NTPC Ltd. Vindhyachal

Scope of Work, Part - B Page 1 of 9

Notice Inviting EXPRESSION OF INTEREST

NTPC LIMITED

(A Govt. of India Enterprise)

Vindhyachal Super Thermal Power Station, Singrauli, Madhya Pradesh

Invites

Expression of Interest (EOI) from Interested parties

NAME OF WORK: -

Job Contract for unloading and disposal of 10 Lac MT of fly ash in pit of Gorbi mines of NCL in

slurry form over a period of two years.

Work involves establishing the infrastructure and installation of equipments for the purpose and

deployment of required manpower for round the clock operation, maintenance and security at the

site of abandoned Gorbi mines of NCL.

GENERAL SCOPE OF WORK:

The work mainly involves Supply and/or installation of items as per Table 1 below at Gorbi

site for round the clock working and development of process/mechanism for unloading of

fly ash from bulkers and mixing with water and disposal of ash water mix in pit of Gorbi

mines. Deployment of manpower as per Table no. 2 for Operation, Maintenance and

Security of the installed systems.

Scope of work - supply and installation of mechanical/electrical equipments etc.:

Sl.

No.

Equipment / Particular Capacity/

Specification

No.

Remarks

01.

DG Set

100 KVA

3 Phase

Including

fuel,

operation,

maintenance, replacement.

02.

Wetting head

100 m3/hr

Including operation,

maintenance, replacement.

03.

Blower with motor and

starter

1.5 Kg/cm2

Flow- 600-700 m3/hr

Including operation,

maintenance, replacement.

04. Submersible pump 250m3/hr @ 40

meters

02 Including operation,

maintenance, replacement.

05. Hose pipes with coupling

for ash and air

As per site

requirement.

Including operation,

maintenance, replacement.

06. Water pipe line of Mild

steel with bend, coupling

& operating valve.

As per site

requirement.

Including operation,

maintenance, replacement.

07. Lighting, cabling &

electrical work etc.

As per site

requirement.

Including operation,

maintenance, replacement.

08. Housekeeping T&P like

hose pipe, belcha, tagaadi,

jhadoo, wiper etc.

As per site

requirement.

Including replacement.

09. Drinking water As per site

requirement.

20 litres Water Jar per shift for

drinking purpose. Supply &

installation of 1000 Cum PVC

syntax & syntax shall be filled

with potable water once in a day.

NTPC Ltd. Vindhyachal

Scope of Work, Part - B Page 2 of 9

10.

Pota Cabin

10m * 4m (minimum)

Pota cabin shall be well

furnished with furniture items &

electrical appliances like tables,

chairs, Fan, Bulbs, Personal

Computers with printers etc.

Table: 1

Note:

1. The installation and interconnection of all equipments shall be done as per

instruction of EIC.

2. Foundation / platforms / pedestals for each equipments & pipes shall be constructed by the

agency on their own cost.

3. Fuel for DG Set, lubricants for other moving equipments shall be provided by agency,

nothing shall be payable extra in this regards.

4. Operational overhead expenses and maintenance of equipments shall be in the scope of

agency.

5. If the unloading work is hampered by equipment breakdown that renders any one of the

three Unloading streams envisaged unavailable for more than 8 hrs, a penalty at the rate of

Rs.1000/hr will be imposed on it and the same will be deducted from his RA bill as per the

discretion of EIC. The agency is advised to keep enough spares to prevent such a situation.

6. Agency has to establish 03 unloading streams of equipments for emptying of 03 trucks

simultaneously. All 03 unloading points shall be in service round the clock.

Scope of work - Operation assistance/Maintenance/Security:

Table: 2

DESCRIPTION OF WORK (Operation & Maintenance)

1. The agency through its Supervisor and operational assistance staff shall be responsible for

round the clock operation, monitoring, normalization, isolation, record keeping, fly ash

unloading from closed trucks. The work mainly involves –

i. Assistance to entry of loaded and exit of unloaded truck with proper logging and record

keeping.

ii. The assistance staff shall assist the driver for parking of loaded vehicle at the site.

iii. Unloading of ash from trucks through operation of submersible pumps and fluidizing air

blowers as per the established procedure.

iv. Acknowledgment of issued gate passes to trucks drivers and to certify the gate pass.

