NTPC LIMITED

BONGAIGAON THERMAL POWER PROJECT

(3x250 MW)

BIDDING DOCUMENTS

FOR

HIRING OF TWO SCHOOL BUSES AT

NTPC, BONGAIGAON

SECTION - I, II, III, IV, V, VI, VII & VIII

BIDDING DOCUMENT NO. : BgTPP/C&M/CS/4024

(This document is meant for the exclusive purpose of bidding against this Bid

Document No. / Specification and shall not be transferred, reproduced or

Otherwise used for purposes other than that for which it is specifically issued)

BIDDING DOCUMENTS

FOR

HIRING OF TWO SCHOOL BUSES AT NTPC, BONGAIGAON

FOR

BONGAIGAON THERMAL POWER PROJECT

(3x250 MW)

BIDDNG DOCUMENT NO: BgTPP/C&M/CS/4024

CONTENTS

Section I : Invitation for Bids (IFB)

Section II : Instructions to Bidders (ITB)

Section III : Bid Data Sheets (BDS)

Section IV : General Conditions of Contract (GCC)

Section V : Special Conditions of Contract (SCC)

Section VI : Technical Specification (TS)

Section VII : Schedule of Quantities(SOQ)

Section VIII : Forms and Procedures (FP)

SECTION - I

INVITATION FOR BIDS (IFB)

INVITATION FOR BIDS (

IFB

)

NTPC LIMITED

(A GOVERNMENT OF INDIA ENTERPRISE)

CONTRACTS SERVICES, SALAKATI

INVITATION FOR BIDS (

IFB

)

FOR

HIRING OF TWO SCHOOL BUSES AT NTPC, BONGAIGAON

(Domestic Competitive Bidding)

NIT

No. :

20

_NTPC_

29706

_1

Date :

20

.

0

2

.20

20

Bidding Document No. :BgTPP/C&M/CS/4024

1.

NTPC Ltd. invites

online

bids from eligible bidders for

hiring of

two school buses

at NTPC, Bongaigaon for Bongaigaon Thermal Power Project (750 MW) situated

at Kokrajhar district of Assam State and is approximately 15Kms from Kokrajhar.

The Project site is situated between Kokrajhar and New Bongaigaon railway

station of North Eastern Frontier Railway. Bongaigaon town is about 35 Kms

away from the Project Site, as per the Scope of Work mentioned hereinafter.

2. Brief Scope of work

The brief scope of work is as under:

Hiring of two school buses at NTPC, Bongaigaon.

3. Detailed schedule as mentioned below :

NIT No

2020_NTPC_29706 _1

Documents Sale commencement date

20

.

0

2

.2020

Last date & Time for Bid submission

10.0

3

.20

20

@ 18:00:00

Source of IFB/NIT

Bongaigaon Thermal Power Project

Contract Classification

Hiring of

vehicle

Technical Opening date & Time

11

.

0

3

.

20

@

15

:00:00

Price bid opening date & Time

Shall be intimated later

Cost of Bidding Documents in INR

Rs.

900

.00

EMD in INR

Rs.

5

0,000.00

Last Query date (if any)

03.0

3

.20

20

4. BIDDERS CAN DOWNLOAD THE TENDER DOCUMENTS BEFORE BID SUBMISSION DATE. TENDER

FEES, BID SECURITY AND INTEGRITY PACT (IF APPLICABLE) SHALL BE SUBMITTED IN A SEALED

ENVELOPE SEPARATELY (OFFLINE) BY THE STIPULATED BID SUBMISSION CLOSING DATE AND

TIME AT THE ADDRESS GIVEN BELOW. ANY BID WITHOUT AN ACCEPTABLE

TENDER FEES, BID

SECURITY AND INTEGRITY PACT (IF APPLICABLE) SHALL BE TREATED AS NONRESPONSIVE BY

THE EMPLOYER AND SHALL NOT BE OPENED..

 Tender fee should be in the form of a crossed account payee demand draft or

banker’s cheque in favor of NTPC LTD., payable at SBI Salakati.

 First time users not allotted any vendor code are required to approach NTPC at least

three working days prior to Document Sale Close date for issue of vendor code.

SALIENT TECHNICAL FEATURES

 As per technical specification Section VI.

