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WESTERN REGION-II ,SHARED SERVICE CENTRE-SIPAT
CONTRACTS AND MATERIAL DEPARTMENT
BIDDING DOCUMENT
FOR
Annual Comprehensive O&M Contract for NTPC 50
MW Grid Connected Rajgarh SPV Plant
BID DOCUMENT NO : 9900191657
(This Document is meant for the exclusive purpose of bidding against this bid Document No. /
Specification and shall not be Transferred , reproduced or Otherwise used for Purpose other than
that for which it is specifically issued).
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DETAILED INVITATION FOR BID
NTPC LTD
(A GOVERNMENT OF INDIA ENTERPRISE)
SHARED SERVICE CENTRE , SIPAT-WR-II
SECTION-I
INVITATION FOR BIDS/NOTICE INVITING TENDER (IFB/NIT)
"NTPC shall allow purchase preference, as indicated in the bidding documents, to bids from local suppliers
as defined in the bidding documents. The bidders may apprise themselves of the relevant provisions of
bidding documents in this regard before submission of their bids."
IFB/NIT No : 9900191657
1.0 NTPC Ltd , WR-II , Shared Service Centre -Sipat invites online bids on SINGLE STAGE TWO
ENVELOPE BASIS (i.e Cover-I : Techno-Commercial Bid & EMD and Cover-II : Price Bid) from
Eligible bidders for aforesaid Package as per the Scope of Work briefly mentioned herein after :
2.0 Brief Details :
Name of Work
Annual Comprehensive O&M Contract for
NTPC 50 MW Grid Connected Rajgarh SPV
Plant.
Source IFB/NIT
WR-II , SSC-Sipat , Contracts Department
Mode of Tendering
Open Tender with Single Stage Two Envelop
with Domestic Competitive Bidding.
NIT No.
9900191657
Estimated Cost (INR)
236.25 lakhs
Contract Classification
Works Contract
MSE BENEFIT in Award & EMD
NOT APPLICABLE
MAKE IN INDIA POLICY
APPLICABLE (For detail Refer Section-IV , SCC)
NIT Publish date
13.01.2020
Document Download Commencement
Date
13.01.2020
Technical & Price Bid
Submission End date & Time
06.02.2020, 15:00hrs
Start date/Last date for receipt of queries for
clarification from prospective Bidders
13.01.2020 / 30.01.2020
Techno-Commercial Bid
Opening Date & Time
08.02.2020, 15:00hrs
Cost of Bidding Document in INR
INR 2250/- (inclusive of GST@18%)
Bid Security/EMD
INR 5,00,000/-
Price Bid Opening Date & Time
Shall be intimated to qualified bidders after
evaluation of Techno-Commercial Bid through e-
mail or telephone.
Completion Period
12 Months
Reverse Auction
Not Applicable
As per Provision of bidding Documents , the bidders shall submit online , Techno-Commercial
Proposal in Cover Type Technical and "Price Proposal" in Cover Type Price(in excel file) , within
the bid submission date & time as mentioned above on e-tendering portal
https://eprocurentpc.nic.in. Only Technical Bid will be opened on 08.02.2020.
A complete set of Bidding Documents may be downloaded directly from the GEPNIC portal by
following the link : https://eprocurentpc.nic.in or www.ntpctender.com or www.ntpc.co.in &
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entering the Tender ref no as : NTPC/SipatSTPS/9900191657 or may contact AGM(SSC-Sipat-
C&M)/ Deputy Manager(SSC-Sipat-C&M) , NTPC LTD , Shared Service Centre Sipat , WR-II ,
PO:Ujjawal Nagar , Bilaspur , Chhattisgarh, India , Pin : 495 555 on Telephone No. : 07752-246514.
E-mail : dhananjaymohapatra@ntpc.co.in , saurabhagrawal@ntpc.co.in or at office.
3.0 A complete set of Bidding Documents may be downloaded directly from the GEPNIC
portal by following the link i.e (https://eprocurentpc.nic.in/nicgep/app) & entering the
Tender ref no : as NTPC/SSC - WR-II(Sipat)/9900191657.
While submitting the bid for the subject work , please upload the details of Tender Fee and
EMD online along with your offer.
Tender Fee is non-refundable & No claim in this respect will be entertained. Tender Fee can
be submitted in the form of DD/BC in favour of "NTPC Ltd" , paybale at SIPAT SBI (Branch
: 4304) and the details of which may please be uploaded on GEPNIC Portal.
