NTPC Limited  
A Government of India Enterprise)  
SSC-NR-AURAIYA  
(
CONTRACTS & MATERIALS DEPTT.  
NOTICE INVITING TENDER (NIT)  
(
Domestic Competitive Bidding: Single Stage-Two Envelope)  
NIT No: NTPC/SSC-NR-Auraiya/9900186768 Date: 21.10.2019  
1.0  
NTPC invites on-line bids from eligible Bidders for aforesaid package, as per the scope of work briefly  
mentioned hereinafter.  
Brief Scope of Work & other Specific details: “ENGAGEMENT OF AN AGENCY FOR LOADING AT  
AMRAPALI & MAGADH MINES OF CCL, TRANSPORTATION OF COAL FROM AMRAPALI &  
MAGADH MINES TO PHULBASIA OR ANY OTHER RAILWAY SIDINGS & LOADING OF COAL IN  
INDIAN RAILWAYS WAGONS FOR ONWARD TRANSPORTATION TO NTPC TANDA THROUGH  
RCR MODE.”.  
2.0  
Brief Details:  
Bid Invitation No.  
NIT Date  
9900186768  
21.10.2019  
Document Sale Commencement Date &  
Time  
22.10.2019, 10:30:00 Hrs  
Document Sale Close Date & Time  
15.11.2019, 15:00:00 Hrs  
SSC-NR, NTPC Ltd., Auraiya  
Source IFB/ NIT  
Contract Classification  
Service Contract  
15.11.2019, 15:00:00 Hrs  
19.11.2019, 15:00:00 Hrs  
Shall be intimated later  
03 Month  
Last Date and Time for Bid Submission  
Technical Opening Date & Time  
Price Bid Opening Date & Time  
Completion Period  
Cost of Bidding Document in INR  
EMD in INR  
Rs. 8,000/-  
Rs. 20,00,000/-  
Reverse Auction  
Applicable  
4
.0  
.0  
Bid Security/ EMD shall be submitted in a sealed envelope separately offline before the stipulated bid  
submission closing date and time at the address given below. Any bid without an acceptable Bid  
Security shall be treated as non-responsive by the employer and shall not be opened. All  
credential filled up formats & supporting documents as asked by NTPC are to be given online as  
attachments with the bid.  
5
Any document submitted by the agency in hard copy other than EMD, Tender Fee, Power of Attorney,  
Bid Form and Integrity Pact before bid opening, will not be considered. In spite of this condition, if  
any document is submitted by the agency in hard copy other than aforesaid document, before bid  
opening shall be ignored and the offer submitted through the e-tendering shall be binding on the agency.  
6.0  
A complete set of Bidding Documents may be downloaded by any interested Bidder and cost of the  
documents (non-refundable) as mentioned above may be paid in the form of a crossed account payee  
demand draft in favour of NTPC Ltd., Payable at SBI, Auraiya and same may be submitted along  
with the Offline bid (EMD, integrity Pact etc). For logging on to the etender Site, the bidder would  
require user id and and Password which can be created at our etender and inform the same to  
concerned package co-ordinator. First time users not allotted any vendor code are required to submit  
documents like PAN Card, Address proof and GST registration etc as metioned at s.no. 8.0 below, for  
issue of vendor code.  
Note: No hard copy of Bidding Documents shall be issued  
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.0 a) Small Scale Industries registered for similar work with the National Small Scale Industries Corpn. shall be  
exempted from payment of tender cost / Earnest Money Deposit. SSI units registered with UPSSIDC  
are also entitled for exemption of EMD / Tender Cost.  
b) Small Scale Industries registered with NSIC / UPSSIDC shall be exempted from payment of Security  
Deposit up to the monetary limit for which the unit is registered with NSIC / UPSSIDC.  
c) Tenderers seeking exemption should enclose a photocopy of valid MSME/SSI/NSIC to the Package  
Coordinator / AGM (C&M) at the address given below along with the Offline bid (Physical bid) as per  
ITB clause on or before last date of bid submission and scanned copy of the same should be  
furnished online in Cover type Fee.  
