DETAILED INVITATION FOR BID

NTPC Limited

(A GOVT. OF INDIA ENTERPRISE)

INVITATION FOR BIDS (IFB)

FOR

LOADING, ROAD TRANSPORTATION OF COAL FROM DULANGA CMP TO HEMGIR

SIDING INCLUDING MISC ACTIVITIES.

(

Domestic Competitive Bidding)

(

Open Tender - Reverse Auction)

Tender ID / IFB: 2019_NTPC_24681_1 / 9900186867

Dated 23.10.2019

Sub: Invitation for Bids for Loading, road transportation of coal From Dulanga CMP to Hemgir

siding including misc activities

Dear Sir,

.0 NTPC Limited invites online bids on Single Stage Two Envelope bidding basis (Envelope-I: Techno-

Commercial Bid & Envelope-II: Price Bid) from eligible bidders for Loading, road transportation of

coal From Dulanga CMP to Hemgir siding including misc activities as per the Scope of Work

mentioned hereinafter.

.0 Bidding Documents for the subject package consisting of the following sections are available

under the IFB No. 9900186867 on NTPC E-Tender Website https://eprocurentpc.nic.in/ , and can

be downloaded by logging onto the Website:

Section- I

: Invitation for Bids (IFB)

ii.

Section- II

Section- III

Section- IV

Section- V

Section- VI

Section- VII

: Instruction to Bidder (ITB)

iii.

iv.

vi.

vii.

: General Conditions of Contract (GCC)

: Special Conditions of Contract (SCC)

: Technical Specification

: Schedule of Quantities (SOQ) / Bill of Quantities (BOQ)

: Forms and Procedure

.1 For logging onto the E-tender site, you would require to register through Online Bidder Enrolment (link

provided in website) prior to proceed for downloading the Detailed IFB and to further process of bid.

For detailed procedure on log on details and for downloading the documents, you are requested

to go through the bidder’s manual available on NTPC e-tender website https://eprocurentpc.nic.in/

or may contact the undersigned through email or on phone.

.2 Bids are to be submitted online. Tender Fee, Bid Security, Power of Attorney and Integrity Pact are to

be submitted in original before the deadline for online submission of Techno-Commercial and Price

bids, at the address for communication mentioned herein below.

.0 Further, in this regard please note the following:

.1 The brief scope of work under this package shall include:

Page 1 of 5

SSC Coal Mining Projects

Loading, road transportation of coal

From Dulanga CMP to Hemgir siding

including misc activities

NIT NO. : 9900186867

SECTION-I (Detailed IFB)

The broad scope of work on part of agency envisages for loading of coal onto tippers by mechanical

means at Dulanga Mine end and its transportation to railway siding of ACB at Hemgir, unloading at

siding and thereafter loading it onto railway wagons by mechanical means for dispatch to TSTPS,

Kaniha.

.2 Downloading of Bidding Documents, Submission of Bids and Opening of bids shall be as per following

schedule:

Tender Reference

2019_NTPC_24681_1/9900186867

Documents download/sale start date

Documents download/sale end date

Clarification start date

24.10.2019, 10:00AM

14.11.2019, 03:00 PM

24.10.2019, 10:00 AM

Last date for receipt of clarification Up to 07.11.2019 05:00 PM

Last date & time for submission of both

Techno-Commercial & Price Bids

Opening of Techno-Commercial Bids

14.11.2019, 03:00 PM

15.11.2019 04:00 PM

Opening of Price Bids

Cost of Bidding Documents

EMD / Bid Security in INR

Funding Source

Shall be intimated separately

Rs. 5,625/-

Rs.20,00,000/- (Indian Rupees Twenty Lakhs)

Domestic/ Own Resources

You may please note that queries/clarifications, if any, to the provisions of Bidding

Documents should reach us not later than the date mentioned above, and any

query/clarification received thereafter shall not be entertained by NTPC

.3 As per provisions of Bidding Documents, the Bidders shall submit its bid online through e-

tender website (https://eprocurentpc.nic.in/) of NTPC, within the Bid submission date and time as

mentioned above. Only Techno-Commercial bids will be opened on the date and time mentioned

above. The date of opening of Price Bids shall be intimated separately by NTPC after completion of

evaluation of Techno-Commercial Bids including Bidder’s Qualification and Bidder’s Technical

Qualification.

