ABRIDGED INVITATION FOR BIDS  
NTPC LIMITED  
(A GOVERNMENT OF INDIA ENTERPRISE)  
CORPORATE CONTRACTS, NOIDA  
INVITATION FOR BIDS (IFB)  
FOR  
PROCUREMENT OF 0.6 MMT OF IMPORTED COAL  
FOR  
MEJA THERMAL POWER PLANT  
OF  
MEJA URJA NIGAM PRIVATE LIMITED  
A JOINT VENTURE COMPANY OF NTPC LTD AND UPRVUNL)  
(
(
INTERNATIONAL COMPETITIVE BIDDING)  
Date: 07.10.2019  
NTPC on behalf of MUNPL invites online bids on Single Stage Two Envelope Bidding  
basis (Envelope I: Techno-Commercial Bid & Envelope II: Price Bid) with Reverse  
Auction from eligible bidders on “FOR Destination” basis for Procurement of 0.6 MMT of  
Imported Coal on FOR Power Station Basis for MUNPL’S Meja Thermal Power Plant.  
Bidding Document No.  
GePNIC Tender ID  
CS-0360-010-9  
2019_NTPC_25010  
from 07.10.2019  
Sale of Bidding Documents  
Last date for receipt of both Techno–  
Commercial bid (Envelope-I) and Price  
bid (Envelope-II) Bid Receipt Date &  
Time including documents in physical  
form (Bid security, Tender Fee etc.) of  
Techno-commercial bids  
0
4.11.2019 up to 1400 Hrs (IST)  
Techno-Commercial bid (Envelope-I)  
opening Date & Time  
0
5.11.2019 at 1400 Hrs (IST)  
Complete set of Bidding Documents may be downloaded by any interested Bidder from  
NTPC e-tender website https://eprocurentpc.nic.in from 07.10.2019. The date and time  
of opening of Price Bids for the respective Packages shall be intimated separately after  
opening of Techno-Commercial Bids.  
For the detailed IFB and bidding documents please visit at https://eprocurentpc.nic.in or  
www.ntpctender.com or www.ntpc.co.in or may contact AGM (CS) / Manager (CS),  
NTPC Limited, 6th Floor, Engineering Office Complex, A-8A, Sector-24, NOIDA, Distt.  
Gautam Budh Nagar, (UP), INDIA, Pin-201301 on Tel. No. 0091-120-4946654/  
2
410327/  
4948630/  
4948607;  
or  
at  
e-mail:  
nirupampaul@ntpc.co.in  
/
mohan02@ntpc.co.in  
DETAILED INVITATION FOR BIDS  
NTPC LIMITED  
(A GOVT. OF INDIA ENTERPRISE)  
CORPORATE CONTRACTS, NOIDA  
INVITATION FOR BIDS (IFB)  
FOR  
PROCUREMENT OF 0.6 MMT OF IMPORTED COAL  
FOR MEJA THERMAL POWER PLANT  
OF  
MEJA URJA NIGAM PRIVATE LIMITED  
A JOINT VENTURE COMPANY OF NTPC LTD AND UPRVUNL)  
(
(
International Competitive Bidding)  
IFB No.:CS-0360-010-9  
Date: 07.10.2019  
1
.0 Meja Urja Nigam Private Limited (hereinafter referred to as MUNPL or the Owner) have  
requirement of 0.6 MMT (+/-20%) imported coal of specifications given in Bidding  
Documents, on ‘FOR Destination’ basis at MUNPL’s Meja Thermal Power Plant.  
NTPC, on behalf of MUNPL invites online bids on Single Stage Two Envelope bidding  
basis (Envelope-I: Techno-Commercial Bid & Envelope-II: Price Bid) with Reverse  
Auction from eligible bidders for aforesaid Package, as per the Scope of Work  
mentioned hereinafter.  
2
.0 SCOPE OF WORK  
Bidders shall declare the coal mine(s) outside India from where they are intending to  
supply coal as per specification, as per format enclosed in the bidding documents  
along with their bids. The Successful Bidder shall supply imported Steam Coal  
sourced from identified mine(s) as declared by him to MUNPL power station,  
arranging vessels, stevedoring, handling, storage, port clearances, arranging  
Railway rakes, loading, transportation and delivery at MUNPL power station. All  
activities including clearing and forwarding of the consignments like Customs  
Clearance, coordination with Ports, Railways and any statutory authorities shall also  
be part of Scope of Work of the Successful Bidder. All liaison, coordination with coal  
mine (s) outside India, coordination at load port, discharge port, Railways handling  
agents etc. shall also be part of Scope of Work of the Successful Bidder. Unloading  
of Coal at MUNPL power stations end from Railway Wagons shall be arranged by  
MUNPL .  
The detailed Scope of Work shall be as per Volume - III of Bidding Documents  
3
.0 MUNPL intends to finance the subject package through Own Resources.  
