NTPC LIMITED  
(
A GOVERNMENT OF INDIA ENTERPRISE)  
SHARED SERVICE CENTRE –WR1, KAWAS  
INVITATION FOR BIDS (IFB)  
(DOMESTIC COMPETITIVE BIDDING)  
FOR  
ONSITE DIGITIZATION  
AND  
RECORDS MANAGEMENT SYSTEM FOR NTPC-WRI STATIONS  
(DOMESTIC COMPETITIVE BIDDING)  
Tender Ref: NTPC/SSC - WR-I(Kawas)/ 9900186606  
Bidding Document NO: C00601  
Date : 04.10.2019  
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.0 NTPC Limited (NTPC) invites online bids on “Single Stage Two Envelope Bidding  
basis” from eligible bidders for aforesaid package, as per the scope of work  
briefly mentioned hereinafter.  
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.0 BRIEF SCOPE OF WORK  
The scope of the proposal shall be on the basis of single point responsibility,  
completely covering the activities and services in respect of Digitization and  
Records Management Services for WR1 Stations as specified and covered under  
detailed bidding documents.  
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.0 NTPC intends to finance subject Package through Domestic Commercial  
Borrowings/Own sources.  
.0 Detailed Specification, Scope of Work and Terms & Conditions are given in the  
Bidding Documents, which are available for examination and Sale at our  
eProcurement Portal (https://eprocurentpc.nic.in/nicgep/app) and as per the  
following schedule:  
NIT Date  
04.10.2019  
04.10.2019  
Document sale Commencement Date  
Last date for receipt of queries from 18.10.2019  
bidders (if any)  
Last Date & time for Bid submission  
Technical Bid Opening Date & Time  
Price bid Opening Date & time  
Tender Fee  
25.10.2019 at 1100 Hrs (IST)  
26.10.2019 at 1530 Hrs (IST)  
Shall be intimated separately.  
INR 3983/- (Rupees Three  
Thousand Nine Hundred Eighty  
Three only)  
Corrigendum, if any, shall be done at our eProcurement Portal  
https://eprocurentpc.nic.in/nicgep/app) only.  
(
No Queries from Bidders, whatsoever, shall be entertained by the Employer  
beyond the last date of receipt of Queries as specified above.  
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.0 All bids must be accompanied by Bid Security for an amount of INR 10,00,000/-  
Indian Rupees Ten Lakh only) in the form as stipulated in the Bidding  
(
documents. Bid Security shall be submitted in a sealed envelope separately in  
physical form by the stipulated bid submission closing date and time at the  
address given below.  
ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE BID SECURITY IN A  
SEPARATE SEALED ENVELOPE SHALL BE REJECTED BY THE  
EMPLOYER AS BEING NON-RESPONSIVE AND SHALL NOT BE OPENED.  
Benefits of MSME bidders in respect of Tender Fee and Bid Security shall be  
applicable in line with clause 31 of section 2 Instruction to Bidders.  
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.0 QUALIFYING REQUIREMENTS FOR BIDDERS.  
The bidder who wishes to participate in the bidding shall meet the Qualifying  
Requirements stipulated hereunder:  
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.1 Technical Criteria:  
The bidder should have ‘its own’ or leased Record Management System Facility having  
permanent construction with CCTV surveillance and Fire Detection & Protection System  
for safe & secure storage of documents .  
And  
The bidder should have executed any one of the following in the preceding seven (07)  
years as on date of techno-commercial bid opening:  
a. One ‘similar’ work of value not less than ₹ 4.05 Crores  
or  
b. Two ‘similar’ works each of value not less than ₹.2.53 Crores  
or  
c. Three ‘similar’ works each of value not less than ₹.2.02 Crores  
Notes:  
I.  
‘Similar’ means the following combinations:  
A. One ‘similar’ work should have both Digitization and Record Management  
services (RMS) in a single work order and of value not less than ₹ 4.05 Crores  
However, the value of Digitization and RMS component individually must not  
be less than 1 Crore.  
B. Two ‘similar’ work shall have any one of following combinations: -  
i. One work order for Digitization and One work order for Record  
Management Services (RMS) and each of value not less than ₹.2.53  
Crores  
or  
ii. One work order having both Digitization and Record Management  
Services components of value not less than ₹.2.53 Crores and one work  
order having Digitization / Record Management Services / Digitization  
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and Record Management Services components and of value not less than  
.2.53 Crores  
₹
However, the work order having both Digitization and RMS components,  
the value of Digitization and RMS component individually must not be  
less than ₹.1 Crore.  