Manpower/AREA

Electrician &

Supervisor (SW)

SSW

USW

Gun Man

SHIFT WISE

Morn

ing

Eve

ning

Nigh

Mor

ning

Eve

ning

ght

Mor

ning

Eveni

ght

Mor

ning

eni

ght

No. of Workers. 1 + 1 1+ 1 1+ 1 2 2 2 3 3 3 1 1 1

Total workers

per day.

3 Supervisors +

3 Electricians

6 SSW

9 USW

3 Gun Men

NTPC Ltd. Vindhyachal

Scope of Work, Part - B Page 3 of 9

v. Keeping a record of all the shift operations in the logbook and Reporting (at the end of

each shift) of gorbi unloading area regarding running equipments, availability of

operating and standby equipment and number of trucks unloaded.

vi. General house-keeping. Agency shall ensure the complete cleanliness of floor at

working site.

2. The agency shall provide Personal Protective Equipments to himself and the workers

deployed and also ensure that these PPEs (Like safety helmets, nose mask, safety shoe,

florescent jacket etc.) are being used.

Note:- The minimum nos. of workers mentioned above shall be deployed by

the agency. However, if required, the manpower will be enhanced by the

contractor as per instruction of EIC.

DESCRIPTION OF WORK (Security)

1. The contractor shall deploy 01 Gun man, round-the clock, for safety and security of men &

machineries deployed at Gorbi mine as per direction of EIC of the contract. Any untoward

happening in the unloading/working site premises at Gorbi mines shall be immediately

reported to the EIC/ Area engineer

2. Scope of work under this head shall also include:

a) Prevention of entry/Removal of unauthorized occupants from gorbi mine site.

b) Preventing the entry and controlling the movement of cattle, stray animals, wild

animals etc. in site area at Gorbi.

c) Assistance and protection in case of strikes, riots, labour-unrest etc.

d) Any untoward happening in the working site premises at Gorbi shall be immediately

reported to the EIC/ Area engineer/CISF/HOP.

e) Effective liaison with police and district administration and lodging of complaints/FIRs

with the concerned authorities, if and when required, with prior consent of NTPC, and

pursue the progress of the cases.

3. The Security Guards will be provided with motorcycles by the agency for prompt and effective

discharge of their duties. The agency will also provide mobile phones with SIM connections to

the security personnel and site supervisors for easy contact during emergencies. The cost

towards provision of the motorcycles and mobile phones is to be borne by the agency and

NTPC will not entertain any separate claim regarding this.

NTPC Ltd. Vindhyachal

Scope of Work, Part - B Page 4 of 9

GENERAL TERMS AND CONDITIONS

1. Bidders Quotation:

Bidders have to quote rate on disposal of 01 MT of fly ash basis from loaded truck into the pit

of Gorbi mines. The disposal rate of 01 MT of fly ash shall include all the expenses towards

supply, installation, operation, maintenance of all above mentioned equipments with

deployment of minimum no. of workers mentioned in the above scope of work and it shall

also include the cost of site security. The agency shall also be responsible for the overhead

expenses and any expenditure for some additional work / material if required during the

execution of work. Total Fly Ash of 10,00,000 (10 Lacs) MT shall be dispose in Gorbi mines

pits during the entire period of contract which is 731 days.

Hence, Agency is advised to quote the rate on disposal of 01 MT fly ash basis for total

quantity of 10 Lac MT over a period of 731 days.

2. NTPC Scope of Supply at free of Cost: Nil.

3. Contractor’s Supply at their cost:

I. Deployment of sufficient manpower as defined in Scope of Work as per Table - 02.

II. Equipments & other consumable overheads mentioned in "Table - 01" of General scope of

work.

4. DURATION OF WORK: Duration of the work shall be of 02 years (731 days) from the date

of start of work or as decided by EIC – NTPC. However the contract period and quantity may

be extended or reduced if required by EIC – NTPC at the same terms and conditions of the

contract.

5. Miscellaneous:

A. For work of operational assistance in shift operation, round the clock deployment will be

required without any break. The agency shall have to follow the NTPC/VSTPP operations

Shift Rota timing and they have to deploy the workmen accordingly. The present shift

timings for Main Plant Operation are:

Morning Shift: 0700A.M. to 02.00 P.M.,

Evening Shift: 02.00P.M. to 10.00 P.M.

