WESTERN REGION-II ,SHARED SERVICE CENTRE-SIPAT

CONTRACTS AND MATERIAL DEPARTMENT

BIDDING DOCUMENT

FOR

Maintenance Contract of Offsite area (CW, SACW,

RW, SW, MUPH, Firefighting system, DM & PT,

Cooling tower & Air compressors Etc.) of Stage – 1

&

2 (3X660MW, 2X500MW) units at NTPC Sipat"

BID DOCUMENT NO : 9900189816

(This Document is meant for the exclusive purpose of bidding against this bid Document No. /

Specification and shall not be Transferred , reproduced or Otherwise used for Purpose other than

that for which it is specifically issued).

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DETAILED INVITATION FOR BID

NTPC LTD

(A GOVERNMENT OF INDIA ENTERPRISE)

SHARED SERVICE CENTRE , SIPAT-WR-II

SECTION-I

INVITATION FOR BIDS/NOTICE INVITING TENDER (IFB/NIT)

"NTPC shall allow purchase preference, as indicated in the bidding documents, to bids from local suppliers

as defined in the bidding documents. The bidders may apprise themselves of the relevant provisions of

bidding documents in this regard before submission of their bids."

IFB/NIT No : 9900189816

1

.0 NTPC Ltd , WR-II , Shared Service Centre -Sipat invites online bids on SINGLE STAGE TWO

ENVELOPE BASIS (i.e Cover-I : Techno-Commercial Bid & EMD and Cover-II : Price Bid) from

Eligible bidders for aforesaid Package as per the Scope of Work briefly mentioned herein after :

2.0 Brief Details :

Name of Work

Maintenance Contract of Offsite area (CW,

SACW, RW, SW, MUPH, Firefighting system, DM

&

PT, Cooling tower & Air compressors Etc.) of

Stage – 1 & 2 (3X660MW, 2X500MW) units at

NTPC Sipat"

Source IFB/NIT

Mode of Tendering

WR-II , SSC-Sipat , Contracts Department

Open Tender with Single Stage Two Envelop with

Domestic Competitive Bidding.

NIT No.

9900189816

Estimated Cost (INR)

148.45 Lakhs

Contract Classification

Service Contract

MSE BENEFIT in Award & EMD

MAKE IN INDIA POLICY

APPLICABLE,(For detail Refer Section-IV , SCC)

APPLICABLE (For detail Refer Section-IV , SCC)

NIT Publish date

Document Download Commencement

Date & Time

29.11.2019

2

9.11.2019 at 03:00 PM(IST)

Document Download End

Date & Time

1

1.12.2019 up to 03:00 PM(IST)

Technical & Price Bid Submission

End date & Time

Start date/Last date for receipt of queries for

clarification from prospective Bidders

1

1.12.2019 at 05:00 PM(IST)

2

9.11.2019/04.12.2019 up to 12:00 PM

(IST)

Techno-Commercial Bid

13.12.2019 at 03:30 PM (IST)

Opening Date & Time

Cost of Bidding Document in INR

INR 2,250/- (inclusive of GST@18%)

Bid Security/EMD

Price Bid Opening Date & Time

INR 2,00,000/-

Shall be intimated to qualified bidders after

evaluation of Techno-Commercial Bid through e-

mail or telephone.

Completion Period

Reverse Auction

1

2 Months

Not Applicable

As per Provision of bidding Documents , the bidders shall submit online , Techno-Commercial Proposal in

Cover Type Technical and "Price Proposal" in Cover Type Price(in excel file) , within the bid submission

date & time as mentioned above on e-tendering portal https://eprocurentpc.nic.in. Only Technical Bid

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will be opened on 13.12.2019.

A complete set of Bidding Documents may be downloaded directly from the GEPNIC portal by

following the link : https://eprocurentpc.nic.in or www.ntpctender.com or www.ntpc.co.in & entering

the Tender ref no as : NTPC/SipatSTPS/9900189816 or may contact AGM(SSC-Sipat-C&M)/

Manager(SSC-Sipat-C&M) , NTPC LTD , Shared Service Centre Sipat , WR-II , 5th Floor,

Administrative Building , PO:Ujjawal Nagar , Bilaspur , Chhattisgarh, India , Pin : 495 555 on

Telephone No. : 07752-246514. E-mail : dhananjaymohapatra@ntpc.co.in , reshusingh@ntpc.co.in or

at office.

