Bhartiya Rail Bijlee Company Limited  
(A Subsidiary of NTPC Limited)  
Nabinagar Thermal Power Project (4x250MW)  
NOTICE INVITING TENDER (NIT)  
For NIT No: 9900188423  
Date: 19.11.2019  
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. Bhartiya Rail Bijlee Company Limited (BRBCL) invites on-line bids from eligible Bidders for  
aforesaid package, as per the scope of work briefly mentioned hereinafter:  
. Brief Details:  
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NIT No.  
9900188423  
19.11.2019  
NIT Date  
Name of work  
Miscellaneous Civil works in Township at  
NTPP  
Document Sale Commencement Date & Time  
Document Sale Close Date & Time  
Source of IFB/NIT  
19.11.2019  
05.12.2019 up to 15:00 Hrs  
Bhartiya Rail Bijlee Company Limited  
(
BRBCL)  
Contract Classification  
Works  
Last Date and Time for Bid submission  
Technical Opening Date & Time  
Price Bid Opening Date & Time  
Cost of Bidding Documents in INR  
EMD in INR  
05.12.2019 up to 15:00 Hrs  
07.12.2019 up to 15:30 Hrs  
Decided later on  
2655.00  
200,000.00  
Pre-Bid Conference Date & Time (if any)  
Last Query Date (if any)  
Not applicable  
05.12.2019  
Bid documents sale time: up to 15:00 hrs during bid document sale period (Sunday &  
Holidays closed).  
BOD opening time (Technical): 15:30 hrs on scheduled Bid opening date or next working day  
in case of holiday/closure.  
Part (A) QUALIFYING REQUIREMENT  
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. The bidder must have successfully executed /completed the “ Executed/Completed Similar  
type of Works of RCC/PCC works and General Civil Works”, subject to following criteria  
against same/separate work order within the preceding seven (7) Years ending last day of  
the month previous to the date of NIT having minimum contract value as indicated below:  
(
(
(
i) Single executed/completed contract , as above, of value not less than INR 102.00 Lakh.  
Or  
ii) Two executed/completed contract, as above, of value not less than INR 64.00 Lakh each.  
Or  
iii) Three executed/ completed contract, as above, of value not less than INR 51.00 Lakh  
each  
2. The Average annual turnover of the bidder in preceding three financial years as on date of  
bid opening should not be less than INR 127.13 Lakh.  
Note:  
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) The word executed/completed means that the bidder should have achieved the progress  
specified in the QR even if the total contract is not completed/ closed.  
) Other income shall not be considered for arriving at annual turnover.  
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3) In case where audited results for the last financial year as on the date of techno commercial  
bid opening are not available, the financial results certified by a practicing chartered  
accountant shall be considered acceptable. In case, bidder is not able to submit the certificate  
from practicing chartered accountant certifying its financial parameters, the audited results of  
three consecutive financial years preceding the last financial year shall be considered for  
evaluating the financial parameters. Further a certificate would be required from the  
CEO/CFO as per the format enclosed in the bidding documents stating that the financial  
results of the company are under audit as on the date of Techno commercial bid opening and  
the certificate from the practicing chartered accountant certifying the financial parameters is  
not available.  
Important Note: The bidder should submit proof of meeting QR as detailed above along  
with the technical bid for evaluation.  
4. Notwithstanding anything stated above, the Employer reserves the right to assess the  
capabilities and capacity of the Bidder /his collaboration/subsidiaries/group companies to  
perform the contract should the circumstances warrant such assessment in the overall interest  
of the Employer.  
5. Following documents need to be furnished/ uploaded in support of meeting qualifying  
requirements:  
a. Legible copies of Award letter with Bill of Quantities of similar nature, Job completion  
certificate, Copies of MB (bills/receipts) etc. in proof of value of work executed, clearly  
indicating the executed value of work.  
b. Audited Balance sheet and Profit & Loss account for in preceding three financial years as  
on date of bid opening.  
c. Partnership deed/affidavit for proprietorship/ certificate of incorporation.  
