INIIIDETAILED INVITATION INVITATION FOR BIDSFOR BIDS

SYSTEM INTEGRATION FOR IMPLEMENTATION

OF SAP ERP SYSTEMS IN NTECL & APCPL

BIDDING DOCUMENT NO.: NTPC-CW/ERP/JV/001

INVITATION FOR BIDS (IFB)

Section - I

Page

1 of 6

INVITATION FOR BIDS

NTPC Tamilnadu Energy Company Limited

(A Joint Venture of NTPC Ltd & TANGEDCO)

Aravali Power Company Private Limited

(A Joint Venture of NTPC Ltd, HPGCL and IPGCL)

THROUGH

NTPC LIMITED

Consultancy Wing

INVITATION FOR BIDS (IFB)

FOR

SYSTEM INTEGRATION FOR IMPLEMENTATION

OF SAP ERP SYSTEMS IN NTECL & APCPL

(Domestic Competitive Bidding)

Tender Reference No. : NTPC/SSC -/9900191031 Date: 24.12.2019

Bidding Document No.:

NTPC-CW/ERP/JV/001

1.0 NTPC invites online bids through e-tender on Single Stage Two Envelope Compliant bid basis

(Envelope-I: Techno-Commercial Bid & Envelope-II: Price Bid) from eligible bidders for

aforesaid Package. NTPC Consultancy has been engaged as “Consultant” by NTECL &

ACPCL for the above Package.

2.0 BRIEF SCOPE OF WORK:

The Brief Scope of Works under the package shall include the following:

a) Providing Cloud Infrastructure Service for DC and DR for implementation of SAP system.

b) Providing MPLS connectivity to both JVs from DC site and DR site.

c) Supply and installation of SAP ERP licenses, RDBMS Licenses and other S/W licenses.

d) SAP system implementation, Project Management, Training, Go-Live and Hand Holding.

e) Operation & Maintenance (O&M) Support of the SAP installation including SES Support for

5 years.

f) The scope of work also includes program management, and other services as detailed in

Detailed Scope of Work.

Detailed Scope of Work is given in the SOW & Technical Specifications.

3.0 NTCPL and APCPL intend to finance the aforesaid Package through External Commercial

Borrowings / Own Resources.

4.0 Detailed specification, scope of work and terms & conditions are given in the bidding

documents, which are available for examination and sale at the address given below and as

per the following schedule:

Tender Reference No. NTPC/SSC -/9900191031

Document Download Commencement

Date & time

24.12.2019 from 15:00 hrs

Last Date and Time for Bid submission 20.01.2020 up to 17:00 hrs

Technical Bid Opening Date & Time 21.01.2020 at 15:00 hrs

Price Bid Opening Date & Time shall be intimated separately

INIIIDETAILED INVITATION INVITATION FOR BIDSFOR BIDS

SYSTEM INTEGRATION FOR IMPLEMENTATION

OF SAP ERP SYSTEMS IN NTECL & APCPL

BIDDING DOCUMENT NO.: NTPC-CW/ERP/JV/001

INVITATION FOR BIDS (IFB)

Section - I

Page 2 of 6

INVITATION FOR BIDS

Cost of Bidding Documents in INR

Rs.11,250/- (Rupees Eleven Thousand Two

Hundred and Fifty only)

Pre-Bid Conference Date & Time 13.01.2020 at 11:00 hrs

Last Query date 10.01.2020 up to 17:00 hrs

5.0 All bids must be accompanied by:

5.1 Cost of bid document as above shall be payable directly through the payment gateway or

demand draft in favour of NTPC Ltd., payable at New Delhi

5.2 Bid Security for an amount of Rs.50,00,000/- (Indian Rupees Fifty Lakh only)

Any Bid not accompanied by an acceptable Bid Security in a separate sealed envelope

shall be rejected by NTPC as being non-responsive and returned to the Bidder without

being opened.

7.0 QUALIFYING REQUIREMENTS FOR BIDDERS:

The bidder should meet the qualification requirements at Sl. No. 1, 2, 3, 4(i), 4(ii), 4(iii),

5 and 6 together with the requirements stipulated under Section-II, Instructions to

Bidders (ITB). Failure to provide related documentary proof for the following would

lead to rejection of the bid.

