NTPC Limited
(A Government of India Enterprise)
EOC Noida Office
NOTICE INVITING TENDER (NIT)
FOR
Digitization and Records Management Services (RMS) for CC-SCOPE, CC-EOC, Netra and
PMI.
(Domestic Competitive Bidding)
NIT No: NTPC/EOC/9900183679 Date: 09.08.2019
1.0 NTPC invites on-line bids from eligible Bidders for aforesaid package, as per the scope of
work briefly mentioned hereinafter:
2.0 Brief Details
NIT Date 09.08.2019
NIT No. NTPC/EOC/9900183679
Document Sale Commencement Date & Time 09.08.2019, 17:00
Source of IFB/NIT EOC Noida Office
Last Date and Time for Bid submission 27.08.2019 , 15:00 pm
Technical Opening Date & Time 29.08.2019, 15:00 pm
Price Bid Opening Date & Time shall be intimated separately. For any
corrigendum and extension of data of
bid submission, please visit the website.
Cost of Bidding Documents in INR 5625.00
EMD/Bid Security in INR 20,00,000.00
Pre-Bid Conference Date & Time (if any) 21.08.2019, 11:00 am
Pre-bid Conference Location 6
th
Floor , Conference Hall at EOC-Noida
Last Date for seeking clarification 18.08.2019 up to 5:00 pm.
Reverse Auction Not Applicable
3.0 Bid Security and Integrity Pact shall be submitted in a sealed envelope separately
offline by the stipulated bid submission closing date and time at the address given
below. Any bid without an acceptable Bid Security and Integrity Pact shall be treated
as non-responsive by the employer and shall not be opened.
4.0 The bidding document is available online. A complete set of Bidding Documents may
be downloaded by any interested Bidder from the NTPC tender website
https://eprocurentpc.nic.in.
The Bidder would be required to register in the website. First time users are required
to register themselves on NTPC tender website after filling up the required details.
Users whose email address has not been linked to a vendor code allotted by NTPC/
first time users not allotted any vendor code by NTPC, should send a copy of the
registration details to the e-mail address specified in this NIT under Address for
Communication with following details at least three working days prior to Technical
Opening Date:
i. Request on the letter head of the Company
ii. Copy of GST Registration,
iii. Copy of PAN no.,
iv. email ID and Contact No.
v. Name and Designation of the contact person
vi. Cancelled cheque & E.F.T form duly verified by bank
Note: Format of E.F.T (Electronic Fund Transfer) is attached along with bidding
documents
5.0 Brief Scope of Work & other specific details:
Major part of this complete project is divided into four parts –
1. Bulk Digitization Phase: Digitization of Legacy documents and current documents
across all NTPC Sites/Offices as per Annexure - I
2. Records Management Services (RMS) Operation at NTPC Document Management
System Centre (DMSC) facility at NTPC EOC, Noida.
3. Records Management Services (RMS) at Service Provider Facility
4. Ongoing Document Digitization phase: Digitization of current/ongoing documents
for location as per Annexure-I
6.0 Qualifying Requirements:
6.1 The bidder should have executed any one of the following in the preceding seven
(07) years as on date of techno-commercial bid opening :–
a. One ‘similar’ work of value not less than ₹ 9.66 Crores
or
b. Two ‘similar’ works each of value not less than ₹ 6.04 Crores
or
c. Three ‘similar’ works each of value not less than ₹ 4.83 Crores
Notes:
I. ‘Similar’ means the following combinations:–
A. One ‘similar’ work should have both Digitization and Record Management
services (RMS) in a single work order and of value not less than ₹ 9.66 Crores
However, the value of Digitization and RMS component individually must not
be less than ₹ 1 Crore.
B. Two ‘similar’ work shall have any one of following combinations:-
i. One work order for Digitization and One work order for Record Management
Services (RMS) and each of value not less than ₹ 6.04 Crores
or
ii. One work order having both Digitization and Record Management Services
components of value not less than ₹ 6.04 Crores and one work order having
Digitization / Record Management Services / Digitization and Record
Management Services components and of value not less than ₹ 6.04 Crores
However, the work order having both Digitization and RMS components, the value of
Digitization and RMS component individually must not be less than ₹ 1 Crore.
A work order having both Digitization and RMS components, and having value of
more than ₹ 6.04 Crores but one of the components value is less than ₹ 1 Crore,
such work order shall qualify as work order for component having value in excess of
₹ 5.04 Crores. However, the bidder has to provide other work order that shall satisfy
the criteria of ‘two similar’ works as defined above.
(For example – Let us say a work order of value ₹ 6.04 Crores is submitted having
Digitization component of values ₹ 5.2 Crores and RMS component of value ₹ 0.84
Crores. The order shall qualify as work order for Digitization and the vendor has to
submit other work order qualifying for RMS as per conditions above.)
C. Three ‘similar’ work shall have any one of the following combinations:-
i. One work order for Digitization and Two work orders for Record Management
Services and each of value not less than ₹ 4.83 Crores
or
ii. Two work orders for Digitization and One work order for Record Management
Services and each of value not less than ₹ 4.83 Crores
or
iii. One work order having both Digitization and Record Management Services
components and Two work orders in any combination having Digitization /
Record Management Services / Digitization and Record Management Services
components and each of value not less than ₹ 4.83 Crores
However, the work order having both Digitization and RMS components, the value of
Digitization and RMS component individually must not be less than ₹ 1 Crore.
