NTPC Limited
(A Govt. of India Enterprise) SSC-
ER-1, Barh, Patna
NOTICE INVITING TENDER (NIT)/INVITATION FOR BIDS (IFB)
FOR
“Renovation and Up-gradation of MGR Rail track under Mega R&M plan.”
(Domestic Competitive Bidding)
NIT No.: 9900191339 Date: 07.01.2020
1.0 NTPC invites on-line bids from eligible Bidders for aforesaid package, as per the scope of work
briefly mentioned hereinafter:
2.0 BRIEF DETAILS
NIT No
9900191339
Source of IFB/NIT
SSC-ER-1, Barh, Patna
Name of Work
“Renovation and Up-gradation of MGR Rail track
under Mega R&M plan.”
Contract Classification
Works Contract
Last Date and Time for Bid Submission
20.01.2020 up to 15:30:00 Hrs
Technical Opening Date & Time
21.01.2020 up to 16:00:00 Hrs
Price Bid Opening Date and Time
Will be intimated later
Tender Fee in INR (incl. GST)
26,550/-
EMD in INR
1,00,00,000/-
Pre-Bid Conference Date & Time
Not Applicable
Venue for Pre-Bid Conference
Not Applicable
Last Query Date
15.01.2020, at 16:00 Hrs.
3.0 ‘Tender Fee’ (non-refundable), ‘EMD/Bid Security’ & ‘Integrity Pact’ shall be submitted in sealed
envelopes separately before the stipulated bid submission closing date and time at the address given
at para 10.0 below. Any bid without an acceptable ‘Tender Fee’, ‘EMD/Bid Security’, and ‘Integrity
Pact’ shall be treated as non-responsive by NTPC and shall not be opened.
4.0 A complete set of Bidding Documents may be downloaded by any interested Bidder. Tender fee (non-
refundable) of requisite value is to be paid in a separate envelope up to last Date for Bid Submission in
the form of a crossed account Payee demand draft in favour of NTPC Ltd., Payable at SBI, NTPC
Barh Campus, Barh STPP, Patna of the cost of the Bid documents.
For logging on to the GePNIC Site, the bidder would require user id and password which can be
obtained by enrolling at GePNIC site. First time users not allotted any vendor code are required to
approach NTPC at least Seven working days prior to last Date for Bid Submission .
5.0 Brief Scope of Work:
Renovation and Up-gradation of MGR Rail track under Mega R&M plan.
6.0 Prospective bidders from U.P. State are compulsorily required to provide TIN number at the time of
purchase of Bid Documents.
7.0 Qualification Requirements for Bidders
In addition to the requirements stipulated under section Instruction to Bidder (ITB), the Bidder should also meet the
qualifying requirements stipulated hereunder:
1.1 The bidder should be empanelled on any Zonal Railways for survey, construction, maintenance of Railway sidings.
1.2 Bidder should have executed work of construction/maintenance/ Refurbishment of Railway Track (or any combination
of these) of cumulative track length of 100 KM or above, out of which one work must be of minimum track length of
50 KM at Indian Railways/public sector/ Public and private ltd. Co. sidings within the preceding seven (7) years from
the Date of Techno-Commercial Bid Opening.
2.1 The average annual turnover of the bidder in the preceding three (3) financial years as on the date of Techno-
Commercial bid opening, should not be less than INR 43.50 Crores.
In case a Bidder does not satisfy the average annual turnover criteria, stipulated above on its own, its Holding
Company would be required to meet the stipulated turnover requirements as above, provided that the Net Worth of
such Holding Company as on the last day of the preceding financial year is at least equal to or more than the paid up
share capital of the Holding Company. In such an event, the Bidder would be required to furnish along with its Techno-
Commercial bid, a Letter of Undertaking from the Holding Company, supported by the Holding Company's Board
Resolution as per the format enclosed in the Techno-Commercial bid documents, pledging unconditional and
irrevocable financial support for the execution of the Contract by the Bidder in case of award.
