NOTICE INVITING TENDER
Ref. NTECL/C&M/OT/CS-4255 Dt: 07.03.2020
NTPC Tamilnadu Energy Company Limited (NTECL), a JV of NTPC & TANGEDCO invites
online bids for its 2 X 500 MW + 1 X 500 MW Thermal Power Project at Vellivoyal
Chavadi Post, Ponneri Taluk, Thiruvallur Distt., Chennai, Tamilnadu from eligible bidders
who fulfill the Qualifying Requirements stipulated below, for the following package:
Description of work Bid Security (EMD) Contract period
Annual Job Contract for
Electrical Maintenance in
NTECL Township
Rs. 1,00,000/- (only)
12 (Twelve) Months
BRIEF SCOPE OF WORK:
The scope of the subject package envisages “Annual Job Contract for Electrical
Maintenance in NTECL Township”.
QUALIFYING REQUIREMENTS:
A
The average annual turnover of the bidder
in the preceding three (03) financial
years as on the date of techno-
commercial bid opening, shall not be less than Rs.
64.48 Lakhs (Rupees sixty four lakhs and forty eight thousand)
Notes:
i) Other income shall not be considered for arriving at annual turnover.
ii) In case where audited results
for the last financial year as on the date of
techno-
commercial bid opening are not available, the financial results
certified by a practicing Chartered Accountant shall b
e considered
acceptable. In case, th
e bidder is not able to submit the certificate from
Practicing Chartered Accountant certifying its financial parameters, the
audited results of three consecutive financial
years preceding the last
financial year shall be considered for evaluating the fina
Further, a Certificate would be required from the CEO/CFO as per the
format enclosed in the bidding documents stating that the financial results of
the Company are under audit as on the date of Techno-
commercial bid
opening and the Certificate from the practicing Charter
ed Accountant
certifying the financial parameters is not available.
B
The bidder in the last seven years prior to BOD (Bid Opening Date) should have
executed Operation & Maintenance / Maintenance/ Erection & Commissioning/
Erection & Maintenance of Electrical systems in a Power plant/ Industry, with
(i) Single (01) order , of executed value not less than Rs. 51.58 Lakhs
OR
(ii) Two (02) orders, each of executed value not less than Rs.32.24 Lakhs
OR
(iii) Three (03) orders, each of executed value not less than Rs. 25.79 Lakhs
NTECL/C&M/OT/CS-4255 Date: 07.03.2020
Page 6 of 6
C
The bidder should have valid Electrical Contractor’s License issued from any
Statutory Authority
D The bidder should have Provident Fund code (PF code) number allotted by concerned
Regional Provident Fund Authority.
E The bidder should have GSTIN number issued by concerned authorities.
NTECL/C&M/OT/CS-4255 Date: 07.03.2020
Page 6 of 6
BRIEF DETAILS
Bid Document No. NTECL/C&M/OT/CS-4255 Date. 07.03.2020
Description of Work
Annual Job Contract for Electrical Maintenance
in NTECL Township
Bid Document Sale Period From 07.03.2020
Cost of Bidding document NIL
Last Query date (Queries shall
be entertained up to this date
only)
18.03.2020
Submission of Bids (Both
Techno-Commercial Bid and
Price Bid) i.e. Envelope – I & II
together.
26.03.2020 Up to 14.30 Hours.
Techno – Commercial Bid
Opening (Envelope – I)
27.03.2020 at 15:00 Hours.
After Techno-commercial bid opening (Online & Offline), the bids submitted
shall be evaluated for meeting both the Qualifying Requirements & Technical
Requirements and only those bids meeting the Qualifying Requirements and
complying with the Technical Requirements shall be considered for Price Bid
Opening (Online).
The date of opening of Price Bid (Online) shall be intimated separately.
Note:
Part I - The agency should quote only single percentage (Premium either add
or deduct) on BOQ total amount specified. Item wise/Section wise percentage
shall not be acceptable. If the offer is submitted on item wise/Section wise
percentage, same shall be liable for rejection by NTECL.
Part II - Bidders shall quote their rates excluding GST.
