NTPC Limited  
SSC(C&M)-SIMHADRI  
NOTICE INVITING TENDER (NIT) FOR ENLISTMENT OF ELIGIBLE VENDORS FOR SUPPLY OF  
PORTLAND POZZOLANA CEMENT FOR NTPC RAMAGUNDAM, NTPC TELANGANA  
PROJECT, NTPC SIMHADRI, NTPC KUDGI AND NTPC KAYAMKULAM  
(
Domestic Competitive Bidding)  
REF: SSC-SR/PPC/Enlistment/2020  
Date: 30.01.2020  
NTPC Limited invites OFFLINE Applications from the eligible interested vendors, for  
ENLISTMENT for SUPPLY OF PPC CEMENT FOR NTPC RAMAGUNDAM, NTPC TELANGANA  
PROJECT, NTPC SIMHADRI, NTPC KUDGI AND NTPC KAYAMKULAM for a period of THREE  
YEARS.  
1
2
.0  
.0  
Last date to receive Enlistment applications OFFLINE along with application fee: 15:30 Hrs  
on 21.02.2020  
NIT REF.No.  
Tender Start Date  
Last Date to seek clarification  
Bid Submission End Date  
Date and Time of opening of Bids  
SSC-SR/PPC/Enlistment/2020  
31.01.2020, 10:00 Hrs (IST)  
14.02.2020, 15:30 hrs (IST)  
21.02.2020 up to 15:30 Hrs (IST)  
22.02.2020 at 15:30 Hrs (IST)  
As per provisions of tender, the bidders shall submit documents in proof of “Qualifying  
Requirements” through POST, within the bid submission date and time as mentioned  
above.  
3.0  
Qualifying Requirements:  
.1 Technical Criteria:  
3
3
.1.1 The intended Bidders should be manufacturer of Portland Pozzolana cement  
(PPC) as per IS: 1489(Part-I)(with latest amendment, if any).  
3
.1.2 The intended Bidders should have valid BIS license for manufacturing of PPC  
Cement.  
Note 1:  
The intended bidder should furnish documents required in support of meeting  
technical requirements as stated above at 3.1.1 & 3.1.2  
Notes 2:  
In addition to the above, the intended bidder should furnish following documents:  
3
.1.3 Three (03) Purchase Orders of the highest executed values for supply of PPC  
during previous five(05) years as on the date of application. Copy of  
Invoices/Completion certificate from the concerned buyer(s) in support of  
successful execution of supply against the POs to be submitted to SSC-C&M  
Department SIMHADRI along with application.  
3
.1.4 Audited balance sheet including Profit & Loss account statement for the last  
three (03) completed financial years as on the date of application to be  
submitted along with application. In case where audited results for the last  
financial year as on the date of application are not available, the financial results  
certified by a practicing Chartered Accountant shall be considered acceptable. In  
case, Bidder is not able to submit the Certificate from practicing Chartered  
Accountant certifying its financial parameters, the audited results of three  
consecutive financial year’s preceding the last financial year shall be considered for  
evaluating the financial parameters. Further, a certificate would be required from  
the CEO/CFO/Proprietor/Partner that the financial results of the Company are  
under audit as on the date of application and the certificate from practicing  
Chartered Accountant certifying the financial parameters is not available.  
3
.1.5 Latest annual report OR NSIC / SSI /MSME registration certificate / BIS license / ISO  
certificate / Certificate of registration from the concerned Tax department / any  
other statutory document as a proof of being manufacturer of the required  
material.  
4
.0  
Bidders shall submit Invoice/Payment Vouchers/completion certificate from clients as proof of  
execution of orders.  
a. For the purpose of arriving at the executed value of supply specified at 3.1.3 above,  
basic amount shall only be considered. In case of a purchase order inclusive of  
Taxes, vendor has to provide the breakup of basic amount and tax.  
b. The value of the work completed in the preceding five (05) years reckoned as on  
date of bid opening, even if it has been started earlier, will also be considered for  
establishing the qualifying requirements.  
c. The bidder should have valid PAN number and active GST registration number and  
the relevant documents shall be submitted along with bid proposal.  
d. The bidder should submit the documentary proof for establishing the QR  
requirements at 3.0 above.  
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6
.0  
.0  
NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject  
enlistment without assigning any reason whatsoever and in such case no bidder/intending  
bidder shall have any claim arising out of such action.  
Participation in the enlistment does not automatically mean that the bidders are  
considered qualified. NTPC shall evaluate the qualifying requirements of each bidder as per  
NIT after opening the bids, and the bidders who are not meeting the qualifying  
requirement shall be treated as non-responsive.  
7
.0  
First time users not allotted any vendor code are required to submit the following details  
along with their bid for creation of vendor code:  
i) Company/ Firm registration copy, GST registration copy, PAN detail copy  
ii) Valid email ID, Contact No.  
iii) Address Proof  
iv) Cancelled cheque & EFT form (to be verified by bank)  
Note: Format of EFT (Electronic Fund Transfer) form is attached (ANNEXURE-IV).  
8
9
.0  
.0  
Duly filled in Enlistment application forms with all necessary enclosures  
documents(complete in all respects) shall reach us through POST before 15:30 Hrs on  
5.02.2020 at the below mentioned address.  
/
1
Address for submission of Bids and for Communication:  
MAHESHWAR REDDY.B.V, Mgr(C&M)/MVDV Bhaskara Rao, DGM(C&M)  
NTPC Limited ,  
SSC – Simhadri C&M, 2nd Floor, Saavyas Building  
Simhadri Super Thermal Power Station P.O. NTPC – Simhadri  
Visakhapatnam - 531020.  
Phone: 9480842492/9440909182  
E-mail: bvmaheshwarreddy@ntpc.co.in/mvdvbhaskar@ntpc.co.in  
PLEASE GO THROUGH THE “STANDARD TERMS & CONDITIONS and  
GUIDLEINES”(attached) before submitting the offer.  
