NTPC Limited

(A Govt. of India Enterprise) SSC-

ER-1, Barh, Patna

NOTICE INVITING TENDER (NIT)/INVITATION FOR BIDS (IFB)

FOR

“MANUAL UNLOADING OF COAL FROM 400 BOXN/ BOXNHL AND 60 BOBR/ BOBRN RAKES FROM TRACK

HOPPER”

(Domestic Competitive Bidding)

NIT No.: 9900193806 Date: 01.02.2020

1.0 NTPC invites on-line bids from eligible Bidders for aforesaid package, as per the scope of work

briefly mentioned hereinafter:

2.0 BRIEF DETAILS

NIT No

9900193806

Source of IFB/NIT

SSC-ER-1, Barh, Patna

Contract Classification

Service

Last Date and Time for Bid Submission

14.02.2020 up to 15:30:00 Hrs

Technical Opening Date & Time

15.02.2020 up to 15:30:00 Hrs

Price Bid Opening Date and Time

Will be intimated later

Tender Fee in INR (incl. GST)

2655

EMD in INR

5,00,000/-

Pre-Bid Conference Date & Time

Not Applicable

Venue for Pre-Bid Conference

Not Applicable

Last Query Date

07.02.2020, at 16:00 Hrs.

3.0 ‘Tender Fee’ (non-refundable), ‘EMD/ Bid Security’ & ‘Integrity Pact’ (if applicable) shall be submitted in

sealed envelopes separately online (e payment) before the stipulated bid submission closing date and

time at the address given at para 10.0 below. Any bid without an acceptable ‘Tender Fee’, ‘EMD/Bid

Security’, and ‘Integrity Pact’ (if applicable) shall be treated as non-responsive by NTPC and shall not

be opened.

4.0 A complete set of Bidding Documents may be downloaded by any interested Bidder. Tender fee (non-

refundable) of requisite value is to be paid online (e payment) in a separate envelope up to last Date

for Bid Submission in the form of a crossed account Payee demand draft in favour of NTPC Ltd.,

Payable at SBI, NTPC Barh Campus, Barh STPP, Patna of the cost of the Bid documents.

For logging on to the GePNIC Site, the bidder would require user id and password which can be

obtained by enrolling at GePNIC site. First time users not allotted any vendor code are required to

approach NTPC at least Seven working days prior to last Date for Bid Submission .

5.0 Brief Scope of Work:

MANUAL UNLOADING OF COAL FROM 400 BOXN/ BOXNHL AND 60 BOBR/ BOBRN RAKES FROM

TRACK HOPPER.

6.0 Prospective bidders from U.P. State are compulsorily required to provide TIN number at the time of purchase

of Bid Documents.

7.0 Qualification Requirements for Bidders: -

In addition to the requirements stipulated in Section ITB (Instructions to Bidders), the Bidder shall also meet the

Qualifying Requirements stipulated hereunder;

1.0 The bidder should have successfully executed work of unloading/ loading of coal or any other mineral(s) in

Railway Wagons within the preceding seven (7) years from the Date of Techno-Commercial Bid Opening:

One work/ order of executed value not less than Rs. 251.12 Lakh.

Two works/orders of executed value not less than Rs. 156.95 Lakh each.

Three Works/Orders of executed value not less than Rs.125.56 Lakh each.

2.0 A The Average annual financial turnover (AATO) of the bidder during preceding three (03) Financial years as

on the date of techno-commercial bid opening should not be less than Rs. 313.90 Lakh.

2.0 B In cases where audited results for the last financial year as on the date of the Techno-Commercial Bid opening

are not available, the financials results certified by a practicing Chartered Accountant shall be considered

acceptable.

In case Bidder is not able to submit the certificate from practicing Chartered Accountant certifying its financial

parameters, the audited results of three consecutive financial years preceding the last financial year shall be

considered for evaluating the financial parameters. Further, a Certificate would be required from the CEO/CFO

as per the format enclosed in the bidding documents stating that the financial results of the Company are under

audit as on the date of Techno-Commercial bid opening and the Certificate from the practicing Chartered

Accountant certifying that financial parameters is not available.

Note:-

In clause 1.0 above, the word “executed” means the bidder should have achieved the criteria specified in the

qualifying requirements, within the preceding seven (7) years period, even if the contract has been started

earlier and /or is not completed / closed.

i) Bidder must submit requisite credentials in support of having met the qualifying requirement. A summary sheet

of all documents need to be submitted along with the technical offer. Summary Sheet should clearly describe

the eligibility credentials. Credentials may include:

1. Purchase order/ work order copies.

2. Work Completion Certificate against purchase order/ Work Order Copies

ii) Reference work executed by a bidder as a sub-contractor may also be considered. In such a case, the bidder shall

submit the documentary evidence in support of above.