2.2 Net Worth of the bidder should not be less than 100% of the bidder’s paid up share capital as on the last day of the
preceding financial year of the date of Techno-Commercial bid opening. In case the Bidder does not meet the Net
Worth criteria on its own, it can meet the requirement of Net worth based on the strength of its Subsidiary(ies) and/or
Holding Company and/or Subsidiary(ies) or its Holding Companies, wherever applicable. In such a case, however, the
Net worth of the Bidder and its Subsidiary(ies) and / or Holding company and/or Subsidiary(ies) of the Holding
company, in combined manner should not be less than 100%( one hundred percent) of their total paid up share
capital. However individually , their Net worth should not be less than 75% (seventy five percent) of their respective
paid up share capitals.
Net worth in combined manner shall be calculated as follows:
Net worth (combined) = [(X1+X2+X3)/ (Y1+Y2+Y3)]X100
where X1, X2, X3 are individual Net worth which should not be less than 75% of the respective paid up share capitals
and Y1, Y2 , Y3 are individual paid up share capitals.
2.3 In case the Bidder is not able to furnish its audited financial statements on standalone entity basis, the unaudited
unconsolidated financial statements of the Bidder can be considered acceptable, provided the Bidder further furnishes
the following documents for substantiation of its qualification.
i) Copies of the unaudited unconsolidated financial statements of the Bidder along with copies of the audited consolidated
financial statements of its Holding Company.
ii) A Certificate from the CEO/CFO of the holding Company, as per the format enclosed with the bidding documents,
stating that the unaudited unconsolidated financial statements form part of the Consolidated Annual Financial Statements
of the company.
In cases where audited results for the last financial year as on the date of the Techno-Commercial Bid opening are not
available, the financials results certified by a practicing Chartered Accountant shall be considered acceptable.
2.4 In case Bidder is not able to submit the certificate from practicing Chartered Accountant certifying its financial
parameters, the audited results of three consecutive financial years preceding the last financial year shall be
considered for evaluating the financial parameters. Further, a Certificate would be required from the CEO/CFO as per
the format enclosed in the bidding documents stating that the financial results of the Company are under audit as on
the date of Techno-Commercial bid opening and the Certificate from the practicing Chartered Accountant certifying
that financial parameters is not available.
NOTE:
a) In clause 1.0 above, the word “executed” means the bidder should have achieved the criteria specified in the
qualifying requirements, within the preceding seven (7) years period, even if the contract has been started earlier and
/or is not completed / closed.
Remarks:
i) Bidder must submit requisite credentials in support of having met the qualifying requirement. A summary sheet of all
documents need to be submitted along with the technical offer. Summary Sheet should clearly describe the eligibility
credentials. Credentials may include:
1. Purchase order/ work order copies.
2. Work Completion /Performance Certificate against purchase order/ Work Order Copies from the End user
(ii) Reference work executed by a bidder as a sub-contractor may also be considered. In such a case, the bidder shall submit
the documentary evidence in support of above
(iii) In case of composite work/BOQ, the bidder shall have to furnish Certificate from owner certifying the specific nature of
work, as mentioned in clause 1.0
b) Other income shall not be considered for arriving at annual turnover.
c) Net worth means the sum total of the paid up share capital and free reserves. Free reserve means all reserves credited out
of the profits and share premium account but does not include reserves credited out of the revaluation of the assets, write
back of the depreciation provision and amalgamation. Further, any debit balance of Profit and Loss account and
miscellaneous expenses to the extent not adjusted or written off, if any, shall be reduced from reserves and surplus.
d) “Holding Company” and Subsidiary Company” shall have the meaning ascribed to it as per Companies act of India
e) For amount in foreign currency, the exchange rate as on seven (7) days prior to the date of Techno-Commercial bid
opening shall be used
8.0 Issuance of Bidding Documents to any bidder shall not construe that bidder is considered qualified.
9.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT/IFB for the subject package without
assigning any reason whatsoever and in such case no
10.0 Address for sending the Hard Copy:
Sr. Mgr (SSC-C&M)/AGM (SSC-C&M)
NTPC Ltd.
Shared Service Centre (ER-I)
PO- NTPC Barh
Dist- Patna, BIHAR- 803215
Websites: https://eprocurentpc.nic.in/nicgep/app or www.ntpctender.com or
www.ntpc.co.in
11.0 Access to Tender Document:
This is an e-tender case without Reverse Auction. Tender documents can be accessed / downloaded from
NTPC website: https://eprocurentpc.nic.in/nicgep/app or www.ntpctender.com.
