DETAILED INVITATION FOR BID

NTPC Limited

(A GOVT. OF INDIA ENTERPRISE)

INVITATION FOR BIDS (IFB)

FOR

PROCUREMENT (SUPPLY AND COMMISSIONING) AND AMC OF TERRESTRIAL 3D

LASER SCANNER (SURVEY INSTRUMENT) ALONG WITH ASSOCIATED

SOFTWARE REQUIRED FOR SURVEYING RELATED ACTIVITIES AND OTHER

CIVIL WORK INVOLVED IN COAL MINING PROJECT OF M/S NTPC HAZARIBAGH,

JHARKHAND (02 NOS).

(

Domestic Competitive Bidding)

Open Tender)

(

Tender ID / IFB: 9900196192

Sub: Invitation for Bids

Dear Sir,

Dated: 02.03.2020

.0 NTPC Limited invites online bids on Single Stage Two Envelope bidding basis (Envelope-I: Techno-

Commercial Bid & Envelope-II: Price Bid) from eligible bidders for “Procurement (Supply and

Commissioning) and AMC of Terrestrial 3d Laser Scanner (Survey Instrument) along with

associated software required for surveying related activities and other civil work involved in Coal

mining project of M/s NTPC Hazaribagh, Jharkhand (02 nos)” as per the Scope of Work mentioned

hereinafter.

.0 Bidding Documents for the subject package consisting of the following sections are available

under the IFB No. 9900196192 on NTPC E-Tender Website https://eprocurentpc.nic.in/ , and can be

downloaded by logging onto the Website:

ii.

iii.

iv.

NIT

: Tender Enquiry / Invitation for Bids (IFB)

: Instruction to Bidder (ITB)

: General Purchase Conditions (GPC)

: Standard formats & Check lists etc

: Special Purchase Conditions (SPC)

: Technical Specification

Vol-I Section- I

Vol-I Section- II

Vol-I Section- IV

Vol-II Section- I

Vol-III

vi.

vii.

Bill of Quantity

: Schedule of Quantities (SOQ) / Bill of Quantities (BOQ)

.1 For logging onto the E-tender site, you would require to register through Online Bidder Enrolment (link

provided in website) prior to proceed for downloading the Detailed IFB and to further process of bid.

For detailed procedure on log on details and for downloading the documents, you are requested

to go through the bidder’s manual available on NTPC e-tender website https://eprocurentpc.nic.in/

or may contact the undersigned through email or on phone.

.2 Bids are to be submitted online. Tender Fee, Bid Security and Power of Attorney are to be submitted in

original before the deadline for online submission of Techno-Commercial and Price bids, at the address

for communication mentioned herein below.

Page 1 of 5

SSC Coal Mining Projects

PROCUREMENT (SUPPLY AND

COMMISSIONING) AND AMC OF

TERRESTRIAL 3D LASER SCANNER

NIT NO. :

SECTION-I (Detailed IFB)

(

SURVEY INSTRUMENT)

.0 Further, in this regard please note the following:

.1 The brief scope of work under this package shall include:

Supply, commissioning of Survey Instruments Terrestrial Laser Scanner along with all accessories and

associated software required for surveying mining related activities and other civil works involved in

Coal mining projects of M/s NTPC, Hazaribagh, Jharkhand.

.2 Downloading of Bidding Documents, Submission of Bids and Opening of bids shall be as per following

schedule:

Tender Reference

Documents download/sale start date

Documents download/sale end date

Clarification start date

As per GEPNIC portal

Last date for receipt of clarification Up to

Last date & time for submission of both

Techno-Commercial & Price Bids

Opening of Techno-Commercial Bids

Opening of Price Bids

Shall be intimated separately

Cost of Bidding Documents

EMD / Bid Security in INR

Funding Source

Rs. 2250/-

Rs. 5,00,000/- (Indian Rupees Five Lakhs)

Domestic/ Own Resources

You may please note that queries/clarifications, if any, to the provisions of Bidding

Documents should reach us not later than the date mentioned above, and any

query/clarification received thereafter shall not be entertained by NTPC

.3 As per provisions of Bidding Documents, the Bidders shall submit its bid online through e-

tender website (https://eprocurentpc.nic.in/) of NTPC, within the Bid submission date and time as

mentioned above. Only Techno-Commercial bids will be opened on the date and time mentioned

above. The date of opening of Price Bids shall be intimated separately by NTPC after completion of

evaluation of Techno-Commercial Bids including Bidder’s Qualification and Bidder’s Technical

Qualification.