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.0 A complete set of Bidding Documents may be downloaded directly from the GEPNIC

portal by following the link i.e (https://eprocurentpc.nic.in/nicgep/app) & entering the

Tender ref no : as NTPC/SSC - WR-II(Sipat)/9900189816

While submitting the bid for the subject work , please upload the details of Tender Fee and

EMD online along with your offer.

Tender Fee is non-refundable & No claim in this respect will be entertained. Tender Fee can

be submitted in the form of DD/BC in favour of "NTPC Ltd" , paybale at SIPAT SBI (Branch

:

4304) and the details of which may please be uploaded on GEPNIC Portal.

First time users not allotted any vendor code are requested to approach NTPC at least ten

working days prior to Document download close date and submit the Following :

a) For Creation of Vendor Code:

i) Request letter on company's letter head of the bidder

ii)Copy of GST Registration , PAN No.

iii)valid E-mail-ID

iv)Address Proof

v)Cancel Cheque & EFT Form(to be verified by bank)

Note : Format of E.F.T(Electronic Fund Transfer) Form is attached along with tender

document.

b) For registration in GEPNIC (Govt. Eprocurement National Informatics Center)

i) Go to site : https://eprocure.nic.in/nicgep/app

ii) Click on Online Bidder enrollment & fillup your details

iii)Send the copy of registration in Gepnic at following Address

Ms. Reshu Singh

E-mail : reshusingh@ntpc.co.in

4.0 Detail Scope of Work & Other specified detail of " Maintenance Contract of Offsite area (CW,

SACW, RW, SW, MUPH, Firefighting system, DM & PT, Cooling tower & Air compressors Etc.) of

Stage – 1 & 2 (3X660MW, 2X500MW) units at NTPC Sipat" " Please refer Tender Documents"

5

.0 QUALIFYING REQUIREMENTS FOR BIDDERS :

The bidders who wish to participate in the bidding shall satisfactorily establish that they fulfill the

following Qualifying Requirements.:

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5

.1 TECHNICAL CRITERIA :

5.1.1

The bidder should have executed Contract for “similar work”, as per the following during

the preceding seven (7) years reckoned as on the date of techno-commercial bid opening:

a) Executed value not less than Rs. 119 Lakhs in a Single Contract.

OR

b) Executed value not less than Rs. 74 Lakhs in Two Contracts each.

OR

c) Executed value not less than Rs. 59 Lakhs in Three Contracts each.

Notes for clause 5.1.1 above:

i. “Similar Work” shall mean the following:

a) Maintenance of Cooling Water system and/or Raw Water System in a coal based Thermal

Power Station having unit(s) of 200 MW or above capacity, in a single contract or repeat

contract during the preceding seven (7) years reckoned as on the date of techno

commercial bid opening.

OR

b) Erection and Commissioning of Cooling Water system and/ or Raw Water system in a

coal based Thermal Power Station having unit(s) of 200 MW or above capacity, during the

preceding seven (7) years reckoned as on the date of techno-commercial bid opening.

Notes

ii. Repeat Contract means even if the original contract was awarded for smaller duration, if

the same contract period is extended, the total duration shall include extended duration in

addition to original contract duration for the purpose of evaluation.

iii. The word “executed” means the bidder should have achieved the criterion specified in

the Qualifying Requirements, even if the total contract is not completed/ closed. In case

contract(s) is under execution as on the date of techno-commercial bid opening, the value

of work executed till such date will be considered provided the same is certified by the

employer.

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.2

Financial Criteria :

The average annual turnover of the Bidder, in the preceding three (3) financial years as on

the date of Techno-Commercial bid opening, shall not be less than Rs. 148 Lakhs (Rupees

One Hundred and Forty Eight Lakhs only).

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.2.1

5.2.2

In case the bidder is not able to furnish its audited financial statements on standalone

entity basis, the unaudited unconsolidated financial statements of the bidder can be

considered acceptable provided the bidder furnishes the following further documents on

substantiation of its qualification:

•

Copies of the unaudited unconsolidated financial statements of the bidder along

with copies of the audited consolidated financial statements of the Holding

Company.

