NTPC LIMITED

(

A GOVERNMENT OF INDIA ENTERPRISE)

SHARED SERVICE CENTRE –WR1, KAWAS

INVITATION FOR BIDS (IFB)

(DOMESTIC COMPETITIVE BIDDING)

FOR

ANNUAL CONTRACT FOR WITNESSING OF COAL SAMPLING & SAMPLE

PREPARATION AT MINES END ON BEHALF OF NTPC MOUDA,

MAHARASTRA

(DOMESTIC COMPETITIVE BIDDING)

Tender Ref: NTPC/SSC - WR-I(Kawas)/ 9900191258

Bidding Document NO: C00671

Date : 30.12.2019

.0 NTPC Limited (NTPC) invites online bids on “Single Stage Two Envelope Bidding

basis” from eligible bidders for aforesaid package, as per the scope of work

briefly mentioned hereinafter.

.0 BRIEF SCOPE OF WORK

Brief scope of work covers Witnessing of coal sample collection and preparation

work at mines end (WCL, SECL-KOREA REWA, SECL-KORBA, SCCL, MCL,

NCL or any other mines) on behalf of NTPC, Mouda and covered under detailed

bidding documents.

.0 NTPC intends to finance subject Package through Domestic Commercial

Borrowings/Own sources.

.0 Detailed Specification, Scope of Work and Terms & Conditions are given in the

Bidding Documents, which are available for examination and Sale at our

eProcurement Portal (https://eprocurentpc.nic.in/nicgep/app) and as per the

following schedule:

NIT Date

30.12.2019

Document sale Commencement Date

Last date for receipt of queries from 13.01.2020

bidders (if any)

Last Date & time for Bid submission

Technical Bid Opening Date & Time

Price bid Opening Date & time

Tender Fee

27.01.2020 at 1100 Hrs (IST)

28.01.2020 at 1530 Hrs (IST)

Shall be intimated separately.

INR

1328/-

(Rupees

One

Thousand Three Twenty Eight

only)

Corrigendum, if any, shall be done at our eProcurement Portal

https://eprocurentpc.nic.in/nicgep/app ) only.

(

No Queries from Bidders, whatsoever, shall be entertained by the Employer

beyond the last date of receipt of Queries as specified above.

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.0 All bids must be accompanied by Bid Security for an amount of INR 1,00,000/-

Indian Rupees One Lakh only) in the form as stipulated in the Bidding

(

documents. Bid Security shall be submitted in a sealed envelope separately in

physical form by the stipulated bid submission closing date and time at the

address given below.

ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE BID SECURITY IN A

SEPARATE SEALED ENVELOPE SHALL BE REJECTED BY THE

EMPLOYER AS BEING NON-RESPONSIVE AND SHALL NOT BE OPENED.

Benefits of MSME bidders in respect of Tender Fee and Bid Security shall be

applicable in line with clause 31 of section 2 Instruction to Bidders.

.0 QUALIFYING REQUIREMENTS FOR BIDDERS.

The bidder who wishes to participate in the bidding shall meet the Qualifying

Requirements stipulated hereunder:

.1 Technical Criteria:

.1.1 Bidder should have executed work, which includes any of the following works:

i. Supervision of ‘Coal Sample Collection, Preparation of Sample at mines end

and arranging to send the collected coal samples from mines to plant end.’

ii. Execution of ‘Coal Sample Collection, preparation of Sample at mines end and

arranging to send the collected coal samples from mines to plant end.’

iii. Scope of work that includes coal sampling and analysis

.1.2 Bidder should have Executed work as per clause 6.1.1 within preceding 07

seven) years as on the date of Techno-commercial bid opening in any of the

(

following manner:

a. One (1) order having contract value not less than ₹ 46.52 Lakhs

b. Two (2) orders having contract value not less than ₹ 29.07 Lakhs each

c. Three (3) orders having contract value not less than ₹ 23.26 Lakhs each.

Notes:

The word “executed” mentioned in clause 6.1 means that the bidder should have

achieved the criteria Specified in clause 6.1 with any of the following conditions:

a. Case – I: The work is started earlier (prior to the period stipulated in

clause 6.1) but completed within the stipulated period as mentioned in

clause 6.1 In such cases, entire executed quantity of the relevant work vide

the work order shall be considered for evaluation.

