusted or written off, if

any, shall be reduced from reserves and surplus.

(

ii) Other income shall not be considered for arriving at annual turnover.

iii) "Holding Company" and "Subsidiary Company" shall have the meaning ascribed to

them as per Companies Act of India.

9.0. The bidder shall have to submit the following documents in support of meeting the

QR along with their bid

9

.1.0- The bidder to submit documentary evidence in support of clause no.8.1.0 of QR

.2.0 Copies of audited balance sheet and profit and loss account for the preceding three

9

(

3) financial years in support of clause 8.2.0 of QR

10.0 Notwithstanding anything stated above, the employer reserves the right to asses the

capabilities and capacity of the bidder/his collaborators/ associates/

subsidiaries/group companies to perform the contract, should the circumstances

warrant such assessment in overall interest of the employer.

The physical assessment shall include but not limited to the assessment of the

office/facilities/bankers/reference works by employer. A negative determination of

such assessment of capacity and capabilities may result in the rejection of the bid.

11.0. Patratu Vidyut Utpadan Nigam Limited reserves the right to reject any or all bids or

cancel/withdraw the Invitation for Bids (IFB) for the subject package without assigning

any reason; whatsoever, and in such case no bidder/intending bidder shall have any

claim arising out of such action.

12.0 Issuance of bid documents to any Bidder shall not construe that such bidder is

considered to be qualified. Bids shall be submitted online. Bidder shall furnish Bid

Security separately offline as detailed in Bidding Documents by the stipulated bid

submission closing date and time at the address given below.

13.0 Transfer of Bidding Documents purchased by one intending bidder to another is

not possible. Only the bidder in whose name the tender documents are downloaded, is

allowed to submit offer. No bidder other than the original bidder in which name

documents are sold/downloaded can submit the offer.

1

4.0 A complete set of Bidding Documents may be downloaded by any interested bidder directly

through NTPC e-procurement portal, https://eprocurentpc.nic.in. For logging in to the e-tender

website, the bidder would require user ID and password which can be created at our

e-tender website and same has to be informed to concerned package coordinator. First

time users not allotted any vendor code are required to approach NTPC/Patratu Vidyut Utpadan

Nigam Limited at least five (05)working days prior to document sale end date along with

document like PAN Card, Address proof and GST registration etc. for issue of vendor code.

Cost of tender document/tender fee as stipulated above shall be submitted offline before

bid submission date and time in Patratu Vidyut Utpadan Nigam Limited, Patratu office.

Note: No hard copy of Bidding Documents shall be issued

1

5.0. Tenderers seeking exemption should upload valid exemption certificate in Fee cover in

GePNIC having details such as validity.

1

6. Bid Security/EMD and tender fee in original, for the requisite amount as stipulated above

shall be submitted prior to the stipulated bid submission closing date and time at the

address given herein below. If bid security/EMD and tender fee in original in a separate

sealed cover is not received or bids for which bid security & tender fee of inadequate value

is received, the same shall not be entertained and in that case, such bids shall not be

opened.

1

7.0 First time users not allotted any vendor code are required to approach NTPC/Patratu

Vidyut Utpadan Nigam Limited at least five working days prior to last date of bid submission and

submit following details.

(

a) For creation of vendor code:

i) Company/ Firm registration copy, GST registration copy, PAN detail copy

ii) Valid email ID, Contact No.

iii) Address Proof

iv) Cancelled cheque & EFT form (to be verified by bank)

Note: Format of EFT (Electronic Fund Transfer) form is attached along with tender documents.

(

b) For registration in GePNIC (Govt. e-Procurement National Informatics Centre) portal

i) Go to site: https://eprocurentpc.nic.in/nicgep/app

ii) Click on online bidder enrolment & fill up your details

iii) Send the copy of registration acknowledgement to dealing officer of case.

18.0 Address for Communication:-

AGM (Contracts and Materials)

Patratu Vidyut Utpadan Nigam Limited,

Patratu

PO-PTPS, Dist-Ramgarh.

Jharkhand-829119.

Phone: +91 6553 286 043

E-mail: pkbhoi@ntpc.co.in, sktaisum@ntpc.co.in

Websites: www.ntpctender.com or www.ntpc.co.in

or https://eprocurentpc.nic.in/nicgep/app

19.0. Bid Security and Integrity Pact shall be submitted in a sealed envelope separately

offline by the stipulated bid submission closing date and time at the address given

below. Any bid without an acceptable Bid Security and Integrity Pact (if applicable) shall

be treated as non-responsive by the employer and shall not be opened.

2

.

2

0.0. Tender fee is non-refundable.

1.0 Bid Security: (EMD):

EMD shall be submitted offline.

