NTPC Limited

(

A Govt. of India Enterprise)

SSC-ER-1, Barh, Patna

NOTICE INVITING TENDER (NIT)/INVITATION FOR BIDS (IFB)

FOR

“

Running & Maintenance of Guest Houses at Farakka”

Domestic Competitive Bidding)

(

NIT No.: 9900186537

Date: 04.10.2019

1.0 NTPC invites on-line bids from eligible Bidders for aforesaid package, as per the

scope of work briefly mentioned hereinafter:

2.0 BRIEF DETAILS

NIT No

9900186537

Source of IFB/NIT

Contract Classification

SSC-ER-1, Barh, Patna

“Running & Maintenance of Guest Houses

at Farakka .”

Sale of Bid Document

As per Gepnic detail

Shall be intimated separately by NTPC

INR 22,500/-

Last Date and Time for Bid Submission

Technical Opening Date & Time

Price Bid Opening Date and Time

Tender Fee in INR (incl. GST)

EMD in INR

2,00,000/-

Pre-Bid Conference Date & Time

Venue for Pre-Bid Conference

Not Applicable

Last Query Date

As per Gepnic detail

3.0 ‘Tender Fee’ (non-refundable), ‘EMD/Bid Security’ & ‘Integrity Pact’ shall be

submitted in sealed envelopes separately before the stipulated bid submission

closing date and time at the address given at para 10.0 below. Any bid without an

acceptable ‘Tender Fee’, ‘EMD/Bid Security’, and ‘Integrity Pact’ shall be treated as

non-responsive by NTPC and shall not be opened.

4

.0 A complete set of Bidding Documents may be downloaded by any interested

Bidder. Tender fee (non-refundable) of requisite value is to be paid in a separate

envelope up to last Date for Bid Submission in the form of a crossed account

Payee demand draft in favour of NTPC Ltd., Payable at SBI, NTPC Barh Campus,

Barh STPP, Patna of the cost of the Bid documents.

For logging on to the GePNIC Site, the bidder would require user id and password

which can be obtained by enrolling at GePNIC site. First time users not allotted

any vendor code are required to approach NTPC at least Seven working days prior

to last Date for Bid Submission .

5.0 Brief Scope of Work :

Running & Maintenance of Guest Houses at Farakka

6.0 Prospective bidders from U.P. State are compulsorily required to provide

TIN number at the time of purchase of Bid Documents.

7

.0 Qualification Requirements for Bidders

In addition to the requirements stipulated in Section ITB (Instructions to Bidders),

the Bidder shall also meet the Qualifying Requirements stipulated.

a)The bidder shall be a proprietary firm, Partnership firm, Limited

company, Registered Co-operative Society, Corporate body legally

constituted possessing the required licenses, registrations etc. as per law

at least valid for 12 months from date of opening of tender.

7.1.1

b) The bidder must have experience of Running , Maintenance and

catering Services of Guest House / Transit Camp/Management Training

Institute of Central Govt. Deptts or Autonomous Bodies/PSUs/2 star (or

above) Hotels for last 03 years as on bid opening date

c) Key Personnel available and proposed to be engaged for management

and supervision of the Guest house/transit Camp, their qualifications and

experience – valid certificates by recognized University, technical Board or

Ministry of Government of India would be taken cognizance of

The minimum qualification and experience of the personnel proposed to be

engaged, of which undertaking in this regard shall be given by the bidder,

may be as under:

Manager

Diploma in hospitality Management or Hotel Management with 03 years of

Experience OR Graduate with min 07 years of experience.

Supervisor

Graduate and min 02 years of experience OR 12th pass and min 05 years’

experience.

Cook :

8th pass and min 05 years of experience

Bearer:

th pass and min 02 years of experience

8

Sweeper/Cleaner/Housekeeping Staff

Literate (At least should be able to speak and read local languages).