First time users not allotted any vendor code are requested to approach NTPC at least ten
working days prior to Document download close date and submit the Following :
a) For Creation of Vendor Code:
i) Request letter on company's letter head of the bidder
ii)Copy of GST Registration , PAN No.
iii)valid E-mail-ID
iv)Address Proof
v)Cancel Cheque & EFT Form(to be verified by bank)
Note : Format of E.F.T(Electronic Fund Transfer) Form is attached along with tender
document.
b) For registration in GEPNIC (Govt. Eprocurement National Informatics Center)
i) Go to site : https://eprocure.nic.in/nicgep/app
ii) Click on Online Bidder enrollment & fillup your details
iii)Send the copy of registration in Gepnic at following Address
Mr. Saurabh Agrawal
E-mail : saurabhagrawal@ntpc.co.in
4.0 Detail Scope of Work & Other specified detail of " Annual Comprehensive O&M Contract for NTPC
50 MW Grid Connected Rajgarh SPV Plant" Please refer Tender Documents"
5.0 QUALIFYING REQUIREMENTS FOR BIDDERS :
The bidders who wish to participate in the bidding shall satisfactorily establish that they fulfill the
following Qualifying Requirements.:
5.1 TECHNICAL CRITERIA :
5.1.1
The bidder should have executed contract for Installation & Commissioning AND/OR
Operation & Maintenance of at least one 30 MWp or above capacity Grid connected Solar
Power Plant, as per the following during the preceding five (05) years reckoned as on the
date of Techno-commercial Bid opening:
a) Executed value not less than INR 210 Lakhs in a Single Contract.
OR
b) Executed value not less than INR 131 Lakhs in Two Contracts each.
OR
c) Executed value not less than INR 105 Lakhs in Three Contracts each.
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Notes
Notes for clause 5.1.1 above:
The word “executed” means the bidder should have achieved the criterion specified in the
Qualifying Requirements, even if the total contract is not completed/ closed. In case
contract(s) is under execution as on the date of techno-commercial bid opening, the value
of work executed till such date will be considered provided the same is certified by the
employer.
5.2
Financial Criteria :
5.2.1
The average annual turnover of the Bidder, in the preceding three (3) financial years as on
the date of Techno-Commercial bid opening, shall not be less than INR 263 Lakhs (Rupees
Two Hundred and Sixty Three Lakhs only).
5.2.2
In case the bidder is not able to furnish its audited financial statements on standalone
entity basis, the unaudited unconsolidated financial statements of the bidder can be
considered acceptable provided the bidder furnishes the following further documents on
substantiation of its qualification:
Copies of the unaudited unconsolidated financial statements of the bidder along
with copies of the audited consolidated financial statements of the Holding
Company.
A certificate from the CEO/CFO of the Holding Company as per the format enclosed
in the bid documents stating that the unaudited unconsolidated financial
statements form part of the consolidated annual report of the company.
5.2.3
In case where audited results for the last financial year as on the date of Techno
Commercial Bid Opening are not available, the financial results certified by a practicing
Chartered Accountant shall be considered acceptable. In case, Bidder is not able to submit
the Certificate from practicing Chartered Accountant certifying its financial parameters, the
audited results of three consecutive financial years preceding the last financial year shall
be considered for evaluating the financial parameters. Further, a certificate would be
required from the CEO/CFO as per the format enclosed in the bidding documents stating
that the financial results of the Company are under audit as on the date of Techno-
Commercial Bid Opening and the Certificate from the practicing Chartered Accountant
certifying the financial parameters is not available.
Notes
i. Other income shall not be considered for arriving at annual turnover.
6.0 Techno-Commercial Bid (i.e Technical Bid & Price Bid ) Submission-
This is an E-tender case and bidders shall submit bid (i.e Technical Bid & Price Bid) in ONLINE
ONLY. Bids sent in physical form thru any other means /media is not at all acceptable and it may
be liable for rejection.
A) Documents Required for Technical Bid Submission :
i. NIL DEVIATION CERTIFICATE : During the submission of Techno-Commercial Bid &
Price Bid, Bidders shall be required to certify their compliance to the complete terms,
conditions and Technical Specifications of Bidding Documents and Amendment(s)/
Clarifications(s) (if any) by accepting the GTE particular " Do You Certify Full
Compliance to all provisions of Bid Document " as YES in NTPC e-procurement
portal.
Without the aforesaid certification bidders will not be allowed to submit their offer.
The certification shall be considered as Bidder's confirmation that any deviation
to the Provisions of bidding document found anywhere in their Bid Proposal,
implicit or explicit, shall stand unconditionally withdrawn, without any cost
implication whatsoever to the Employer, failing which the bid security shall be
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forfeited.