PART (B) GENERAL INSTRUCTION  
3.0 Bid Security and Integrity Pact (if applicable) shall be submitted in a sealed envelope  
separately offline by the stipulated bid submission closing date and time at the address given  
below. Any bid without an acceptable Bid Security and Integrity Pact (if applicable) shall be  
treated as non-responsive by the employer and shall not be opened.  
4. A complete set of Bidding Documents may be downloaded by any interested  
Bidder. Tender fee (non-refundable if applicable) of requisite value is to be paid in a  
separate envelope up to the time of scheduled Technical BOD in the form of a crossed  
account Payee demand draft in favor of Bhartiya Rail Bijlee Company Limited payable  
at SBI, NTPC Project, Barem Bihar (code-14321) or directly through the payment  
gateway of the cost of the documents. For logging on to the GePNIC Site, the bidder  
would require user id and password which can be obtained by enrolling at GePNIC  
site. First time users not allotted any vendor code are required to approach BRBCL at  
least five working days prior to Document Sale Close date along with duly filled in  
questionnaire for issue of vendor code and GePNIC user id/password.  
5. Brief Scope of Work & other specific detail – Miscellaneous Civil  
works in Township at NTPP  
6. Prospective bidders from U.P. State are compulsorily required to provide TIN  
number at the time of purchase of bidding documents.  
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. Qualifying Requirements: Applicable  
. Issuance of Bidding Documents to any bidder shall not construe that bidder is  
considered qualified.  
9. BRBCL reserves the right to accept/reject any or all tenders without assigning any  
reasons thereof.  
10. Address for Communication:  
AGM (C&M),  
Bhartiya Rail Bijlee Company Limited,  
H-Type office (C&M Hall)  
PO- Pirouta, P.S.- Khaira  
Nabinagar Distt – Aurangabad, Bihar- 824 303  
Telephone-06332-233032, 233034, Fax- 06332-233033  
Websites: https://eprocurentpc.nic.in/nicgep/app or www.ntpctender.com or  
www.ntpc.co.in  
11. Tender Fee Payment if applicable:  
a) Tender fee can be paid through payment gateway or alternatively through  
demand draft in favor of Bhartiya Rail Bijlee Company Limited, payable at  
S.B.I. NTPC Project Barem, Bihar (Branch code-14321)  
b) In case of offline payment, the bidder has to submit at BRBCL Nabinagar  
DEMAND DRAFT (Non-refundable) for tender fee in favor of Bhartiya Rail  
Bijlee Company Limited, payable at S.B.I. NTPC Project Barem, Bihar  
(
Branch code-14321) within the scheduled time.  
c) The application envelope must be super-scribed with Bid Invitation no. In  
case a bidder desires to participate in more than one tender, separate  
application is required to be made against each NIT accompanying a separate  
DEMAND DRAFT as mentioned above.  
d) Govt. notification from time to time regarding exemption of tender fee will  
be applicable for this tender.  
e) Application with all relevant documents should reach in the office of. AGM  
(
C&M) within the schedule. BRBCL will not be responsible in any way for  
late receipt of request for tender documents due to any postal delay or delay  
of any form in transit.  
f) Exception of tender fee is applicable as per 14.2(c )  
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2. Bidder can view/download the complete set of Bid document as per the following  
procedure.  
Type of Vendor  
Required Document for viewing/downloading  
our tender document  
Vendors already having GePNIC Vendors can view/download the tender document  
user id and Password after logging in our GePNIC tender site  
Vendors already having SAP Step-1: For logging on to the GePNIC Site, the  
vendor code, but does not have bidder would require user id and password which  
GePNIC user id and Password  
can be obtained by enrolling at GePNIC site.  
Step-2 User id is to be forwarded along with user  
creation sheet (Annexure-I to IFB) to package  
dealing executive.  