INTERESTED VENDORS SHOULD FILL UP AND SUBMIT THE ENCLOSED ENLSITMENT APPLICATION FORM  
(
ANNEXURE-II) along with Signed and Sealed copy of Fraud Prevention Policy (ANNEXURE-III).  
ANNEXURE-I  
1
. SCOPE:  
Applications are invited in prescribed format from the manufacturers to get themselves enlisted for  
supply of PPC cement at the given locations. The panel of enlisted manufacturers will be used in  
future for issuing Tender enquires as and when requirement for cement arises. The enlistment shall  
be valid for a period THREE years. However, NTPC reserves the right to review the enlisted vendors  
every year and to delete the vendors based on the performance.  
2
. INSTRUCTIONS TO THE BIDDERS:  
a. The vendors that are presently banned from business dealings by NTPC shall not be  
considered for enlistment.  
b. Enlistment application form can be downloaded free of cost from www.ntpctender.com.  
b. The last date for receipt of enlistment application forms duly filled in with all enclosures /  
documents(complete in all respects) is 15:30 Hrs on 21.02.2020. NTPC reserves the right to  
extend the last date for submission of bid. Any change in the last date for submission of bid  
shall be published only in our website www.ntpctender.com. Hence bidders are  
requested to check NTPC website from time to time for any corrigendum or addendum  
issued with reference to the tender. NTPC shall not be responsible for any postal delay or  
loss or non receipt of application form sent through post.  
c. All cost incurred by bidders for preparing and submitting the application, providing  
clarification or any other expenses whatsoever shall be borne by bidders themselves.  
d. The information sought shall be filled in completely and wherever not applicable it should  
be written as not applicable.  
e. A prospective bidder requiring any clarification may notify the same through e-mail or in  
writing by post as per detailed address given above. NTPC responds to any request for  
clarification that it receives not later than SEVEN (7) days prior to the deadline for  
submission of application prescribed by the NTPC.  
f. The bidder shall submit the Power of attorney duly authorized and notarized for the person  
signing and submitting the application on behalf of the bidder.  
g. No application shall be modified, substituted or withdrawn by the bidder subsequent to  
the last date notified for receipt of the applications.  
h. Any information/data furnished by the bidder found to be incorrect or false or misleading  
at any point of time would render him liable to be debarred from the enlistment.  
i. NTPC reserves the right to cross check and confirm the information/details furnished by  
the bidder.  
j. During the evaluation of the applications, NTPC may, at its discretion ask the bidder for  
clarification to the applications including documentary evidences.  
l. NTPC reserves the right to reject any or all the applications without assigning any reasons  
thereof.  
m. After receipt of the information/ documents furnished by the bidder, NTPC would  
scrutinize and enlist the names of the parties as per the relevant item category. Decision of  
NTPC Ltd. would be final and no further correspondence will be entertained.  
3
. EVALUATION CRITERIA FOR ENLISTMENT:  
a. For the purpose of enlistment, bidders shall be evaluated on the basis of stipulated  
qualifying requirements along with supporting documents etc. NTPC at its discretion may  
ask the vendor to provide additional documents in support of meeting the qualifying  
criteria.  
b. Even though an bidder may satisfy the above requirements, one would be liable to  
disqualification, if he has made misleading or false representation or deliberately suppress  
the information in the forms, statements and enclosures required in the application.  
4
. CANCELLATION OF ENLISTED VENDORS:  
a. The enlistment of vendors may be cancelled by NTPC if the vendor is nonresponsive against  
our enquiries or on account of its performance or bankruptcy and activities detrimental to  
the interest of NTPC. The decision of NTPC in this regard shall be final and binding on the  
vendor.  
b. Notwithstanding anything contained in this application for enlistment, NTPC reserves the  
right to accept or reject any application and annul the process and reject all applications at  
any time without any liability or any obligation for such acceptance, rejection or annulment  
without assigning any reasons.  
c. Bidder may note that mere submission of filled in application for enlistment and/or  
submission of additional information do not automatically entitle him to claim for  
enlistment. NTPC at its discretion may re-invite or modify or annul the process without  
assigning reason whatsoever.  
d. Bidders who respond within due date with application as mentioned above against this  
advertisement will only be considered for enlistment.  