A work order having both Digitization and RMS components, and having  
value of more than ₹.2.53 Crores but one of the components value is less  
than ₹.1 Crore, such work order shall qualify as work order for  
component having value in excess of ₹.1.53 Crores. However, the bidder  
has to provide other work order that shall satisfy the criteria of ‘two  
similar’ works as defined above.  
(For example – Let us say a work order of value ₹.2.53 Crores is  
submitted having Digitization component of values ₹ 1.9 Crores and RMS  
component of value 0.63 Crores. The order shall qualify as work order for  
Digitization and the vendor has to submit other work order qualifying for  
RMS as per conditions above.)  
C. Three ‘similar’ work shall have any one of the following combinations: -  
i. One work order for Digitization and Two work orders for Record  
Management Services and each of value not less than ₹ 2.02 Crores  
or  
ii. Two work orders for Digitization and One work order for Record  
Management Services and each of value not less than ₹.2.02 Crores  
or  
iii. One work order having both Digitization and Record Management  
Services components and Two work orders in any combination having  
Digitization / Record Management Services / Digitization and Record  
Management Services components and each of value not less than ₹.2.02  
Crores  
However, in the work order having both Digitization and RMS  
components, the value of Digitization and RMS component individually  
must not be less than 1 Crore.  
A work order having both Digitization and RMS components, and having  
value of more than ₹.2.02 Crores but one of the components value is less  
than ₹.1 Crore, such work order shall qualify as work order for  
component having value in excess of ₹.1.02 Crores. However, the bidder  
has to provide other work orders that shall satisfy the criteria of ‘three  
similar’ works as defined above.  
(For example – Let us say a work order of value ₹.2.02 Crores is  
submitted having Digitization component of values ₹.1.5 Crores and RMS  
component of value ₹.0.52 Crores. The order shall qualify as work order  
for Digitization and the vendor has to submit other work order qualifying  
for RMS as per conditions above)  
II.  
Values excluding taxes and duties will be considered for arriving at order value.  
III. The word “executed” means the bidder should have achieved the criteria specified  
even if the total contract is started earlier and / or is not completed / closed.  
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IV. In case of orders under execution, the value of work executed till the date of Techno-  
commercial bid opening as certified by the bidder’s client shall be considered.  
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.2 Financial criteria:  
.2.1 The average annual turnover of the Bidder, shall not be less than ₹ 2.00 Crores  
(Rupees Two Crores only) during the preceding three (3) completed financial years as  
on the date of Techno-commercial bid opening.  
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.2.2 In case the bidder does not satisfy the financial criteria, stipulated at Cl. 6.2.1  
above on its own, its holding company would be required to meet the stipulated turnover  
requirements at Cl. 6.2.1 above, provided that the net worth of such holding company as  
on the last day of the preceding financial year is at least equal to or more than the paid-up  
share capital of the holding company. In such an event, the bidder would be required to  
furnish along with its Techno-Commercial bid, a Letter of Undertaking from the holding  
company, supported by Board Resolution, as per the format enclosed in the bid  
documents, pledging unconditional and irrevocable financial support for the execution of  
the Contract by the bidder in case of award.  
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.2.3 The Net Worth of the bidder shall not be less than 100% of the bidder’s paid up  
share capital as on the last day of the preceding financial year. In case the Bidder meets  
the requirement of Net Worth based on the strength of its Subsidiary(ies) and/or Holding  
Company and/or Subsidiaries of its holding companies wherever applicable, the Net  
Worth of the Bidder and its Subsidiary(ies) and/or Holding Company and/or  
Subsidiary(ies) of the Holding Company, in combined manner should not be less than  
1
00% of their total paid up share capital. However individually, their Net worth should  
not be less than 75% of their respective paid up share capitals. For Consortiums/Joint  
Ventures, wherever applicable, the Net worth of all consortium/Joint Venture members in  
combined manner should not be less than 100% of their paid up share capital. However  
individually, their Net worth should not be less than 75% of their respective paid up share  
capitals.  
Net worth in combined manner shall be calculated as follows:  
Net worth (combined) = (X1+X2+X3) / (Y1+Y2+Y3) X 100%  
Where X1, X2, X3 are individual Net worth which should not be less than 75% of their  
respective paid up share capitals and Y1, Y2, Y3 are individual paid up share capitals  
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.2.4 In case the bidder is not able to furnish its audited financial statements on stand-  
alone entity basis, the unaudited unconsolidated financial statements of the bidder can be  
considered acceptable provided the bidder further furnishes the following documents for  
substantiation of its qualification.  