•

A certificate from the CEO/CFO of the Holding Company as per the format enclosed

in the bid documents stating that the unaudited unconsolidated financial

statements form part of the consolidated annual report of the company.

5.2.3

In case where audited results for the last financial year as on the date of Techno

Commercial Bid Opening are not available, the financial results certified by a practicing

Chartered Accountant shall be considered acceptable. In case, Bidder is not able to submit

the Certificate from practicing Chartered Accountant certifying its financial parameters, the

audited results of three consecutive financial years preceding the last financial year shall

be considered for evaluating the financial parameters. Further, a certificate would be

required from the CEO/CFO as per the format enclosed in the bidding documents stating

that the financial results of the Company are under audit as on the date of Techno-

Commercial Bid Opening and the Certificate from the practicing Chartered Accountant

certifying the financial parameters is not available.

Notes

(i) Other income shall not be considered for arriving at annual turnover.

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6

.0 Techno-Commercial Bid (i.e Technical Bid & Price Bid ) Submission - COVER-I/COVER-

II/COVER-III OF GEPNIC:

This is an E-tender case and bidders shall submit bid (i.e Technical Bid & Price Bid) in ONLINE

ONLY. Bids sent in physical form thru any other means /media is not at all acceptable and it may

be liable for rejection.

A)Documents Required for Technical Bid Submission :

i.

TENDER FEE of INR 2,250/-(inclusive of GST@18%) in the form of DD/BC is to be

submitted in sealed envelope in Physical Form/ Offline within the scheduled period. Any

techno-commercial bid not accompanied by an acceptable Tender Fee in a separate sealed

envelope shall be rejected by NTPC Ltd, SSC-WR-II-Sipat as being non-responsive and will not

be considered for Opening.

ii.

EMD of INR 2,00,000/- in the form of DD/BC/BG is to be submitted in sealed envelope in

Physical Form/ Offline within the scheduled period. Any techno-commercial bid not

accompanied by an acceptable EMD in separate sealed envelope shall be rejected by NTPC Ltd,

SSC-WR-II-Sipat as being non-responsive and will not be considered for Opening. (* Format for

BG, Please refer to Section-VII , Forms & Procedure).

The Bid Security shall remain valid for a period of Forty five (45) days beyond the original Bid

validity period or beyond any extension in the Period of Bid validity subsequently requested i.e.

for a period of 225 days in case of bid validity for 180 days from the date of opening of the

tender and for a period of 135 days in case of bid validity for 90 days from the date of opening

of Techno-commercial offer.

In case Bid Security is submitted by way of DD / Bankers Cheque same should be payable at

Sipat.

While issuing the physical BGs, the Bidder’s Bank shall also send electronic message through

secure SFMS (in case of BGs issued from within India) or SWIFT (in case of BGs issued from

outside India) to Employer’s Beneficiary Bank whose details are provided herein below :

SFMS details for BG;

Name of Bank: State bank of India

Branch; NTPC Sipat

Bank address: NTPC Sipat Township , Ujjawal Nagar

IFSC Code:SBIN0004304

iii.

NIL DEVIATION CERTIFICATE :During the submission of Techno-Commercial Bid &

Price Bid, Bidders shall be required to certify their compliance to the complete terms,

conditions and Technical Specifications of Bidding Documents and Amendment(s)/

Clarifications(s) (if any) by accepting the GTE particular " Do You Certify Full

Compliance to all provisions of Bid Document " as YES in NTPC e-procurement

portal.

Without the aforesaid certification bidders will not be allowed to

submit their offer.

The certification shall also be considered as Bidder's confirmation that any deviation

to the Provisions of bidding document found anywhere in their Bid Proposal,

implicit or explicit, shall stand unconditionally withdrawn, without any cost

implication whatsoever to the Employer, failing which the bid security shall be

forfeited.

Hence , Bidders are requested to accept the aforesaid compliance online in GEPNIC

portal under GTE tab which can be considered as Bidder's Confirmation and Acceptance

against NIL DEVIATION FOR THE SUBJECT PACKAGE.

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iv.

v.