e. The present Enlistment shall be valid for Three (03) years and, enlisted vendors under the  
said enlistment shall be issued Tender Enquiries for procurement of PPC against the  
requirement of the following NTPC Southern region Units:  
NTPC Southern Region Unit Locations  
NTPC Kudgi:  
NTPC Limited  
NTPC Kayamkulam  
NTPC Limited  
Kudgi Super Thermal Power Project  
BASAVANA BAGEWADI,  
PO KUDGI,  
Rajiv Gandhi Combined Cycle Power Project  
PO CHOOLATHERUVU,  
DISTT ALLEPPEY  
BIJAPUR, Karnataka- 586121,  
NTPC Ramagundam:  
Kerala-690506,  
NTPC Simhadri:  
NTPC Limited  
NTPC Limited  
Ramagundam Super Thermal Power Station,  
P.O. Jyothinagar,  
District Peddapalli,  
Simhadri Super Thermal Power Project  
PO.Simhadri, Visakhapatnam  
Dist: Visakhapatnam  
Telangana – 505215  
NTPC Telangana:  
Andhra Pradesh-531020  
NTPC Limited  
P.O. Jyothinagar,  
District Peddapalli,  
Telangana – 505215  
APPLICATION FORM ANNEXURE-II  
Duly filled in Application form shall be submitted)  
Given by the vendor Remarks  
(
1
1
1
1
1
GENERAL  
.1  
.2  
.3  
.4 (a)  
Name of the Company  
Registered Office  
Regional Office  
Full Address with PIN code for  
Correspondence  
(
(
b)  
c)  
Contact Person with designation (1)  
Contact Person with designation (2)  
1
.5 (a)  
E mail id  
i)  
ii)  
(
b)  
Telephone Number (with STD code)  
Mobile NO  
Fax Number (With STD code)  
Web site  
(c)  
(d)  
(e)  
1
.6 (a)  
If partnership, provide the following  
details  
Date of partnership deed  
Name and address of the partners  
i)  
ii)  
1
.6 (b)  
In case of individuals, proprietorship  
provide the following details  
Date of ownership  
Nature of business  
Professional tax Reg. no  
Municipal / Local body registration  
2
2
.1  
Three (03) Purchase Orders of the  
highest executed values for supply of  
PPC during previous five years  
Purchase Order-I  
2
.2 (a)  
Purchase order NO & date  
Awarded quantity  
Awarded value  
Period of execution  
Final executed quantity  
Final executed value  
Purchase Order-II  
Awarded quantity  
Awarded value  
2
2
.2 (b)  
.2 (c)  
Period of execution  
Final executed quantity  
Final executed value  
Purchase Order-III  
Awarded quantity  
Awarded value  
Period of execution  
Final executed quantity  
Final executed value  
3
3
.1  
ANNUAL TURN OVER  
FINANCIAL YEAR  
2
2
2
018-19  
017-18  
016-17  
4
4
4
4
4
OTHER INFORMATION  
PAN No  
ECC No  
.1  
.2 (a)  
.2 (b)  
.3 (a)  
GST REGISTRATION NO  
NSIDC / SSIDC registration Number  
(
if applicable) (Copy of Registration  
Certificate with product Validity &  
Monetary limit to be enclosed)  
4
.3 ( b)  
Type of Enterprise as per Micro,  
Small & Medium Enterprises Dev. Act  
2
006  
4
4
4
.3 (c)  
.3 (d)  
.4  
Name and address of the  
Entrepreneur  
Whether entrepreneur belongs to  
SC/ST (if so, please specify)  
Details of Digital Certificate  
I have read & understand the terms and conditions prescribed by NTPC SSC  
SR-SIMHADRI for ENLISTMENT of vendors for Supply of Portland Pozzolana  
Cement for NTPC Ramagundam, Ntpc Telangana Project, NTPC Simhadri,  
NTPC Kudgi and NTPC Kayamkulam .  
I/We certify that all the information and date furnished by me in this  
application form are true and complete to the best of my knowledge.  
Signature of the Bidder  
Name  
Designation  
Place :  
Date:  
Address  
Company seal  
ANNEXURE-III  
FORM OF ACCEPTANCE OF FRAUD PREVENTION POLICY  
{To be accepted on the system under General Technical Evaluation (GTE)}  
To,  
…
…
…………….  
…………….. Power Station  
NTPC Limited,  
…
…
……………………………………  
………………………………….  
Dear Sir,  
We have read the contents of the Fraud Prevention Policy of NTPC displayed on its tender website  
http://www.ntpctender.com and undertake that we along with our associate / collaborator /  
sub_contractors / sub-vendors / consultants / service providers shall strictly abide by the  
provisions of the Fraud Prevention policy of NTPC.  
Yours faithfully,  
Signature………………………………….  
Name……………………………………….  
Designation………………………………  
Common Seal……………………………  
Date:  
Place:  
ANNEXURE-IV  
EFT FORM  
For first time users without any vendor code)  
(
To,  
…
…
………….  
…………….. Power Station  
NTPC Limited,  
……………………………………  
………………………………….  
…
…
Dear Sirs,  
We, hereby authorize the Employer to make all our payments through Electronic Fund Transfer System.  
The details for facilitating the payments are given below:  
(
TO BE FILLED IN CAPITAL LETTERS)  
1
2
. NAME OF THE BENEFICIARY  
. ADDRESS  
PIN CODE  
3
.
.
TELEPHONE NO. (WITH STD CODE)  
4
BANK PARTICULARS  
A) BANK NAME  
B) BANK TELEPHONE NO. (WITH STD CODE)  
C) BRANCH ADDRESS  
PIN CODE  
D) BANK FAX NO (WITH STD CODE)  
E) BRANCH CODE  
F) 9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A  
CANCELLED CHEQUE)  
G) 11 DIGIT IFSC CODE OF THE BANK  
H) BANK ACCOUNT NUMBER  
I)  
BANK ACCOUNT TYPE (TICK ONE)  
CURRENT LOAN CASH CREDIT  
SAVING  
OTHERS  
IF OTHERS, SPECIFY  
5
. PERMANENT ACCOUNT NUMBER (PAN)  
6. E-MAIL Address for Intimation regarding release of payments  
I/We hereby declare that the particulars given above are correct and complete. If the transaction is delayed  
or credit is not affected at all for reasons of incomplete or incorrect information, I/We would not hold the  
Employer responsible  
SIGNATURE  
DATE  
(
AUTHORISED SIGNATORY)  
Name:  
OFFICIAL STAMP  
BANK CERTIFICATION:  
It is certified that above mentioned beneficiary holds a bank account no…………………………………. with our  
branch and the Bank particulars mentioned above are correct.  
DATE  
SIGNATURE  
(
AUTHORISED SIGNATORY)  
Authorisation no.: ………………………  
Name:  
Encl: Blank Cheque  
OFFICIAL STAMP  
STANDARD TERMS & CONDITIONS (STC) AND GUIDELINES FOR  
ENLISTMENT OF VENDORS FOR SUPPLY OF PPC FOR NTPC SOUTHERN  
REGION STATIONS BASIS (Kudgi, Kayamkulam, Ramagundam,  
Simhadri & Telangana)  
1.0 SCOPE OF ENLISTMENT:  
NTPC SSC-SR is in the process of online vendor enlistment, for  
procurement of PORTLAND POZZOLANA CEMENT (PPC) for its  
Southern region operating stations Ramagundam, Simhadri, Kudgi,  
Kayamkulam & Telangana Project. The intent of this enlistment is to  
identify and enlist prospective vendors who meet Qualifying  
Requirements envisaged.  
