NTPC Tamilnadu Energy Company Limited  
Vallur Thermal Power Project  
PO: Vellivoyal Chavadi, Ponneri Taluk, Dist :Thiruvallur, Chennai – 600 103  
Tel. No.044 - 27995838 Fax: 044 - 27966033 / 27966065  
NOTICE INVITING TENDER (NIT)  
(Domestic Competitive Bidding)  
Ref. NTECL/C&M/OT/CS-3916  
Dt: 20.08.2019  
NTPC Tamilnadu Energy Company Limited (NTECL), a JV of NTPC & TANGEDCO invites  
sealed bids for its 2 X 500 MW + 1 X 500 MW Thermal Power Project at Vellivoyal Chavadi  
Post, Ponneri Taluk, Thiruvallur Distt., Chennai, Tamilnadu from eligible bidders who fulfill the  
Qualifying Requirements stipulated below, for the following package:  
Description of work  
Bid Security(EMD)  
Contract period  
Annual Maintenance Contract for  
Electrical Maintenance of Internal  
Rs. 2,00,000/-  
12 (Twelve) Months  
&
External CHP  
BRIEF SCOPE OF WORK:  
The scope of the subject package envisages “Annual Maintenance Contract for Electrical  
Maintenance of Internal & External CHP”.  
QUALIFYING REQUIREMENTS:  
(
a) The average annual turnover of the bidder in the last 03 financial years ending  
1/03/2019 should not be less than Rs. 146.18 Lakhs (Rupees One Hundred Forty Six  
3
lakhs and Eighteen thousand)  
(
b) The bidder in the last five years prior to BOD (Bid Opening Date) must have executed  
Maintenance/ Overhauling/ Erection & Commissioning works of LT or HT electrical  
systems/ any of the equipments - Switchgear, Transformer, MCC, HT/LT motors under  
end user, with  
(i)  
Single (01) order,ofexecutedvaluenotlessthanRs. 116.95 Lakhs  
OR  
(ii) Two (02) orders, each of executed value not less than Rs. 73.09 Lakhs  
OR  
(iii) Three (03) orders, each of executed value not less than Rs. 58.47 Lakhs  
(c) The bidder shall have valid Electrical Contractor License for 33kV  
(d) The bidder should have Provident Fund code (PF code) number allotted by concerned  
Provident Fund Authority.  
(e) The bidder should have GSTIN number/ provisional registration number issued by concerned  
authorities.  
NTECL/C&M/OT/CS-3916  
Date: 20.08.2019  
Note :- The work “executed” means that the bidder should have achieved the progress specified in  
the QR even if the total contract is not completed / closed. The same shall be supported by  
documentary evidence issued by concerned authority.  
Also the bidder/s should have the following and should submit copy of these documents  
along with QR Documents (in Envelope - I) as statutory requirement:  
(i)  
Employees State Insurance Code (ESI Code) as having registered with ESI authorities. If  
the same is not available, then the bidder should register with concerned authorities before  
the commencement of contract.  
(ii)  
Income Tax Permanent Account Number (PAN).  
Page 2 of 7  
Signature & Seal of Bidder  
NTECL/C&M/OT/CS-3916  
Date: 20.08.2019  
BRIEF DETAILS  
Bid Document No.  
NTECL/C&M/OT/CS-3916 Date.20.08.2019  
Annual Maintenance Contract for Electrical  
Maintenance of Internal & External CHP  
Description of Work  
Bid Document Sale Period  
Cost of Bidding document  
From 20.08.2019 to 31.08.2019  
Rs. 2250/- (Non-Refundable)  
Last Query date (Queries shall be  
entertained up to this date only)  
04.09.2019  
Submission of Bids (Both Techno-  
Commercial Bid and Price Bid) i.e.  
Envelope – I & II together.  
1
3.09.2019 Up to 14:30 Hours.  
Techno – Commercial Bid  
Opening (Envelope – I)  
13.09.2019 at 15:00 Hours.  