PROCUREMENT OF 0.6 MMT OF IMPORTED COAL FOR MEJA THERMAL POWER  
PLANT; BIDDING DOCUMENT NO. CS-0360-010-9  
PAGE  
1 OF 7  
INVITATION FOR  
BIDS  
DETAILED INVITATION FOR BIDS  
4
.0 Detailed specifications, scope of work and terms & conditions are given in the bidding  
documents, which are available for examination and sale at the address given at paras  
1
0.0 below and as per the following schedule:  
Bidding Document No.  
CS-0360-010-9  
from 07.10.2019  
Sale of Bidding Documents  
Last date for receipt of queries from  
bidders (if any)  
2
1.10.2019  
2
2.10.2019, 1415 Hrs.(IST)  
Pre-bid conference date & time  
Last date for receipt of both Techno–  
Commercial bid (Envelope-I) and Price  
bid (Envelope-II) Bid Receipt Date &  
Time including documents in physical  
form (Bid security, Tender Fee etc.) of  
Techno-commercial bids  
0
0
4.11.2019 up to 1400 Hrs (IST)  
5.11.2019 at 1400 Hrs (IST)  
Techno-Commercial bid (Envelope-I)  
opening Date & Time  
Cost of Bidding Document  
INR 2,000/- (Indian Rupees Two thousand  
only) for Indian Bidders and US $35 (US  
Dollar Thirty Five only) for Foreign Bidders.  
No Queries from Bidders, whatsoever, shall be entertained by the  
Employer/NTPC beyond the last date of receipt of Queries as specified above.  
Date & Time for opening of Price Bids shall be intimated separately to the bidders  
whose Techno-Commercial Bid are found to be acceptable.  
5
.0 All bids must be accompanied by Bid Security for an amount equivalent INR  
4
,00,00,000/- (Indian Rupees Four Crore only) or in US$ 600,000 (US Dollars Six  
Hundred Thousand only).  
The Bid Security in Original shall be submitted in a separate sealed envelope before  
the stipulated bid submission closing date and time. In case acceptable Bid Security  
in a separate sealed envelope is not received, then online Bid shall be rejected by  
OWNER as being non-responsive and shall not be opened.  
6
.0 QUALIFYING REQUIREMENT FOR BIDDERS  
The Bidder can be an individual firm meeting the qualifying requirements stipulated  
hereunder as per Clauses A and B;  
OR  
The Bidder can be a Consortium of maximum three (03) firms meeting the qualifying  
requirements stipulated hereunder as per Clauses A and B collectively.  
PROCUREMENT OF 0.6 MMT OF IMPORTED COAL FOR MEJA THERMAL POWER  
PLANT; BIDDING DOCUMENT NO. CS-0360-010-9  
PAGE  
2 OF 7  
INVITATION FOR  
BIDS  
DETAILED INVITATION FOR BIDS  
Each partner of Consortium shall meet at least 25% of Technical Criteria Requirement  
mentioned at Clause A1 or Clause A2 or at least 25% of the Financial Criteria  
Requirement mentioned at Clause B. Net worth criteria shall be as mentioned at Clause  
B (ii).  
The Consortium shall necessarily identify one of the Partners as lead Partner who shall  
meet on its own at least 51% of one of the Technical Criteria mentioned at clause A1  
and Clause A2 and at least 51% of Financial Criteria mentioned at Clause B. Net worth  
criteria shall be as mentioned at Clause B (ii).  
In case, lead partner of Consortium meets on its own, at least 51% of only one of the  
Technical Criteria mentioned at clause A1 or A2, then one partner other than lead  
partner shall have to meet at least 51 % of the remaining Technical Criteria.  
A
Technical Criteria for Bidder:  
A1 The Bidder should have imported / exported and supplied a minimum of 0.27  
MMT of any dry bulk (solid) commodity, like Coal, Iron ore, Fertilizers, Chemicals,  
Cement etc. of origin other than India to any firm, in any continuous twelve (12)  
months in one or multiple contracts during the past three (3) years reckoned from  
the date of Techno Commercial bid opening.  
In support of the aforesaid experience, the Bidder shall furnish:  
a) Supply Experience certificate from purchaser and;  
b) Certificate in original from Statutory Auditor(s) of the Bidder  
AND  
A2 The Bidder should have handled, including port operations and loading for  
despatch through Indian Railways, a minimum of 0.27 MMT of any dry bulk (solid)  
commodity, like Coal, Iron ore, Fertilizers, Chemicals, Cement etc. in India, in any  
continuous twelve (12) months in one or multiple contracts during the past three  
(
3) years reckoned from the date of Techno Commercial bid opening.  