2.0 STANDARD TERMS & CONDITIONS (STC) FOR ENLISTMENT:  
This document will be applicable for enlistment of vendors for  
supply of PPC, as identified as per the requirement of Southern  
Region units of NTPC as mentioned at clause 1.0. The document  
explains the details regarding the modality and terms & conditions  
for enlistment.  
3.0 HOW TO APPLY FOR ENLISTMENT:  
Interested potential vendors are advised to visit the website:  
https://www.ntpctender.com  
Duly filled in Enlistment application forms with all necessary enclosures  
/
documents (complete in all respects) shall reach us through  
POST before 15:30 Hrs on 21.02.2020 at the below mentioned address.  
No fee is required to be paid for enlistment.  
4.0 BASIS FOR ENLISTMENT:  
NTPC shall evaluate the credentials furnished by the applicant to  
determine as to whether technical aspects are in accordance with  
the Qualifying Requirements. Subsequently, at the sole discretion of  
NTPC, physical assessment of establishment(s)/ verification of  
document(s)/ may also be carried out, if felt necessary by NTPC.  
Vendor should not have any objection to such physical  
assessment/verification etc. All qualified vendors shall be enlisted  
and their annual turnover and execution capability shall be mapped  
for further usage. The decision of NTPC in this regard shall be final  
and binding.  
NTPC shall evaluate only those cases, which are complete in all  
respects, and which are prima-facie found to be qualified based on  
the responses received. Any incomplete application or deficiency of  
document(s) will run the risk of rejection. In the process of vendor  
enlistment, NTPC may seek additional information/clarification and  
vendor must be ready to furnish promptly any such information, so  
asked for.  
Any vendor currently under BIFR or banned/blacklisted on Pan NTPC  
basis shall not be considered for enlistment.  
5
.0 VALIDITY OF ENLISTMENT:  
Vendors shall be enlisted for three years from the date of  
approval, subject to fulfillmentof the terms & conditions.  
6
.0 CERTIFICATE OF VENDOR ENLISTMENT:  
After approval, the NTPC –SR (SSC C&M) shall also issue certificate  
of enlistment to the approved vendors.  
7
.0 SELECTION OF ENLISTED VENDORS FOR ISSUING TENDER ENQUIRY:  
After enlistment, whenever requirement emerges at any station,  
based on the cost estimate and the execution period, the list of  
vendors to whom enquiry can be issued (out of all the technically  
qualified enlisted vendors for PPC) shall be selected as follows:-  
I. Delivery period up to one year, vendors having  
a) AATO ≥ ECI and,  
b) Execution Capability ≥ ECI, will be eligible to participate in  
the tender  
II. Delivery period > 1 year, vendors having  
a) AATO ≥ ECI X12/CP and,  
b) Execution capability ≥ ECI, will be eligible to participate  
in thetender  
Where AATO is the Average Annual Turnover, ECI is the Estimated  
Cost of procurement and CP is the completion period/delivery  
period in months.  
Execution capability of the vendor to execute similar work shall be  
calculated based on the values of the three POs submitted by the  
vendor as defined in the below table with example:  
Example:- Say Average annual turnover of a vendor during preceding 3  
financial years is Rs 80 lakh and three highest values of similar work  
executed against three separate orders during preceding five financial  
years are :- Rs 70 lakh, 60 lakh and Rs 55 lakh as given below:  
Capability of  
AATO  
execution of  
similar work as  
PO-  
1
PO-  
2
PO-  
3
per  
PO values  
PO values  
Execution  
70  
60  
55  
70x1.25=87.5 60x2=120  
55x2.5=137.5  
8
0 L  
Capability as per  
one/two/three  
POs  
(C.E up to 87.5 (C.E up to 120 (C.E up to  
L) L) 137.5 L)  
Execution  
137.5  
Capability of the  
vendor to execute  
similar work  
(Highest of 87.5, 120 and 137.5)  
Vendor is capable to execute work up to  
cost estimate 137.5 L  
i.e eligibility limit for enlistment up to cost  
estimate 137.5 L  
AATO means: Average annual turnover of the company during preceding  
three completed financial years reckoned from the date of submission of  
application for enlistment.  
AATO and highest of the three eligibility limits as shown in the table  
shall be recorded in the System for each technically qualified vendor.  
Both parameters will be taken into account while considering for  
sending enquiry.  
8.0 Important Details to be provided in the offer:  
a) Notice Inviting Application (NIA) No: Refers to NTPC NIA No., if  
any. Otherwise, leave it blank.  
b) NTPC SAP VENDOR CODE: Existing vendors having NTPC SAP  
vendor code may fill their respective SAP vendor code. Other  
vendors may leave it blank. (If the bidder is not a registered  
vendor, necessary documents for getting registered shall be  
submitted along with the bid).  
c) NAME OF THE ORGANISATION: Registered Name of the company.  
d) Email ID: Refers to email ID of the applicant vendor. As far as  
possible, company specific e-mail ID shall be used, as this would be  
used for all future communication. In case of employee specific e-  
mail ID complications may arise in future on separation of the  
concerned employee.  
e) Landline no: Telephone no with STD Code to be filled.  
f) Address for communication: City, region, country, postal code to  
be filled.  
g) Name of the contact person: The person responsible for future  
contact, preferably, the authorized signatory in whose name the  
Power of Attorney is issued.  
h) Mobile no: Cell no. of contact person to be filled.  
i) Name of Authorized Signatory- The person authorized by the  
company to sign the documents on their behalf. The competent  
person of the company should issue the power of attorney in  
person’s name. Power of attorney is to be sent in original to be  
sent to NTPC –SR/ SSC-C&M, Simhadri.  
j) Mobile no: Cell no of authorized signatory.  