(iii) In case of composite work/BOQ, the bidder shall have to furnish Certificate from owner certifying the value of

specific nature of work, as mentioned in clause 1.0.

b) Other incomes shall not be considered for arriving at the annual Turnover.

c) For order in foreign currency, the exchange rate as on the date of techno-commercial bid opening shall be use

8.0 Issuance of Bidding Documents to any bidder shall not construe that bidder is considered qualified.

9.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT/IFB for the subject package without

assigning any reason whatsoever and in such case no

10.0 Address for sending the Hard Copy (Not Applicable):

Sr.Mgr(SSC-C&M)/AGM (SSC-C&M)

NTPC Ltd.

Shared Service Centre (ER-I)

PO- NTPC Barh

Dist- Patna,

BIHAR- 803215

Websites: https://eprocurentpc.nic.in/nicgep/app or www.ntpctender.com or

www.ntpc.co.in

11.0 Access To Tender Document:

This is an e-tender case without Reverse Auction. Tender documents can be accessed / downloaded from

NTPC website: https://eprocurentpc.nic.in/nicgep/app or www.ntpctender.com.

In case of any difficulty, please contact help desk no- 0120-4947444, 0120-4200462, 0120- 4001002,

0120-4001005, 0120-6277787, 040 27683029, 040 27683027

E-Mail : support-eproc@nic.in

12.0 Tender Fee Payment:

The bidder has to submit the Tender fee through online (e payment) DEMAND DRAFT (Non-refundable) in

favor of NTPC Ltd., Payable at SBI, NTPC Barh Campus, Barh STPP, Patna within the scheduled date and

time and as mentioned at para 2.0, 3.0 and 4.0 above.

Bidder can view/download the complete set of Bid Documents as per the following procedure.

Type of Vendor

Required Document for viewing/downloading our tender

document

1. Vendors already having

GePNIC user id and

Password

Vendors can view/download the tender document after logging in our GePNIC

tender site

2. Vendors already having

SAP vendor code, but

does not have

GePNIC user id and

Password

Step-1: For logging on to the GePNIC Site, the bidder would require user id and

password which can be obtained by enrolling at GePNIC site & with Class-3

Digital Signature Certificate (DSC).

Step-2 User id is to be forwarded along with user creation sheet to package

dealing executive.

3. New Vendor neither

having any vendor code

in SAP nor GePNIC

user id and Password

Step-1

The agency has to furnish the followings:

PAN card scanned/photo copy (self-Attested)

EFT form,duly filled and endorsed by their banker

Copy of PF Documents

GST Registration

ESI Code / Undertaking for ESI

All these should reach us at least Seven working days prior to Last Date of bid

submisssion

Step-2 After compliance of step-1, follow steps as mentioned above at Sl.No. 2.

Bid Security (EMD):

Bidder has to submit Earnest Money Deposit (EMD) online (e payment) in hard copy (offline) of requisite

value in a separate envelope super scribing “EMD Envelope”, which must reach the office at the address

mentioned at Sl. No. 10.0 before the bid submission deadline as mentioned in the e-tender of our GePNIC

system.

“EMD Envelope” should contain the EMD of requisite value, strictly in valid form as mentioned below at

sl. no. iii. a) / b) as per applicability or valid supporting document in support of seeking exemption of EMD

as iii. c).

ii.

If Bid Security (EMD) in Original of any agency is not received in a sealed envelope, their bid shall not

be opened. If the EMD amount submitted by any agency is less than the stipulated EMD, their offer shall

be rejected.

iii.

EMD may be furnished in any of the following forms:

Online (e payment) of EMD

For EMD amount of any value:

Pay Order / Cross Demand Draft / Banker’s Cheque in favor of NTPC Limited, payable at Patna.

In case EMD amount is >Rs 50,000.00 then, besides above:

Bank Guarantee (BG) from a Nationalized Bank / other banks (as per NTPC approved list) also will be

acceptable. Format of BG against Bid Security and List of Banks for Bid Security are attached. BG

should be unconditional and irrevocable and should be valid for a period of 45 days beyond the bid

validity period. The Bank Guarantee Verification Check List duly filled in as per format attached has to

be submitted in this regard. Bidder shall ensure that all the points of check list are replied in “Yes”.

SSI units of Bihar / SSI units (of other states) registered with the National Small Scale Industries

Corporation shall be exempted from the payment of Earnest Money Deposit. Bidders seeking

exemption should submit a Photocopy of valid registration certificate preferably attested by Notary /

Gazetted Officer/ Magistrate 1st class, giving details such as validity.