Rs. 2,00,000/-  
EMD  
Note:  
Part A, C, D & E - Bidder should quote only single percentage (Premium either add or  
deduct) on BOQ total amount specified against each Part. Item wise/Section wise  
percentage shall not be acceptable. If the offer is submitted on item wise/Section wise  
percentage, same shall be liable for rejection by NTECL.  
Part B (BOQ No.1) – Bidders shall quote individual rate excluding GST.  
The date of opening of Price Bid (Envelope - II) shall be intimated separately.  
Addl. General Manager (C&M),  
Contracts and Materials Dept.,  
NTPC Tamilnadu Energy Company Ltd,  
Vallur Thermal Power Project,  
Site Office: Vellivoyal Chavadi Post,  
Address for bid submission of Bids  
Ponneri Taluk, Thiruvallur District  
Chennai - 600103, Tamilnadu.  
Fax: 044 - 27966065 / 27966033  
Location of Tender box in NTECL  
Site office premises  
Contracts & Materials Dept. Hall,  
NTECL Office Complex. (Site Office)  
Ms. Sumitha Babu G  
Sr.Manager (C&M), NTECL  
Mob. No : 9445002574  
Email: gsumithababu@ntpc.co.in  
(OR)  
Contact Persons.  
Ms. Nithya V  
Manager (C&M), NTECL  
Mob. No : 9650990468  
Email: nithyav@ntpc.co.in  
Page 3 of 7  
Signature & Seal of Bidder  
NTECL/C&M/OT/CS-3916  
Date: 20.08.2019  
OTHER TERMS AND CONDITIONS:  
1
. Detailed specifications, Scope of work, Terms & conditions etc., are given in the bidding  
documents. Bid documents can be downloaded from NTECL website,  
www.ntpcntecljv.co.in/tenders.htm, against online payment or can be obtained on request with  
cost of Bid document in the form of DD in favour of ‘NTECL’ payable at Chennai or  
documentary evidence to the effect that the bidder is exempted from submission of EMD  
(Please refer clause 8 (d)).  
2
. It is deemed that bidder shall accept all the terms and conditions mentioned in the tender  
documents without any deviation. For that the bidders are requested to accept the no  
deviation certificate for fulfillment of technical/commercial compliance. NO  
DEVIATION IS ACCEPTABLE TO NTECL.  
Any Clarification related to the scope, terms & conditions of contract may please be  
sought before 04.09.2019. Clarifications received after 04.09.2019 from the agencies will  
not be entertained. Suitable reply will be given to agencies based on their clarification  
before scheduled BOD. After this stage, no deviation is acceptable to NTECL.  
3
. The bids shall be received up to due date & time of bid opening at the Site Office of NTECL  
and shall be opened on the date and time as stipulated above in the presence of bidders who  
wish to be present. Only one authorized representative of the bidder shall be allowed for  
attending the tender opening.  
4
. The bidding documents shall be issued to all bidders upon their depositing the requisite cost of  
bidding documents along with request letter without prima-facie examination of qualification  
status. However, such issue of tender documents will not automatically mean that the bidders  
are considered qualified.  
5. The qualification status shall be examined by NTECL during the process of evaluation and  
the decision of NTECL in this regard shall be final.  
6
. For fulfilling the Qualifying Requirements, intending bidder shall be required to submit the  
following documents along with their bid ( duly attested at least by authorized signatory of  
the tenderer ) :  
a. Income Tax Assessment order / Up to date copy of Profit & Loss Account and  
st  
Balance Sheet of last three financial years ending 31  
P
P
March 2019 duly audited by  
Chartered Accountant. In cases where audited results for the last financial year as on the  
date of Techno commercial bid opening are not available, the financial results certified by  
a practicing chartered Accountant shall be considered acceptable. In case, Bidder is not  
able to submit the certificate from practicing Chartered Accountant certifying its financial  
parameters, the audited results of three consecutive financial years preceding the last  
financial year shall be considered for evaluating the financial parameters.  
b. Copies of Work Orders / Award Letters covering awarded value, detailed scope of work  
/
terms and conditions / bill of quantities along with proof of execution such as  
completion certificate clearly showing the value of work executed during the period  
of contract, Bill Copy, Final Deviation Copy etc. in support of above Qualifying  
requirements. The bidder shall also provide the reference list of the organizations with  
contact address and phone numbers.  
c. Copy of Permanent Account Number (PAN) issued by Income Tax authorities.  
d. Copy of GSTIN Number issued by concerned authorities.  
e. No Deviation Statement (As per Schedule-A)  
Page 4 of 7  
Signature & Seal of Bidder  
NTECL/C&M/OT/CS-3916  
Date: 20.08.2019  
7. BID SUBMISSION & OPENING:  
The bids are invited for aforesaid work/s under “Single Stage Two Envelope” Bidding  
system. The bid documents signed and stamped in all pages are to be submitted in two (02)  
separate sealed envelopes as detailed below:  
A. ENVELOPEU: I (Techno - Commercial Bid)  
a. Bid security / Earnest Money Deposit (EMD) in separate envelope.  
b. Other documents as follow shall be submitted in a separate envelope :-  
i. Relevant Documents to meet Qualifying Requirements (QR) of the subject tender.  
ii. Authorization / Power of attorney on the person signing the bid, Copy of  
iii. GSTIN Registration, Permanent Account Number (PAN).  
iv. Provident Fund Code (PF Code) Number allotted by concerned Regional Provident  
Fund Commissioner (RPFC).  
v. Employees State Insurance Code (ESI Code) as having registered with ESI  
authorities.  
vi. All tender documents signed with name & designation and stamped on  
each page.  
vii. No Deviation Certificate. (As per Schedule-A )  
B. UENVELOPE: II (PRICE BID)  
a. Price Bid  
C. IT SHOULD BE CLEARLY INDICATED ON THE ENVELOPE WHETHER IT IS  
ENVELOPE - I OR ENVELOPE – II. THE CONTENT OF THE ENVELOPE/S  
SHOULD ALSO BE CLEARLY SUPERSCRIBED ON EACH ENVELOPE WITH  
THE NAME OF WORK, NAME OF BIDDER, BIDDERS ADDRESS & CONTACT  
NUMBERS,BID REFERENCE, CONTENTS AND DATE OF OPENING ETC.  
All the above two sealed envelopes  
may be placed in another main envelope, the  
top of the main envelope must  
indicate, say ‰>>>>>>>>>>>  
ENVELOPE - I and ENVELOPE - II  
ARE AVAILABLE INSIDE  
ENVELOPE - I  
Techno - Commercial  
Shall be opened at 15:00 hours on the day set for  
submission of Bids.  
(
Bid)  
ENVELOPE - II  
The date of opening of Price Bids shall be intimated  
separately.  
(PRICE BID)  
Page 5 of 7  
Signature & Seal of Bidder  
NTECL/C&M/OT/CS-3916  
Date: 20.08.2019  
8
. Earnest Money Deposit :-  
A. The EMD offered shall, at bidders option, be in the form of (i) Demand Draft/Pay  
Order/Bankers Cheque in favour of NTECL payable at Chennai or (ii) an unconditional and  
irrevocable Bank Guarantee (BG) from any of the banks specified in the bidding documents. The  
format of Bank Guarantee towards bid security shall be in accordance with the ‘Proforma for BG’  
included in the bidding documents. While getting the Bank Guarantee issued, Bidders are  
requested to ensure compliance to the points mentioned in Bank Guarantee Verification Check  
List in the bidding documents. Bidders are required to fill up this check list and enclose the same  
along with the bank guarantee. EMD for an amount less than or equal to Rs. 50,000.00 shall not be  
accepted in the form of bank guarantee. EMD shall not be accepted in any other form.  
B. The bid security shall remain valid for a period of Two Hundred Twenty Five (225) days from bid  
opening date (i.e 180 days BG validity period + 45 days claim period)  
C. ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE BID  
SECURITY IN A SEPARATE SEALED ENVELOPE SHALL BE  
REJECTED BY THE EMPLOYER AS BEING NON RESPONSIVE  
AND RETURNED TO THE BIDDER WITHOUT BEING OPENED.  