NOTES:  
a) LETTER OF UNDERTAKING (LOU): The format is available on the  
home page of our website vendor.ntpc.co.in. LOU duly signed and  
completed should be sent in original along with the offer to NTPC –  
SR/ SSC-C&M, Simhadri.  
b) POWER OF ATTORNEY- Power of Attorney as per format given as  
attachment should be issued in favor of authorized signatory and  
to be sent in original along with the offer to NTPC –SR/ SSC-C&M,  
Simhadri.  
i) Proof of being a manufacturer: NSIC/SSI/MSME registration  
certificate/BIS license / ISO certificate/ Certificate of registration  
from the concerned excise department/ any other statutory  
document as a proof of being manufacturer of the required  
material.  
j) Acceptance of “Fraud prevention policy” and “NTPC banning  
policy”.  
k) Basic order value and basic executed value of the purchase orders  
received and executed, other income etc are to be filled.  
l) Information regarding referral to BIFR, Black Listing by Govt/ PSU  
etc, banning by NTPC to be provided.  
m) GePNIC ID- All prospective applicants are required to register  
themselves on Government e-procurement system of NIC on  
https://eprocurentpc.nic.in and GePNIC vendor ID is to be provided.  
9.0 Important instructions  
a. Fee: There will be no fee applicable for submitting application for  
enlistment.  
b. The applicant is required to read the Qualifying Requirement (QR) for  
enlistment carefully.  
c. The documents required must be signed by the authorized signatory,  
stamped with the company seal and the same should be sent through  
POST before 15:30 Hrs on 15.02.2020  
.
d. Incomplete applications are liable for rejection.  
e. NTPC reserves the right to verify the authenticity of the information /  
documents furnished as well as accept / reject application/s in full or  
part without assigning any reason whatsoever. No correspondence /  
queries will be entertained in this regard.  
f. Vendor has to send hard copy of following documents in original, in  
the attached format so as to reach NTPC-SR/ SSC-C&M.  
g. Letter of undertaking (to be executed on non-judicial stamp paper of Rs.  
1
00/-)  
h. Power of Attorney (to be executed on non-judicial stamp paper of Rs.  
00/-)  
1
i. Original Letter of Undertaking and Power of Attorney duly signed are to  
be sent by speed/ registered post/ courier on stipulated address so as  
to reach within fifteen days of submitting the application. Without  
receipt of original Letter of Undertaking & Power of Attorney, the  
applicant shall not be considered for enlistment.  
1
0.0 Mapping of data of enlisted vendors (Average Annual Turnover and  
execution experience)  
:
Average annual turnover and execution experience value will be  
mapped against each technically qualified vendor. The vendor has  
to furnish financial details and supporting documents which shall  
be the basis for ascertaining their financial capability as per laid  
down policy of the company. Presently no pre determined  
financial criteria (Average Annual Turnover) and execution  
capability criteria are being stipulated. However, all applicants  
have to submit necessarily the following documents:  
i) Average Annual Turnover (AATO): Balance sheet and Profit &  
loss account for last three completed financial years reckoned  
from the date of submission of application.  
Audited Balance sheet and Profit & Loss statement of the  
company giving annual sales turn over during preceding three  
completed financial years reckoned from the date of Submission of  
application for enlistment has to be furnished. In case where the  
audited results of the last preceding financial year are not  
available, certification of financial statements from a practicing  
Chartered Accountant may be considered acceptable.  
From this, Average Annual Turnover (AATO) of the company shall  
be worked out and shall be recorded for the enlisted vendors. This  
will be the eligibility limit for Average Annual Turnover of the  
respective enlisted vendor for sending tender enquiry later (but  
during the validity period of enlistment only)  
ii) Execution capability: Three Purchase Orders of highest executed value  
for similar supply / works during last five years reckoned from the date  
of submission of application  
Three Purchase orders of highest executed values for similar item(s) / works  
during past 05 (Five) years from the date of submission of application for  
enlistment along with documents to ascertain the execution of supplies  
made i.e. copies of invoice & LR / completion certificate from the client,  
have to be furnished. The eligibility limit of the vendors for execution  
capability shall be worked out as follows:-  
(a) Determination of execution capability  
If the vendor gives one PO with highest executed value of P, then the  
vendor will be eligible for tender enquiry up to the cost estimate limited to  
value equal to "1.25xP" subject to other conditions.  
In case of two POs submitted with highest executed values P & Q (where  
P>Q), then higher of the two figures obtained from "1.25xP and 2xQ" shall  
be the limit of cost estimate up to which the vendor is eligible for tender  
enquiry subject to other conditions.  
If the company furnishes three Purchase orders with highest executed  
value as P, Q & R (where P>Q>R), then out of the figures obtained from:  
"1.25xP, 2xQ and 2.5xR", the highest value is the limit of cost estimate up  
to which the vendor is eligible for tender enquiry subject to other  
conditions.  
(
b) Selection of enlisted vendors for sending tender enquiry: When actual  
requirement emerges, based on the estimated cost and completion period  
required, selection of eligible vendors from amongst enlisted vendors shall  
be done as mentioned at Para No. 7.0 above.  
Note  
1.  
Vendors, in their own interest, should furnish the orders with  
highest value(s) executed by them along with documentary proof for  
the execution of said orders. It may also to be understood that such  
past execution values shall determine their execution capability and  
eligibility to consider for sending tender enquiry against the material /  
work later.  
2.  
Documentary evidence of execution of supply of similar item in  
the past, only in the name of the organization which is submitting the  
application for enlistment shall be considered.  
3.  