Night Shift: 10.00 P.M. to 07.00 A.M.

EIC will have the discretion to change the shift timings if the necessity arises.

B. The agency or its authorized representative should make himself available for receiving

instruction daily in morning at 8.30 AM from Engr.-in- charge or his representative in his

office and for giving work status and for submitting check lists to Engr.-in-charge.

Supervisor of morning shift shall be responsible for submitting daily shift checklist in the

next morning in soft copy and in a week in hard copy.

C. The agency or its authorized representative will be required to submit category-wise list of

personnel being deployed at site, along with the qualification documents, and shall take

prior permission for deployment of personnel. The skilled workers so employed by the

agency should have required technical knowledge and communication skill to get the job

done and should know about the scope of work of their representative areas and he is to

be aware of all the location about Gorbi & its surrounding areas.

NTPC Ltd. Vindhyachal

Scope of Work, Part - B Page 5 of 9

D. The agency or its authorized representative shall be responsible for submission of

documents for record and proof with EIC such as Insurance paper, wage sheet, gate

passes copy after issue / renewal, proof of issue of PPEs to the workers, and submitting

the bill quantity on schedule date as per billing cycle (or as required by the EIC).

E. During emergencies, the Engr.- in- charge shall have discretion to get some extra work

done from the agency in area other than that specified under the scope of work. However,

the nature of work will be minor.

F. The agency shall immediately remove those worker/s from the work who in view of Engr.-

in – charge are negligent in performing their duties, incompetent to perform their work,

misbehaving with transporters / drivers, indulged in extortion, consuming liquor at the

workplace or are found guilty of misconduct. Such persons shall not be deployed again

without the permission of Engr.-in charge.

G. The agency has to attend any emergency work on short notice whenever required.

H. It is the responsibility of the agency to give weekly off and other holidays as per rules to

the workers engaged by him. However, deployment of the required number of the workers

and supervisors on all days, including Sunday & other Public holidays is to be ensured by

the agency.

I. NTPC never discourages deployment of female workers at the workplace but for this work

deployment of female workers shall be prohibited because the execution site located in

remote and secluded location at Gorbi.

J. Child labour / minor shall not be deployed under any circumstances.

K. Agency shall have to execute the work on every Sunday, national holidays and gazetted

holidays also. EIC may instruct from time to time regarding the priority of work to be

performed and the agency has to follow the same.

L. The agency shall not at any time cause or permit any nuisance or do anything, which shall

cause inconvenience at site.

M. The mobile number of skilled worker & security person engaged in each shifts shall be

communicated to operation group of EIC round the clock to ensure proper

communication.

N. The agency shall abide by all the instructions of EIC or his representative which are not

mentioned above but are required for effective execution of work.

O. The agency shall issue identification card to all the workers engaged in above contract for

ease of identification.

6. Documents to be Submitted :

A) At the time of start of work:

Complete list of workers, along with identification and qualification details

(As per

format)

b) WCA insurance copy

c) Copy of Labor/migrant labor license, if applicable.

d) Copy of Employment Card for all workers (with signature of individual worker that he

has received the Card )

e) Copy of Government issued identity card -PAN /Aadhar/ Voter ID/ driving

license/passport etc.

f) Copy of Qualification certificate

g) The medical fitness certificate issued from Govt hospital for all the workers.

NTPC Ltd. Vindhyachal

Scope of Work, Part - B Page 6 of 9

B) Documents to be Submitted at the time of running bills:

a) Induction Safety training clearance Certificate as per NTPC format with list of PPEs.-

for 1

RA bill

Copy of wage registers etc.

Monthly PF payment challan (s) for the workers engaged

Submission of Proof of wage disbursement to the workers engaged by the agency

through Bank.

EPFS- Employer E Sewa Form no.-23 as applicable

C) Documents to be submitted at the time of final bill/ release of retention amount and

SD :

The following documents are to be submitted

a) Copy of Labour License, as applicable- for total period of contract,

b) Copy of WCA Policy- category wise of the workers engaged by the Agency

c) Copy of Month wise PF Challan along with month wise detail of PF contribution

d) Copy of Month wise Wage Register. Certified by EIC/Representative

e) CCP 10 & 11 (Contract closing procedure)

f) EPFS- Employer E Sewa Form no.-23 as applicable

g) Other than the above mentioned documents , if any other document is required to fulfill

statutory/NTPC management requirement, party has to provide the same.