In support of the aforesaid experience, the Bidder shall furnish:  
a) Handling Experience certificate from the purchaser and;  
b) Certificate in original from the Statutory Auditor(s) of the Bidder  
B.  
Financial Criteria for Bidder:  
(i) The average annual turnover of the Bidder, in the preceding three (3) financial  
years as on the date of Techno-Commercial bid opening should not be less than  
PROCUREMENT OF 0.6 MMT OF IMPORTED COAL FOR MEJA THERMAL POWER  
PLANT; BIDDING DOCUMENT NO. CS-0360-010-9  
PAGE  
3 OF 7  
INVITATION FOR  
BIDS  
DETAILED INVITATION FOR BIDS  
INR 143 Crores (Indian Rupees One Hundred and Forty Three Crores Only) or  
in equivalent foreign currency.  
In case a Bidder does not satisfy the annual turnover criteria, stipulated above  
on its own, its Holding Company would be required to meet the stipulated  
turnover requirements as above, provided that the Net Worth of such Holding  
Company as on the last day of the preceding financial year is at least equal to or  
more than the paid-up share capital of the Holding Company. In such an event,  
the Bidder would be required to furnish along with its Techno-Commercial bid, a  
Letter of Undertaking from the Holding Company, supported by the Holding  
Company’s Board Resolution, as per the format enclosed in the bid documents,  
pledging unconditional and irrevocable financial support for the execution of the  
Contract by the Bidder in case of award. In case a bid submitted by a  
Consortium, all the partners of Consortium shall be collectively required to meet  
the turnover criteria.  
(
ii) The Net worth of the bidder should not be less than 100% (hundred percent) of  
its paid up share capital as on the last day of the preceding financial year on the  
date of Techno-Commercial bid opening. In case the Bidder does not meet the  
Net worth criteria on its own, it can meet the requirement of Net worth based on  
the strength of its Subsidiary (ies) and/or Holding Company and/or Subsidiaries  
of its Holding company wherever applicable. In such case the Net worth of the  
Bidder and its subsidiary (ies) and/or Holding Company and/or subsidiary (ies)  
of the Holding company, in combined manner should not be less than 100%  
(
hundred percent) of their total paid-up share capital. However individually, their  
Net worth should not be less than 75% (seventy five percent) of their respective  
paid-up share capitals. For a Consortium, the net worth of all Consortium  
members in combined manner should not be less than 100%(hundred percent)  
of their paid up share capital however individually, their Net worth should not be  
less than 75%(seventy five percent) of their respective paid up share capitals.  
Net worth in combined manner shall be calculated as follows:  
Net worth (combined) = (X1+X2+X3) / (Y1+Y2+Y3) X 100  
where X1, X2, X3 are individual Net worth which should not be less than 75% of  
the respective paid up share capitals and Y1, Y2, Y3 are individual respective  
paid up share capitals.  
(
iii) In case the Bidder is not able to furnish its audited financial statements on  
stand-alone entity basis, the unaudited unconsolidated financial statements of  
the Bidder can be considered acceptable provided the Bidder further furnishes  
the following documents for substantiation of its qualification.  
a. Copies of the unaudited unconsolidated financial statements of the Bidder  
along with copies of the audited consolidated financial statements of its  
Holding Company.  
b. A Certificate from the CEO/CFO of the Holding Company, as per the format  
enclosed in the bid documents, stating that the unaudited unconsolidated  
PROCUREMENT OF 0.6 MMT OF IMPORTED COAL FOR MEJA THERMAL POWER  
PLANT; BIDDING DOCUMENT NO. CS-0360-010-9  
PAGE  
4 OF 7  
INVITATION FOR  
BIDS  
DETAILED INVITATION FOR BIDS  
financial statements form part of the Consolidated Annual Financial  
Statements of the company.  
In cases where audited results for the last financial year as on the date of Techno  
Commercial bid opening are not available, the financial results certified by a  
practicing Chartered Accountant shall be considered acceptable. In case, Bidder is  
not able to submit the Certificate from a practicing Chartered Accountant certifying  
its financial parameters, the audited results of three consecutive financial years  
preceding the last financial year shall be considered for evaluating the financial  
parameters. Further, a Certificate would be required from the CEO/CFO as per the  
format enclosed in the bidding documents stating that the Financial results of the  
Company are under audit as on the date of techno-commercial bid opening and the  
Certificate from the practising Chartered Accountant certifying the financial  
parameters is not available.  
NOTES:  
i)  
Net Worth means the sum total of the paid up share capital and free reserves.  
