NOTICE INVITING TENDER (NIT) DETAILED

(Domestic Competitive Bidding)

Ref. NTECL/C&M/OT/CS – 3908

Dt.: 02.12.2019

NTPC Tamilnadu Energy Company Limited (NTECL), a JV of NTPC & TANGEDCO invites sealed

bids for its 3 X 500 MW Thermal Power Project at Vellivoyal Chavadi Post, Ponneri Taluk,

Thiruvallur Dist., Chennai, Tamilnadu from eligible bidders who fulfill the Qualifying Requirements

stipulated below, for the following package:

Description of work

Bid Security (EMD)

Contract period

5 (Five) Months

Installation of yard Sprinkling System

along with supply of balance materials

for coal yard of Internal CHP

Rs.50,000/- (Rupees Fifty

Thousand only)

Estimated cost - Rs.46.20 Lakh

BRIEF SCOPE OF WORK:

The scope of the subject package envisages “Installation of yard Sprinkling System along with

supply of balance materials for coal yard of Internal CHP”.

QUALIFYING REQUIREMENTS:

A. The average annual turnover of the bidder in the last 03 financial years ending

31/03/2019 should not be less than ₹ 46.21 Lakhs (Rupees Forty six lakh and twenty

one thousand only)

B The bidder in the last five years prior to BOD (bid opening date) must have executed

Erection/Maintenance/Renovation & Modernisation of piping works in any industry, with

Single (01) order, of executed value not less than Rs.36.97 Lakhs.

(

Rupees thirty six lakhs and ninety seven thousand)

Two (02) orders, each of executed value not less than Rs.23.11 Lakhs

ii.

(

Rupees twenty three lakhs and eleven thousand)

iii.

Three (03) orders, each of executed value not less than Rs.18.48 Lakhs

(

Rupees eighteen lakhs and forty eight thousand)

Note: Above order(s) should have at least one item of erection/jointing/installation of

HDPE piping.

C The bidder should have Provident Fund code (PF code) number allotted by concerned

Regional Provident Fund Authority.

D The bidder should have GSTIN number issued by concerned authorities.

The word “executed” means; bidder should have achieved the criteria specified in above

QR even if the total contract is not completed / closed.

NOTE :

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Sign & Seal of the Bidder

NTECL/C&M/OT/CS-3908

Dt. : 02.12.2019

The bidder/s should have the following and submit copy of these documents also along

with QR documents (in Envelope - I):

(

i) Employees State Insurance Code (ESI Code) as having registered with ESI

authorities. If the contractor doesn’t have the same at the time of bidding, may get

the same before start of the work if the work is awarded to them.

(

ii) Copy of Permanent Account Number (PAN) issued by Income Tax authorities.

BRIEF DETAILS:

Bid Document No.

NTECL/C&M/OT/CS- 3908

Installation of yard Sprinkling System along with

supply of balance materials for coal yard of Internal

CHP

Description of Work

From 02.12.2019 to 16.12.2019

Bid Document Sale Period

Rs.900/- (Non-Refundable)

Cost of Bidding document

(to be submitted along with request letter and copy of

GST Registration (GSTIN)

Last Query date (Queries if any shall

be entertained up to this date only)

19.12.2019

Submission of Bids (Both Techno-

Commercial Bid and Price Bid) i.e. 27.12.2019 Up to 14.30 Hours.

Envelope – I & II together.

Techno - Commercial Bid Opening

27.12.2019 at 15.00 Hours.

(

Envelope - I)

EMD

Rs. 50,000/-

The date of opening of Price Bid (Envelope - II) shall be intimated separately.

General Manager (C&M),

Contracts and Materials Dept.,

NTPC Tamilnadu Energy Company Ltd,

Address for bid submission of Bids

Vallur Thermal Power Project,

Vellivoyal Chavadi Post,

Ponneri Taluk, Thiruvallur District

Chennai - 600103, Tamilnadu

Location of Tender box in NTECL

Site office premises

Contracts & Materials Dept. Hall,

NTECL Office Complex.

Salini . T. S

Manager (C&M),

Mob. No : 9445002597

Email: salinits@ntpc.co.in

Contact Person.

M.Selvaraju,

Sr.Manager(C&M),

Mob. No.- 9445002459

Email: mselvaraju@ntpc.co.in

OTHER TERMS AND CONDITIONS:

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NTECL/C&M/OT/CS-3908

Dt. : 02.12.2019

. Detailed specifications, Scope of work, Terms & conditions etc., are given in the

bidding documents. Bid documents can be downloaded from NTECL website,

www.ntpcntecljv.co.in/tenders.htm, against online payment or can be obtained on

request with cost of Bid document in the form of DD in favour of ‘NTECL’ payable at

Chennai along with copy of GST Registration (GSTIN) or documentary evidence to the

effect that the bidder is exempted from submission of EMD.