Submission of EMD is exempted from IIMs/IITs/ NITs/IISc./ CBRI/CPRI/ GSI/CWPRS/ CWC and

other Govt. Institutes/agencies (excluding PSUs).

In case of any doubt on eligibility of such exemption/concession, bidder may get clarification from

NTPC official before submission of his bid.

The Bid Security of all the unsuccessful Bidders will be returned after award of the Job.

The Bid Security shall be forfeited in any of the following circumstances by NTPC without any notice

or proof of damage to the Owner:

If the Bidder withdraws or varies its Bid during the period of Bid validity specified by the Bidder in

the Bid Proposal.

In case the Bidder does not accept the corrections towards the discrepancies in their bid, where

ever the breakup of prices have been asked separately.

If any deviation, variation or additional condition etc. found anywhere in our technical and / or /

Price Bid implicit or explicit, shall stand unconditionally withdrawn, without any cost implication

whatsoever to employer, failing which the bid security shall be forfeited.

In the case of a successful bidder, if the bidder fails within the specified time limit to furnish the

acceptance of Letter of Award / Purchase Order.

In the case of successful Bidder, if the Bidder fails, within the time limit, to furnish the required

Contract Performance Guarantee in case the same is required as per conditions of the P.O / LOA.

If the bidder / their representative commit any fraud while competing for this contract pursuant to

Fraud prevention policy of NTPC.

No interest shall be payable by NTPC on the Bid Security.

ANY BID NOT ACCOMPANIED BY A BID SECURITY IN A SEPARATE SEALED ENVELOPE,

SHALL BE REJECTED BY NTPC AS BEING NON RESPONSIVE AND RETURNED TO THE

BIDDER WITHOUT BEING OPENED.

13.0 No Deviation Certificate:

No deviation, whatsoever, is permitted by NTPC to any provisions of bidding Documents.

The Bidders are required to confirm acceptance of compliance to all Provisions of Bidding Documents

(GTE Compliance) on line.

14.0 Clarification on Bidding Documents:

Bidder can seek clarifications through e-mail or in hard copy up to the time specified as in the Bid

documents.

The queries will be replied by NTPC and posted in the GePNIC Portal. The bidders can view all queries

and all answers once the same are posted in the GePNIC Portal.

Following documents must be uploaded in the GePNIC Portal, failing which the offer shall be liable for

rejection:

Qualifying Requirement (If, required): Total credential to fulfill all the criteria as mentioned in

qualifying requirement of the NIT/IFB.

ii.

Technical Bid:



All TECHNICAL DATA SHEETS as per the format provided in the Tender Documents duly filled.



Any other data/information as sought in our Tender Documents.

iii.

Company/Firm Details:



Document related to legal status of the Bidder (i.e., Sole Proprietorship Concern/Partnership

Firm/ Private Limited Companies/ Public Limited Companies and Statutory Corporation/

Consortium/ Joint Venture), Name and address (es) of the sole proprietor / partners / Board of

directors.



Memorandum and Articles of Association/photocopy of Partnership Deed/affidavit of

Proprietorship.

iv.

Copy of GST Registration Certificate.

Copy of valid independent PF code no. issued by concerned RPFC.

vi.

Copy of PAN card.

vii.

Copy of ESI Certificate/Undertaking for submission of ESI.

15.0 Participation in the tender does not automatically mean that the bidders are considered qualified. NTPC shall

evaluate the Qualifying Requirement of each bidder as per NIT after opening of Technical Bids and the bid

of the bidder who is not meeting the Qualifying Requirement shall not be considered.

16.0 NTPC reserves the right to reject any or all bids or cancel/ withdraw the invitation for bids/ IFB without

assigning any reason whatsoever and in such case no bidder/intending bidder shall have claim arising out

of such action.

17.0 If the last date for receiving applications/ selling of bids/ date of bid opening coincides with holiday, the

date will be shifted to the next working day.

18.0 Tender Documents are not transferable.

19.0 Package Co-coordinator:

Name: Pankaj Kumar , Designation: SR. Manager(SSC-C&M) SSC-ER-1, Barh STPP, NTPC Barh

Campus Patna, Mob: 9431600805 / E-mail –pankajkumar07@ntpc.co.in

NAME- Balram Prasad ,Designation:AGM (SSC-C&M),Contracts Contact No.: 9415342031

E- mail: balramprasad@ntpc.co.in

Important Notes:-

The ‘Integrity Pact” as per ATTACHMENT-18 (If Applicable) duly signed by the signatory authorized to sign

the bid, shall be sealed in a separate envelope entitled “ATTACHMENT-18: INTEGRITY PACT failing

which their Bid is liable to be rejected.