.4 Both Techno-Commercial Bid and Price Bid shall be duly filled and digitally certified by the Bidder’s

authorized signatory and is to be submitted online in e-tender website (https://eprocurentpc.nic.in/) of

NTPC.

4.0 Bidders are required to submit the documents mentioned at 2.2 above in original as detailed in Bidding

Documents:

4.1 All bids must be accompanied by Bid Security for an amount of INR 5,00,000/- (Indian Rupees Five

Lakhs only) in the form as stipulated in the bidding Documents.

Page 2 of 5

SSC Coal Mining Projects

PROCUREMENT (SUPPLY AND

COMMISSIONING) AND AMC OF

TERRESTRIAL 3D LASER SCANNER

NIT NO. :

SECTION-I (Detailed IFB)

(

SURVEY INSTRUMENT)

ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE BID SECURITY IN A

SEPARATE SEALED ENVELOPE SHALL BE REJECTED BY NTPC AS BEING NON-

RESPONSIVE AND RETURNED TO THE BIDDERS/CONSULTANTS WITHOUT

BEING OPENED.

.2 Power of Attorney, duly notarized by a Notary Public, indicating that the person signing the bid has

the authority to sign the bid and that the bid is binding upon the Bidder during the full period

of its validity

5.0 Qualifying Requirements for Bidders:

The Bidder should meet the minimum Qualifying Requirements as stipulated here under:

5.1 TECHNICAL CRITERIA

.1.1 The bidder should have supplied Terrestrial 3d Laser Scanner Survey instrument in India during the

last seven (7) years as on date of techno-commercial bid opening with following minimum basic

specification:

i) Scanning Range at 90% Reflectivity: - 2000m or more.

ii) Accuracy: - 8 mm or better.

iii) Geo-referencing: - The scanner system shall be capable of geo-referencing through reflectors/

back sight orientation or by any other means, to determine the location of the scanner as well as

acquired data in local/ global co-ordinate system.

iv) Protection Class: - IP64 OR MORE.

Notes:

•

Subsidiary/ Authorized partner /Agent/Dealer duly authorised by the OEM are also eligible to bid.

•

Necessary documentary evidence in support of execution of the work including the value specified

above to be submitted for qualification

.2 FINANCIAL CRITERIA

.2.1 The average annual turnover of the Bidder, in the preceding three (3) financial years as on the

date of Techno-Commercial bid opening, should not be less than Rs 487 lakhs.

In case a Bidder does not satisfy the average annual turnover criteria, stipulated above on its own, its

Holding Company would be required to meet the stipulated turnover requirement as above, provided

that the Net Worth of such Holding Company as on the last day of the preceding financial year is at

least equal to or more than the paid-up share capital of the Holding Company. In such an event, the

Bidder would be required to furnish along with its Techno-Commercial bid, a Letter of Undertaking

from the Holding Company, supported by the Holding Company's Board Resolution, as per the

format enclosed in the bid documents, pledging unconditional and irrevocable financial support for

the execution of the Contract by the Bidder in case of award.

Page 3 of 5

SSC Coal Mining Projects

PROCUREMENT (SUPPLY AND

COMMISSIONING) AND AMC OF

TERRESTRIAL 3D LASER SCANNER

NIT NO. :

SECTION-I (Detailed IFB)

(

SURVEY INSTRUMENT)

.2.2 In case the Bidder is not able to furnish its audited financial statements on standalone entity basis,

the unaudited unconsolidated financial statements of the Bidder can be considered acceptable

provided the Bidder further furnishes the following documents for substantiation of its

qualification:

•

Copies of the unaudited unconsolidated financial statements of the Bidder along with

copies of the audited consolidated financial statements of its Holding Company.