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b. Case-II: The work is started and completed within the stipulated period as

mentioned in clause 6.1. In such cases, entire executed value of the

relevant work vide that work order shall be considered for evaluation.

c. Case-III: The work is started within the stipulated period as mentioned in

clause 6.1 but not completed as on the last date of stipulated period. In

such cases, “In Progress” executed quantity of the relevant work vide that

work order as on the last date of stipulated period, shall be considered for

evaluation

. In case of orders under execution, the value of work executed till the date of

Techno-commercial bid opening duly certified by owner shall be considered

acceptable.

. Reference work executed by the bidder as a sub-contractor may also be

considered provided the certificate issued by main contractor is duly certified by

owner specifying the scope of work executed by the sub-contractor in support of

qualifying requirements.

. The vendor(s) engaged by CIMFR as Technical service provider for coal sample

collection & preparation at ‘mine(s) or unloading end’ are not eligible for taking

part in this tender.

.2 Financial criteria:

.2.1 The average annual turnover of the Bidder, should not be less than ₹ 58.15 Lakhs

(Rupees Fifty-Eight Lakhs and Fifteen Thousand only) during the preceding three (3)

completed financial years as on the date of Techno-commercial bid opening.

.2.2 In case the bidder does not satisfy the financial criteria, stipulated at Cl. 6.2.1 above

on its own, its holding company would be required to meet the stipulated turnover

requirements at Cl. 6.2.1 above, provided that the net worth of such holding company as

on the last day of the preceding financial year is at least equal to or more than the paid-up

share capital of the holding company. In such an event, the bidder would be required to

furnish along with its Techno-Commercial bid, a Letter of Undertaking from the holding

company, supported by Board Resolution, as per the format enclosed in the bid

documents, pledging unconditional and irrevocable financial support for the execution of

the Contract by the bidder in case of award.

.2.3 In case the bidder is not able to furnish its audited financial statements on stand-

alone entity basis, the unaudited unconsolidated financial statements of the bidder can be

considered acceptable provided the bidder further furnishes the following documents for

substantiation of its qualification.

. Copies of the unaudited unconsolidated financial statements of the bidder along

with copies of the audited consolidated financial statements of its Holding

Company.

. A Certificate from the CEO/CFO of the Holding Company, as per the format

enclosed in the bidding documents, stating that the unaudited unconsolidated

financial statements form part of the Consolidated Annual Report of the company.

.2.4 In cases where audited results for the last preceding financial year as on the date of

techno-commercial bid opening are not available, the financial results certified by a

practicing Chartered Accountant shall be considered acceptable. In case, Bidder is not

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able to submit the Certificate from practicing Chartered Accountant certifying its

financial parameters, the audited results of three consecutive financial years preceding the

last financial year shall be considered for evaluating the financial parameters. Further, a

Certificate would be required from the CEO/CFO as per the format enclosed in the

bidding documents stating that the Financial results of the Company are under audit as on

the date of Techno-commercial bid opening and the Certificate from the practicing

Chartered Accountant certifying the financial parameters is not available.

NOTES:

. Other income shall not be considered for arriving at annual turnover.

. “Holding Company" and “Subsidiary Company” shall have the meaning ascribed

to them as per Companies Act of India, in vogue.

.0 NTPC shall allow purchase preference, as indicated in the bidding documents, to

bids from local suppliers as defined in the bidding documents. The bidders may

apprise themselves of the relevant provisions of bidding documents in this regard

before submission of their bids.

.0 NTPC reserves the right to reject any or all bids or cancel / withdraw the

Invitation for Bids without assigning any reason whatsoever and in such case no

bidder / intending bidder shall have any claim arising out of such action.

.0 A complete set of Bidding Document may be downloaded by any interested

Bidder from https://eprocurentpc.nic.in/nicgep/app. Tender fee as mentioned

above in the form of a crossed account Payee demand draft in favour of NTPC

Ltd., Payable at Kawas is required to be submitted in separately sealed envelope

at the address mentioned in the bidding document before stipulated date & time

of submission of bid.

Prospective bidders are compulsorily required to provide GSTIN number

with Tender Fee.

0.0 Issuance of bid documents to any Bidder shall not construe that such bidder is

considered to be qualified. Bids shall be submitted online and opened at the

address given below in the presence of Bidder’s representatives who choose to

attend the bid opening. Bidder shall furnish Cost of bidding document, Bid

Security and Power of Attorney separately offline as detailed in Bidding

Documents by the stipulated bid submission closing date and time at the address

given below.

1.0 Transfer of Bidding Documents purchased by one intending Bidder to another is

not permissible.

2.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for

the subject package without assigning any reason whatsoever and in such case

no bidder/intending bidder shall have any claim arising out of such action.

3.0 Address for communication:

Sr Manager/AGM (Contracts & Materials)

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