In case of any difficulty, please contact help desk no-0120-4947444, 0120-4200462, 0120- 4001002,
0120-4001005, 0120-6277787, 040- 27683029, 040-27683027
E-Mail : support-eproc@nic.in
12.0 Tender Fee Payment:
The bidder has to submit the Tender fee through DEMAND DRAFT (Non-refundable) in favor of NTPC Ltd.,
Payable at SBI, NTPC Barh Campus, Barh STPP, Patna within the scheduled date and time and as
mentioned at para 2.0, 3.0 and 4.0 above.
Bidder can view/download the complete set of Bid Documents as per the following procedure.
Type of Vendor
Required Document for viewing/downloading our tender
document
1. Vendors already having
GePNIC user id and
Password
Vendors can view/download the tender document after logging in our GePNIC
tender site
2. Vendors already having
SAP vendor code, but
does not have
GePNIC user id and
Password
Step-1: For logging on to the GePNIC Site, the bidder would require user id and
password which can be obtained by enrolling at GePNIC site & with Class-3
Digital Signature Certificate (DSC).
Step-2 User id is to be forwarded along with user creation sheet to package
dealing executive.
3. New Vendor neither
having any vendor code
in SAP nor GePNIC
user id and Password
Step-1
The agency has to furnish the followings:
A.
PAN card scanned/photo copy (self-Attested)
B.
EFT form,duly filled and endorsed by their banker
C.
Copy of PF Documents
D.
GST Registration
E.
ESI Code / Undertaking for ESI
All these should reach us at least Seven working days prior to Last Date of bid
submisssion
Step-2 After compliance of step-1, follow steps as mentioned above at Sl.No. 2.
Bid Security (EMD):
Bidder has to submit Earnest Money Deposit (EMD) in hard copy (offline) of requisite value in a separate
envelope super scribing “EMD Envelope”, which must reach the office at the address mentioned at Sl. No.
10.0 before the bid submission deadline as mentioned in the e-tender of our GePNIC system.
i.
“EMD Envelope” should contain the EMD of requisite value, strictly in valid form as mentioned below at
sl. no. iii. a) / b) as per applicability or valid supporting document in support of seeking exemption of EMD
as iii. c).
ii.
If Bid Security (EMD) in Original of any agency is not received in a sealed envelope, their bid shall not
be opened. If the EMD amount submitted by any agency is less than the stipulated EMD, their offer
shall be rejected.
iii.
EMD may be furnished in any of the following forms:
a.
For EMD amount of any value:
Pay Order / Cross Demand Draft / Banker’s Cheque in favor of NTPC Limited, payable at Patna.
b.
In case EMD amount is >Rs 50,000.00 then, besides above:
Bank Guarantee (BG) from a Nationalized Bank / other banks (as per NTPC approved list) also will be
acceptable. Format of BG against Bid Security and List of Banks for Bid Security are attached. BG
should be unconditional and irrevocable and should be valid for a period of 45 days beyond the bid
validity period. The Bank Guarantee Verification Check List duly filled in as per format attached has to
be submitted in this regard. Bidder shall ensure that all the points of check list are replied in “Yes”.
c.
SSI units of Bihar / SSI units (of other states) registered with the National Small Scale Industries
Corporation shall be exempted from the payment of Earnest Money Deposit. Bidders seeking
exemption should submit a Photocopy of valid registration certificate preferably attested by Notary /
Gazetted Officer/ Magistrate 1st class, giving details such as validity.
d.
Submission of EMD is exempted from IIMs/IITs/ NITs/IISc./ CBRI/CPRI/ GSI/CWPRS/ CWC and
other Govt. Institutes/agencies (excluding PSUs).
e.
In case of any doubt on eligibility of such exemption/concession, bidder may get clarification from
NTPC official before submission of his bid.
f.
The Bid Security of all the unsuccessful Bidders will be returned after award of the Job.
g.
The Bid Security shall be forfeited in any of the following circumstances by NTPC without any notice
or proof of damage to the Owner:
1.