Step-1: The agency has to furnish the followings:  
A. Duly Filled Annexure-1 (format given below)  
B. PAN card scanned/photo copy (self Attested)  
New Vendor neither having any  
vendor code in SAP nor GePNIC  
user id and Password  
C. EFT form (Format Given Below), duly filled and  
endorsed by their banker  
D. Copy of PF Documents  
E. GST Registration  
F. ESI Code / Undertaking for ESI  
All these should reach us at least seven working days prior  
to Last  
Date of Tender Fee Payment  
Step-2 After compliance of step-1, Follow steps as  
mentioned above at Sl. No. 2  
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3. a) Exemption on Cost of Tender Document is applicable as per 14.2(c) Govt.  
notification from time to time regarding exemption of cost of tender document will be  
applicable for this tender.  
b) Tender fee is non-refundable.  
14. EMD can be submitted either offline or online.  
Bidder has to submit earnest money deposit (EMD) in hard copy (offline except for  
exempted case who can upload online as well) of requisite value in a separate  
envelope super scribing “EMD Envelope”, which must reach the office at the  
address mentioned at Sl. No. 10.0 before the bid submission deadline asmentioned  
in the e-tender of our GePNIC system.  
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. If Bid Security (EMD) in Original of any agency is not received in a sealed  
envelope, their bid shall not be opened. If the EMD amount submitted by any agency  
is less than the stipulated EMD, their offer shall be rejected.  
2. The Bidder shall furnish, as a part of its Bid an Earnest Money Deposit (EMD), as  
prescribed, in separate envelope, super-scribed on the top as under. ‘ORIGINAL BID  
SECURITY FOR …………………….. (NAME OF PACKAGE) SPECIFICATION  
NO…..……….………DUE ON ………………………………… (DATE OF BID  
OPENING) FROM ……………………………………………( NAME OF BIDDER)”.  
(a) The EMD offered shall, at Bidders option, be in the form of a crossed Demand Draft  
Banker’s Cheque in favour of Bhartiya Rail Bijlee Company Limited, payable at S.B.I. NTPC  
Project Barem, Bihar (Branch code-14321) or an unconditional and irrevocable Bank  
Guarantee from any Nationalized or Scheduled Bank as per BRBCL format.  
Or  
(b) The format of Bid Guarantee towards Bid security shall be in accordance with the form of  
Bid security included in the Bidding Documents. The Bid Security shall remain valid for a  
period of Fourty five (45) days beyond the original Bid validity period or beyond any  
extension in the period of Bid validity subsequently requested. EMD in the form of Bank  
Guarantee as mentioned above shall only be accepted for EMD value more than Rs. 50,000/-.  
Or  
(c ) Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi  
and Village Industries Commission or Khadi and Village Industries Board or Coir Board or  
National Small Industries Corporation or Directorate of Handicrafts and Handloom or any  
other body specified by Ministry of Micro, Small and Medium Enterprises as per MSMED  
Act 2006,for goods produced and services rendered, shall be issued the bid documents free of  
cost and shall be exempted from paying Earnest Money Deposit.  
Further, in case of tenders where splitting of quantity is possible, participating MSEs quoting  
price within price band of L1 + 15 percent shall also be allowed to supply a portion of  
requirement by bringing down their price to L1 price in a situation where L1 price is from  
Someone other than a Micro and Small Enterprise and such Micro and Small Enterprise shall  
be allowed to supply up to 20 percent of total tendered value. In case of more than one such  
MSE, the supply will be shared proportionately (to tendered quantity).However, in case of  
tenders where splitting of quantity is not possible, participating MSEs quoting price within  
price band of L1 + 15 percent shall be allowed to execute the package by bringing down their  
price toL1 price in a situation where L1 price is from someone other than aMicro and Small  
Enterprise.  
The award shall be made as follows:  
Award shall be given to L1 bidder if L1 bidder is a MSE. In case L1 bidder is not a MSE,  
then all the MSE vendor(s) who have quoted within the range of L1 + 15%, shall be given the  
opportunity in order of their ranking (starting with the lowest quoted MSE bidder and so on)  
to bring down its price to match with L1 bidder. Award shall be placed on the MSE vendor  
who matches the price quoted by L1 bidder. If no MSE vendor who has quoted within range  
of L1 + 15% accepts the price of L1 bidder, then the award shall be made to the L1 bidder.  
The benefit as above to MSEs shall be available only for goods/services produced & provided  
by MSEs. MSEs seeking exemption and benefits should enclose an attested/self certified copy  
of registration certificate, giving details such as stores/services, validity (if applicable) etc.  
failing which they run the risk of their bid being passed over as ineligible for the benefits  
applicable to MSEs.  
d. Submission of EMD is exempted from IIMs/IITs/NITs/IISc/CBRI/CPRI/GSI/CWPRS  
/
CWC and other Govt. Institutes/agencies (excluding PSUs).  
e. Govt. notification from time to time regarding exemption of EMD will be applicable for  
this tender.  
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. The Bid Security of all the unsuccessful Bidders will be returned as promptly as possible.  
. The EMD of successful Bidder to whom the contract is awarded will be returned after the  
receipt of Bank Guarantee towards Initial Security Deposit.  
. The EMD shall be forfeited in any of the following circumstances by the Owner without  
any notice or proof damage to the Owner, etc:  
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(
(
(
a) If the Bidders withdraws or varies its Bid during the period of Bid validity.  
b) If the Bidder does not accept the correction of its Bid Price pursuant Clause 8.0 of GC.  
c) If the Bidders do not withdraw any deviation listed in Statement of Deviations at cost of  
withdrawal indicated by him.  
d) If the Bidder refuses to withdraw, without any cost to the Owner, any deviation not listed  
in Statement of Deviations but found elsewhere in the Bid, or  
d) In the case of a successful Bidder, if the Bidder fails within the time limit specified in  
(
(
bidding Documents to furnish the required Security Deposit in accordance with Clause 9.0 of  
GCC.  
6. The Earnest Money deposit (EMD) shall be made payable without any condition/demure to  
the owner ‘On demand’. The EMD shall be valid for a period of Seven & half (7 ½) Months  
from the date of opening of the tenders, i.e. If the tender is due for opening for 1st January the  
th  
EMD shall be valid up to and inclusive of 15 August.  
7. In the event of the owner opening and considering the tender for purpose of award of  
contract the tendered shall keep his tender valid for a period of Six (06) Months from the date  
of opening of the tender, during which period the tenderer shall not vary, alter or revoke his  
tender either in whole or in part. If the tenderer, however, fails to keep his tender valid for  
above period, the owner shall be entitled to forfeit the EMD amount without any notice or  
proof of damage. However, the bidder shall suitable extend the validity of the offer if asked  
by BRBCL.  
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. No interest will be payable by the owner on the said amount covered under EMD/Other  
security documents.  
. BRBCL is not responsible for any delay or non-receipt of tender papers sent by post. No  
claim in this respect will be entertained  
0. BRBCL reserves the right to accept/reject any or all tenders without assigning any reasons  
thereof.  
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1. BRBCL reserves the right to split and awarded the contract to TWO or More agencies.  
2. The Bid shall be awarded on the basis of overall evaluated techno commercial L-1 basis.  
3. Clarification on Bidding Documents:  
Bidder can seek clarifications through e-mail or in hard copy up to the time specified  
as mentioned in the bidding document.  
The queries will be answered by NTPC/BRBCL and posted in the GePNIC Portal.  
The bidder scans view all queries and all answers once they are posted in the GePNIC  
Portal.  
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4. Following documents must be uploaded in the GePNIC Portal, failing which  
the offershall be liable for rejection:  
I. Qualifying Requirement (If, required): Total credential to fulfil all the criteria as  
mentioned in qualifying requirement of the IFB.  
II. Technical Bid:  
a. All TECHNICAL DATA SHEETS as per the format provided in the tender  
document duly filled.  
b. Any other data/information as sought in our tender document  
III. Company /Firm Details:  
a. Document related to legal status of the Bidder (i.e., Sole Proprietorship  
Concern/Partnership Firm/ Private Limited Companies/ Public Limited  
Companies  
and Statutory Corporation/ Consortium/ Joint Venture), Name and address (es) of the  
sole proprietor / partners / Board of directors.  
b. Memorandum and articles of association/photocopy of partnership deed/affidavit of  
proprietorship.  