Bidder has to submit earnest money deposit (EMD) in hard copy (offline) of requisite

value in a separate envelope super scribing “EMD Envelope”, which must reach the

office at the address as mentioned before the bid submission deadline .

i.“EMD Envelope” should contain the EMD of requisite value, strictly in valid form as

mentioned below at sl. no. iii. a) / b) as per applicability or valid supporting

document in support of seeking exemption of EMD as iii. c).

ii.If Bid Security (EMD) in Original of any agency is not received in a sealed

envelope, their bid shall not be opened. If the EMD amount submitted by any

agency is less than the stipulated EMD, their offer shall be rejected.

iii.EMD may be furnished in any of the following forms:

a. For EMD amount of any value:

Cross Demand Draft / Banker’s Cheque in favor of PATRATU VIDYUT UTPADAN

NIGAM LIMITED, payable at PATRATU.

b. In case EMD amount is >Rs 20,000.00 then, besides above:

Bank Guarantee (BG) from a Nationalized Bank / other banks (as per NTPC approved

list) also will be acceptable. Format of BG against Bid Security and List of Banks for Bid

Security are attached. BG should be unconditional and irrevocable and should be valid

for a period of 45 days beyond the bid validity period. The Bank Guarantee Verification

Check List duly filled in as per format attached has to be submitted in this regard. Bidder

shall ensure that all the points of check list are replied in “Yes”.

c. SSI units of Jharkhand / SSI units (of other states) registered with the National Small

Scale Industries Corporation shall be exempted from the payment of Earnest Money

Deposit. Bidders seeking exemption should submit a Photocopy of valid registration

certificate preferably attested by Notary / Gazetted Officer/ Magistrate 1st class, giving

details such as validity.

If the validity of the certificate has expired run the risk of their tenders being passed over

as ineligible for this concession/exemption.

Submission of EMD is exempted from

IIMs/IITs/NITs/IISc./CBRI/CPRI/GSI/CWPRS/CWC and other Govt. Institutes/agencies

(excluding PSUs).

In case of any doubt on eligibility of such exemption/concession, bidder may get

clarification from NTPC official before submission of his bid.

d. The Bid Security of all the unsuccessful Bidders will be returned after award of the

Job.

e. The Bid Security shall be forfeited in any of the following circumstances by the Owner

without any notice or proof of damage to the Owner:

i. If the Bidder withdraws or varies its Bid during the period of Bid validity specified by

the Bidder in the Bid Proposal.

ii. In case the Bidder does not accept the corrections towards the discrepancies in their

bid, where ever the breakup of prices has been asked separately.

iii. If any deviation, variation or additional condition etc found anywhere in our technical

and / or / Price Bid implicit or explicit, shall stand unconditionally withdrawn, without

any cost implication whatsoever to employer, failing which the bid security shall be

forfeited.

iv. In the case of a successful bidder, if the bidder fails within the specified time limit to

furnish the acceptance of Letter of Award / Purchase Order.

v. In the case of successful Bidder, if the Bidder fails, within the time limit, to furnish the

required Contract Performance Guarantee in case the same is required as per

conditions of the P.O / LOA.

vi. If the bidder / their representative commits any fraud while competing for this

contract pursuant to Fraud prevention policy of NTPC.

f. No interest shall be payable by NTPC on the Bid Security.

g. ANY BID NOT ACCOMPANIED BY A BID SECURITY IN A SEPARATE SEALED

ENVELOPE, SHALL BE REJECTED BY THE EMPLOYER AS BEING NON

RESPONSIVE AND RETURNED TO THE BIDDER WITHOUT BEING OPENED.

h. Govt. notification from time to time regarding exemption of EMD and tender fee will

be applicable for this tender.

22.0. No Deviation Certificate:

No deviation, whatsoever, is permitted by the Owner to any provisions of bidding

Documents. In case any deviations, variations and additional conditions are found

anywhere in the bid (Techno Commercial Bid & Price Bid), the same shall not be given

effect to in evaluation and it will be considered that the bidder complies to all the terms

and conditions of Bidding Documents without any extra cost to the Owner irrespective of

any mention to the contrary, anywhere in the bid, failing which the Bid Security of the

Bidder be forfeited.

Annexure-3

ELECTRONIC FUND TRANSFER (E.F.T.) FORM

TO BE RETURNED TO THE COMPANY)

(

To

Patratu Vidyut Utpadan Nigam Limited

A Subsidiary of NTPC Ltd. In Joint Venture with JBVNL)

(

PO- PTPS, Patratu, Dist.-Ramgarh,

Pin- 829119, Jharkhand

Ref.: Authorization of all our Payments through Electronic Fund Transfer System.

We, hereby authorize Patratu Vidyut Utpadan Nigam Limited, PO-PTPS,

Patratu to make all our payments through Electronic Fund Transfer System.

The details for facilitating the payments are given below.

(TO BE FILLED IN CAPITAL LETTERS)

1

.

NAME OF THE BENEFICIARY

2

ADDRESS

PIN CODE

3

.

TELEPHONE NO. (WITH STD CODE)

4

BANK PARTICULARS

(A) BANK NAME

(

B) BANK TELEPHONE NO. (WITH STD CODE)

C) BRANCH ADDRESS

(

PIN CODE

(

D) BANK FAX NO (WITH STD CODE)

E) BRANCH CODE

(

(F) 9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A CANCELLED CHEQUE)

(G) BANK ACCOUNT NUMBER

(H) BANK ACCOUNT TYPE (TICK ONE)

SAVING

CURRENT

LOAN

CASH CREDIT

OTHERS

IF OTHERS, SPECIFY

5

.

PERMANENT ACCOUNT NUMBER (PAN)

6

E-MAIL Address for Intimation regarding release of payments

I/We hereby declare that the particulars given above are correct and complete. If the

transaction is delayed or credit is not affected at all for reasons of incomplete or

incorrect information, I/We would not hold the Employer responsible.

DATE

SIGNATURE

(AUTHORISED SIGNATORY)

Name:

OFFICIAL STAMP

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a bank account no…………….

with our branch and the Bank particulars mentioned above are correct.

DATE

AUTHORISED SIGNATORY)

SIGNATURE

(

Authorization no.: ………………………

Name:

OFFICIAL STAMP