If the Bidder withdraws or varies its Bid during the period of Bid validity specified by the Bidder in
the Bid Proposal.
2.
In case the Bidder does not accept the corrections towards the discrepancies in their bid, where
ever the breakup of prices have been asked separately.
3.
If any deviation, variation or additional condition etc. found anywhere in our technical and / or /
Price Bid implicit or explicit, shall stand unconditionally withdrawn, without any cost implication
whatsoever to employer, failing which the bid security shall be forfeited.
4.
In the case of a successful bidder, if the bidder fails within the specified time limit to furnish the
acceptance of Letter of Award / Purchase Order.
5.
In the case of successful Bidder, if the Bidder fails, within the time limit, to furnish the required
Contract Performance Guarantee in case the same is required as per conditions of the P.O / LOA.
6.
If the bidder / their representative commit any fraud while competing for this contract pursuant to
Fraud prevention policy of NTPC.
h.
No interest shall be payable by NTPC on the Bid Security.
i.
ANY BID NOT ACCOMPANIED BY A BID SECURITY IN A SEPARATE SEALED ENVELOPE,
SHALL BE REJECTED BY NTPC AS BEING NON RESPONSIVE AND RETURNED TO THE
BIDDER WITHOUT BEING OPENED.
13.0 No Deviation Certificate:
No deviation, whatsoever, is permitted by NTPC to any provisions of bidding Documents.
The Bidders are required to confirm acceptance of compliance to all Provisions of Bidding Documents
(GTE Compliance) on line. Bidder is to submit Tender fee, EMD & Integrity Pact in separate envelopes.
Only after receipt of the above documents, the bidder’s bid shall be opened.
14.0 Clarification on Bidding Documents:
Bidder can seek clarifications through e-mail or in hard copy up to the time specified as in the Bid
documents.
The queries will be replied by NTPC and posted in the GePNIC Portal. The bidders can view all queries
and all answers once the same are posted in the GePNIC Portal.
Following documents must be uploaded in the GePNIC Portal, failing which the offer shall be liable for
rejection:
i.
Qualifying Requirement (If, required): Total credential to fulfill all the criteria as mentioned in
qualifying requirement of the NIT/IFB.
ii.
Technical Bid:
All TECHNICAL DATA SHEETS as per the format provided in the Tender Documents duly filled.
Any other data/information as sought in our Tender Documents.
iii.
Company/Firm Details:
Document related to legal status of the Bidder (i.e., Sole Proprietorship Concern/Partnership
Firm/ Private Limited Companies/ Public Limited Companies and Statutory Corporation/
Consortium/ Joint Venture), Name and address (es) of the sole proprietor / partners / Board of
directors.
Memorandum and Articles of Association/photocopy of Partnership Deed/affidavit of
Proprietorship.
iv.
Copy of GST Registration Certificate.
v.
Copy of valid independent PF code no. issued by concerned RPFC.
vi.
Copy of PAN card.
vii.
Copy of ESI Certificate/Undertaking for submission of ESI.
15.0 Participation in the tender does not automatically mean that the bidders are considered qualified. NTPC
shall evaluate the Qualifying Requirement of each bidder as per NIT after opening of Technical Bids and
the bid of the bidder who is not meeting the Qualifying Requirement shall not be considered.
16.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the invitation for bids/IFB without
assigning any reason whatsoever and in such case no bidder/intending bidder shall have claim arising out
of such action.
17.0 If the last date for receiving applications/ selling of bids/ date of bid opening coincides with holiday, the
date will be shifted to the next working day.
18.0 Tender Documents are not transferable.
19.0 Package Co-coordinator:
Name: Pankaj Kumar , Designation: SR. Manager(SSC-C&M) SSC-ER-1, Barh STPP, NTPC Barh
Campus Patna, Mob: 9431600805 / E-mail –pankajkumar07@ntpc.co.in
NAME- Balram Prasad ,Designation:AGM (SSC-C&M),Contracts Contact No.: 9415342031 E- mail:
pksinha04@ntpc.co.in
Important Notes:-
1.
The ‘Integrity Pact” as per provided in the tender document should be digitally signed by the signatory
authorized to sign the bid and uploaded in GePNIC portal failing which their Bid is liable to be rejected.