Hence , Bidders are requested to accept the aforesaid compliance online in GEPNIC portal
under GTE tab which shall be considered as Bidder's Confirmation and Acceptance against NIL
DEVIATION FOR THE SUBJECT PACKAGE.
ii. TENDER FEE of INR 2250/-(inclusive of GST@18%) in the form of DD/BC is to be submitted
in sealed envelope in Physical Form/ Offline within the scheduled period. Any techno-
commercial bid not accompanied by an acceptable Tender Fee in a separate sealed envelope
shall be rejected by NTPC Ltd, SSC-WR-II-Sipat as being non-responsive and will not be
considered for Opening.
iii. EMD of INR 5,00,000/- in the form of DD/BC/BG is to be submitted in sealed envelope in
Physical Form/ Offline within the scheduled period. Any techno-commercial bid not
accompanied by an acceptable EMD in separate sealed envelope shall be rejected by NTPC Ltd,
SSC-WR-II-Sipat as being non-responsive and will not be considered for Opening. (* Format for
BG, Please refer to Section-VII , Forms & Procedure).
The Bid Security shall remain valid for a period of Forty five (45) days beyond the original Bid
validity period or beyond any extension in the Period of Bid validity subsequently requested i.e.
for a period of 225 days in case of bid validity for 180 days from the date of opening of the
tender and for a period of 135 days in case of bid validity for 90 days from the date of opening
of Techno-commercial offer.
In case Bid Security is submitted by way of DD / Bankers Cheque same should be payable at
Sipat.
While issuing the physical BGs, the Bidder’s Bank shall also send electronic message through
secure SFMS (in case of BGs issued from within India) or SWIFT (in case of BGs issued from
outside India) to Employer’s Beneficiary Bank whose details are provided herein below :
SFMS details for BG;
Name of Bank: State bank of India
Branch; NTPC Sipat
Bank address: NTPC Sipat Township , Ujjawal Nagar
IFSC Code:SBIN0004304
iv. Above sealed envelopes must be super scribed with NIT No. 9900191657 Date of Opening of
Technical Bid , Sender's Name & Address.
v. Following documentary evidences should be uploaded online & signed :
A. QR documents comprising of credentials (i.e Copy of work orders/LOAs/agreements and completion
certificates/ proof of completion ) as per qualifying requirements mentioned in Point no.5.
B. Up to date copy of Profit and Loss Account and Balance sheet of last three financial Years duly audited by
Chartered Accountant (2018-19, 2017-18 , 2016-17).
C. Copy of Independent PF registration Certificate
D. Copy of GSTIN Registration Certificate
E. Copy of Income Tax PAN No. Certificate
F. Name and address(es) of the sole proprietor/partners/board of directors and memorandum of articles of
association/partnership deed/ affidavit for proprietorship.
G. Copy of registration with Central Govt./State Govt./Public Sector/Undertaking if any applicable.
H. Details of Manpower (Technical/Non Technical) and Tools & Plants.
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B) Documents Required for Price Bid Submission :
i. To be submitted online in Cover type ""Finance""(in excel file) on GEPNIC Portal.
ii. Percentage of Minimum Local Content : To be uploaded online as per format enclosed in
the Bidding Document , Section-VII , Forms & Procedures Attachment no. 11.
7.0 NTPC Ltd shall not be liable for loss/non-receipt/late receipt of EMD in postal transit. No claim
in this respect will be entertained. No interest will be payable by the Owner on the said amount
covered under EMD/other security documents.
8.0 Offline Offer will not be accepted to NTPC for the subject tender. No claim in this respect will be
entertained.
9.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject
package without assigning any reason whatsoever and in such case no bidder/intending
bidder shall have any claim arising out of such action.
10.0 NO Hard Copy of Bidding Documents shall be Issued & also Transfer of Bidding Documents
purchased by one intending bidder to another is not permissible.
11.0 ADDRESS FOR COMMUNICATION : In case of any difficulty for tender submission , below
mentioned officer(s) may be contacted :
CONTACT
PERSONS/
Address
1. Dhananjay Mohapatra
AGM(SSC-Sipat-C&M)
2. Saurabh Agrawal
Dy.Manager(SSC-Sipat-C&M)
Telephone
07752- 246547
07752-277176
Fax
07752-246755
E mail ID
dhananjaymohapatra@ntpc.co.in
saurabhagrawal@ntpc.co.in
Address
AGM ,Contracts Section, Shared Service Center C&M (WR-2), NTPC Ltd, Sipat, Bilaspur – 495555.
Situation under which Bids are liable for Rejection :
The Online Bids of the Bidders are liable for rejection if bidder's fail to upload/submit the following before the bid
submission end date :
1.DD/BC/BG of INR 5,00,000/- against EMD ( To be submitted offline)
2.DD/BC of INR 2,250/- against TENDER FEE ( To be submitted offline)
3. NIL DEVIATION CERTIFICATE : To be accepted online by clicking YES under GTE Tab in GEPNIC Portal.
Any Bid not accompanied by the requisite Earnest Money Deposit , TENDER FEE , in accordance with
the aforesaid provisions shall be rejected by the employer as being Non-responsive and shall be rejected
without being opened as per ITB clause no. 14.4.