SNo

Qualification Description

1 The Bidder should be a registered firm or a company in India.

2. Bidder should be SAP authorized implementation partner as on the date of opening of

Techno

‐

commercial bid.

3. The bidder must have at least 50 full time SAP professionals (covering all the

modules/areas of SAP as per scope) on its payroll as on the date of opening of

Techno

‐

commercial bid and bidder shall certify that at least 50 full time SAP professionals

would remain on their payroll till the end of SAP implementation phase.

4 (i) Bidder should have executed in last ten(10) years at least one SAP implementation in

India, and it should have gone live with at least 4 modules out of the 8 core areas i.e.

Project System(PS), Plant Maintenance(PM), Material Management(MM), Fuel

Management(FM), Human Capital Management(HCM) & Financial Accounting and

Controlling(FICO), Industry Solution Utilities(ISU) and Sales & Distribution(SD) with

minimum 500 licensed users as on the date of submission of Techno‐commercial bid;

Bidder should have executed two SAP implementation in India, and each should be live

with at least 4 modules out of the 8 core areas i.e. Project System(PS), Plant

Maintenance(PM), Material Management(MM), Fuel Management(FM), Human Capital

Management(HCM) & Financial Accounting and Controlling(FICO), Industry Solution

Utilities(ISU) and Sales & Distribution(SD) with minimum 300 licensed users as on the

date of submission of Techno‐commercial bid.

(ii)

The bidder should have executed in last ten(10) years at least one SAP implementation

in Public Sector Units(PSU) / Government of state/Central/U.T. in India, and it should

have gone live with at least 4 modules out of the 8 core areas i.e. Project System (PS),

Plant Maintenance (PM), Material Management (MM), Fuel Management (FM), Human

Capital Management (HCM) & Financial Accounting and Controlling (FICO), Industry

Solution Utilities (ISU) and Sales & Distribution (SD) with minimum 500 licensed users as

on the date of submission of Techno‐commercial bid.

(iii)The bidder should have executed at least one SAP implementation on Cloud platform as

INIIIDETAILED INVITATION INVITATION FOR BIDSFOR BIDS

SYSTEM INTEGRATION FOR IMPLEMENTATION

OF SAP ERP SYSTEMS IN NTECL & APCPL

BIDDING DOCUMENT NO.: NTPC-CW/ERP/JV/001

INVITATION FOR BIDS (IFB)

Section - I

Page 3 of 6

INVITATION FOR BIDS

on the date of opening of Techno

‐

commercial bid.

Note :

The word “executed” mentioned above means the bidder should have achieved the

criteria specified above even if the total contract is started earlier and/or is not

completed / closed.

5 The bidder should have executed in last ten(10) years any one of the following as on the

date of submission of Techno

‐

commercial bid

One ‘similar’ work of value not less than Rs. 10.8 Crore or equivalent in foreign currency.

Two ‘similar’ works of value not less than Rs. 6.7 Crore each or equivalent in foreign

currency.

Three ‘similar’ works of value not less than Rs. 5.4 Crore each or equivalent in foreign

currency.

Note :

i. ‘Similar’ means work which includes SAP ERP Implementation /Installation.

ii. The work “executed” mentioned above means the bidder should have achieved the

criteria specified above even if the total contract is started earlier and/or is not

completed / closed. However, the work executed must include the ‘similar’ work

specified at (i) above.

iii. In case of orders under execution, the value of work executed till the date of opening of

Techno‐Commercial proposal as certified by the Client shall be considered. However,

the work executed must include the ‘similar’ work specified at (i) above.

iv. For order in foreign currency, the exchange rate as on the date of techno‐commercial

bid opening shall be used.

Multiple orders placed against a single tendered package shall also be considered

acceptable and the cumulative value of all these contracts shall be considered.

6. Financial Criteria:

6.1 The average annual turnover of the Bidder, in the preceding three (3) financial years as

on the last date of submission of techno-commercial bid, should not be less than Rs.

17.30 crores (Rupees Seventeen crore and Thirty lakhs only).