However, Evaluation shall be carried out on overall basis, (i.e. Total Amount =
Part-I + Part-II) in conformity with the requirement of tender conditions.
Address for bid submission of Bids
Addl. General Manager (C&M),
Contracts and Materials Dept.,
NTPC Tamilnadu Energy Company Ltd,
Vallur Thermal Power Project,
Site Office: Vellivoyal Chavadi Post,
Ponneri Taluk, Thiruvallur District
Chennai - 600103, Tamil nadu.
Fax: 044 - 27966065 / 27966033
Location of Tender box in NTECL
Site office premises
Contracts & Materials Dept. Hall,
NTECL Office Complex. (Site Office)
NTECL/C&M/OT/CS-4255 Date: 07.03.2020
Page 6 of 6
Contact Persons.
Ms. Nithya V
Manager (C&M), NTECL
Mob. No : 9650990468
Email: nithyav@ntpc.co.in
T. Rajesh Kumar, AGM (Contracts).
Mob.No-9445869131
Email: rajeshkumart@ntpc.co.in
OTHER TERMS AND CONDITIONS:
1. Detailed specifications, Scope of work, Terms & conditions etc., are given in the
bidding documents. Bid documents can be downloaded from the website
https://etenders.gov.in/eprocure/app.
2. Methodology for registration and submission of bids is available at
https://etenders.gov.in.
3. It is deemed that bidder shall accept all the terms and conditions mentioned in the
tender documents without any deviation. For that the bidders are requested to submit
the “NO DEVIATION CERTIFICATE” for fulfillment of technical/commercial
compliance. NO DEVIATION IS ACCEPTABLE TO NTECL. IF ANY DEVIATION IS
TAKEN BY THE BIDDER IN THE “NO DEVIATION CERTIFICATE” OR ANY
WHERE ELSE IN THE DOCUMENTS INCLUDING BOQ, THEIR BID SHALL BE
SUMMARILY REJECTED.
Any Clarification related to the scope, terms & conditions of contract shall be sought
under Clarification tab of the on-line bid, latest by the query date as mentioned in the
documents. Clarifications received after the specified date from the agencies will not
be entertained. NTECL shall respond to any request for clarification or modification of
the bidding documents that it receives within the time line specified.
NTECL shall post the Clarifications under Clarification/Corrigendum tab at etender
website. Bidders can view these clarifications. Bidders are advised to regularly check
under Clarification/Corrigendum tab regarding posting of clarification, if any.
Bidders must check the Clarifications issued before submission of Bid. Should NTECL
deem it necessary to amend the Bidding Document as a result of a clarification, it shall
do so and upload the amendments in the tender on the etender portal.After this stage,
no deviation is acceptable to NTECL.
3. The bids shall be received up to due date & time of bid opening in the e tender portal
and shall be opened on the date and time as stipulated in the bid document.
4. The prospective bidders are invited to submit their Bid comprising of Techno -
Commercial Bid and Price Bid for the subject package, in line with the provision of the
bidding documents.
5. The cost on account of preparation and submission of Bid, negotiations, discussions
etc., as may be incurred by the Bidder in the process, are not reimbursable by the
owner, and the owner will in no case be responsible or liable for these costs,
regardless of the conduct or outcome of the bidding process.
6. Transfer of Bidding Documents downloaded by one intending Bidder to another is not
permissible.
NTECL/C&M/OT/CS-4255 Date: 07.03.2020
Page 6 of 6
7. The Owner (NTECL) reserves the right to accept or reject any bid, and to annul the
bidding process and reject all bids at any time prior to award of contract, without
thereby incurring liability to the affected Bidder or bidders or any obligation to inform
the affected Bidder or bidders of the grounds for the Owner’s action. Decision of
Owner will be final and binding in this regard.
8. NTECL reserves the right to amend/alter/add/delete any provision of this document or
of the future contracts arising out of this tender.
9. BID SUBMISSION:
All the documents submitted by the bidder in Offline including covering letter should be duly
sealed, signed &stamped in all pages.