7. Deductions:

A) Delay of Work due to non-availability of any equipment as per schedule:

If the unloading work is hampered by equipment breakdown that renders any one of the

three Unloading streams envisaged unavailable for more than 8 hrs, a penalty at the rate

of Rs.1000/hr will be imposed on it and the same will be deducted from his RA bill as per

the discretion of EIC.

B) Poor workmanship, deficient deployment of manpower and negligence

a) If manpower deployment found deficient as per scope of work then deduction of two

times of base rate for each category of absence workers shall be imposed on agency.

Moreover EIC has all the liberty to impose additional deduction of up to Rs. 1000.00

per shift if the work performance is not satisfactory in spite of repeated instruction for

each instance. Amount of deduction shall be decided by the EIC and no objection shall

be granted.

b) If any instance of misbehaving, indulged in extortion, consuming liquor at the workplace

is reported on account of agency, EIC may impose an additional deduction of up to Rs

2,000.00 per shift.

c) Special penalty of Rs.2,000/- per shift may be imposed to the contractor in case of non-

following of instructions.

C) Deduction for Safety: As per the NTPC safety guidelines.

a) The Agency and its workmen shall have to follow all safety norms / rules while working

at site as per safety clause for operation & Maintenance in NTPC Vindhyachal failing

which deduction of amount shall be done as per the safety compliance rules applicable

for the agency.

NTPC Ltd. Vindhyachal

Scope of Work, Part - B Page 7 of 9

8. PAYMENT TERMS:-

i. For the purpose of calculation of rates following wage rates have been considered:

USW-Rs.390, SSW-Rs.457, SW-Rs.551.

ii. Payment shall be made for quantity of fly ash (MT) disposed in pit of Gorbi Mines on

monthly basis. The party has to submit the relevant papers as per factory act with the

running bill as mentioned in the relevant clause of documents required to be submitted

with the running bill. The payment shall only be made for the jobs executed as per the

schedule of quantity.

iii. Payment to agency’s workmen shall be made by 7

of every month and for this agency

should have sufficient fund if their bill have not been paid within above said time by

NTPC/VSTPP.

iv. Agency should maintain attendance register for its workmen/ supervisors. Agency

should issue attendance card to its workmen and put their attendance on it. Agency

should disburse the labour payment through bank account.

v. The agency shall have to pay at least minimum wages or higher to the workmen

engaged under latest minimum wages act of Central Govt. / MP Govt.

vi. The rate is inclusive of the overall profits, T&P, medical, safety, insurance,

consumable, hose pipes for air & water, labour license, insurance, PF etc.

vii. Agency shall ensure that bank account to all its workmen is available. Payment to the

workmen of the agency shall be made through bank.

viii. In case the department receives any written complaint from member(s) regarding

non – payment of wages, the amount payable to them will be recovered from the

contractor’s bill and will be paid to them. 10% administrative overhead charges shall

also be deducted from the contractor’s bill. In case the contractor further fails to pay the

wages to labours, NTPC will make such payment to the labours at the risk and cost of

contractor and may forfeit security deposit also.

9. Deviation: Total contract value may deviate ± 20 %.

10. Record Keeping: Proper record of all the activities and the available workmen is to be

maintained as per area-in-charge or their representative.

11. Criterion for increase in Minimum wages :

A. Escalation in minimum wages with PF, if any, shall be paid as per actual wages

payable to the workers (As per M.P. Minimum or Central Minimum wages whichever is

higher) i.e. wage sheet and PF challan submitted and certified by EIC. Base rate for

calculation of escalation of labours wages shall be Rs. 390.00 for USW, Rs. 457..00 for

SSW and Rs. 551.00 for SW.

B. NTPC Vindhyachal is not liable to reimburse extra for escalation & PF due to increase

in minimum wages of workers. Agency has to comply the labor law rule, PF & minimum

wages.

12. TERMINATION OF CONTRACT:

A) The contract may be terminated by giving one month advance notice to the agency.