5. QUALIFYING REQUIREMENT FOR BIDDERS

In addition to satisfactory fulfilment of the qualifying requirements stipulated in section

ITB (instructions to bidders), the bidder should also meet the qualifying requirements

hereunder :

1.0 TECHNICAL CRITERIA

1.1 The bidders should have successfully executed the work of deployment &

operation of any commercial vehicles i.e. Buses/ Mini Buses /Shuttle vehicles in any

NTPC project or any other organization meeting any one of the following criteria

during last 07 (seven) years prior to the date of techno-commercial bid opening:-

a) At least one order of value not less than Rs. 12.29 lakhs

or

b) Two orders, each of value not less than Rs.7.68 lakhs

or

c) Three orders, each of value not less than Rs. 6.144 lakhs

The word “executed” means that the bidder should have achieved the progress

specified in the above para even if the total contract/order is not completed / closed.

The same shall be supported by the documentary evidence issued by the owner.

2.0 FINANCIAL CRITERIA

2.1 The average annual turnover of the bidder, in the preceding three (03) financial

years as on date of Techno-Commercial bid opening shall be not less than Rs.

15.36 Lakhs (Rupees Fifteen Lakhs & Thirty Six thousand only).

2.2 NOTES:

(i) Other income shall not be considered for arriving at annual turnover.

(ii) The bidder shall submit documentary evidence / proof of meeting qualifying

requirements stipulated above.

(iii) In case where audited result for the last financial year as on the date of techno

commercial bid opening are not available, the financial result certified by a practicing

chartered accountant shall be considered acceptable. In case bidder is not able to

submit the certificate from practicing chartered accountant certifying his financial

parameters, the audited result of three consecutive financial year preceding the last

financial year shall be considered for evaluating the financial parameter. Further, a

certificate would be required from the CEO/CFO as per format enclosed in the bidding

document stating that the financial result of the company are under audit as on the

date of techno-commercial bid opening & the certificate from practicing chartered

accountant certifying the financial parameters is not available.

6. Notwithstanding anything stated above, the NTPC Ltd. reserves the right to

assess the bidder’s capability and capacity to perform the contract, should the

circumstances warrant such assessment in its overall interest and the decision of

NTPC Ltd., in this regard shall be final and binding.

7. NTPC Ltd. reserves the right to reject any or all bids or cancel/withdraw this

Invitation for Bids without assigning any reason whatsoever and in such case no

Bidder/ intending Bidder shall have any claim arising out of such action.

8. First time users not allotted any vendor code are required to approach NTPC at

least three working days prior to document sale close date for issue of vendor

code.

9. Transfer of Bidding Documents purchased by one intending bidder to another is

not permissible.

10. Issuance of bidding documents to any bidder shall not construe that bidder is

considered qualified

11. ADDRESS FOR COMMUNICATION:

Addl. General Manager(C&M)

NTPC Limited,

Administrative Building,

P.O.: Salakati (P) (BTAD),

Distt: Kokrajhar, (ASSAM) Pin - 783 369.

Tele. No: 03661 – 282763/ 282397

FAX. No: 03661 -282704

Email id : utpalborah@ntpc.co.in, psubbaraju@ntpc.co.in

Websites : https://eprocurentpc.co.in,

Corporate identification no : L40101DL1975GOI007966

SECTION - III

BID DATA SHEET

SECTION - III

BID DATA SHEET (BDS)

NAME OF PACKAGE: HIRING OF TWO SCHOOL BUSES AT NTPC, BONGAIGAON

FOR NTPC BONGAIGAON THERMAL POWER PROJECT (750 MW)

BID DOCUMENT NO. BgTPP/C&M/CS/4024

The following bid specific data for the above mentioned package shall amend and/or supplement the

provisions in the Instructions to Bidders (ITB). Whenever there is a conflict, the provisions herein shall

prevail over those in the ITB.

NIT No. : 2020_NTPC_29706_1 Date: 20.02.2020

Bidding Document No. : BgTPP/C&M/CS/4024

Sl.

No.

ITB Clause

No.

Data

#

Instruction

related to e-

Tendering

Before creating / submitting the Bids, Bidders are required to go through the

"Bidders Manual" and Guidelines to bidder provided at following NTPC e-

Procurement Portal (https://eprocurentpc.nic.in)

1 ITB 1.1

Name of the Package: HIRING OF TWO SCHOOL BUSES AT NTPC, BONGAIGAON

2

ITB 5.1

Name and address of EMPLOYER:

AGM(C&M),

NTPC Limited,

PO.: Salakati,

Dist.: Kokrajhar,

Assam-783369,

Registered Office Address:

“NTPC Bhawan”

Core No. 7, Scope Complex,

Institutional Area, Lodhi Road,

New Delhi – 110003, India.