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. Copies of the unaudited unconsolidated financial statements of the bidder along  
with copies of the audited consolidated financial statements of its Holding  
Company.  
. A Certificate from the CEO/CFO of the Holding Company, as per the format  
enclosed in the bidding documents, stating that the unaudited unconsolidated  
financial statements form part of the Consolidated Annual Report of the company.  
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.2.5 In cases where audited results for the last preceding financial year as on the date of  
techno-commercial bid opening are not available, the financial results certified by a  
practicing Chartered Accountant shall be considered acceptable. In case, Bidder is not  
able to submit the Certificate from practicing Chartered Accountant certifying its  
financial parameters, the audited results of three consecutive financial years preceding the  
last financial year shall be considered for evaluating the financial parameters. Further, a  
Certificate would be required from the CEO/CFO as per the format enclosed in the  
bidding documents stating that the Financial results of the Company are under audit as on  
the date of Techno-commercial bid opening and the Certificate from the practicing  
Chartered Accountant certifying the financial parameters is not available.  
NOTES:  
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. Net worth means the sum total of the paid up share capital and free reserves. Free  
reserves means all reserves credited out of the profits and share premium account  
but does not include reserves credited out of the revaluation of the assets, write  
back of depreciation provision and amalgamation. Further any debit balance of  
Profit and Loss account and miscellaneous expenses to the extent not adjusted or  
written off, if any, shall be reduced from reserves and surplus.  
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. Other income shall not be considered for arriving at annual turnover.  
. “Holding Company" and “Subsidiary Company” shall have the meaning ascribed  
to them as per Companies Act of India, in vogue.  
For annual turnover indicated in foreign currency, the exchange rate as on seven (7) days  
prior to the date of Techno-Commercial bid opening shall be used.  
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.0 NTPC shall allow purchase preference, as indicated in the bidding documents, to  
bids from local suppliers as defined in the bidding documents. The bidders may  
apprise themselves of the relevant provisions of bidding documents in this regard  
before submission of their bids.  
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.0 NTPC reserves the right to reject any or all bids or cancel / withdraw the  
Invitation for Bids without assigning any reason whatsoever and in such case no  
bidder / intending bidder shall have any claim arising out of such action.  
.0 A complete set of Bidding Document may be downloaded by any interested  
Bidder from https://eprocurentpc.nic.in/nicgep/app. Tender fee as mentioned  
above in the form of a crossed account Payee demand draft in favour of NTPC  
Ltd., Payable at Kawas is required to be submitted in separately sealed envelope  
at the address mentioned in the bidding document before stipulated date & time  
of submission of bid.  
Prospective bidders are compulsorily required to provide GSTIN number  
with Tender Fee.  
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0.0 Issuance of bid documents to any Bidder shall not construe that such bidder is  
considered to be qualified. Bids shall be submitted online and opened at the  
address given below in the presence of Bidder’s representatives who choose to  
attend the bid opening. Bidder shall furnish Cost of bidding document, Bid  
Security and Power of Attorney separately offline as detailed in Bidding  
Documents by the stipulated bid submission closing date and time at the address  
given below.  
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1.0 Transfer of Bidding Documents purchased by one intending Bidder to another is  
not permissible.  
2.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for  
the subject package without assigning any reason whatsoever and in such case  
no bidder/intending bidder shall have any claim arising out of such action.  
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3.0 Address for communication:  
Sr Manager/AGM (Contracts & Materials)  
NTPC Limited, Western Region -I Shared Service Centre-Kawas,  
Simulator Building, Kawas Gas Power Project,  
PO: Adityanagar  
Surat- 394516 (India)  
Tel. No. : 0091-0261-2877987/2877991/ 02612860165  
Email: subhashpaliwal@ntpc.co.in, bnarasimha@ntpc.co.in,  
subodhshankar@ntpc.co.in  
Websites: https://eprocurentpc.nic.in/nicgep/app or www.ntpctender.com or  
www.ntpc.co.in  
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4.0 Registered Office  
NTPC Limited  
NTPC Bhawan, SCOPE Complex,  
7, Institutional Area, Lodi Road,  
New Delhi – 110003  
Corporate Identification Number: L40101DL1975GOI007966.  
Website: www.ntpc.co.in  
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