Experience should be in Guest House/Transit Camp/Management Training

Institute of Central Government/PSUs/2 star (or above star) Hotels

7.1.2

The bidder should have successfully executed/completed similar work of

“

RUNNING MAINENANCE OF GUEST HOUSE” during the last seven years

ending last day of month previous to the one in which applications were

invited, either of the following:

One work/order of executed value not less than Rs. 51.38 Lakh.

OR

Two works/orders of executed value not less than Rs. 32.11 Lakh each.

OR

Three Works/Orders of executed value not less than Rs. 25.69 Lakh each.

“

Similar Completed Works” means “Running, Maintenance and Catering

Services of Guest House/ Transit Camp/Training Institute of Central Govt.

Deptt/PSUs/2 star (or above) Hostels having minimum 17 no. of Room.

7.2

The average annual financial turnover of the bidder during the last three

years ending 31st March-of the previous financial year should be at least

Rs. 64.22 Lakh

In case the Bidder is not able to furnish its audited financial statements on

stand-alone entity basis, the unaudited unconsolidated financial

statements of the Bidder can be considered acceptable, provided the

Bidder further furnishes the following documents for substantiation of its

qualification.

i) Copies of the unaudited unconsolidated financial statements of the

Bidder along with copies of the audited consolidated financial statements

of its Holding Company.

ii) A Certificate from the CEO/CFO of the holding Company, as per the

format enclosed in the bidding documents, stating that the unaudited

unconsolidated financial statements form part of the Consolidated Annual

financial statements of the Holding company.

In cases where audited results for the last financial year as on the date of

the Techno-Commercial Bid opening are not available, the financial results

certified by a practicing Chartered Accountant shall be considered

acceptable.

In case Bidder is not able to submit the certificate from practicing

Chartered Accountant certifying its financial parameters, the audited

results of three consecutive financial years preceding the last financial

year shall be considered for evaluating the financial parameters. Further, a

Certificate would be required from the CEO/CFO as per the format

enclosed in the bidding documents stating that the financial results of the

Company are under audit as on the date of Techno-Commercial bid

opening and the Certificate from the practicing Chartered Accountant

certifying that financial parameters is not available

Note

a)The bidder shall submit attested copies of original documents defining

the constitution or legal status of the firm/company, place of registration,

and principle place of business, written power of attorney of the signatory

of the Bid to bind the Bidder, with bid

b) In clause 7.1.2 above, the word “executed” means the bidder should

have achieved the criteria specified in the qualifying requirements, within

the preceding seven (7) years period, even if the contract has been

started earlier and /or is not completed / closed.

c)Further, for completed similar works, agency shall submit copies of work

order- along with successful completion certificate, (TDS if applicable) as a

documentary proof, otherwise bid shall be summarily rejected.

d) Other income shall not be considered for arriving at annual turnover.

e) For order in foreign currency, the exchange rate as on the date of

techno-commercial bid opening shall be used

f) Evaluation shall be done on Package wise and Order shall be placed

accordingly.

8.0 Issuance of Bidding Documents to any bidder shall not construe that bidder is

considered qualified.

9

.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the

NIT/IFB for the subject package without assigning any reason whatsoever and

in such case no

10.0 Address for sending the Hard Copy:

Sr.Mgr(SSC-C&M)/AGM (SSC-C&M)

NTPC Ltd.

Shared Service Centre (ER-I)

PO- NTPC Barh

Dist- Patna,

BIHAR- 803215

Websites: https://eprocurentpc.nic.in/nicgep/app or

www.ntpctender.com

or www.ntpc.co.in

11.0 Access To Tender Document:

This is an e-tender case without Reverse Auction. Tender documents can be

accessed

/

downloaded

from

NTPC

website:

https://eprocurentpc.nic.in/nicgep/app or www.ntpctender.com.

In case of any difficulty, please contact help desk no-0120-4947444, 0120-

200462, 0120- 4001002, 0120-4001005, 0120-6277787

E-Mail : support-eproc@nic.in

4

12.0 Tender Fee Payment:

The bidder has to submit the Tender fee through DEMAND DRAFT (Non-

refundable) in favor of NTPC Ltd., Payable at SBI, NTPC Barh Campus, Barh

STPP, Patna within the scheduled date and time and as mentioned at para

2.0, 3.0 and 4.0 above.