3 ITB 8.1.1 (c)

QUALIFYING REQUIREMENT

S

FOR BIDDERS

:

In addition to satisfactory fulfilment of the qualifying requirements

stipulated in section ITB (instructions to bidders), the bidder should also

meet the qualifying requirements hereunder :

1.0 TECHNICAL CRITERIA

1.1 The bidders should have successfully executed the work of

deployment & operation of any commercial vehicles i.e. Buses/ Mini

Buses /Shuttle vehicles in any NTPC project or any other organization

meeting any one of the following criteria during last 07 (seven) years prior

to the date of techno-commercial bid opening:-

a) At least one order of value not less than Rs. 12.29 lakhs

or

b) Two orders, each of value not less than Rs.7.68 lakhs

or

c) Three orders, each of value not less than Rs. 6.144 lakhs

The word “executed” means that the bidder should have achieved the

progress specified in the above para even if the total contract/order is not

completed / closed. The same shall be supported by the documentary

evidence issued by the owner FINANCIAL CRITERIA

2.0 FINANCIAL CRITERIA :

2.1 The average annual turnover of the bidder, in the preceding three (03)

financial years as on date of Techno-Commercial bid opening shall be not

less than Rs. 15.36 Lakhs (Rupees Fifteen Lakhs & Thirty Six

thousand only).

2.2 NOTES:

(i) Other income shall not be considered for arriving at annual turnover.

(ii) The bidder shall submit documentary evidence / proof of meeting

qualifying requirements stipulated above.

(iii) In case where audited result for the last financial year as on the date

of techno commercial bid opening are not available, the financial result

certified by a practicing chartered accountant shall be considered

acceptable. In case bidder is not able to submit the certificate from

practicing chartered accountant certifying his financial parameters, the

audited result of three consecutive financial year preceding the last

financial year shall be considered for evaluating the financial parameter.

Further, a certificate would be required from the CEO/CFO as per format

enclosed in the bidding document stating that the financial result of the

company are under audit as on the date of techno-commercial bid

opening & the certificate from practicing chartered accountant certifying

the financial parameters is not available .

4.

New Clause

The reference works whose details have been declared as per the specified format in the

relevant attachment (i.e. Attachment No. 3) shall only be considered to ascertain the

bidder's compliance to the specified qualifying Requirement (QR). Bidders wishing to

provide additional reference works are required to declare the same in similar format

which shall be additionally attached. However, bidders are not permitted to quote more

than 3 times the number of works for this purpose.

The Employer at its discretion may seek any clarification and/ or documentary evidence

only for the reference works as mentioned above. However, no change or substitution of

the reference works by new/additional plant for conforming to the specified qualifying

Requirement shall be sought, offered or permitted.

5

ITB 13.1

Bid Validity: 06 (Six) Months.

6 ITB 12.1

Bid Security

/

EMD

Amount

INR

5

0,000.00

(Rupees

Fifty Thousand

Only)

Tender Fee amount INR 900.00 (Rupees Nine Hundred Only)

7 ITB 12.2

Bids are to be submitted online. Only Bid Security

, Tender Fee

& P

ower of Attorney are

to be submitted in original Hard Copy at the address as mentioned below.

Location of Bid Submission & Bid Opening:

Admin Building, C&M-contracts Hall,

NTPC Limited,

Bongaigaon Thermal Power Project

PO: Salakati, Distt: Kokrajhar

Assam - 783369.

Time for Bid Opening: 15:00 hrs. (IST)

Date for Bid Opening : Please refer Section-I (ITB)

8 ITB Clause

23.0

The Contractor will also provide 20 number copies of electronic version of the Contract

Agreement to the Employer within 30 days of its signing.

9 ITB Clause

26.0

Replace ITB Clause 29.0 with the following:

"Ineligibility for participation in re-tender

Notwithstanding the provisions regarding forfeiture of Bid Security specified in ITB Sub-

Clause 14.7, if a bidder after having been issued the Letter of Award, either does not

sign the Contract Agreement or does not submit an acceptable Initial Contract

Performance Guarantee/ Performance Guarantee, other securities in line with the

provisions of the Contract and which results in tender being annulled then such bidder

shall be treated ineligible for participation in re-tendering of this particular package."

10 ITB Clause

32.0

Following line to be added in continuation with ITB clause 32.0

The benefits to the participating service providers under PPP 2012 shall be applicable

irrespective of product (Goods/Services) categories for which bidder is registered as