8.0  
First time users not allotted any vendor code are required to submit following details.  
a) For creation of vendor code:  
i) Company Firm registration, Copy of GST Registration, PAN no.,  
ii) Valid email ID, Contact No  
iii) Address Proof  
iv) Cancel cheque & E.F.T (to be verified by bank)  
Note: Format of E.F.T (Electronic Fund Transfer) is attached along with tender documents  
b) For registration in GEPNIC (Govt E-procurement National Informatics Centre)  
i) Go to site:  
https://eprocurentpc.nic.in/nicgep/app  
ii) Click on Online bidder enrolment & fill up your details  
iii) Send the copy of registration in Gepnic at following e-mail Address.  
9.0 Qualifying Requirements:  
9.1.0  
Technical Criteria  
“
The bidder should have executed work of loading, transportation by road and loading of coal or any  
other mineral into rakes for a quantity of at least 88,000 MT of coal or any other mineral in any one  
month in last 36 months against single or multiple orders, prior to the date of techno-commercial bid  
opening.”  
9.1.1  
Notes for Clause 1.0 above:  
The word “executed” means the Bidder should have achieved the criteria specified in the qualifying  
(i)  
requirements even if the contract has been started earlier and/or is not completed/ closed.  
Reference work executed by a bidder as a sub-contractor may also be considered provided the  
certificate issued by main contractor is duly certified by Project Authority specifying the scope of work  
executed by the sub-contractor in support of Qualifying Requirements.  
(ii)  
9.2.0  
Financial Criteria  
9
.2 (a) The average annual turnover of the Bidder, in the preceding three (3) financial years as on the date of  
Techno-Commercial bid opening, should not be less than Rs. 2097.45 lakh (Rupees Twenty Crore  
Ninety Seven Lakh Forty Five Thousand Only ) .  
In case the bidder does not satisfy the average annual turnover criteria, stipulated above on its own,  
its Holding Company would be required to meet the stipulated turnover requirements as above,  
provided that the net worth of such Holding Company as on the last day of the preceding financial year  
is at least equal to or more than the paid-up share capital of the Holding Company. In such an event,  
the bidder would be required to furnish along with its Techno-Commercial bid, a Letter of Undertaking  
from the Holding Company, supported by the Holding Company’s Board Resolution as per the format  
enclosed in the bid documents, pledging unconditional and irrevocable financial support for the  
execution of the Contract by the Bidder in case of award.  
9
.2 (b) The Net Worth of the bidder as on the last day of the preceding financial year (reckoned on the date of  
techno-commercial bid opening) should not be less than 100% of the Bidder’s paid-up share capital. In  
case the Bidder meets the requirement of Net worth based on the strength of its Subsidiary (ies)  
and/or Holding Company and/or Subsidiaries of its Holding companies wherever applicable, the Net  
worth of the Bidder and its subsidiary (ies) and/or Holding Company and/or subsidiary (ies) of the  
Holding Company, in combined manner should not be less than 100% of their total paid-up share  
capital. However individually, their Net worth should not be less than 75% of their respective paid-up  
share capitals.  
Net worth in combined manner shall be calculated as follows:  
Net worth (combined) = (X1+X2+X3) / (Y1+Y2+Y3) X 100  
Where X1, X2, X3 are individual Net worth which should not be less than 75% of the respective paid  
up share capitals and Y1, Y2, Y3 are individual paid up share capitals.  
9
.2 (c) In case the bidder is not able to furnish its audited financial statements on stand alone entity basis,  
the unaudited unconsolidated financial statements of the bidder can be considered acceptable  
provided the bidder further furnishes the following documents for substantiation of its qualification :  
(
i)  
Copies of the unaudited unconsolidated financial statements of the bidder along with copies of the  
audited consolidated financial statements of its Holding Company.  
(
ii)  
A Certificate from the CEO/CFO of the Holding Company, as per the format enclosed in the bidding  
documents, stating that the unaudited unconsolidated financial statements form part of the  
consolidated annual financial statements of the Holding Company.  
In case where audited results for the last financial year as on the date of techno commercial bid  
opening are not available, the financial results certified by a practising Chartered Accountant shall be  
considered acceptable. In case, Bidder is not able to submit the certificate from practising Chartered  
Accountant certifying its financial parameters, the audited results for the three consecutive financial  
years preceding the last financial year shall be considered for evaluating the financial parameters.  