6.2 The Net Worth of the Bidder should not be less than 100% of the Bidder’s paid up

share capital as on the last day of the preceding financial year. In case the Bidder

meets the requirement of Net Worth based on the strength of its Subsidiary(ies) and/or

Holding Company and/or Subsidiaries of its Holding Company wherever applicable, the

Net Worth of the Bidder and its Subsidiary(ies) and/or Holding Company and/or

Subsidiary(ies) of the Holding Company, in combined manner should not be less than

100% of their total paid up share capital. However, individually, their Net Worth should

not be less than 75% of their respective paid up share capitals.

Net worth in combined manner shall be calculated as follows :

Net worth (combined) = (X1+X2+X3)/(Y1+Y2+Y3) x 100% where X1, X2, X3 are

individual Net Worth which should not be less than 75% of the respective paid up share

capitals and Y1,Y2,Y3 are individual paid up share capitals.

6.3 In case the Bidder is not able to furnish its audited financial statements on standalone

INIIIDETAILED INVITATION INVITATION FOR BIDSFOR BIDS

SYSTEM INTEGRATION FOR IMPLEMENTATION

OF SAP ERP SYSTEMS IN NTECL & APCPL

BIDDING DOCUMENT NO.: NTPC-CW/ERP/JV/001

INVITATION FOR BIDS (IFB)

Section - I

Page 4 of 6

INVITATION FOR BIDS

entity basis, the un-audited unconsolidated financial statements of the Bidder can be

considered acceptable provided the Bidder further furnishes the following documents

for substantiation of its qualification:

(a) Copies of the un-audited unconsolidated financial statements of the Bidder along

with copies of the audited consolidated financial statements of its Holding

Company.

(b) A Certificate from the CEO/CFO of the Holding Company, as per the format

enclosed in the bidding documents, stating that the un-audited unconsolidated

financial statements form part of the Consolidated Annual Report of the Company.

In cases where audited results for the last preceding financial year as on the date of

opening of Techno-commercial bid are not available, certification of financial

statements from a practicing Chartered Accountant shall also be considered

acceptable. In case, Bidder is not able to submit the Certificate from practicing

Chartered Accountant certifying its financial parameters, the audited results of three

consecutive financial years preceding the last financial year shall be considered for

evaluating the financial parameters. Further, a Certificate would be required from the

CEO/CFO as per the format enclosed in the bidding documents stating that the

Financial results of the Company are under audit as on the date of Techno-commercial

bid opening and the Certificate from the practicing Chartered Accountant certifying the

financial parameters is not available

6.4 In case a Bidder does not satisfy the financial criteria, stipulated at Clause 6.1 above on

its own, its Holding Company would required to meet the stipulated turnover

requirements at Clause 6.1 above, provided that the net worth of such Holding

Company as on the last day of the preceding financial year is at least equal to or more

than the paid up share capital of the Holding Company. In such an event, the Bidder

should be required to furnish along with its Techno Commercial bid, a letter of

undertaking from its Holding Company, supported by Board Resolution of the Holding

Company, as per the format enclosed in the bidding documents, pledging unconditional

and irrevocable financial support for the execution of the Contract by the Bidder in case

of award.

Notes for Clause 6.0

(i) “Holding Company” and “Subsidiary” shall have the meaning ascribed to them as per

Companies Act of India, in vogue.

(ii) Net worth means the sum total of the paid up share capital and free reserves. Free

reserves means all reserves credited out of the profits and share premium account but

do not include reserves credited out of the revaluation of the assets, write back of

depreciation provision and amalgamation. Further any debit balance of Profit and Loss

account and miscellaneous expenses to the extent not adjusted or written off, if any,

shall be reduced from reserves and surplus.

(iii) While computing the annual turnover other income shall not be considered.

(iv) For annual turnover indicated in foreign currency, the exchange rate as on seven (07)

days prior to the date of techno-commercial bid opening shall be used.

INIIIDETAILED INVITATION INVITATION FOR BIDSFOR BIDS

SYSTEM INTEGRATION FOR IMPLEMENTATION

OF SAP ERP SYSTEMS IN NTECL & APCPL

BIDDING DOCUMENT NO.: NTPC-CW/ERP/JV/001

INVITATION FOR BIDS (IFB)

Section - I

Page 5 of 6

INVITATION FOR BIDS

General Note :

1. All self-certificates must be signed, sealed and dated by the Authorized signatory,

unless specified otherwise. All the relevant requisite documents pertaining to above

qualifying requirements should be submitted.

2. Internal implementation including implementation in subsidiary companies of the bidder

will not be considered as required qualifying credentials.

3. Credentials of parent company would not be considered..

4. Execution Certificate in the form of Go-Live/Sign-off certificate from Client alongwith

self certificate for execution value certified by a practicing Chartered Accountant may

also be considered as required qualifying credentials.

5. One implementation for multiple subsidiaries would be considered as single

implementation.

The bidder should have the credentials to meet all of the above mandatory criteria to

become eligible bidder. In case any of the conditions listed above is not met, the bidder

will be disqualified. Only proposal which meet all of the above Pre-qualification

requirement would be considered further for evaluation of techno commercial bid.

8.0 During technical evaluation, as per the provisions of Part A of Technical Specifications,

Section-V, the Bidder will also be required to make a technical presentation on the proposed

solution to NTPC and/or owners at Noida, UP.

9.0 NTPC reserves the right to reject any or all bids or cancel / withdraw the Invitation for Bids

without assigning any reason whatsoever and in such case no bidder / intending bidder shall

have any claim arising out of such action.

10.0 A complete set of Bidding Documents may be downloaded by any interested Bidder from the

website https://eprocurentpc.nic.in.

11.0 All parties / Users who are interested to participate in the bidding are required to register on

NTPC’s E-Tender website https://eprocurentpc.nic.in for participating in this bidding.

Thereafter, they are required to send a copy of the registration details to the e-mail address

specified at 14.0 below along with the following details at least three working days prior to

“Last Date and Time for Bid submission” specified in 4.0 above for allotment of “Vendor

Code” and linking of their Email-ID with the vendor codes.

i. Request on the letter head of the Company

ii. Copy of GST Registration,

iii. Copy of PAN no.,

iv. Email ID and Contact No.

v. Name and Designation of the contact person

vi. Cancelled cheque & E.F.T form duly verified by bank

11.1 Existing Users / Bidders whose Email-ID has not been linked to a vendor code allotted by

NTPC are also required to submit their registration details along with above documents for

allotment of “Vendor Code” and linking of their Email-ID with the vendor codes.

Note: Format of E.F.T (Electronic Fund Transfer) is attached along with bidding documents.

12.0

Transfer of Bidding Documents purchased by one intending Bidder to another is not

permissible.

13.0. Issuance of bid documents to any Bidder shall not construe that such bidder is considered to

be qualified. Bids shall be submitted online and opened at the address given below. Technical

INIIIDETAILED INVITATION INVITATION FOR BIDSFOR BIDS

SYSTEM INTEGRATION FOR IMPLEMENTATION

OF SAP ERP SYSTEMS IN NTECL & APCPL

BIDDING DOCUMENT NO.: NTPC-CW/ERP/JV/001

INVITATION FOR BIDS (IFB)

Section - I

Page 6 of 6

INVITATION FOR BIDS

Bid [Envelope-I] will be opened in presence of Bidder’s representative who choose to attend

the Bid. Bidder shall furnish Bid Security, Integrity Pact, Deed of Joint Undertaking (if

applicable) and Power of Attorney separately offline as detailed in Bidding Documents by the

stipulated bid submission closing date and time at the address given below.

14.0 Address for communication:

Mr. Satnam Singh,

Manager (C&M)-CW

Mr. A.K. Chaurasia,

Addl. General Manager (C&M)-CW,

l. No. 965099

2331

l. No. 0120

2410667

/ 965099

7655

E-mail: satnamsingh@ntpc.co.in;

E-mail: akchaurasia@ntpc.co.in;

NTPC Ltd, Consultancy Wing,

Room No. 205, EOC Annexe, Room No. 205, EOC Annexe,

A-8A, Sector-24, Noida, A-8A, Sector-24, Noida,

Gautam Budh Nagar

201301 (UP).

Gautam Budh Nagar

201301 (UP).

Registered Office Address E-Tender Website / Portal

NTPC Limited

https://eprocurentpc.nic.in /

NTPC Bhawan, SCOPE Complex,

www.ntpctender.com

Corporate Identification Number: L40101DL1975GOI007966