Bidder can view/download the complete set of Bid Documents as per the

following procedure.

Type of Vendor

Required Document for viewing/downloadingour

tender document

1. Vendors already Vendors can view/download the tender document after

having GePNIC logging in our GePNIC tender site

user

id

an

d Password

2. Vendors already Step-1: For logging on to the GePNIC Site, the bidder

having

vendor

SAP would require user id and password which can be

code, obtained by enrolling at GePNIC site & with Class-3

but does not Digital Signature Certificate (DSC).

have

user

Password

GePNIC

id and

Step-2 User id is to be forwarded along with user creation

sheet to package dealing executive.

3.

New

neither

Vendor Step-1

having

The agency has to furnish the followings:

A. PAN card scanned/photo copy (self-Attested)

B. EFT form,duly filled and endorsed by their banker

C. Copy of PF Documents

any vendor code

in SAP nor

GePNIC user id

and Password

D. GST Registration

E. ESI Code / Undertaking for ESI

All these should reach us at least Seven working days

prior to Last Date of bid submisssion

Step-2 After compliance of step-1, follow steps as

mentioned above at Sl.No. 2.

Bid Security (EMD):

Bidder has to submit Earnest Money Deposit (EMD) in hard copy (offline) of

requisite value in a separate envelope super scribing “EMD Envelope”,

which must reach the office at the address mentioned at Sl. No. 10.0 before

the bid submission deadline as mentioned

system.

in the e-tender of our GePNIC

i. “EMD Envelope” should contain the EMD of requisite value, strictly in valid

form as mentioned below at sl. no. iii. a) / b) as per applicability or valid

supporting document in support of seeking exemption of EMD as iii. c).

ii. If Bid Security (EMD) in Original of any agency is not received in a sealed

envelope, their bid shall not be opened. If the EMD amount submitted by

any agency is less than the stipulated EMD, their offer shall be rejected.

iii. EMD may be furnished in any of the following forms:

a. For EMD amount of any value:

Pay Order / Cross Demand Draft / Banker’s Cheque in favor of NTPC

Limited, payable at Patna.

b. In case EMD amount is >Rs 50,000.00 then, besides above:

Bank Guarantee (BG) from a Nationalized Bank / other banks (as per

NTPC approved list) also will be acceptable. Format of BG against Bid

Security and List of Banks for Bid Security are attached. BG should be

unconditional and irrevocable and should be valid for a period of 45 days

beyond the bid validity period. The Bank Guarantee Verification Check

List duly filled in as per format attached has to be submitted in this

regard. Bidder shall ensure that all the points of check list are replied in

“Yes”.

c. SSI units of Bihar / SSI units (of other states) registered with the

National Small Scale Industries Corporation shall be exempted from the

payment of Earnest Money Deposit. Bidders seeking exemption should

submit a Photocopy of valid registration certificate preferably attested by

Notary / Gazetted Officer/ Magistrate 1st class, giving details such as

validity.

d. Submission of EMD is exempted from IIMs/IITs/ NITs/IISc./ CBRI/CPRI/

GSI/CWPRS/ CWC and other Govt. Institutes/agencies (excluding

PSUs).

e. In case of any doubt on eligibility of such exemption/concession, bidder

may get clarification from NTPC official before submission of his bid.

f. The Bid Security of all the unsuccessful Bidders will be returned after

award of the Job.

g.The Bid Security shall be forfeited in any of the following circumstances

by NTPC without any notice or proof of damage to the Owner:

1

.

If the Bidder withdraws or varies its Bid during the period of Bid

validity specified by the Bidder in the Bid Proposal.

2

In case the Bidder does not accept the corrections towards the

discrepancies in their bid, where ever the breakup of prices have been

asked separately.

3.

If any deviation, variation or additional condition etc. found anywhere

in our technical and / or / Price Bid implicit or explicit, shall stand

unconditionally withdrawn, without any cost implication whatsoever to

employer, failing which the bid security shall be forfeited.