For the purpose of Enlistment, Applicants shall be evaluated on  
the basis of required supporting documents submitted for Technical  
Requirements along with financial documents, order copies &  
execution proof etc. Even though an Applicant may satisfy the above  
requirements, he would be liable to disqualification if he has made  
misleading or false representation or deliberately suppressed the  
information in the forms, statements and enclosures required in the  
application.  
4.  
Submission of application form by vendor cannot be construed to  
mean that the vendor is qualified & entitled for issue of any / all  
tenders by NTPC.  
11.0 E-TENDER (GePNIC) REQUIREMENT FROM ENLISTED VENDOR  
NTPC is procuring goods & services through e-tender mode. Enquiry is  
issued on Government e-procurement system of NIC (GePNIC). Hence,  
vendors are advised to register themselves on GePNIC portal  
https://eprocurentpc.nic.in. They require CLASS III Digital Signature  
(with Organization name), for participation in e-tender. Bidders will  
not be able to receive & participate in e-tender if they do not have the  
required digital certificate. For further details vendor may visit our  
GePNIC portal https://eprocurentpc.nic.in  
12.0 FRAUD PREVENTION POLICY:  
Provisions of Fraud Prevention policy shall apply for the enlistment  
being done. The applicant shall strictly adhere to the Fraud Prevention  
policy of NTPC which is available on the home page of our web site  
vendor.ntpc.co.in.  
1
3.0 BANNING POLICY:  
The banning policy of NTPC available on the home page of our web site  
vendor.ntpc.co.in shall be applicable.  
14.0 REVIEW OF PERFORMANCE OF ENLISTED VENDORS:  
The performance of the enlisted vendors shall be reviewed  
periodically by the respective responsibility center based on the  
feedback given by the Head of Station. In case of unsatisfactory  
performance of the enlisted vendors, Head of Station shall send a  
detailed report about their poor performance in supply of materials/  
execution of works with clear recommendation for taking action  
against them.  
NTPC-SR / SSC-C&M shall examine at the end of every quarter, the  
performance reports received from HOSs about the enlisted vendors  
and issue 15 days show-cause notice to the enlisted vendor for  
explaining about his case.  
After analyzing the reply of the vendor, NTPC-SR / SSC-C&M shall  
recommend the action against the vendor for withholding/ banning of  
business dealings & put up the proposal accordingly for approval of  
competent authority in line with NTPC banning policy for the same.  
Such proposal, after the approval of withholding or banning as the case  
may be by the competent authority, NTPC-SR / SSC-C&M shall capture  
the same against the said Vendor in the central data bank of Vendor  
enlistment.  
The order of withholding/ banning will be issued to the Vendor as well  
as the concerned Stations / regions or CC by concerned NTPC-SR / SSC-  
C&M.  
If any of the enlisted Vendors is found to have been involved in any  
fraudulent activities like submission of fake credentials/ documents/  
information as defined in NTPC Fraud prevention policy/ banning  
policy during pre-award / execution stage, the action in line with the  
said policy shall be taken.  
1
5.0 COURT OF JURIDICTION:  
The Courts at Hyderabad-Telangana shall have the exclusive  
jurisdiction to entertain and try any dispute relating to vendor  
Enlistment process of NTPC / SSC-SR.  
16.0 GENERAL NOTES  
i. Only sales Turnover shall be considered as annual Turnover.  
Other income shall not be considered.  
ii. The vendor enlistment is an independent activity which has no  
link with site tendering. During enlistment process, focus will be  
on selection of competent and capable vendors. This process  
shall not be influenced by any specific ongoing tender at any site  
of NTPC-SR. Once enlistment is approved and uploaded, the  
enlisted vendors uploaded will be considered for tendering for  
subsequent cases.  
iii. Basic value of PO shall be taken into account to determine  
execution capability. Any separate re-imbursement / escalation  
shall not be considered.  
iv. NTPC reserves the right to correct the input given by vendor in  
respect to turnover and PO execution details based on the  
documents. Decision of NTPC in regard to any interpretation  
including similar item shall be final and binding.  
v. NTPC reserves the right to cancel the enlistment at any time  
with prior notice to the enlisted vendors due to change in QR or  
Technical specifications or any reason in the interest of NTPC.  
Preferably 6 months advance notice shall be given to the  
enlisted vendors and during that period fresh enlistment based  
on the revised QR & Tech specifications may be completed so  
that immediately after the cutoff date, procurement can take  
place based on the newly enlisted vendors.  
vi.  
Vendor is free to seek clarification / interpretation/ scope  
etc before submitting the application for enlistment.  
vii. After enlistment, in the event of any change in status /  
credential, it will be the responsibility of the enlisted vendor  
to inform NTPC timely.  
Yours faithfully,  
For and on behalf of NTPC Ltd  
List of documents to be submitted by vendor with application for enlistment.  
Vendors are required to submit the following documents (attested by the  
authorized signatory).  
A ) For Registration :- Documents to be submitted as applicable  
Document  
uploading  
SL  
Details  
Documents to be uploaded Validity  
Permanent  
Account No  
1
.
Copy of PAN card  
Mandatory  
(PAN)  
GSTIN  
2
.
GST registration certificate  
GePNIC Registration  
Mandatory  
Mandatory  
GePNIC  
3
Proof of manufacturing-  
NSIC/SSI/MSME registration  
certificate/BIS license / ISO  
certificate/ Certificate of  
registration from the  
4
Manufacturer  
SSI/NSIC unit  
Mandatory  
concerned excise  
department/ any other  
statutory document as a  
proof of being manufacturer  
of the required material  
Valid SSI/NSI certificate with  
goods list  
as applicable to be uploaded.  
