NTPC LTD  
(A Government of India Enterprise)  
WESTERN REGION-II SHARED SERVICES CENTER, NTPC SIPAT  
BIDDING DOCUMENTS  
FOR  
Procurement of safety shoes for NTPC Korba, Sipat, Lara, Gadarwara and Khargone.  
(Reserved for SME vendors only).  
BIDDING DOCUMENT NO. : 9900188970  
(This document is meant for the exclusive purpose of bidding against this Bid Document No. / Specification  
and shall not be transferred, reproduced or otherwise used for purposes other than that for which it is  
specifically issued).  
Table of Contents  
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Volume-II, Section-I : Special Purchase Conditions  
Bill of Materials  
Technical Specifications  
Volume-I, Section-I : Instruction to Bidders  
Volume-I, Section-II : General Purchase Conditions  
Volume-I, Section-III : Process & Procedures for Reverse Auction  
Volume-I, Section-IV : Standard formats & Check lists etc  
DETAILED INVITATION FOR BIDS  
NTPC LIMITED (A GOVERNMENT OF INDIA ENTERPRISE) WESTERN REGION-II SHARED SERVICES  
CENTER, NTPC SIPAT  
BIDDING DOCUMENTS  
FOR  
Procurement of safety shoes for NTPC Korba, Sipat, Lara, Gadarwara and Khargone.  
(Reserved for SME vendors only).  
BIDDING DOCUMENT NO. : 9900188970  
(Domestic Competitive Bidding)  
NIT No.: 9900188970  
.0 NTPC Limited invites online bids from eligible bidders for Procurement of Safety shoes for NTPC Korba,  
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Sipat, Lara, Gadarwara and Khargone as per details mentioned hereinafter.  
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.0 Brief scope of work & other specific details: Procurement of safety shoes for NTPC Korba, Sipat, Lara,  
Gadarwara and Khargone as per technical specifications.  
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.0 Brief Details:  
Bid Document No.  
9900188970  
Document Sale Start Date & Time  
Document Sale End Date & Time  
Source IFB/ NIT  
13.11.2019, 13:00 hrs  
20.11.2019, 11:00 hrs  
NTPC Limited, WR-II SSC, NTPC Sipat  
Supply  
Contract Classification  
Clarification End Date & Time  
Bid Submission End Date & Time  
Bid Opening Date & Time  
Cost of Bidding Document (INR)  
Estimated Cost (INR)  
18.11.2019, 13:00 hrs  
20.11.2019, 15:00 hrs  
22.11.2019, 15:00 hrs  
N.A  
26,08,200/-  
EMD (INR)  
NA  
Reverse Auction  
Not Applicable  
.
The date of opening of Price Proposal shall be intimated separately by NTPC Limited after completion of  
evaluation of Techno-Commercial Proposal.  
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.0 Completion Period: 06 month.  
.0 Qualifying Requirements:-  
The bidders who wish to participate in the bidding shall satisfactorily establish that they fulfil the  
following Qualifying Requirements.  
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.1 Technical Criteria:  
.1.1  
The Bidder should be a MSE (Micro & Small Enterprise) and a manufacturer of Safety Shoes.  
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.2 Financial criteria:  
5.2.1 The average annual turnover of the Bidder, in the preceding three (3) financial years as  
on the date of Techno-Commercial bid opening, shall not be less than Rs. 29 Lakhs (Rupees  
Twenty Nine Lakhs only).  
5.2.2 •In case the bidder is not able to furnish its audited financial statements on standalone  
entity basis, the unaudited unconsolidated financial statements of the bidder can be  
considered acceptable provided the bidder furnishes the following further documents on  
substantiation of its qualification:  
Copies of the unaudited unconsolidated financial statements of the bidder along  
with copies of the audited consolidated financial statements of the Holding  
Company.  
A certificate from the CEO/CFO of the Holding Company as per the format  
enclosed in the bid documents stating that the unaudited unconsolidated  
financial statements form part of the consolidated annual report of the  
company.  