MSME

LIST OF BANKS FROM WHICH BANK GUARANTEES

FOR BID SECURITY CAN BE ACCEPTED

SCHEDULED COMMERCIAL BANKS

A. SBI AND ASSOCIATES

1. State Bank of India

2. State Bank of Bikaner and Jaipur

3. State Bank of Hyderabad

4. State Bank of Mysore

5. State Bank of Patiala

6. State Bank of Travancore

B. NATIONALISED BANKS

1. Allahabad Bank

2. Andhra Bank

3. Bank of India

4. Bank of Maharashtra

5. Canara Bank

6. Central Bank of India

7. Corporation Bank

8. Dena Bank

9. Indian Bank

10. Indian Overseas Bank

11. Oriental Bank of Commerce

12. Punjab National Bank

13. Punjab & Sind Bank

14. Syndicate Bank

15. Union Bank of India

16. United Bank of India

17. UCO Bank

18. Vijaya Bank

19. Bank of Baroda

C. SCHEDULED PRIVATE BANKS (INDIAN BANKS)

1. Bank of Rajasthan

2. Catholic Syrian Bank

3. City Union Bank

4. Dhanalakshmi Bank Ltd.

5. Federal Bank Ltd.

6. Jammu & Kashmir Bank Ltd.

7. Karnataka Bank Ltd.

8. Karur Vysya Bank Ltd.

9. Lakshmi Vilas Bank Ltd.

10. Nainital Bank Ltd.

11. Kotak Mahindra Bank

12. Ratnakar Bank Ltd.

13. South Indian Bank Ltd.

14. Tamilnad Mercantile Bank Ltd.

15. ING Vysya Bank Ltd.

16. Axis Bank Ltd.

17. S.B.I. Commercial & International Bank Ltd.

18. INDUSIND Bank Ltd.

19. ICICI Bank

20. HDFC Bank Ltd.

21. Development Credit Bank Ltd.

22. Yes Bank

D. SCHEDULED PRIVATE BANKS (FOREIGN BANKS)

1. Abu Dhabi Commercial Bank Ltd.

2. Bank of America NA

3. Bank of Behrain & Kuwait B.S.C.

4. Mashreq Bank p.s.c.

5. Bank of Nova Scotia

6. Credit Agricole Corporate and Investment Bank

7. BNP Paribas

8. Barclays Bank

9. Citi Bank N.A.

10. Deutsche Bank A.G.

11. The Hongkong Shanghai Banking Corporation Ltd.

12. Oman International Bank S.A.O.G.

13. Societe Generale

14. Sonali Bank Ltd.

15. Standard Chartered Bank

16. J.P. Morgan Chase Bank

17. State Bank of Mauritus Ltd.

18. DBS Bank Ltd.

19. Bank of Ceylon

20. Bank International Indonesia

21. Arab Bangladesh Bank

22. Shinhan Bank

23. China Trust Commercial Bank

24. Mizuho Corporate Bank Ltd.

25. Krung Thai Bank Public Company Ltd.

26. Antwerp Diamond Bank N.V.

27. The Bank of Tokyo-Mitsubishi UFJ Limited

28. Australia & New Zealand Banking Group Limited (Upto 30.04.2013)

E. OTHER PUBLIC SECTOR BANK

1. IDBI Ltd.

REASONS FOR WHICH OFFER OF THE BIDDERS SHALL BE NON-

RESPONSIVE/ REJECTED

 If EMD & TENDER FEE of requisite value (as mentioned in this tender) is not

submitted on or before bid submission last date.

 Valid work order copy along with completion certificate meeting the qualifying criteria

is not submitted along with the bidding documents.

 Not meeting the qualifying requirement (Technical criteria & financial criteria).

 Techno-commercial bid containing any price content.

 Non submission of online offer (in GePNIC portal) even after submission of EMD &

Tender Fee.

 Offers submitted in hard copy.

DOCUMENTS TO BE SUBMITTED IN

BIDDERS ARE REQUESTED TO SUBMIT ALL THE BELOW MENTIONED DOCUMENTS BEFORE BID

SUBMISSION LAST DATE

OFFLINE MODE:

 Tender Fee

 EMD/ BID Security

 EFT Form (for new contractors only)

 Power of Attorney

[Scanned copy of Tender Fee, EMD/Bid security, to be submitted in the E-Tender portal at

FEE COVER]

FOR TECHNICAL BID

ONLINE MODE (Technical cover)

Following documents required to be uploaded in Technical cover in online

mode

 Attachment-3 mentioning documentary evidence of the Bidder’s qualifications

to perform the contract (Work order copy along with work completion

certificate is must) as mentioned in ITB 11.3.1 (c).

 Attachment 6 General declaration by bidder

 Attachment 8: Details of PF, PAN, ESI & GSTIN Regn.

 Attachment 11 (declaration regarding local content)

FOR PRICE BID

The Bill of Quantity (BOQ) as provided in the format of .xls .The bidder shall quote the basic

price, taxes etc. as asked for in the BOQ. The filled Bill of Quantity (BOQ) is to be uploaded

in the Finance Cover/ Envelope on the NIC (GePNIC) portal.

Price bid must contain

 BOQ