Registration Certificate from  
the Concerned directorate to  
be submitted (Agencies  
under MSME falling under  
SC/ST category should  
5
6
Mandatory  
if  
applicable  
Mandatory  
if  
MSME  
Registration  
applicable  
combine both (MSME  
registration certificate and  
SC/ST certificate) in one sheet  
and scanned copy of the  
same should be uploaded in  
the application on line.  
7
8
9
ISO 9001  
ISO 9001 Certificate  
ISO 14000 Certificate  
ISO 14000 Certificate  
Optional  
Optional  
Optional  
Certificate  
ISO 14000  
Certificate  
ISO 14000  
Certificate  
B) For type of company: Documents to be submitted as applicable (Mandatory)  
1
. The full name of the individual proprietor, his/her  
parentage, documentary proof of his/her age,  
permanent address and present postal address/  
contact details.  
1
1
1
2
Proprietorship  
Co.  
2
. Specimen signature of the Proprietor duly attested by  
a scheduled Bank or First Class Magistrate.  
3. A deed of declaration by the Proprietor, that no other  
individual or company has any share in the concern.  
1. Certified photocopy of the Partnership  
Deed, with up to date amendments (if any).  
Partnership 2. Specimen signature of the Partners duly attested by a  
Co.  
scheduled Bank or First Class Magistrate.  
3. Registration certificate issued by the Registrar of Firms  
concerned.  
1
.
Certified to be true and up to date amended copy  
of Memorandum and Articles of Association of the  
Company.  
2
.
Certificate of incorporation of the Company.  
. Board resolution authorizing the Executive  
Director(s) to sign the bid / execute  
3
1
3
Private Limited  
Co.  
contracts/agreements etc. and affix common seal  
thereon in accordance with the provision of  
Articles of Association of the Company.  
OR  
Original Power of Attorney issued by Competent Officer  
under the common seal of the Company, authorizing  
the  
person  
to  
sign  
the  
bid/  
execute  
contracts/agreements etc.  
4
.
Specimen signatures of the Executive Director(s)/  
authorized person above duly attested by a  
scheduled Bank or First Class Magistrate.  
. Certified to be true copy of Memorandum and  
Articles of Association of the Company and/or the  
relevant Statute/Act.  
1
2
. Certificate of Incorporation of the company - In  
case of publiclimited Co. only.  
Certificate of Commencement of Business - In case of  
public limited Co. only.  
3
. Board resolution authorizing the Director(s)/ Executive  
Director(s) to sign the bid/ contracts/ agreements and  
affix common seal thereon in accordance with the  
provisions of Article of Association of the Company.  
OR  
1
4
Public Ltd.  
Co.  
Original Power of Attorney issued by Competent  
Officer under the common seal of the Company  
authorizing the person to sign the bid/ execute  
contracts/ agreements etc.  
4
. Specimen signature of the Director(s)/ Executive  
Director(s)/ authorized person as in (4) above duly  
attested by a scheduled Bank or First Class  
Magistrate.  
1
1
5
6
Public Sector Self-Certification by authorized person  
Undertaking  
For annual  
Copy of Audited Profit & Loss Account / Balance Sheet for  
last three preceding  
turnover  
Copies of three Purchase orders of highest value executed  
during last 5(five) years from the date of application,  
For experience  
1
7
execution  
proof  
like  
Excise  
invoices/client  
certificate/stores receipt vouchers / any other document  
etc. indicating  
corresponding order number, dates & material supply  
value etc.  
Other  
1.Proof of manufacturer  
1
8 documents as  
asked in  
2.Manufacturing / Testing facilities details (Self Attested)  
3.Client certificate for successful operation period (as  
applicable)  
qualifying  
requirement  
Note: All uploaded document must be self attested by the authorized signatory  
along with company seal  
“LETTER OF UNDERTAKING” (LOU)  
(To be executed on non-judicial stamp paper of Rs. 100/- )  
Ref.:  
Date: --.--. ----  
To,  
HEAD OF SSC / C&M  
NTPC-SR, Simhadri.  
.
.
..............................................................................  
..............................................................................  
Subject: Enlistment NIA NO: /  
Date:  
Dear Sir,  
1. I ,  
, son / Daughter / wife of  
residing  
at  
is authorized and empowered to make proposal for  
vendor enlistment on behalf of M/s  
with registered  
office at  
,
a (proprietor ship / partnership / company  
registered under company act) @. Details of (Proprietor/ Partner/  
Director) @@of the organizations are as below:-  
Name  
Son/  
Daughter/  
Wife of  
Residential  
Address  
Mention  
Proprietor/  
Partner /  
Director  
(as applicable)  
2
. The Power of attorney as applicable issued by the competent authority  
in my company/ organization, authorizing me to sign & upload  
enlistment documents, is attached herewith.  
3
. I/ We hereby confirm that I will access the designated web site of NTPC  
for vendor enlistment with computer generated User ID and given  
password changed by me. I also confirm that I shall take all possible  
measures to prevent any unauthorized access to vendor enlistment  
portal on behalf of my company.  
4
. I/ We have read and examined and understood the requirements of  
NIA, PPC specific qualifying requirement etc. I/ We agree to accept all  
terms and conditions and subsequent to which desired information  
being furnished as desired in the following forms for Enlistment :-  
a. Company Information (KYC)  
b. Financial details as per Balance Sheet e.g. Turnover, Profit & Loss,  
etc  
c. Qualifying requirement (QR) & QR questionnaire  
d. Execution Capability (Highest 3 Nos PO/ Work orders execution  
details for similar work)  
5
. I/We understand that statement made by us is initially subject to  
verification with the documentary evidence by NTPC for which relevant  
documentary evidence is uploaded/ being uploaded by us. I/ We also  
understand that in absence of relevant documentary evidence NTPC shall  
be at full liberty to ignore the furnished information.  