IV. Copy of GST registration certificate.  
V. Copy of valid independent PF code no. issued by concerned RPFC.  
VI. Copy of PAN card. VIII. Copy of ESI Certificate/Undertaking for submission of  
ESI (As per Annexure-X mentioned in the bid document).  
VII- Authority/Power of Attorney to sign the bid  
VIII- Acceptance of General Technical Evaluation, if applicable  
IX- Conformity to the Technical Specifications & Scope of Work  
X- Integrity Pact, if applicable  
XI-Any other details required in the Bid Document.  
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5. Participation in the tender does not automatically mean that the bidders are  
considered qualified. BRBCL shall evaluate the qualifying requirement of each bidder  
as per NIT after opening of technical bid and the bids of the bidder who is not  
meeting the qualifying requirement shall not be considered.  
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6. BRBCL reserves the right to reject any or all bids or cancel/withdraw the  
invitation forbids/IFB without assigning any reason whatsoever and in such case no  
bidder/intending bidder shall have claim arising out of such action.  
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7. BRBCL will not be responsible for any loss/late receipt/non-receipt of  
applications for tender documents/bids due to any postal delay or delay, in any form,  
in transit.  
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8. If the last date for receiving applications/ selling of bids/ date of bid opening  
coincides with holiday, the date will be shifted to the next working day.  
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9. Tender document is not transferable.  
0. All prices to be quoted by the bidders will be in Indian Rupees only, unless  
otherwise mentioned in the Special Condition of contract, on FIRM price basis and to  
remain valid during the currency of the Contract.  
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1. Format and Signing of Bid:  
The bid including all documents uploaded in the on‐line bid shall be digitally certified  
by a duly authorised representative of the Bidder to bind him to the contract using  
Class II or Class‐III digital signature (in the name of designated individual with  
Organisation name). The Digital Signature shall be as per Indian IT Act from the  
licensed Certifying Authorities (CA) operating under the Root Certifying Authority of  
India(RCAI) namely Controller of Certifying Authorities (CCA) of India. An  
authorisation letter/power of attorney indicating that the person signing the bid has the  
authority to sign the bid is to be submitted in Physical form and copy uploaded as part  
of the Techno‐commercial Bid.  
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2. Submission of Bids:  
Bid shall be submitted through e‐tender mode in the manner specified elsewhere in  
bidding document. No Manual/ Hard Copy of the Bid shall be acceptable except those  
asked for in Physical form.  
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3. Package Co-coordinator:  
Bharat Prasad, Manager (CS), mob- 9471002754, email- bharatprasad@ntpc.co.in  
Websites:https://eprocurentpc.nic.in/nicgep/app  
www.ntpc.co.in  
or  
www.ntpctender.com  
or  
Annexure No 1  
Request for Login ID on BRBCL e-Tender  
If you are not a supplier/Contractor of BRBCL, and interested in participating in e-tenders in  
BRBCL, please fill in the following.  
Form A  
New Vendor (prospective)  
Name: ___________________________________________________  
Address: ___________________________________________________  
_
_
__________________________________________________  
__________________________________________________  
State: _________________ City: _______________________  
Country: ______________  
Pin: _________________  
Telephone NO: _______________ Extn: ________  
Fax Number: _______________  
Email ID: ___________________________________________________  
Your Company’s Bank Name _______________________________________  
Account Number: ____________________________________  
Branch: _____________________________________________  
Address: _____________________________________________________  
________________________________________________________  
PAN number: ___________________________________________________  
CST number: ___________________________________________________  
Excise Regn Number: _____________________________________________  
SSI Number: ___________________________________________________  
Contact Person’s Name: ___________________________________________  
Designation: _____________________________________________  
Bid Invitation number interested in: __________________  
DD details as tender fee: Issuing Bank: _____________________________  
No: _____________ Date of Issue: __________  
Amount: _________ DD Valid till: __________  
Note: Please download, print and fill this form. Submit it to the Package in charge/ Contact  
person as mentioned in the Bid Invitation along with the DD of required amount.  
DD should be in favor of “Bhartiya Rail Bijlee Company Limited” payable at the ordering  
location mentioned in the Bid Invitation.