4.

5.

6.

In the case of a successful bidder, if the bidder fails within the

specified time limit to furnish the acceptance of Letter of Award /

Purchase Order.

In the case of successful Bidder, if the Bidder fails, within the time

limit, to furnish the required Contract Performance Guarantee in case

the same is required as per conditions of the P.O / LOA.

If the bidder / their representative commit any fraud while competing

for this contract pursuant to Fraud prevention policy of NTPC.

h. No interest shall be payable by NTPC on the Bid Security.

i. ANY BID NOT ACCOMPANIED BY A BID SECURITY IN A SEPARATE

SEALED ENVELOPE, SHALL BE REJECTED BY NTPC AS BEING NON

RESPONSIVE AND RETURNED TO THE BIDDER WITHOUT BEING

OPENED.

13.0 No Deviation Certificate:

No deviation, whatsoever, is permitted by NTPC to any provisions of bidding

Documents.

The Bidders are required to confirm acceptance of compliance to all

Provisions of Bidding Documents (GTE Compliance) on line. Bidder to submit

Tender fee, EMD & Integrity Pact in separate envelopes. Only after receipt of

the above documents, the bidder’s bid shall be opened.

14.0 Clarification on Bidding Documents:

Bidder can seek clarifications through e-mail or in hard copy up to the time

specified as in the Bid documents.

The queries will be replied by NTPC and posted in the GePNIC Portal. The

bidders can view all queries and all answers once the same are posted in the

GePNIC Portal.

Following documents must be uploaded in the GePNIC Portal, failing

which the offer shall be liable for rejection:

i.

Qualifying Requirement (If, required): Total credential to fulfill all the

criteria as mentioned in qualifying requirement of the NIT/IFB.

ii. Technical Bid:

•

All TECHNICAL DATA SHEETS as per the format provided in the

Tender Documents duly filled.

•

Any other data/information as sought in our Tender Documents.

iii. Company/Firm Details:

•

Document related to legal status of the Bidder (i.e., Sole

Proprietorship Concern/Partnership Firm/ Private Limited Companies/

Public Limited Companies and Statutory Corporation/ Consortium/

Joint Venture), Name and address (es) of the sole proprietor /

partners / Board of directors.

•

Memorandum and Articles of Association/photocopy of Partnership

Deed/affidavit of Proprietorship.

iv. Copy of GST Registration Certificate.

v. Copy of valid independent PF code no. issued by concerned RPFC.

vi. Copy of PAN card.

vii. Copy of ESI Certificate/Undertaking for submission of ESI.

1

5.0 Participation in the tender does not automatically mean that the bidders are

considered qualified. NTPC shall evaluate the Qualifying Requirement of each

bidder as per NIT after opening of Technical Bids and the bid of the bidder

who is not meeting the Qualifying Requirement shall not be considered.

1

6.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the

invitation for bids/IFB without assigning any reason whatsoever and in such

case no bidder/intending bidder shall have claim arising out of such action.

1

7.0 If the last date for receiving applications/ selling of bids/ date of bid

opening coincides with holiday, the date will be shifted to the next

working day.

1

8.0 Tender Documents are not transferable.

9.0 Package Co-coordinator:

1

Name: K V Singh , Designation: SR. Manager(SSC-C&M) SSC-ER-1, Barh

STPP, NTPC Barh Campus Patna, Mob: 96509910006 / E-mail -

kvsingh@ntpc.co.in

NAME- Rakesh Kumar ,Designation:AGM (SSC-C&M),Contracts Contact

No.:9471701256 E- mail: rakeshkumar16@ntpc.co.in

Important Notes:-

1

.

The ‘Integrity Pact” as per ATTACHMENT-18 (If Applicable) duly signed by

the signatory authorized to sign the bid, shall be sealed in a separate

envelope entitled “ATTACHMENT-18: INTEGRITY PACT failing which their Bid

is liable to be rejected.