A. ENVELOPEU: I (Techno - Commercial Bid)
The Techno-Commercial Bid comprises of following two categories of documents:
(i) OFFLINE DOCUMENTS : Following documents to be submitted in
physical form (i.e. Offline documents in original) in separate sealed envelope in accordance
with and containing the following, further the true copy of these documents shall also
necessarily be enclosed with Online bid:
1. Bid security/Earnest Money Deposit as prescribed in the tender document.
1. Certificate regarding Acceptance of “No Deviation” as per format at Schedule-A
of Section-V
2. The Power Of Attorney as mentioned at Schedule-B Section-V
The Envelopes shall then be sealed in outer envelope and submitted
If Bids not accompanied by any of the above documents before the stipulated date &
time for bid submission, the same shall be REJECTED by Owner as being non-
responsive and online bid if submitted shall not be opened. Documentary evidence
towards submission of bid security shall be submitted mandatorily as a part of
OFFLINE Documents.
THE CONTENT OF THE ENVELOPE/S SHOULD ALSO BE CLEARLY
SUPERSCRIBED ON THE ENVELOPE WITH THE NAME OF WORK, NAME OF
BIDDER, BIDDERS ADDRESS & CONTACT NUMBERS,BID REFERENCE,
CONTENTS AND DATE OF OPENING ETC.
(ii) Documents to be submitted Online (i.e. duly signed, stamped and scanned copy) as
detailed in the Instructions to Bidders(Section-IV of Tender Documents) shall be uploaded
in the Pre-Qual/Technical Cover/Envelope of the e-tender portal. Following documents
shall necessarily be uploaded in the Pre-Qual/Technical Cover/Envelopealongwith other
documents as stipulated in the Tender documents:
a. Up to date copy of Profit & Loss Account and Balance Sheet of last three financial
years ending 31
st
March 2019 duly audited by Chartered Accountant. In cases where
audited results for the last financial year as on the date of techno commercial bid opening
NTECL/C&M/OT/CS-4255 Date: 07.03.2020
Page 6 of 6
are not available, the financial results certified by a practicing Chartered Accountant shall be
considered acceptable. In case, Bidder is not able to submit the Certificate from practicing
Chartered Accountant certifying its financial parameters, the audited results of three
consecutive financial years preceding the last financial year shall be considered for
evaluating the financial parameters. Further, a Certificate would be required from the
CEO/CFO as per the format enclosed in the bidding document stating that the Financial
Results of the company are under audit as on the date of Techno-Commercial bid opening
and the Certificate from the practicing Chartered Accountant certifying the financial
parameters is not available.
b. Copies of Work Orders / Award Letters covering awarded value, detailed scope of work /
terms and conditions / bill of quantities along with proof of execution such as completion
certificate clearly showing the value of work executed during the period of contract,
Bill Copy, Final Deviation Copy etc. insupportof above Qualifying requirements. The
bidder shall also provide the reference list of the organizations with contact address and
phone numbers.
c. Copy of Permanent Account Number (PAN) issued by Income Tax authorities.
d. Copy of GSTIN Number / Provisional registration number issued by concerned authorities.
e. Copy of PF Registration with Regional Provident Fund Commissioner. (RPFC)
f. Employees State Insurance Code (ESI Code) as having registered with ESI authorities. If the
same is not available, then the bidder should register with concerned authorities before the
commencement of contract.
g. Relevant Documents to meet Qualifying Requirements (QR) of the subject tender.
h. Relevant Documents to meet Technical Requirements (QR) of the subject tender.
i. Authorization / Power of attorney on the person signing the bid
j. A complete set of tender documents, its amendments/addendum and clarifications, if
any, signed and stamped by the authorized signatory.
B. UENVELOPE: II (PRICE BID)
Documents to be submitted Online (i.e. duly signed, stamp and scanned copy) as follows:
Upload the following in Finance Cover/Envelope on the portal.
1) Price Schedule-Schedule of Items/Bill of Quantity as per Section-II-In PDF FORMAT.
2) BOQ in Excel Format
Techno - Commercial Bid
(Online & Offline
documents)
Shall be opened at the time & day set for submission of
Bids.
PRICE BID (Online)
The date of opening of Price Bids shall be intimated
separately.