NTPC Limited  
(
A Government of India Enterprise)  
Corporate Contracts & Materials  
EOC Noida  
NOTICE INVITING TENDER (NIT)  
FOR  
Procurement, Installation, Commissioning and AMC of Audio-Visual system for  
smart classrooms of Regional Learning Institutes  
(Domestic Competitive Bidding)  
Tender Ref No: 9900187454  
Date: 11.10.2019  
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NTPC Limited invites online bids on Single Stage Two Envelope bidding  
basis (Envelope-1: Techno-Commercial Proposal & Envelope-2: Price  
Proposal) from eligible bidders for “ Procurement , Installation ,  
Commissioning and AMC of Audio-Visual system for smart classrooms  
of Regional Learning Institutes”, as per the scope of work briefly mentioned  
hereinafter.  
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Brief Scope of Work & other Specific details:  
Procurement , Installation , Commissioning and AMC of Audio-Visual  
system for smart classrooms of Regional Learning Institutes  
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Detailed specifications, scope of work and terms & conditions are given in the  
bidding documents and can be viewed in our Online Tender Portal  
https://eprocurentpc.nic.in/nicgep/app  
Brief Details:  
Issuance of IFB  
11.10.2019  
CC&M , EOC Noida  
11.10.2019  
Source IFB/ NIT  
Document download  
Commencement Date  
Contract Classification  
Supply Cum Installation  
Last Date for receipt of queries for  
25.10.2019 up to 1700 Hrs.(IST)  
clarification from prospective Bidders  
Bid receipt date & time for Stage-I  
01.11.2019 up to 1500 Hrs.(IST)  
(
Techno–Commercial) bid  
Date & Time for opening of Stage-I 04.11.2019 at 1700 Hrs.(IST)  
Techno–Commercial) bid  
(
Cost of Bidding Document  
EMD  
INR 2250  
INR 5,00,000  
As per provisions of bidding documents, the bidders shall submit “Techno-  
Commercial Proposal” and “Price Proposal” online  
https://eprocurentpc.nic.in/nicgep/app), within the bid submission date and  
(
time as mentioned above. Only Techno-Commercial proposals will be opened  
on the date and timed mentioned in the NTPC-GePNIC Website.  
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The date of opening of Price Proposal shall be intimated separately by  
NTPC after completion of evaluation of Techno-Commercial Proposal.  
Bid Security (EMD) and Tender Fee shall be submitted in a sealed envelope  
separately offline by the stipulated bid submission closing date and time at the  
address given below. Any bid without an acceptable Tender Fee shall be  
treated as non-responsive by the employer and shall not be opened. All  
credential filled up formats & supporting documents as asked by NTPC are to  
be given online as attachments with the bid.  
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Any document submitted by the agency in hard copy other than the documents  
mentioned at Para 6.0 above, will not be considered. In spite of this condition,  
if any document is submitted by the agency in hard copy other than the  
documents mentioned at Para 6.0 above before bid opening shall be ignored  
and the offer submitted through the e-tendering shall be binding on the agency.  
Micro and Small Enterprises (MSEs) registered with District Industries Centres  
or Khadi and Village Industries Commission or Khadi and Village Industries  
Board or Coir Board or National Small Industries Corporation(NSIC) or  
Directorate of Handicrafts and Handloom or Udyog Aadhar or any other body  
specified by Ministry of Micro, Small and Medium Enterprises as per MSMED  
Act 2006, for goods produced and services rendered, shall be issued the bid  
documents free of cost and shall be exempted from paying Earnest Money  
Deposit.  
The above benefits to MSEs are meant for procurement of only goods produced  
and services rendered by MSEs. However, traders are excluded from the  
purview of Public Procurement Policy and not eligible for Benefits to MSEs.  
Also, benefits under Public Procurement Policy for MSEs shall not be extended  
in Works Contract.  
The bidders are requested to send Tender Fee/ MSE/ NSIC/ Udyog Aadhar  
certificate and EMD, Power of Attorney well in advance to the address  
mentioned at 16.0 so as to reach before the scheduled bid submission end date  
and MSE’s should upload MSE/ NSIC/ Udyog Aadhar certificate in Fee cover  
in GePNIC, failing which the bid shall be liable for rejection.  
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NTPC shall allow purchase preference, as indicated in the bidding documents,  
to bids from local suppliers as defined in the bidding documents. The bidders  
may apprise themselves of the relevant provisions of bidding documents in this  
regard before submission of their bids.  
0.0 A complete set of Bidding Documents may be downloaded by any interested  
Bidder at our E Tender Site (https://eprocurentpc.nic.in/nicgep/app). For  
logging on to the E Tender Site, the bidder would require to create user ID and  
Password as per the Bidder’s Manual Kit provided in the aforementioned web  
site. .  
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1.0 Qualifying Requirements:  
1.1 The bidder should be a manufacturer or subsidiary of manufacturer (representing  
manufacturer in India), of High end Audio Visual Equipment like 98” TVs or Video  
Conference Codecs.  