6
. I/ We also confirm that we shall furnish additional clarification /  
additional document, if any, desired by NTPC at any time (during / after  
enlistment)  
7
. I/ We also confirm that all furnished information & documents are  
correct and genuine to the best of our knowledge. I/ We also confirm  
that we don’t have any objection for any physical verification &  
assessment and in obtaining confirmation from any relevant authorities/  
company regarding any / all information furnished by us.  
8
. I/ We also confirm that we shall update NTPC for any change in status /  
furnished information appropriately within the currency of enlistment. In  
any furnished information / document found to be incorrect/ forged  
during the process of enlistment or after enlistment, NTPC may take  
appropriate action as deemed fit as per Fraud Prevention Policy/  
Integrity Pact of NTPC but not limited to Banning Business Dealing /  
Cancellation of enlistment etc.  
9. I/ We agree to abide by and fulfill all the term conditions and provisions  
of the Vendor Enlistment Certificate, if issued in our favors.  
10. This undertaking is for consideration of NTPC LTD for considering our  
documents for enlistment of suppliers/ against subject NIA for PPC.  
Witness  
Signature:  
Signature  
Name of Executant  
Designation  
Name  
Address  
Postal Address of executants  
Date:  
Note:  
1
. Executant must possess valid power of attorney for submission of  
request for vendor enlistment.  
2
. Hard copy of “Letter of Undertaking (LOU)” duly signed and completed  
should be sent by post / courier to the concerned responsibility  
centre so as to reach preferably within 15 days from the date of  
submission of application. Without receipt of original LOU & POA,  
“
certificate of enlistment”, even if found qualified, shall not be issued  
“
POWER OF ATTORNEY” (POA)  
(
To be executed on non-judicial stamp paper of Rs.100/-)  
Ref.:  
Date: --.--. ----  
I / We.............................................................................. (Name/s of the  
competent authority of the company to issue POA) do hereby appoint  
and authorize Mr. / Ms…………………….  
.......................................................... (Name & designation of authorized  
person) who is presently employed with our company  
M/S………………………………………………… (Name of the company & address)  
and whose signature is given below, is authorized on behalf of the  
company to do all or any of the act or things, to sign & upload the  
application documents against vendor enlistment Notice Inviting  
Application (NIA) for ENLISTMENT OF VENDORS FOR SUPPLY OF PPC TO  
NTPC-SOUTHERN REGION PLANTS & PROJECTS and to sign and execute  
other documents / agreements / participating in meeting / responding to  
queries / submission of information / documents and shall be binding on  
the company for all the rights and obligations in relation to and in  
pursuant to the NIA issued by M/s NTPC Ltd.  
In short, he / she is fully authorized to do all, each and every act requisite  
for the said purpose concerning the company and the company hereby  
agrees to confirm and ratify all and every act or thing or any documents /  
agreements executed by our said attorney within the scope of the  
authority hereby conferred on him and the same shall be binding on the  
company.  
(Signature and name of authorized signatory being given Power of  
Attorney)  
Signature:  
Name:  
Designation:  
Place:  
Date:  
(Signature and name of the competent authority of the company to issue  
POA)  
Signature of Executants/s:  
Name:  
Designation:  
Seal of firm / Company  
Witness-1  
Witness-2  
Name: ...........................  
Address: ........................  
Name: ...............................  
Address: ............................  
Note:  
i. This Document to be attested by certified bank or duly attested by a  
Notary Public or First Class Magistrate  
ii. Hard Copy of “Power of Attorney (POA)” duly signed and completed  
should be sent by post / courier to the concerned responsibility centre  
so as to reach preferably within 15 days from the date of submission of  
application. Without receipt of original LOU & POA, “certificate of  
enlistment”, even if found qualified, shall not be issued.  
NTPC LIMITED  
(SSC-SR Simhadri)  
VENDOR ENLISTMENT CERTIFICATE  
Ref No: 01/SR/SSC-C&M/V.E.Cert./  
M/s… ................................. (Name of Vendor)  
…………………………………….(Address of vendor)  
Date:  
…
Email ID:  
Phone No:  
Sub:- Vendor Enlistment for PPC- Reg.  
Ref:- Your online application dated :  
…
……………………………………………………………………………  
Dear Sir,  
With reference to your online application mentioned above, we are pleased  
to inform you that your organization has been included in our approved list of  
vendors as per the details given below:-  
1
.0 Item / Contract Category and validity:  
Executi  
on  
Capabili  
Validity  
of  
Sl no Brief Item Description  
*ATTO  
Rs)  
(
enlistm  
ent  
ty  
(
Rs.)  
*
AATO: Average Annual Turn Over during preceding three completed fin.  
Years from the date of your application for enlistment  
Terms and Conditions:  
a)This enlistment is with intent to make available technically qualified vendor  
data base by mapping the financial capability and execution capability for  
use at NTPC-SR / SSC-C&M for the purpose of issuing tender enquiry in  
future. Users at NTPC-SR/ SSC-C&M will select only the qualified vendors  
from this enlistment on case to case basis depending upon estimated cost  
and completion time for those item(s)/ Job(s) under consideration. Decision  
of concerned authority who will be issuing the enquiry against their  
requirement shall be final and binding.  
b)NTPC reserves the right to cancel the enlistment at any time with prior  
notice to the enlisted vendors due to change in QR or Technical  
specifications or any reason in the interest of NTPC. Preferably 6 months  
advance notice shall be given to the enlisted vendors and during that period  
fresh enlistment based on the revised QR & Tech specifications may be  
completed so that immediately after the cutoff date, procurement can  
take place based on the newly enlisted vendors.  
c) This certificate is subject to the STANDARD TERMS & CONDITIONS (STC)  
FOR ENLISTMENT attached in tender documents on which enlistment has  
been done.  
We look forward to have a fair, transparent and mutually beneficial long  
term business relationship between our both organizations and contribute in  
the building of our Nation.  
Yours Faithfully,  
(
)
Name:  
Designation:  
Date: