NTPC Limited  
A Government of India Enterprise)  
(
SSC, ERHQ-I, Barh  
NTPC BARH STPP, Post - Barh, Dist. Patna, PIN-803215, Bihar  
NOTICE INVITING TENDER (NIT)/Invitation for bids (IFB)  
(Domestic Competitive Bidding)  
1.0NTPC invites bids from eligible Bidders for “Annual Maintenance Contract for  
Stage-1,2 & 3 Mills, Feeders and Piping System at Farakka through e-tender .  
2.0 Brief Information of NIT  
NIT Subject  
Annual Maintenance Contract for Stage-1,2 & 3 Mills,  
Feeders and Piping System at Farakka.  
NIT No. /Date  
NTPC/SSC - ER-I(Barh)/ 9900184833  
Completion Period  
Period: 12 months from date of start, with provision of  
time extension for another 03 months.  
Document Sale Start Date & 29.08.2019, 16:00 Hrs (*)  
Time  
Document Sale Close Date & 17.09.2019, 16:00 Hrs (*)  
Time  
SSC-C&M, ER-I HQ, Barh, NTPC Ltd, PO- NTPC Barh,  
Dist- Patna, Bihar - 803215  
Source of IFB/NIT  
Last  
Date  
for  
seeking 10.09.2019, 16:00 Hrs (*)  
clarification  
Last Date and Time for Bid 17.09.2019, 16:00 Hrs (*)  
submission  
Technical Opening Date & Time 19.09.2019, 16:00 Hrs (*)  
Price Bid Opening Date & Time To be informed later to all qualified bidder in due course  
of time.  
Cost Bidding Rs.3375/- (Three Thousand Three Hundred Seventy Five  
of  
Documents/Tender Fee (Non Rupees only) (Inclusive of GST). Mode of payment:  
Demand Draft/Banker’s Cheque. In case of DD, it should be in  
favour of NTPC Ltd & shall be payable at SBI, NTPC Barh  
Campus (IFSC code: SBIN0010085)  
Refundable)  
Rs.10,00,000/- [ Rupees Ten Lakh only]  
EMD Amount in INR  
URL of GePNICPortal  
https://eprocurentpc.nic.in  
(*) tentatively, actual date will be fixed during floating of actual NIT.  
3.0 Qualifying Requirements of Bidders:  
In addition to the requirements stipulated in Section ITB (Instructions to  
Bidders), the Bidder shall also meet the Qualifying Requirements stipulated  
hereunder:  
CLAUSE  
NO.  
QUALIFYING REQUIREMENTS  
1
.0 The bidder should have executed Maintenance Contract/OH/Erection of Bowl Mills or Ball  
and Tube Mills or Ball and Race Mills or MPS Mills and Mill Coal Feeder in Thermal  
Power Plant having unit capacity not less than 200MW in last 7 years prior to the  
date of techno-commercial bid opening.  
The average annual turnover of the bidder in the preceding three (3) financial  
years as on the date of Techno-Commercial bid opening, should not be less  
than INR 641.00 Lakh (Indian Rupees Six Hundred Forty One Lakh only.)  
2.1  
In case a Bidder does not satisfy the average annual turnover criteria,  
stipulated above on its own, its Holding Company would be required to meet  
the stipulated turnover requirements as above, provided that the Net Worth  
of such Holding Company as on the last day of the preceding financial year is  
at least equal to or more than the paid up share capital of the Holding  
Company. In such an event, the Bidder would be required to furnish along  
with its Techno-Commercial bid, a Letter of Undertaking from the Holding  
Company, supported by the Holding Company's Board Resolution as per the  
format enclosed in the Techno-Commercial bid documents, pledging  
unconditional and irrevocable financial support for the execution of the  
Contract by the Bidder in case of award  
Net Worth of the bidder should not be less than 100% of the bidder’s paid up  
2
.2  
share capital as on the last day of the preceding financial year of the date of  
Techno-Commercial bid opening. In case the Bidder does not meet the Net Worth  
criteria on its own, it can meet the requirement of Net worth based on the  
strength of its Subsidiary (ies) and/or Holding Company and/or Subsidiary(ies)  
or its Holding Companies, wherever applicable. In such a case, however, the Net  
worth of the Bidder and its Subsidiary(ies) and / or Holding company and/or  
Subsidiary(ies) of the Holding company, in combined manner should not be  
less than 100%( one hundred percent) of their total paid up share capital.  
However individually , their Net worth should not be less than 75% (seventy  
five percent) of their respective paid up share capitals.  
Net worth in combined manner shall be calculated as follows:  
Net worth (combined) = [(X1+X2+X3)/ (Y1+Y2+Y3)]X100  
where X1, X2, X3 are individual Net worth which should not be less than 75%  
of the respective paid up share capitals and Y1, Y2 , Y3 are individual paid up  
share capitals.  
2.3  
In case the Bidder is not able to furnish its audited financial statements on  
stand alone entity basis, the unaudited unconsolidated financial statements of  
the Bidder can be considered acceptable, provided the Bidder further furnishes  
the following documents for substantiation of its qualification.  
i) Copies of the unaudited unconsolidated financial statements of the Bidder  
along with copies of the audited consolidated financial statements of its  
Holding Company.  
ii) A Certificate from the CEO/CFO of the holding Company, as per the format  
enclosed with the bidding documents, stating that the unaudited  
unconsolidated financial statements form part of the Consolidated Annual  
Financial Statements of the company.  
In cases where audited results for the last financial year as on the date of the  
Techno-Commercial Bid opening are not available, the financials results  
certified by a practicing Chartered Accountant shall be considered acceptable.  
In case Bidder is not able to submit the certificate from practicing Chartered  
Accountant certifying its financial parameters, the audited results of three  
consecutive financial years preceding the last financial year shall be  
considered for evaluating the financial parameters. Further, a Certificate  
would be required from the CEO/CFO as per the format enclosed in the  
bidding documents stating that the financial results of the Company are  
under audit as on the date of Techno-Commercial bid opening and the  
Certificate from the practicing Chartered Accountant certifying that financial  
parameters is not available  
NOTE: NOTE:  
a.  
In clause 1.0 above, the word “executed”means the bidder  
should have achieved the criteria specified in the qualifying  
requirements, within the preceding seven (7) years period, even if the  
contract has been started earlier and /or is not completed / closed.  
Remarks:  
i) Bidder must submit requisite credentials in support of having met the qualifying  
requirement. A summary sheet of all documents need to be submitted along with the  
technical offer. Summary Sheet should clearly describe the eligibility credentials.  
Credentials may include:  
1. Purchase order/ work order copies.  
2. Work Completion /Performance Certificate against purchase order/ Work Order Copies  
from the End user  
(
(
ii) Reference work executed by a bidder as a sub-contractor may also be considered  
provided the certificate issued by main contractor is duly certified by Project Authority  
specifying the scope of work executed by the sub-contractor in support of qualifying  
requirements  
iii) In case of composite work/BOQ, the bidder shall have to furnish Certificate from  
owner certifying the specific nature of work, as mentioned in clause 1.0  
b) Other income shall not be considered for arriving at annual turnover.  
c)Net worth means the sum total of the paid up share capital and free  
reserves. Free reserve means all reserves credited out of the profits and share  
premium account but does not include reserves credited out of the revaluation  
of the assets, write back of the depreciation provision and amalgamation.  
Further, any debit balance of Profit and Loss account and miscellaneous  
expenses to the extent not adjusted or written off, if any, shall be reduced  
from reserves and surplus.  
d) “Holding Company” and Subsidiary Company” shall have the meaning  
ascribed to it as per Companies act of India  
e) For amount in foreign currency, the exchange rate as on seven(7) days  
prior to the date of Techno-Commercial bid opening shall be used.  
4.0 SUBMISSION OF BIDS:  
Documents to be submitted offline: Tender fee, Bid Security (EMD), NIL  
deviation certificate are to be submitted offline in sealed envelope within the  
bid submission date and time to the address : SSC, ERHQ-I, Barh, NTPC Ltd, PO-  
NTPC Barh, Dist- Patna, Bihar - 803215 .  
IMPORTANT NOTE: Any Bid not accompanied by above mentioned 03  
documents (viz i) acceptable Tender fee, ii) acceptable Bid Security, iii)  
acceptable NIL deviation certificate in a separate sealed offline envelope or  
along with their e-bid shall be rejected by the Employer/NTPC Ltd as being non-  
responsive and returned to the bidder without being opened.  
Exemptions for EMD value:  
Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi  
and Village Industries Commission or Khadi and Village Industries Board or Coir Board or  
National Small Industries Corporation or Directorate of Handicrafts or Udyog Aadhar  
registered vendor and Handloom or any other body specified by Ministry of Micro, Small  
and Medium Enterprises as per MSMED Act 2006,for goods produced and services  
rendered, shall be issued the bid documents free of cost and shall be exempted from paying  
Earnest Money Deposit.  
ii) IIMs/IITs/NITs/IISc./CBRI/CPRI/GSI/CWPRS/CWC and other Govt. Institutes/agencies  
(excluding PSUs) are also exempted from submission of EMD.  
Further, In case of tenders where splitting of quantity is not possible, participating MSEs  
quoting price within price band of L1 + 15 percent shall be allowed to execute the package  
by bringing down their price to L1 price in a situation where L1 price is from someone  
other than a Micro and Small Enterprise. The award shall be made as follows:  
a) Award shall be given to L1 bidder if L1 bidder is a MSE.  
b) In case L1 bidder is not a MSE, then all the MSE vendor(s) who have quoted within the  
range of L1 + 15%, shall be given the opportunity in order of their ranking (starting with  
the lowest quoted MSE bidder and so on to bring down its price to match with L1 bidder.  
Award shall be placed on the MSE vendor who matches the price quoted by L1 bidder.  
c) If no MSE vendor who has quoted within range of L1 + 15% accepts the price of L1  
bidder then the award shall be made to the L1 bidder.  
The benefit as above to MSEs shall be available only for Goods/Services produced &  
provided by MSEs. MSEs seeking exemption and benefits should enclose a attested/self-  
certified copy of registration certificate as a part of his bid, giving details such as  
stores/services, validity (if applicable) etc. failing which they run the risk of their bid being  
passed over as ineligible for the benefits applicable to MSEs.  
Note: Because of Overall evaluation, splitting is not allowed.  
Exemptions for Tender fees:  
Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi  
and Village Industries Commission or Khadi and Village Industries Board or Coir Board or  
National Small Industries Corporation or Directorate of Handicrafts or Udyog Aadhar  
registered vendor and Handloom or any other body specified by Ministry of Micro, Small  
and Medium Enterprises as per MSMED Act 2006,for goods produced and services  
rendered, shall be issued the bid documents free of cost and shall be exempted from paying  
Tender fees.  
Bidders seeking exemption for EMD & Tender Fee should submit a Photocopy of valid  
registration certificate preferably attested by Notary / Gazetted Officer/ Magistrate 1st  
class, giving details such as validity, stores etc.  
If the validity of the certificate has expired or the stores items not matching with the tendered  
items run the risk of their tenders being passed over as ineligible for this concession /exemption.  
In case of any doubt on eligibility of such exemption/concession, bidder may get  
clarification from NTPC official before submission of their bid.  
The Bid Security of all the unsuccessful Bidders will be returned after award of the  
Job.  
TECHNO COMMERCIAL BID:  
Techno Commercial bid is to be submitted in the e-procurement portal of NTPC (GePNIC).  
It is suggested that the bidder may fill the techno commercial bid well in advance to avoid  
last minute problems/rush in the system.  
Techno Commercial bid is to be filled online after carefully examining the documents  
/
conditions and the schedule of work. All the prices are to be filled in at the relevant  
fields in attached BOQ Excel sheet. Bidder shall also upload all the required  
documents as required including scanned copy of i) Tender fee, ii) Bid Security, iii)  
Power of Attorney, v) NIL deviation certificate in relevant folder online.  
5
.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the Invitation for  
Bids (IFB) for the subject package without assigning any reason; whatsoever, and in  
such case no bidder/intending bidder shall have any claim arising out of such action.  
6
7
8
.0 Issuance of bid documents to any Bidder shall not construe that such bidder is  
considered to be qualified.  
.0 Transfer of Bidding Documents purchased by one intending bidder to another is not  
permissible.  
.0 A complete set of Bidding Documents may be downloaded by any interested bidder  
directly through NTPC e-procurement portal, https://eprocurentpc.nic.in.  
Note: No hard copy of Bidding Documents shall be issued  
9
.0. Procedure of bid opening: For submission of bids, the time and scheduled Bid  
Submission Date shall be treated as cut-off line, and accordingly, the bids shall be  
frozen. The online bidding system will not allow bid submission after the respective  
specified expiry date and time. Make sure the bid submission is completed well in  
advance of the time. The tender Committee or their authorised representatives shall  
open the Technical bid and evaluation shall be done. If the scheduled Bid Opening  
Date happens to be a closed holiday, the next working day shall be treated as Bid  
Opening Date.  
1
0.0. Technical Bid shall be evaluated for conformity to NTPC's requirements. Wherever  
clarifications are required, same shall be taken through exchange of  
correspondence.  
11.0. Address for Communication: -  
A) Name: P.K.Sinha  
B) Name: A.K.Mandal  
Designation: DGM (C&M)/Contracts  
Designation:AGM (C&M)/Contracts  
Contact No.:8544414045  
Contact No.: 8544414341  
E-mail: akmandal02@ntpc.co.in  
E-mail: pksinha04@ntpc.co.in  
Address:-  
SSC, ERHQ-I, Barh,  
NTPC Ltd, PO- NTPC Barh,  
Dist- Patna, Bihar – 803215  
EDC Building  
1
2.0 Important Note:  
In case GST registered Bidder has quoted GST rate as ‘0’ (Zero) /  
Nil/left blank in online GePNIC BOQ sheet , the final quoted price against  
each BOQ shall be considered to be inclusive of GST as applicable, and in  
case of placement of PO, contract price shall be worked out by deducting  
GST amount from quoted amount  
NTPC Limited eProcurement Portal  
Page 1 of 3  
NTPC Limited eProcurement Portal  
Tender Details  
Date : 29-Aug-2019 11:15 AM  
Print  
Basic Details  
Organisation Chain  
NTPC Limited||Eastern Region - I Headquarter  
NTPC/SSC - ER-I(Barh)/9900184833  
Tender Reference  
Number  
Tender ID  
2019_NTPC_23421_1  
Open Tender  
Services  
Tender Type  
Tender Category  
Form of contract  
No. of Covers  
Service  
3
General Technical  
Evaluation Allowed  
ItemWise Technical  
Evaluation Allowed  
Yes  
No  
Is Multi Currency Allowed For  
BOQ  
Payment Mode  
Offline  
No  
No  
No  
Is Multi Currency  
Allowed For Fee  
Allow Two Stage Bidding  
Payment Instruments  
Cover Details, No. Of Covers - 3  
Cover  
No  
Offline  
S.NoInstrument Type  
Cover  
Document Type  
Description  
1
2
3
DD  
BG  
BC  
Please attach scanned  
copy of mandatory  
documentsEMD,Tender  
Fee, Power of Attorney  
and Nil Deviation  
1
Fee  
.pdf  
Please attach scanned  
copies of documents  
towards Technical  
requirement and other  
documents  
2
3
PreQual/Technical .pdf  
Please attach duly  
filled BOQ excel sheet  
Finance  
.xls  
Tender Fee Details, [Total Fee in ₹ * - 3,375]  
EMD Fee Details  
Tender Fee in ₹  
Fee Payable To  
3,375  
EMD Amount in ₹ 10,00,000 EMD through  
Yes  
NA  
BG/ST or EMD  
NTPC  
Limited  
Fee Payable At  
Payable  
At  
Exemption Allowed  
EMD Percentage  
EMD Payable At  
EMD Fee Type  
fixed  
Tender Fee  
Exemption  
Allowed  
Yes  
EMD Payable To  
NTPC  
Payable  
At  
Limited  
Work /Item(s)  
Title  
Annual maintenance contract for all three Stages Mills and Feeders and  
Work Description  
Annual maintenance contract for all three Stages Mills and Feeders andPiping System at NTPC Farakkka  
As per tender documents  
Pre Qualification  
Details  
Independent External NA  
Monitor/Remarks  
Show Tender Value in Yes  
Public Domain  
Tender Value in ₹  
0.00  
Product Category  
Sub category  
NA  
https://eprocurentpc.nic.in/nicgep/app?component=%24DirectLink&page=PublishedVie... 29-08-2019  
NTPC Limited eProcurement Portal  
Page 2 of 3  
Serv -  
Others  
Contract Type  
Location  
Tender  
Bid Validity(Days)  
Pincode  
180  
Period Of Work(Days) 365  
Pre Bid Meeting Place NA  
NTPC-  
742236  
FARAKKA  
Pre Bid Meeting  
Address  
NA  
Pre Bid Meeting Date NA  
Bid Opening Place  
Barh Thermal Power  
Plant  
Should Allow NDA  
Tender  
No  
Allow Preferential  
Bidder  
No  
Critical Dates  
Publish Date  
29-Aug-2019 04:00 PM  
Bid Opening Date  
19-Sep-2019 04:00 PM  
17-Sep-2019 04:00 PM  
Document Download / Sale Start 29-Aug-2019 04:00 PM  
Date  
Document Download / Sale End  
Date  
Clarification Start Date  
29-Aug-2019 04:00 PM  
29-Aug-2019 04:00 PM  
Clarification End Date  
10-Sep-2019 04:00 PM  
17-Sep-2019 04:00 PM  
Bid Submission Start Date  
Bid Submission End Date  
Tender Documents  
NIT  
Document  
Document  
Size (in KB)  
S.No Document Name  
Description  
1
2
Tendernotice_1.pdf  
Tendernotice_2.pdf  
SCOPE OF WORK OR TECHNICAL SPECIFICATION-1  
SCOPE OF WORK OR TECHNICAL SPECIFICATION-2  
919.42  
343.40  
Work Item  
Documents S.No Document Type  
Document  
Size (in KB)  
Document Name  
Description  
GENERAL CONTRACT  
CONDITIONS,  
INSTRUCTION TO BIDDERS,  
BANK LIST, STANDARD  
FORMAT AND NO  
DEVIATION CERTIFICATE  
QUALIFYING  
1
2
Tender Documents  
Tender Documents  
TENDER-DOCUMENTS-5.rar  
NIT-IFB-Details.pdf  
3060.21  
1340.20  
REQUIREMENTS  
SPECIAL CONTRACT  
CONDITIONS  
PRICE BID  
3
4
Tender Documents  
BOQ  
SSC-Mill-Fdr-Fkk.pdf  
BOQ_26407.xls  
1343.39  
367.00  
View GTE Details  
S.No  
Particulars  
Expected Value  
Mandatory  
1
.0  
.0  
.0  
.0  
.0  
Do you accept NTPC Safety Rules  
Do you accept the Fraud Prevention Policy of NTPC  
Do you accept Withholding and Banning of Business Dealing Policy of NTPC Yes  
Do you certify full compliance on Qualifying Requirements  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
2
3
4
5
Yes  
Yes  
Do you certify full compliance to all provisions of Bid documents  
Bid Openers List  
S.No  
Bid Opener Login Id  
Bid Opener Name  
Certificate Name  
1
.
.
.
.
gopinathmandal@ntpc.co.in  
pijusmandal@ntpc.co.in  
akmandal02@ntpc.co.in  
sandipdas@ntpc.co.in  
Gopinath Mandal  
Pijus Kanti Mandal  
APURBA KUMAR MANDAL  
SANDIP DAS  
GOPI NATH MANDAL  
PIJUS KANTI MANDAL  
Apurba Kumar Mandal  
SANDIP DAS  
2
3
4
Tender Inviting Authority  
Name  
DGM CnM  
Barh Thermal Power Plant P.O. BARH BARH 803213 EDC BUILDING  
Address  
https://eprocurentpc.nic.in/nicgep/app?component=%24DirectLink&page=PublishedVie... 29-08-2019  
NTPC Limited eProcurement Portal  
Page 3 of 3  
Tender Creator Details  
Created By  
Designation  
Created Date  
APURBA KUMAR MANDAL  
DGM  
29-Aug-2019 10:07 AM  
https://eprocurentpc.nic.in/nicgep/app?component=%24DirectLink&page=PublishedVie... 29-08-2019