It is deemed that bidder shall accept all the terms and conditions mentioned in

the tender documents without any deviation. For that the bidders are requested

to accept the no deviation certificate for fulfillment of technical/commercial

compliance. NO DEVIATION IS ACCEPTABLE TO NTECL.

Any Clarification related to the scope, terms & conditions of contract may please

be sought before last query date. Clarifications received after last query date

from any bidder will not be entertained. Suitable clarification / reply will be given

to bidders based on their query before scheduled BOD. After this stage, no

deviation is acceptable to NTECL.

. The bids shall be received up to due date & time of bid opening at the Site Office of

NTECL and shall be opened on the date and time as stipulated above in the presence

of bidders who wish to be present. Only one authorized representative of the bidder

shall be allowed for attending the tender opening.

. The bidding documents shall be issued to all bidders upon their depositing the requisite

cost of bidding documents along with request letter without prima-facie examination of

qualification status. However, such issue of tender documents will not automatically

mean that the bidders are considered qualified.

. The qualification status shall be examined by NTECL during the process of evaluation

and the decision of NTECL in this regard shall be final.

. For fulfilling the Qualifying Requirements, intending bidder shall be required to submit

the following documents along with their bid (duly attested at least by authorized

signatory of the tenderer) :

a. Income Tax Assessment order / Up to date copy of Profit & Loss Account and

Balance Sheet of last three financial years ending 31 March 2019 duly audited by

Chartered Accountant. In case where audited results for the last financial year as on

the date of Techno commercial bid opening are not available, the financial results

certified by a practicing Chartered Accountant shall be considered acceptable. In

case, bidder is not able to submit the Certification from practicing Chartered

Accountant certifying its financial parameters, the audited results of three

consecutive financial years preceding the last financial year shall be considered for

evaluating the financial parameters.

b. Copies of Work Orders / Award Letters covering awarded value, detailed scope of

work / terms and conditions / bill of quantities along with proof of execution such as

completion certificate clearly showing the value of work executed during the period

of contract, Bill Copy, Final Amendment Copy etc. in support of above Qualifying

requirements. The bidder shall also provide the reference list of the organizations

with contact address and phone numbers.

c. Provident fund code (PF Code) number allotted by concerned Regional Provident.

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NTECL/C&M/OT/CS-3908

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d. Copy of GSTIN Number issued by concerned authorities.

e. No Deviation Statement (Schedule ”A” of Section-V)

. The bidder/s should have the following and submit copy of these documents along with

QR documents(in Envelope-I) as statutory requirement:

(

i) Employees State Insurance Code (ESI Code) as having registered with ESI

authorities. If the contractor doesn’t have the same at the time of bidding, may get

the same before start of the work if the work is awarded to them.

(

ii)Copy of Permanent Account Number (PAN) issued by Income Tax authorities.

. BID SUBMISSION & OPENING:

The bids are invited for aforesaid work/s under “Single Stage Two Envelope” Bidding

system. The bid documents signed and stamped in all pages are to be submitted in two

(

02) separate sealed envelopes as detailed below:

ENVELOPE: I à (Techno - Commercial Bid)

a. Bid security / Earnest Money Deposit (EMD) in separate envelope.

b. No Deviation Certificate (Schedule ”A” of Section-V)

c. Relevant Documents to meet Qualifying Requirements (QR) of the envelope

Let a,

separate

inside

Envelope-I

subject

Tender along with Qualifying Requirement Data and vendor data (format

enclosed).

d. Authority / Power of attorney on the person signing the bid.

e. Copy of GST Registration (GSTIN),

f. Provident fund code (PF Code) number allotted by concerned Regional

Provident Fund Commissioner (RPFC).

g. Permanent Account Number (PAN), ESIC (if the bidder is not having the same at the

time of bidding, may get the same before start of the work if the work is awarded to

them).

i. All other tender documents (except Price Bid) signed with name & designation and

stamped on each page.

ENVELOPE: II à (Price Bid)

a. Price Bid signed with name & designation and stamped on each page.

IT SHOULD BE CLEARLY INDICATED ON THE ENVELOPE WHETHER IT IS ENVELOPE - I

OR ENVELOPE - II. THE CONTENT OF THE ENVELOPE/S SHOULD ALSO BE CLEARLY

SUPERSCRIBED ON EACH ENVELOPE WITH THE NAME OF WORK, NAME OF BIDDER,

BIDDERS ADDRESS & CONTACT NUMBERS,BID REFERENCE, CONTENTS AND DATE

OF OPENING ETC.

The envelopes should be of good quality and sealed properly.

All the above two sealed envelopes may be

placed in another main envelope, the top of

the main envelope must indicate, say à>>>>

ENVELOPE - I and ENVELOPE - II

ARE AVAILABLE INSIDE.

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NTECL/C&M/OT/CS-3908

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ENVELOPE - I

Techno - Commercial

Shall be opened at 15.00 hours on the day set for

submission of Bids.

(

Bid)

ENVELOPE - II

The date of opening of Price Bids shall be intimated

separately to the qualified bidders.

(

PRICE BID)

. Earnest Money Deposit :-

A. The EMD offered shall, at bidder’s option, be in the form of (i) Demand Draft / Pay

Order / Banker’s Cheque in favour of ‘NTECL’ payable at Chennai or (ii) an

unconditional and irrevocable Bank Guarantee (BG) from any of the banks specified

in the bidding documents. The format of Bank Guarantee towards bid security shall

be in accordance with the ‘Proforma for BG’ included in the bidding documents.

While getting the Bank Guarantee issued, Bidders are requested to ensure

compliance to the points mentioned in Bank Guarantee Verification Check List in the

bidding documents. Bidders are required to fill up this check list and enclose the

same along with the bank guarantee. EMD for an amount less than or equal to

Rs.50,000/- shall not be accepted in the form of bank guarantee. EMD shall not be

accepted in any other form.

B. The bid security shall remain valid for a period of 225 (Two Hundred Twenty Five)

days from the date set for opening of tender.

C. Any Bid not accompanied by an acceptable Bid Security Or Valid EMD Exemption

Certificate / Document shall be rejected as being Non Responsive and returned to the

Bidder without being opened.

D. EMD / Tender Fees Exemption:

MSME registered with District Industries Centre/s or Khadi and Village Industries

Commission or Khadi and Village Industries Board or Coir Board or Udyog Aadhaar

or National Small Industries Corporation or Directorate of Handicrafts and Handloom

or any other body specified by Ministry of Micro, Small and Medium Enterprises as

per MSME Act 2006, for goods produced and services rendered, shall be issued the

bidding documents free of cost and shall be exempted from paying Earnest Money

Deposit.

MSMEs seeking exemption and benefits should enclose an attested / self certified

copy of valid registration certificate, giving details such as validity, stores/ services

etc. failing which they run the risk of their bid being passed over as ineligible for the

benefits applicable to MSMEs.

0. The Price Bid/s of only those Bidders shall be opened who meets the Qualifying

Requirements.

The Bidder or duly authorized representative/s of the Bidder/s, who are present

during Bid opening shall sign in the Bid opening register. Only one authorized

representative of the bidder shall be allowed for attending the tender opening.

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NTECL/C&M/OT/CS-3908

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The Bidder or their authorized representative of the Bidder/s will be allowed to witness

the tender opening (Authorization letter is required). Only one authorized representative

of the bidder will be allowed for attending the tender opening. Without authorization

letter, the bidder will not be allowed to witness the Bid Opening.

2. NTECL shall not be responsible for any postal delays resulting in non-receipt of request

for tender documents/ original tender documents, bids etc. sent by post / courier.

3. Notwithstanding anything stated above, NTECL reserves the right to assess bidder’s

capability and capacity to perform the contract, should the circumstances warrant such

assessment in the overall interest of NTECL and decision of NTECL in this regard shall

be final.

4. NTECL reserves the right to accept / reject any or all bids or Cancel / withdraw the

Notice Inviting Tender (NIT) without assigning any reason whatsoever and in such case

no bidder / intending bidder shall have any claim arising out of such action.

5. Tender documents are not transferable.

6. NTECL reserves the right to extend the date for submission & opening of bids at its

sole discretion.

7. Any change in Bidder’s company name, address etc. should be communicated

separately to NTECL with proof of change, reference etc well before the due date for

submission of tender.

8. The laws applicable to the contract shall be the law in force in India. The courts of

Chennai alone shall have the exclusive jurisdiction in all matters arising under the

contract.

Address for Communication

General Manager (C&M)

Contracts & Materials Dept,

NTPC Tamilnadu Energy Company Ltd

Vallur Thermal Power Project

Vellivoyal Chavadi Post,

Ponneri Taluk,

Thiruvallur District,

Chennai - 600 103.

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