D. EMD/Tender Fees Exemption for MSEs : Micro and Small Enterprises (MSEs) registered with  
District Industries Centres or Khadi and Village Industries Commission or Khadi and Village  
Industries Board or Coir Board or National Small Industries Corporation or Directorate of  
Handicrafts and Handloom or any other body specified by Ministry of Micro, Small and Medium  
Enterprises as per MSMED Act 2006, for goods produced and services rendered, shall be issued  
the bidding documents free of cost and shall be exempted from paying Earnest Money  
Deposit.  
The benefit as above to MSEs shall be available only for goods / services produced &  
provided by MSEs for which they are registered.  
MSEs seeking exemption and benefits should enclose an attested / self certified copy of  
valid registration certificate, giving details such as validity, stores/ services etc. failing  
which they run the risk of their bid being passed over as ineligible for the benefits  
applicable to MSEs.  
9
1
. THE PRICE BID/S OF ONLY THOSE BIDDERS SHALL BE OPENED WHO MEETS  
THE QUALIFYING REQUIREMENTS.  
0. The Bidder or duly authorized representative/s of the Bidder/s, who are present during Bid  
opening shall sign in the Bid opening register. Only one authorized representative of the  
bidder shall be allowed for attending the tender opening.  
1
1. NTECL shall not be responsible for any postal delays resulting in non-receipt of request for  
tender documents/ original tender documents, bids etc. sent by post / courier.  
1
2. Notwithstanding anything stated above, NTECL reserves the right to assess bidder’s capability  
and capacity to perform the contract, should the circumstances warrant such assessment in the  
overall interest of NTECL and decision of NTECL in this regard shall be final.  
Page 6 of 7  
Signature & Seal of Bidder  
NTECL/C&M/OT/CS-3916  
Date: 20.08.2019  
1
3. NTECL reserves the right to accept / reject any or all bids or Cancel / withdraw the Notice  
Inviting Tender (NIT) without assigning any reason whatsoever and in such case no bidder /  
intending bidder shall have any claim arising out of such action.  
1
4. Tender documents are not transferable.  
1
5. NTECL reserves the right to extend the date for submission & opening of bids at its Sole  
discretion.  
1
6. Any change in Bidder’s company name, address etc should be communicated separately to  
NTECL with proof of change, reference etc well before the due date for submission of tender.  
1
7. The laws applicable to the contract shall be the law in force in India. The courts of Chennai  
alone shall have the exclusive jurisdiction in all matters arising under the contract.  
NOTE: Part A, C, D & E - Bidder should quote only single percentage (Premium either add  
or deduct) on BOQ total amount specified against each Part. Item wise/Section wise  
percentage shall not be acceptable. If the offer is submitted on item wise/Section wise  
percentage, same shall be liable for rejection by NTECL.  
1
8.  
Part B (BOQ No.1) – Bidders shall quote individual rate excluding GST.U  
Address for Communication:  
OR The Sr. Manager (C&M)  
The AGM (C&M)  
Contracts & Materials Dept,  
NTPC Tamilnadu Energy Company Ltd  
Vallur Thermal Power Project  
Vellivoyal Chavadi Post,  
Contracts & Materials Dept,  
NTPC Tamilnadu Energy Company Ltd  
Vallur Thermal Power Project  
Vellivoyal Chavadi Post,  
Ponneri Taluk, Thiruvallur District,  
Chennai - 600 103.  
Ponneri Taluk, Thiruvallur District,  
Chennai - 600 103.  
Tel. No.044 - 65351052 Fax: 044 –  
Tel. No.044 - 65351017 Fax: 044 –  
27966033 / 65  
2
7966033 / 65  
Ms. Sumitha Babu G, Sr.Manager (C&M)  
Contracts & Materials Dept,  
NTPC Tamilnadu Energy Company Ltd  
Vallur Thermal Power Project  
Vellivoyal Chavadi Post,  
Ponneri Taluk, Thiruvallur District,  
Chennai - 600 103.  
Tel. No.044 - 65351017 Fax: 044 –  
2
7966033/65  
Page 7 of 7  
Signature & Seal of Bidder