NTPC Limited  
A Government of India Enterprise)  
(
SHARED SERVICES CENTRE - AURAIYA  
CONTRACT & MATERIAL DEPTT.  
NOTICE INVITING TENDER (NIT)  
FOR  
Digitization and Record Management Services of NTPC NRHQ, AURAIYA & SSC AURAIYA,  
TANDA AND UNCHAHAR  
(
Domestic Competitive Bidding)  
NIT No: NTPC/9900187384/006/1012  
Date: 06.10..2019  
I. NTPC invites on-line bids on Single Stage Two Envelope Bidding basis (Envelope-I:  
Techno-commercial Bid along with Tender fee and EMD & Envelope-II: Price Bid) from  
Eligible Bidders for DIGITIZATION AND RECORD MANAGEMENT SERVICES OF NTPC  
NRHQ, AURAIYA & SSC AURAIYA, TANDA AND UNCHAHAR as per Scope of Work  
mentioned hereinafter.  
II. Brief Scope of Work  
The Bidder‟s scope of work as per the conditions of contract and technical specifications  
includes digitization of documents and Records Management Services of documents which  
have been digitized at NTPC NRHQ, Auraiya & SSC, Auraiya,Tanda and Unchahar. The  
contract period shall be for 5 years from date of start of work. Date of start of work shall be  
mutually decided and shall be intimated by E-I-C.  
III.  
Detailed Specification, Scope of Work and Terms and Conditions are given in the bidding  
document, which are available on-line (www.eprocurentpc.nic.in) as per the following  
schedule:  
NIT No.  
NTPC/9900187384/006/1012 dtd 06.10.2019  
2019_NTPC_25118 _1  
Tender ID  
Document Download  
Commencement Date & Time  
31.10.2019 from 18.00 HRS (IST)  
Source of IFB/NIT  
Shared Services Centre NR - Auraiya  
Last Date and Time for Bid 22.11.2019 upto 15.00 HRS (IST)  
submission  
Technical Bid Opening Date & Time 26.11.2019 at 15.00 HRS (IST)  
Price Bid Opening Date & Time  
Estimated Cost in INR  
Shall be intimated separately.  
621.37 Lakh (Including GST@18%)  
Cost of Bidding Documents in INR Rs. 4500/-  
EMD/Bid Security in INR  
Benefit to MSME  
Rs. 10,00,000/-  
Applicable  
Contract Period  
60 Months  
Pre-Bid Conference Date & Time (if Not Applicable  
any)  
Last Date for seeking clarification  
Reverse Auction  
16..11.2019 up to 1700 Hrs (IST)  
Not Applicable  
As per provisions of Bidding Documents, the Bidders shall submit “Techno-  
Commercial Proposal” and “Price Proposal” online  
https://eprocurentpc.nic.in/nicgep/app), within the bid submission date and time as  
(
mentioned above. Only Techno-Commercial proposals will be opened on the date and  
timed mentioned above.  
Note: For any corrigendum and extension of date of bid submission, please visit the  
website https://eprocurentpc.nic.in  
IV.  
V.  
All bids must be accompanied by Tender Fees (Cost of Bidding Documents) and Bid  
Security (EMD). Bid Security and Tender Fees shall be submitted in a sealed envelope  
separately offline by the stipulated bid submission closing date and time at the address  
given below. Any bid without an acceptable Tender Fees (Cost of Bidding Documents)  
and Bid Security shall be treated as non-responsive and shall not be opened.  
Qualifying Requirements for Bidders:  
Technical Criteria  
1
.0  
Bidder should meet the criteria as stipulated in para 1.1 and 1.2 below.  
1
.1  
The bidder should have executed following in the preceding seven (07) years as on  
date of techno-commercial bid opening :  
i. One ‘similar’ work of value not less than Rs. 4.97 Crores.  
OR  
ii. Two ‘similar’ works each of value not less than Rs. 3.11 Crores.  
OR  
iii. Three ‘similar’ works each of value not less than Rs. 2.49 Crores.  
Notes :‘Similar’ work means component of Digitization and/or Record Management  
Services (RMS) in a work order.  
1
.2  
The bidder should have executed following in the preceding seven (07) years as on  
date of techno-commercial bid opening :  
One work of having Digitization component not less than Rs 1.0 Crore  
AND  
One work of having RMS component not less than Rs 1.0 Crore.  
Notes:  
I. Work orders submitted to prove meeting qualification requirement under para 1.1  
above can also be used to demonstrate meeting qualification requirement under para  
1
.2 above.  
II. The word “executed” means the bidder should have achieved the criteria specified  
even if the total contract is started earlier and / or is not completed / closed.  
III. In case of orders under execution, the value of work executed till the date of  
opening of Techno-Commercial proposal as certified by the client shall be considered.  
2
2
.0  
.1  
Financial Criteria  
The average annual turnover of the Bidder, in the preceding three (3) financial years as  
on the date of opening of techno-commercial proposals, should not be less than Rs.  
3
.43 Crores.  
2
.2  
The Net Worth of the Bidder should not be less than 100% of the Bidder’s paid up  
share capital as on the last day of the preceding financial year. In case the Bidder  
meets the requirement of Net Worth based on the strength of its Subsidiary(ies) and/or  
Holding Company and/or Subsidiaries of its Holding Company wherever applicable, the  
Net Worth of the Bidder and its Subsidiary(ies) and/or Holding Company, in combined  
manner should not be less than 100% of their total paid up share capital. However,  
individually, their Net Worth should not be less than 75% of their respective paid up  
share capitals.  
Net worth in combined manner shall be calculated as follows:  
Net worth (combined) = (X1+X2+X3) / (Y1+Y2+Y3) X 100%  
Where X1, X2, X3 are individual Net worth which should not be less than 75% of the  
respective paid up share capitals and Y1, Y2, Y3 are individual paid up share capitals.  
In case the bidder is not able to furnish its audited financial statements on stand alone  
2
.3  
entity basis, the unaudited unconsolidated financial statements of the bidder can be  
considered acceptable provided the bidder further furnishes the following documents  
for substantiation of its qualification:  
(
a) Copies of the unaudited unconsolidated financial statements of the bidder along  
with copies of the audited consolidated financial statements of its Holding  
Company.  
(
b) A Certificate from the CEO/CFO of the Holding Company, as per the format  
enclosed in the bidding documents, stating that the unaudited unconsolidated  
financial statements form part of the consolidated annual financial statements of  
the Holding Company.  
In case where audited results for the last financial year as on the date of techno  
commercial bid opening are not available, the financial results certified by a practicing  
Chartered Accountant shall be considered acceptable. In case, Bidder is not able to  
submit the certificate from practicing Chartered Accountant certifying its financial  
parameters, the audited results for the three consecutive financial years preceding the  
last financial year shall be considered for evaluating the financial parameters. Further,  
a Certificate would be required from the CEO/CFO as per the format enclosed in the  
bidding documents stating that the Financial results of the Company are under audit as  
on the date of Techno-commercial bid opening and the Certificate from the practising  
Chartered Accountant certifying the financial parameters is not available.  
2
.4  
In case a Bidder does not satisfy the financial criteria stipulated in Clause 2.1 above on  
its own,Its Holding Company would require to meet the stipulated turnover  
requirements at Clause 2.1 above, provided that the net worth of such Holding  
Company as on the last day of the preceding financial year is at least equal to or more  
than the paid-up share capital of the Holding company. In such an event, the Bidder  
should be required to furnish along with its Techno-Commercial bid, a letter of  
undertaking from its Holding Company, supported by Board Resolution of the Holding  
Company, as per the format enclosed in the bidding documents, pledging unconditional  
and irrevocable financial support for the execution of the Contract by the Bidder in case  
of award.  
NOTES FOR CLAUSE 2.0:  
(i) “Holding Company” and “Subsidiary” shall have the meaning ascribed to them as  
per Companies Act of India, in vogue.  
(ii) Net worth means the sum total of the paid-up share capital and free reserves.  
Free reserves means all reserves credited out of the profits and share premium  
account but do not include reserves credited out of the revaluation of the assets,  
write back of depreciation provision and amalgamation. Further, any debit  
balance of Profit and Loss account and miscellaneous expenses to the extent not  
adjusted or written off, if any, shall be reduced from reserves and surplus.  
(iii) iii. While computing the annual turnover other Income shall not be considered.  
For annual turnover indicated in foreign currency, the exchange rate as on 7 days prior  
to the date of techno-commercial bid opening shall be used.  
VI.  
VII  
Notwithstanding anything stated above, the Employer reserves the right to assess the  
capabilities and capacity of the Bidder/ his collaborators / associates/ subsidiaries/ group  
companies to perform the contract, should the circumstances warrant such assessment in  
the overall interest of the Employer.  
NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject  
package without assigning any reason whatsoever and in such case no bidder/intending  
bidder shall have any claim arising out of such action.  
VIII. The bidding document is available online. A complete set of Bidding Documents may be  
downloaded by any interested Bidder from the NTPC tender website  
https://eprocurentpc.nic.in. The Bidder would be required to register on the website.  
First time users are required to register themselves on NTPC tender website  
(
https://eprocurentpc.nic.in) after filling up the required details. Users whose email  
address has not been linked to a vendor code allotted by NTPC/ first time users not  
allotted any vendor code by NTPC, should send a copy of the registration details to the e-  
mail address specified in this NIT under Address for Communication with following details  
at least three working days prior to Technical Opening Date:  
a) Request on the letter head of the Company  
b) Address Proof  
c) Copy of GST Registration Certificate & PAN Card,  
d) Email ID and Contact No.  
e) Name and Designation of the contact person  
f) Cancelled cheque & E.F.T form duly verified by bank  
Note: No Hard Copy of bidding documents shall be issued.  
IX.  
Issuance of bid documents to any bidder shall not construe that such bidder is considered  
to be qualified. Bids shall be submitted online and opened at the address given below in  
the presence of Bidder’s representatives who choose to attend the bid opening. Bidder  
shall furnish Bid Security, Power of Attorney, Integrity Pact in physical form as detailed in  
Bidding Documents before the stipulated bid submission closing date and time at the  
address given below.  
XI  
Transfer of Bidding Documents purchased by one intending Bidder to another is  
not permissible.  
XIIAddress for Communication  
AGM (C&M)/ DGM (C&M),  
Shared Services Centre - Auraiya  
NTPC Ltd.,  
Auraiya Gas power station  
PO : Dibiyapur  
Distt : Auraiya (U.P) 206244  
Phone: 05683-285659  
E-mail: neerajkumar02@ntpc.co.in/ manojgupta@ntpc.co.in  
XIII  
Registered Office:  
NTPC Limited  
NTPC Bhawan, SCOPE Complex,  
7, Institutional Area, Lodi Road,  
New Delhi – 110003  
Corporate Identification Number:L40101DL1975GOI00796