But, if the agency desires to terminate the contract, the agency shall have to give a

NTPC Ltd. Vindhyachal

Scope of Work, Part - B Page 8 of 9

written notice three months in advance to the management. Suitable amount as per

rules of NTPC shall be forfeited from full and final bill of the agency in such cases.

B) The performance of the agency shall be reviewed by the management of NTPC every

month, and if found unsatisfactory, the contract shall be terminated at any point of time

without assigning any particular reason and the security deposit shall be liable to be

forfeited.

C) In case of dispute regarding operation work related activities the decision of Engr.-in-

charge shall be final & binding on the agency.

D) The agency shall be responsible for all risk involved, liabilities and obligations arising

out of contract under any provisions of law in force from time to time.

E) Agency shall be completely responsible for the conduct and discipline of its workers

including himself during the tenure of the contract and in case of any misconduct or

indiscipline, EIC has all the liability to terminate the contract with forfeiting the security

deposit.

13. SPECIAL TERMS AND CONDITIONS

a) Guards deployed should have sufficient experience and should be medically fit. The

agency has to submit the relevant documents regarding their past service, age,

experience along with certificate for scrutiny by NTPC before deployment of security

guards. Security guards are to be deployed only after approval of officer in charge.

b) The guards should adequately be trained in the unarmed combat and use of arms and

lathis.

c) Guards will be provided with proper uniforms. In case the contractor has not issued a

new uniform/any guard is found without uniform, cost of uniform shall be deducted at

the rate of 5 % of HSW base rate (per day).

d) All the guards will carry pen, pocket notebook and LED torch at night.

e) The contractor will arrange suitable transport for mobility of his workers and security

guard at his own expenses.

f) In case of absenteeism, suitable substitute shall be provided by the contractor without

any additional liability to NTPC.

g) The security staff will not indulge in any union activity or become member of any trade

union either our own company or any other union of the area. If any of the guards

indulge in union activity, the contractor will replace such person from his side.

h) The agency shall be responsible for all the articles like equipments / tools / water

coolers / air coolers / furniture and fixtures, hose pipes, T&P etc. at working site area

against any damage / loss etc.

i) The work shall be executed as per GCC and instructions of EIC. The agency shall

abide by all the instructions / rules / guidelines given by NTPC Management from time

to time which are not mentioned above but are required to be followed during execution

of above said work.

j) The cost of PF @ 13.00%, bonus @ 8.33%, Insurance @ 2.36%, Retrenchment

benefits @ 4.17% of minimum wages shall be kept as limits by NTPC EIC and the

NTPC Ltd. Vindhyachal

Scope of Work, Part - B Page 9 of 9

same shall be released production of documentary evidence only after its actual

distribution among the workers. The amount of RB shall be released after completion of

contract.

k) The agency has to arrange for insurance and safety of contingent manpower at their

own cost. Expenditure towards safety, insurance & medical has been considered in the

rates.

l) The contactor shall indemnify the corporation against all losses and claims for injuries

or damage to any person or property whatsoever which may arise out of or in

consequence of the operation of the contract and against all claims, demand,

proceedings ,damages, cost, charge and expenses whatsoever in respect of or in

relation thereto.

m) The contractor shall follow all labor laws and other applicable laws.

n) In case of litigation, the case of action shall be deemed as arrived in Singrauli district

only and district court of Singrauli, MP, shall have the jurisdiction for all purposes.

o) The decision of EIC shall be final in matter of withdrawal/removal of any of the persons

deployed by the contractor and the contractor shall be bound to replace such

personnel.

p) The contractor shall pay forthwith any compensation payable to any of the person

deployed by them for injuries, disablement etc. while on duty as per the provision of the

Workman’s Compensation Act.

q) The operational work & security work shall be executed at all times and on all the days

of the year including, Sunday, holiday and National Holidays and no extra payment for

duties on national holidays shall be claimed by the agency from NTPC.

r) The rates shall be firm and increase in minimum wages as and when notified shall be

payable by NTPC during the currency of the contract.

The last date of EOI submission is 15.09.2019. For any clarification, please contact the

following:

Shri Munish Kumar Jain, AGM (EMG & AUD), Mob: 9415342516, Email- mkjain@ntpc.co.in

Shri Rajesh Malik, DGM (EMG), Mob: 9415053381, Email- rajeshmalik@ntpc.co.in,