.4 Both Techno-Commercial Bid and Price Bid shall be duly filled and digitally certified by the Bidder’s

authorized signatory and is to be submitted online in e-tender website (https://eprocurentpc.nic.in/) of

NTPC.

4.0 Bidders are required to submit the documents mentioned at 2.2 above in original as detailed in Bidding

Documents:

Page 2 of 5

SSC Coal Mining Projects

Loading, road transportation of coal

From Dulanga CMP to Hemgir siding

including misc activities

NIT NO. : 9900186867

SECTION-I (Detailed IFB)

.1 All bids must be accompanied by Bid Security for an amount of INR 20,00,000/- (Indian Rupees

Twenty Lakhs only) in the form as stipulated in the bidding Documents.

ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE BID SECURITY IN A

SEPARATE SEALED ENVELOPE SHALL BE REJECTED BY NTPC AS BEING NON-

RESPONSIVE AND RETURNED TO THE BIDDERS/CONSULTANTS WITHOUT

BEING OPENED.

.2 Power of Attorney, duly notarized by a Notary Public, indicating that the person signing the bid has

the authority to sign the bid and that the bid is binding upon the Bidder during the full period

of its validity

.3 Integrity Pact (if applicable)

.0 Qualifying Requirements for Bidders:

The Bidder should meet the minimum Qualifying Requirements as stipulated here under:

5.1 Technical Criteria for Qualification:

5.1.1 The bidder must have experience of having successfully executed work of similar nature

(

Excavation & transportation or loading & transportation of coal/overburden/shale/any other

mineral etc) during last seven (07) years as on date of Techno-Commercial bid opening with either

of the following:

(

i) Single order of value not less than Rs. 10.32 Crores OR

ii) Two orders of value not less than Rs. 6.45 Crores each OR

iii) Three orders of value not less than Rs. 5.16 Crores each.

Note:-

(

i) The word "executed" means that the bidder should have achieved the above specified

eligibility criteria during the last seven(07) year as on the date of Techno-Commercial bid

opening even if the contract has been started earlier and /or is not completed/closed.

(

ii) Necessary documentary evidence including client certificate in support of execution of the

work to be submitted along with its Techno-Commercial bid.

iii) Word "transportation" means transportation through road only

5.2 Financial Criteria:

.2.1 The average annual turnover of the Bidder, in the preceding three (3) financial years as on date of

techno-commercial bid opening, should not be less than INR 12.90 Crores (Indian Rupees Twelve

Crores Ninety Lakhs only).

In case a bidder does not satisfy the average annual turnover criteria, stipulated above on its own,

its Holding company would be required to meet the stipulated turnover requirements as above,

provided that the Net worth of such holding company as on the last day of the preceding financial

year is at least equal to or more than the paid-up share capital of the Holding company. In such an

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SSC Coal Mining Projects

Loading, road transportation of coal

From Dulanga CMP to Hemgir siding

including misc activities

NIT NO. : 9900186867

SECTION-I (Detailed IFB)

event, the Bidder would be required to furnish along with its Techno-commercial bid, a letter of

undertaking from the Holding Company, supported by Holding Company's Board Resolution, as

per the format enclosed in the bid documents, pledging unconditional and irrevocable financial

support for the execution of the Contract by the Bidder in case of award.

5.2.2 The net worth of the bidder on the last day of the preceding financial year shall not be less than 100

of the paid up share capital.

In case the bidder meets the requirement of Net worth at para 2.2, based on the strength of its

Subsidiary (ies) and / or Holding company and / or subsidiaries of its holding company wherever

applicable, the net worth of the bidder and its subsidiary(ies) and / or holding company and / or

subsidiaries of its holding company, in combined manner should not be less than 100% of their total

paid up share capital. However, individually, their net worth should not be less than 75% of their

respective paid up share capital.