5.2.3 In case where audited results for the last financial year as on the date of Techno  
Commercial Bid Opening are not available, the financial results certified by a practicing  
Chartered Accountant shall be considered acceptable. In case, Bidder is not able to submit the  
Certificate from practicing Chartered Accountant certifying its financial parameters, the  
audited results of three consecutive financial years preceding the last financial year shall be  
considered for evaluating the financial parameters. Further, a certificate would be required  
from the CEO/CFO as per the format enclosed in the bidding documents stating that the  
financial results of the Company are under audit as on the date of Techno-Commercial Bid  
Opening and the Certificate from the practicing Chartered Accountant certifying the financial  
parameters is not available.  
Notes : Other income shall not be considered for arriving at annual turnover.  
6.0 The bidder shall have to submit the following documents in support of meeting the QR along with their  
bid:  
6.1 The bidder to submit documentary evidence in support of Clause 5.1 of QR.  
6.2 Copies of audited balance sheet and profit & loss account for the preceding three (3) financial years in  
support of Clause 5.2 of QR.  
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.0 Notwithstanding anything stated above, the Employer reserves the right to undertake a physical  
assessment of capacity and capabilities including financial capacity and capability of the Bidder/ his  
collaborator(s)/ associate(s)/ subsidiary(ies)/ group company(ies) to perform the contract, should the  
circumstances warrant such assessment in the overall interest of the Employer.  
The physical assessment shall include but not be limited to the assessment of the office/ facilities/ banker’s/  
reference works by Employer. A negative determination of such assessment of capacity and capabilities may  
result in the rejection of the Bid.  
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.0 NTPC reserves the right to reject any or all bids or cancel/ withdraw IFB for the subject package without  
assigning any reason whatsoever and in such case no bidder/ intending bidder shall have any claim arising  
out of such action.  
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.0 A complete set of Bidding Documents may be downloaded by any interested bidder directly through  
NTPC e-procurement portal, https://eprocurentpc.nic.in . For logging in to the e-tender website, the bidder  
would require user ID and password which can be created at our e-tender website and same has to be  
informed to concerned package co-ordinator. First time users not allotted any vendor code are required to  
approach NTPC at least five (5) working days prior to document sale end date along with document like PAN  
Card, Address proof and GST registration etc. for issue of vendor code.  
Note: No hard copy of Bidding Documents shall be issued  
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Small Scale Industries registered with NSIC shall be exempted from payment of Security Deposit up to the  
monetary limit for which the unit is registered with NSIC.  
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1.0 NTPC shall allow purchase preference, as indicated in the bidding documents, to bids from local  
suppliers as defined in the bidding documents. The bidders may apprise themselves of the relevant  
provisions of bidding documents in this regard before submission of their bids.  
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2.0 First time users not allotted any vendor code are required to approach NTPC at least five working days  
prior to last date of bid submission and submit following details.  
(
a) For creation of vendor code:  
(
i) Company/ Firm registration copy, GST registration copy, PAN detail copy  
(
ii) Request letter in company’s letter head having Address, Valid Email ID and Contact No.  
Details.  
(
(
iii) Proprietorship Letter/ Certificate (If applicable)  
iv) Cancel Cheque & EFT form (to be verified by bank)  
Note: Format of EFT (Electronic Fund Transfer) form is attached along with tender documents.  
(
b) For registration in GePNIC (Govt. e-Procurement National Informatics Centre) portal  
(
(
(
i) Go to site: https://eprocurentpc.nic.in/nicgep/app  
ii) Click on online bidder enrolment & fill up your details  
iii) Send the copy of registration acknowledge to dealing officer of case.  
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3.0 Transfer of Bidding Documents purchased by one intending bidder to another is not permissible. NTPC  
takes no responsibility for any loss/ delay/ non-receipt of applications/ tenders sent by post.  
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4.0 Address for Communication:  
AGM (C&M)/ Sr Manager (C&M)  
NTPC Limited, Western Region-II Shared Services Center  
th  
Materials Wing, 5 Floor, Administrative Building  
Sipat Super Thermal Power Project  
Post Office- Ujjawal Nagar, Sipat  
Bilaspur (C.G.) India, Pin- 495555  
Mobile No.: +91-9424209159, +91-9425823548  
E-mail: rpsharma01@ntpc.co.in  
josephantony@ntpc.co.in