Free reserve means all reserves credited out of the profits and share premium  
account but does not include reserves credited out of the revaluation of the  
assets, write back of depreciation provision and amalgamation. Further, any  
debit balance of Profit and Loss account and miscellaneous expenses to the  
extent not adjusted or written off, if any, shall be reduced from Reserves and  
Surplus.  
ii)  
Other income shall not be considered for arriving at annual turnover  
iii)  
“Holding Company” and “Subsidiary Company” shall have the meaning  
ascribed to them as per Companies Act of India.  
iv)  
v)  
For turnover indicated in foreign currency, the exchange rate as on seven days  
prior to the date of Techno-Commercial bid opening shall be used  
The term 'date of bid opening' would mean the date of Techno-Commercial bid  
opening.  
vi)  
A firm can be a partner in only one Consortium; bids submitted by Consortium  
including the same firm as partner will be rejected.  
vii) The Consortium shall necessarily identify one of the partners as lead partner.  
viii) The Consortium Bidder shall provide, along with the bid, a Consortium  
Agreement, as per the format enclosed in the bid documents in which the  
partners of the Consortium are jointly and severally liable to the Owner to  
perform all the contractual obligations. The Consortium Agreement shall be  
submitted along with the bid, failing which the Bidder shall be disqualified and  
his bid shall be rejected.  
PROCUREMENT OF 0.6 MMT OF IMPORTED COAL FOR MEJA THERMAL POWER  
PLANT; BIDDING DOCUMENT NO. CS-0360-010-9  
PAGE  
5 OF 7  
INVITATION FOR  
BIDS  
DETAILED INVITATION FOR BIDS  
ix)  
x)  
In case of Consortium, the bid security, and in the event of award to  
Consortium the performance bank guarantee, shall be in the name of all the  
partners of the Consortium.  
Dry (bulk) solid commodity mentioned at A above means dry solid bulk cargo  
covered in Appendix 4 (page 352 to 358) of International Maritime Solid Bulk  
Cargoes (IMSBC) code MSC 84/24/Add.3  
7
8
.0  
.0  
MUNPL reserves the right to reject any or all bids or cancel/withdraw the Invitation for  
Bids without assigning any reason whatsoever and in such case no bidder / intending  
bidder shall have any claim arising out of such action.  
A complete set of Bidding Documents may be downloaded by any interested Bidder  
from MUNPL e-tender website https://eprocurentpc.nic.in. Tender Fee towards the cost  
of bidding documents shall be submitted in the form of a crossed Demand Draft/ Pay  
Order/ Bankers Cheque for an as indicated above in favour of “NTPC Limited”.  
For logging on to the e-Tender Site https://eprocurentpc.nic.in, the bidder would require  
user ID, password and Class-III Digital Signature.  
For downloading of bidding document, procedure for submission of bids & Reverse  
Auction methodology, bidders may please refer to the link “Bidders Manual Kit” given on  
home page of NTPC’s e-tender website https://eprocurentpc.nic.in.  
Note: No hard copy of Bidding Documents shall be issued.  
In case of Consortium, at least one of the Partner of the consortium must have  
purchased the bidding documents in his name.  
9
.0 Issuance of bidding documents to any bidder shall not construe that such bidder is  
considered to be qualified. Bids shall be submitted online and opened at the address  
given below. Bidder’s attendance during the Techno-Commercial Bid opening and  
Price Bid opening in NTPC premises is not envisaged.  
Bidder shall furnish Bid Security, Power of Attorney, Tender Fee, Consortium  
Agreement (as applicable), Affidavit of not being Black Listed / Banned as per format,  
Nil Deviation Certificate, Certificate from Statutory Auditor(s) of the Bidder confirming  
the supply and handling experience in physical form as detailed in Bidding Documents  
before the stipulated bid submission closing date and time at the address given below.  
Transfer of Bidding Documents purchased by one intending Bidder to another is not  
permissible.  
1
0.0 Address for communication:  
AGM (CS) / Manager (CS)  
NTPC Limited, 6th Floor,  
PROCUREMENT OF 0.6 MMT OF IMPORTED COAL FOR MEJA THERMAL POWER  
PLANT; BIDDING DOCUMENT NO. CS-0360-010-9  
PAGE  
6 OF 7  
INVITATION FOR  
BIDS  
DETAILED INVITATION FOR BIDS  
Engineering Office Complex,  
A-8A, Sector-24, NOIDA,  
Distt. Gautam Budh Nagar, (U.P.),  
INDIA, Pin-201301  
Tel. No. +91-120- 4946654/2410327/4948630  
Fax No: +91-120-2410215 / 2410011 or at Office  
e-mail: nirupampaul@ntpc.co.in / mohan02@ntpc.co.in  
Websites: https://eprocurentpc.nic.in or www.ntpctender.com or www.ntpc.co.in  
Corporate Identification Number: L40101DL1975GOI007966  
PROCUREMENT OF 0.6 MMT OF IMPORTED COAL FOR MEJA THERMAL POWER  
INVITATION FOR  
PAGE  
7 OF 7  
PLANT;  
BIDDING DOCUMENT NO. CS-0360-010-9  
BIDS