A work order having both Digitization and RMS components, and having value of more
than ₹ 4.83 Crores but one of the components value is less than ₹ 1 Crore, such work
order shall qualify as work order for component having value in excess of ₹ 3.83
Crores. However, the bidder has to provide other work orders that shall satisfy the
criteria of ‘three similar’ works as defined above.
(For example – Let us say a work order of value ₹ 4.83 Crores is submitted having
Digitization component of values ₹ 4 Crores and RMS component of value ₹ 0.83
Crores. The order shall qualify as work order for Digitization and the vendor has to
submit other work order qualifying for RMS as per conditions above.)
II. Values excluding taxes and duties will be considered for arriving at order
value.
III. The word “executed” means the bidder should have achieved the criteria
specified even if the total contract is started earlier and / or is not completed
/ closed.
IV. In case of orders under execution, the value of work executed till the date of
opening of Techno-Commercial proposal as certified by the client shall be
considered.
6.2 Financial Criteria:
6.2.1 The average annual turnover of the Bidder, in the preceding three (3)
financial years as on the date of opening of techno-commercial proposals,
should not be less than ₹ 6.86 Crores.
6.2.2 The Net Worth of the Bidder should not be less than 100% of the Bidder’s paid
up share capital as on the last day of the preceding financial year. In case the
Bidder meets the requirement of Net Worth based on the strength of its
Subsidiary(ies) and/or Holding Company and/or Subsidiaries of its Holding
Company wherever applicable, the Net Worth of the Bidder and its
Subsidiary(ies) and/or Holding Company, in combined manner should not be
less than 100% of their total paid up share capital. However, individually, their
Net Worth should not be less than 75% of their respective paid up share
capitals.
Net worth in combined manner shall be calculated as follows:
Net worth (combined) = (X1+X2+X3) / (Y1+Y2+Y3) X 100% where X1,X2,X3
are individual Net Worth which should not be less than 75% of the respective
paid up share capitals and Y1,Y2,Y3 are individual paid up share capitals.
6.2.3 In case the Bidder is not able to furnish its audited financial statements on
standalone entity basis, the un-audited unconsolidated financial statements
of the Bidder can be considered acceptable provided the Bidder further
furnishes the following documents for substantiation of its qualification:
(a) Copies of the un-audited unconsolidated financial statements of the Bidder
along with copies of the audited consolidated financial statements of its
Holding Company.
(b) A Certificate from the CEO/CFO of the Holding Company, as per the format
enclosed in the bidding documents, stating that the un-audited
unconsolidated financial statements form part of the Consolidated Annual
Report of the Company.
In cases where audited results for the last preceding financial year as on the
date of opening of Techno-commercial bid are not available, certification of
financial statements from a practicing Chartered Accountant shall also be
considered acceptable. In case, Bidder is not able to submit the Certificate
from practicing Chartered Accountant certifying its financial parameters, the
audited results of three consecutive financial years preceding the last financial
year shall be considered for evaluating the financial parameters. Further, a
Certificate would be required from the CEO/CFO as per the format enclosed in
the bidding documents stating that the Financial results of the Company are
under audit as on the date of Techno-commercial bid opening and the
Certificate from the practicing Chartered Accountant certifying the financial
parameters is not available.
6.2.4 In case a Bidder does not satisfy the financial criteria stipulated in Clause 6.2.1
above on its own, Its Holding Company would require to meet the stipulated
turnover requirements at Clause 6.2.1 above, provided that the net worth of
such Holding Company as on the last day of the preceding financial year is at
least equal to or more than the paid-up share capital of the Holding company.
In such an event, the Bidder should be required to furnish along with its
Techno-Commercial bid, a letter of undertaking from its Holding Company,
supported by Board Resolution of the Holding Company, as per the format
enclosed in the bidding documents, pledging unconditional and irrevocable
financial support for the execution of the Contract by the Bidder in case of
award.
Notes for Clause 6.2:
i. “Holding Company” and “Subsidiary” shall have the meaning ascribed to them
as per Companies Act of India, in vogue.
ii. Net worth means the sum total of the paid-up share capital and free reserves.
Free reserves means all reserves credited out of the profits and share premium
account but do not include reserves credited out of the revaluation of the
assets, write back of depreciation provision and amalgamation. Further, any
debit balance of Profit and Loss account and miscellaneous expenses to the
extent not adjusted or written off, if any, shall be reduced from reserves and
surplus.
iii. While computing the annual turnover other Income shall not be considered.
iv. For annual turnover indicated in foreign currency, the exchange rate as on 7
days prior to the date of techno-commercial bid opening shall be used.
7.0 Issuance of Bidding Documents to any bidder shall not construe that bidder is
considered qualified.
8.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for the
subject package without assigning any reason whatsoever and in such case no
bidder/intending bidder shall have any claim arising out of such action.
10.0 Address for Communication
Additional General Manager (CM)
NTPC LTD., 6th Floor, EOC,
Plot no. A-8A, Sector 24
NOIDA (UP), India-201 301
Ph. 0120- 4946682
spandey@ntpc.co.in
OR
Dy. Manager (CM)
NTPC LTD., 6th Floor, EOC,
Plot no. A-8A, Sector 24
NOIDA (UP), India-201 301
Ph. 0120 – 4948648
deepaverma@ntpc.co.in