Further, a Certificate would be required from the CEO/CFO as per the format enclosed in the bidding  
documents stating that the Financial results of the Company are under audit as on the date of Techno-  
commercial bid opening and the Certificate from the practising Chartered Accountant certifying the  
financial parameters is not available.  
NOTES FOR CLAUSE 9.2.0:  
(
i)  
Net worth means the sum total of the paid up share capital and free reserves. Free reserve means all  
reserves credited out of the profits and share premium account but does not include reserves credited  
out of the revaluation of the assets, write back of depreciation provision and amalgamation. Further  
any debit balance of Profit and Loss account and miscellaneous expenses to the extent not adjusted  
or written off, if any, shall be reduced from reserves and surplus.  
(
ii)  
Other income shall not be considered for arriving at annual turnover.  
(
iii)  
“Holding Company” and “Subsidiary Company” shall have the meaning ascribed to them as per  
Companies Act of India.  
10.0  
As a proof of meeting the qualifying requirements, the scanned copies of the following documents will be  
required to be uploaded in the technical folder.  
a) (i) Award letter / Work Order with bill of quantities (ii) proof of value of work executed as mentioned  
at (b) below  
b) Documentary evidence issued by the employer as proof of value of work executed clearly indicating  
(i) the executed value of the work and (ii) period (giving start date and end date) during which the  
work has been executed, in the form of job completion certificate / final deviation order / copies of  
measurement book (R/A bills). An employer means Government / Large Industrial Organizations /  
Public Sector Enterprises.  
c) “Copies of Balance Sheet and Profit & Loss Accounts as audited by a practicing Chartered  
Accountant or Certificate of Turnover issued by a Practicing Chartered Accountant clearly indicating  
the Books / Records / documents on the basis of which the Certificate is issued”.  
Original documents for verifications shall be produced as and when called for.  
d) Partnership deed/ affidavit for proprietorship/ certificate of incorporation/ articles of association etc  
with latest changes, if any.  
e) Copy of Power of Attorney of Authorized Signatory (if applicable)  
f) The bidder should have independent P.F. code number allotted by Regional Provident Fund  
Commissioner. Copy of PF code allotted by RPFC must be submitted with technical bid.  
g) Copy of Sales Tax registration, GSTIN registration & Permanent Account Number (PAN)  
11.0  
Participation in the tender does not automatically mean that the bidders are considered qualified. NTPC  
shall evaluate the qualifying requirements of each bidder as per NIT after opening of technical bids and  
the bids of the bidder who is not meeting the qualified requirement shall be treated as non-responsive.  
Tender document is not transferable.  
Notwithstanding anything stated above, the owner reserves the right to assess the bidder’s capability  
and capacity to perform the contract, should the circumstances warrant such assessment in the overall  
interest of NTPC Ltd, and decision of NTPC in this regard shall be final.  
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2.0  
3.0  
Issuance of Bidding Documents to any bidder shall not construe that bidder is considered  
qualified.  
1
NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject package  
without assigning any reason whatsoever and in such case no bidder/intending bidder shall have any  
claim arising out of such action.  
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4.0  
5.0  
Note: - The ‘Integrity Pact” as per ATTACHEMENT-13 duly signed by the signatory authorized to  
sign the bid, shall be sealed in a separate envelope entitled “ATTACHMENT-13: INTEGRITY PACT  
failing which their Bid is liable to be rejected.  
1
Package Coordinator  
M.A.Ansari,MANAGER (C&M),  
SHARED SERVICE CENTRE (SSC)-NR-AURAIYA  
NTPC Ltd.  
AURAIYA GAS POWER STATION  
POST. DIBIYAPUR  
DIST. AURAIYA (U.P.) – 206 244  
Telephone: 9415335016  
Email: maansari@ntpc.co.in  
16.0  
Address for Communication  
AGM(C&M),  
SHARED SERVICE CENTRE (SSC)-NR-AURAIYA  
NTPC Ltd.  
AURAIYA GAS POWER STATION  
POST. DIBIYAPUR  
DIST. AURAIYA (U.P.) – 206 244  
Telephone: 9415335016 / 9650996752  
Email: maansari@ntpc.co.in / neerajkumar02@ntpc.co.in