A Certificate from the CEO / CFO of the Holding Company, as per the format enclosed

with the bidding documents stating that the unaudited unconsolidated financial statements

form part of the consolidated financial statements of the Holding Company.

In cases where audited results for the last financial year as on the date of Techno Commercial bid

opening are not available, the financial results certified by a practicing Chartered Accountant shall be

considered acceptable. In case, bidder is not able to submit the Certificate from a practicing

Chartered Accountant certifying its financial parameters, the audited results of three consecutive

financial years preceding the last financial year shall be considered for evaluating the financial

parameters. Further, a Certificate would be required from the CEO /CFO as per the format enclosed

in the bidding documents stating that the Financial results of the Company are under audit as on the

date of Techno - commercial bid opening and the Certificate from the practicing Chartered

Accountant certifying the financial parameters is not available.

.2.3 Net worth of the bidder should not be less than 100% (hundred percent) of the bidder's paid up

share capital as on the last day of the preceding financial year. In case the Bidder meets the

requirement of Net worth based on the strength of its Subsidiary (ies) and / or Holding Company

and / or Subsidiaries of its Holding companies wherever applicable, the Net worth of the Bidder

and its Subsidiary (ies) and / or Holding company and / or Subsidiary (ies) of the Holding

Company, in combined manner should not be less than 100% (hundred percent) of their total paid

up share capital. However, individually, their Net worth should not be less than 75% (seventy five

percent) of their respective paid up share capitals.

Net worth in combined manner shall be calculated as follows: Net worth (combined) =

(

(Xl+X2+X3) / (Yl + Y2 +Y3)) X 100

Where Xl,X2,X3 are individual Net worth which should not be less than 75% of the respective

paid up share capitals and Yl,Y2,Y3 are individual paid up share capitals.

Notes for clause 2.0

•

Other income shall not be considered for arriving at annual turnover.

•

“Holding Company” shall have the meaning ascribed to them as per the Companies Act of India.

Net worth means the sum total of the paid up share capital and free reserves. Free reserve means

all reserves credited out of the profits and share premium account but does not include reserves

credited out of the revaluation of the assets, write back of depreciation provision and

amalgamation. Further any debit balance of Profit and Loss account and miscellaneous expenses

Page 4 of 5

SSC Coal Mining Projects

PROCUREMENT (SUPPLY AND

COMMISSIONING) AND AMC OF

TERRESTRIAL 3D LASER SCANNER

NIT NO. :

SECTION-I (Detailed IFB)

(

SURVEY INSTRUMENT)

to the extent not adjusted or written off, if any, shall be reduced from reserves and surplus.

.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the Invitation for Bids without

assigning any reason whatsoever and in such case no bidder / intending bidder shall have any claim

arising out of such action.

.0 Bidders are allowed to download the complete set of bidding documents for the bidding purposes

without making any payment. The cost of the bidding documents in form of Demand Draft (DD)/

Banker’s Cheque (BC) shall be submitted physically along with other documents (to be submitted in

physical form). In case tender fee not received in accordance with the aforesaid provisions, the bid

shall not be opened and shall be rejected by the Employer.

.0 Downloading of Bidding Documents by any Bidder shall not construe that such Bidder is considered

to be qualified. Bids shall be submitted online and opened at the address given below in the presence

of Bidder’s representatives who choose to attend the Bid Opening.

.0 Address for Communication:

Sr. Manager (C&M) / AGM (C&M)

NTPC Limited,

SSC Coal Mining HQ,

Ginni Plaza

Opp. to Chutia P.S, Chutia

Ranchi- 834001

E-mail: pprabhakar1@ntpc.co.in / rcmajhi@ntpc.co.in

Mob: 9650997279 / 9437557354

Corporate Identification Number: L40101DL1975GOI007966, Website: www.ntpc.co.in .

P.Prabhakar

Sr. Manager (C&M)

Email: pprabhakar1@ntpc.co.in

Page 5 of 5

SSC Coal Mining Projects

PROCUREMENT (SUPPLY AND

COMMISSIONING) AND AMC OF

TERRESTRIAL 3D LASER SCANNER

NIT NO. :

SECTION-I (Detailed IFB)

(

SURVEY INSTRUMENT)