Above sealed envelopes must be super scribed with NIT No. 9900189816 , Date of Opening of

Technical Bid , Sender's Name & Address.

Following documentary evidences should be uploaded online duly signed :

A. QR documents comprising of credentials (i.e Copy of work orders/LOAs/agreements and completion

certificates/ proof of completion ) as per qualifying requirements mentioned in Point no.5.

B. Up to date copy of Profit and Loss Account and Balance sheet of last three financial Years duly audited by

Chartered Accountant (2018-19, 2017-18 , 2016-17).

C. Copy of Independent PF registration Certificate

D. Copy of GSTIN Registration Certificate

E. Copy of Income Tax PAN No. Certificate

F. Name and address(es) of the sole proprietor/partners/board of directors and memorandum of articles of

association/photocopy of the partnership deed/ affidavit for proprietorship.

G. Copy of registration with Central Govt./State Govt./Public Sector/Undertaking if any applicable.

H. Details of Manpower (Technical/Non Technical) and Tools & Plants.

Note : Bidders having eligible NSI/SSI/MSE certificate may be exempted from paying

EMD & TENDER FEE with appropriate documentary proof. Bidders can submit EMD &

Tender Fee exemption certificates like NSI/SSI/MSE online in GEPNIC portal under the

specified cover respectively duly signed and sealed.

In case the bidder wants to submit the EMD and Tender Fee exemption certificate in

physical form , the same is to be submitted by the bidders along with the bid in a

separately sealed envelope which shall be opened prior to opening of the techno-

commercial Bid.

Situation under which Bids are liable for Rejection :

The Online Bids of the Bidders are liable for rejection if bidder's fail to upload/submit the

following before the bid submission end date :

1

.DD/BC/BG of INR 2,00,000/- against EMD ( To be submitted offline)

2

.EMD exemption Certificate like NSIC/DIC/MSE/EM PART-I/EM PART-II ( If applicable , to be submitted

online).

3

.DD/BC of INR 2,250/- against TENDER FEE ( To be submitted offline)

4

.TENDER FEE exemption Certificate like NSIC/DIC/MSE/EM PART-I/EM PART-II ( If applicable , to be

submitted online).

5

. NIL DEVIATION CERTIFICATE : To be accepted online by clicking YES under GTE Tab in GEPNIC Portal.

Any Bid not accompanied by the requisite Earnest Money Deposit , TENDER FEE , in

accordance with the aforesaid provisions shall be rejected by the employer as being

Non-responsive and shall be rejected without being opened as per ITB clause no. 14.4.

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B)Documents Required for Price Bid Submission - COVER-4 OF GEPNIC:

i.

To be submitted online in Cover type ""Finance""(in excel file) on GEPNIC Portal.

ii.

Percentage of Minimum Local Content : To be uploaded online as per format enclosed in

the Bidding Document , Section-VII , Forms & Procedures Attachment no. 14.

8.0 NTPC Ltd shall not be liable for loss/non-receipt/late receipt of EMD in postal transit. No claim

in this respect will be entertained. However, NTPC reserves the right to accept or reject late/delayed EMD

No interest will be payable by the Owner on the said amount covered under EMD/other security

documents.

9.0 Offline Offer will not be accepted to NTPC for the subject tender. No claim in this respect will be

entertained.

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0.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject

package without assigning any reason whatsoever and in such case no bidder/intending

bidder shall have any claim arising out of such action.

11.0 NO Hard Copy of Bidding Documents shall be Issued & also Transfer of Bidding Documents

purchased by one intending bidder to another is not permissible.

12.0 ADDRESS FOR COMMUNICATION : In case of any difficulty for tender submission , below

mentioned officer(s) may be contacted :

CONTACT

PERSONS/

Address

1. Dhananjay Mohapatra

2. Reshu Singh

Manager(SSC-Sipat-C&M)

AGM(SSC-Sipat-C&M)

Telephone

07752- 246547

07752-246514

Fax

E mail ID

07752-246755

dhananjaymohapatra@ntpc.co.in

reshusingh@ntpc.co.in

Address

AGM(SSC-Sipat-C&M), Contracts Section, 5^t^hfloor, New Admin building, NTPC Ltd, Sipat, Bilaspur

495555.

–

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