OR  
The bidder should be Partner / dealer / System integrator of above and should be  
authorised by them for this tender  
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1.2 The bidder should have executed any of the following where the scope of work  
includes supply of Audio Visual equipment in India in the preceding 7 (seven) Years  
as on the date of opening of Techno Commercial proposal:  
a) One work of value not less than 293 Lakh (Rupees Two hundred Ninety  
Three lakh only)  
OR  
b) Two works of value not less than "183 Lakh (Rupees One Hundred Eighty  
Three lakh only) each  
OR  
c) Three works of value not less than of "146 Lakh (Rupees One Hundred  
Forty Six lakhs only) each  
Note:  
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1.2.1 The Word "executed" means the bidder should have achieved the criteria  
specified even if the total contract is not completed/closed. However the supply of  
Audio Visual equipment must be included in the work executed as per client certificate.  
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1.2.2 In case of orders under execution, the value of work executed till the date of  
techno commercial bid opening as certified by the employer shall be considered.  
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1.3.1 The average annual turnover of the bidder in the preceding three (03)  
financial years as on the date of Techno Commercial bid opening, should not be  
less than Rs. 332 lakh only.  
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1.3.2 In case the Bidder is not able to furnish its audited financial statements on  
standalone entity basis, the un-audited unconsolidated financial statements of the  
Bidder can be considered acceptable provided the Bidder further furnishes the  
following documents on substantiation of its qualification:  
a) Copies of the un-audited unconsolidated financial statements of the Bidder  
along with copies of the audited consolidated financial statements of its Holding  
Company.  
b) Certificate from the CEO/CFO of the Holding Company, as per the format  
enclosed in the bidding documents, stating that the un-audited unconsolidated  
financial statements form part of the Consolidated Annual Report of the  
Company.  
In case where audited results for the last preceding financial year as on the date of opening  
of Techno commercial bid are not available, certification of financial statements from a  
practicing Chartered Accountant shall also be considered acceptable.  
In case, Bidder is not able to submit the Certificate from practicing Chartered Accountant  
certifying its financial parameters, the audited results of three consecutive financial years  
preceding the last financial year shall be considered for evaluating the financial parameters.  
Further, a Certificate would be required from the CEO/CFO as per the format enclosed in  
the bidding documents stating that the Financial results of the Company are under audit as  
on the date of Techno-commercial bid opening and the Certificate from the practicing  
Chartered Accountant certifying the financial parameters is not available.  
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1.3.3 In case a Bidder does not satisfy the financial criteria, stipulated at Clause 11.3.1  
above on its own, its Holding Company would be required to meet the stipulated turnover  
requirements at Clause 11.3.1 above, provided that the net worth of such Holding Company  
as on the last day of the preceding financial year is at least equal to or more than the paid  
up share capital of the Holding Company. In such an event, the Bidder should be required  
to furnish along with its Techno Commercial bid, a letter of undertaking from its Holding  
Company, supported by Board Resolution of the Holding Company, as per the format  
enclosed in the bidding documents, pledging unconditional and irrevocable financial  
support for the execution of the Contract by the Bidder in case of award.  
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2.0 Notwithstanding anything stated above, the Employer reserves the right to  
undertake a physical assessment of the capacity and capabilities including  
financial capacity and capability of the Bidder / his Collaborator(s) /  
Associate(s) / Subsidiary(ies) / Group Company(ies) to perform the Contract,  
should the circumstances warrant such assessment in the overall interest of the  
Employer.  
The physical assessment shall include but not be limited to the assessment of  
the office/facilities/banker’s/reference works by the Employer. A negative  
determination of such assessment of capacity and capabilities may result in the  
rejection of the Bid.  
The above right to undertake the physical assessment shall be applicable for  
the qualifying requirements stipulated above.  
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3.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for  
the subject package without assigning any reason whatsoever and in such case  
no bidder/intending bidder shall have any claim arising out of such action.  
4.0 Issuance of Bidding Documents to any bidder shall not construe that bidder is  
considered qualified.  
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5.0 Participation in the tender does not automatically mean that the bidders are  
considered qualified. NTPC shall evaluate the qualifying requirements of each  
bidder as per NIT after opening of Technical Commercial bids and the bids of  
the bidder who is not meeting the qualifying requirement shall be treated as  
non-responsive.  
6.0 Address for Communication  
Additional General Manager (CM)  
NTPC LTD., 6th Floor, EOC,  
Plot no. A-8A, Sector 24  
NOIDA (UP), India-201 301  
Ph.0120- 4946682/2410861  
Fax-0120- 2410026  
spandey@ntpc.co.in  
OR  
Manager (C&M),  
NTPC LTD., 6TH FLOOR, EOC,  
Plot no. A-8A, Sector 24  
NOIDA (UP), India-201 301  
Ph.0120- 4946665  
Email ID: vipinsharma01@ntpc.co.in  
Websites: https://eprocurentpc.nic.in/nicgep/app  
(or)  
www.ntpctender.com (or) www.ntpc.co.in  
Registered Office Address:  
NTPC Bhawan”  
“
Core No. 7, Scope Complex,  
Institutional Area, Lodhi Road,  
New Delhi – 110003, India.  
Corporate Identification Number: L40101DL1975GOI00796