For consortiums/ Joint ventures, where ever applicable, the net worth of all consortiums/ joint

venture members in combined manner should not be less than 100% of their paid up share capital.

However, individually, their net worth should not be less than 75% of their respective paid up share

capital.

Net Worth in combined manner shall be calculated as follows:

Net Worth (combined) = (X1 +X2+X3) / (Yl+Y2+Y3) X 100 %

Where, Xl,X2,X3 are individual net worth which should not be less than 75% of the respective paid

up share capitals and Yl,Y2,Y3 are individual paid up share capitals.

.2.3 In case the bidder is not able to furnish its audited financial statement on standalone entity basis,

the unaudited unconsolidated financial statements of the bidder can be considered acceptable

provided the bidder furnishes the following further documents on substantiation of its qualification.

a) Copies of the unaudited unconsolidated financial statement of the bidder along with copies of

the audited consolidated financial statements of the Holding Company.

b) A Certificate from the CEO / CFO of the Holding Company, as per format enclosed in the bid

documents, stating that the unaudited unconsolidated financial statement form part of the

Consolidated Annual Report of the company.

In cases where audited results for the last preceding financial year as on date of Techno commercial

bid opening are not available, the financial results certified by a practicing Chartered Accountant

shall be considered acceptable. In case the bidder is not able to submit the certificate from the

practicing charted accountant certifying its financial parameters, the audited results of three

consecutive financial years preceding last financial year shall be considered for evaluating the

financial parameters. Further a certificate would be required from the CEO/CFO as per the format

enclosed in the bidding documents stating that the financial results of the company are under audit

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SSC Coal Mining Projects

Loading, road transportation of coal

From Dulanga CMP to Hemgir siding

including misc activities

NIT NO. : 9900186867

SECTION-I (Detailed IFB)

as on the date of Techno-Commercial bid opening and certificate from the practicing charted

accountant certifying the financial parameters is not available.

Notes:

i) Net worth means the sum total of the paid up share capital and free reserve. Free reserve means all

reserves credited out of the profits and share premium account but does not include reserves credited

out of the revaluation of the assets, write back of depreciation provision and amalgamation. Further

any debit balance of Profit and Loss account and miscellaneous expenses to the extent not adjusted

or written off, if any, shall be reduced from reserves and surplus.

ii) Other income shall not be considered for arriving at annual turnover.

iii) ‘Holding company’ and ‘subsidiary company’ shall have meaning ascribed to them as per

Companies Act of India.

.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the Invitation for Bids without

assigning any reason whatsoever and in such case no bidder / intending bidder shall have any claim

arising out of such action.

.0 Bidders are allowed to download the complete set of bidding documents for the bidding purposes

without making any payment. The cost of the bidding documents in form of Demand Draft (DD)/

Banker’s Cheque (BC) shall be submitted physically along with other documents (to be submitted in

physical form). In case tender fee not received in accordance with the aforesaid provisions, the bid

shall not be opened and shall be rejected by the Employer.

.0 Downloading of Bidding Documents by any Bidder shall not construe that such Bidder is considered

to be qualified. Bids shall be submitted online and opened at the address given below in the presence

of Bidder’s representatives who choose to attend the Bid Opening.

.0 Address for Communication:

Sr. Manager (C&M) / AGM (C&M)

NTPC Limited,

SSC Coal Mining HQ,

floor, Silver Ferns,

Hinoo, Ranchi- 834002

E-mail: pprabhakar1@ntpc.co.in / rcmajhi@ntpc.co.in

Mob: 9650997279 / 9437557354

Corporate Identification Number: L40101DL1975GOI007966, Website: www.ntpc.co.in .

P.Prabhakar

Sr. Manager (C&M)

Email: pprabhakar1@ntpc.co.in

Page 5 of 5

SSC Coal Mining Projects

Loading, road transportation of coal

From Dulanga CMP to Hemgir siding

including misc activities

NIT NO. : 9900186867

SECTION-I (Detailed IFB)