DETAILED INVITATION FOR BIDS
PROCUREMENT OF 0.5 MMT OF IMPORTED COAL FOR SIMHADRI POWER
PLANT; BIDDING DOCUMENT NO. CS-3500-010E-9
INVITATION FOR
BIDS
PAGE
1 OF 7
NTPC LIMITED
(A GOVERNMENT OF INDIA ENTERPRISE)
CORPORATE CONTRACTS, NOIDA
INVITATION FOR BIDS (IFB)
FOR
PROCUREMENT OF 0.5 MMT OF IMPORTED COAL
FOR SIMHADRI POWER PLANT
(International Competitive Bidding)
IFB No.: CS-3500-010E-9 Date: 03.08.2019
1.0 NTPC Limited (hereinafter referred to as NTPC or the Owner) have requirement of
0.5 MMT (+/-20%) imported coal of specifications given in Bidding Documents, on ‘FOR
Destination’ basis
at NTPC’s SIMHADRI Power Plant.
NTPC invites online bids on Single Stage Two Envelope bidding basis (Envelope-I:
Techno-Commercial Bid & Envelope-II: Price Bid) with Reverse Auction from eligible
bidders for aforesaid Package, as per the Scope of Work mentioned hereinafter.
2.0 SCOPE OF WORK
Bidders shall declare the coal mine(s) outside India from where they are intending to
supply coal as per specification, as per format enclosed in the bidding documents
along with their bids. The Successful Bidder shall supply imported Steam Coal
sourced from identified mine(s) as declared by him to NTPC power station(s),
arranging vessels, stevedoring, handling, storage, port clearances, arranging
Railway rakes, loading, transportation and delivery at NTPC power station(s). All
activities including clearing and forwarding of the consignments like Customs
Clearance, coordination with Ports, Railways and any statutory authorities shall also
be part of Scope of Work of the Successful Bidder. All liaison, coordination with coal
mine (s) outside India, coordination at load port, discharge port, Railways handling
agents etc. shall also be part of Scope of Work of the Successful Bidder. Unloading
of Coal at NTPC power stations end from Railway Wagons shall be arranged by
NTPC.
The detailed Scope of Work shall be as per Volume - III of Bidding Documents
3.0 NTPC intends to finance the subject package through Own Resources.
4.0 Detailed specifications, scope of work and terms & conditions are given in the bidding
documents, which are available for examination and sale at the address given at paras
10.0 below and as per the following schedule:
DETAILED INVITATION FOR BIDS
PROCUREMENT OF 0.5 MMT OF IMPORTED COAL FOR SIMHADRI POWER
PLANT; BIDDING DOCUMENT NO. CS-3500-010E-9
INVITATION FOR
BIDS
PAGE
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Bidding Document No.
CS-3500-010E-9
Sale of Bidding Documents
from 06.08.2019
Last date for receipt of queries from
bidders (if any)
19.08.2019
Pre-bid conference date
20.08.2019 from 1415 hrs
Last date for receipt of both Techno–
Commercial bid (Envelope-I) and Price
bid (Envelope-II) Bid Receipt Date &
Time including documents in physical
form (Bid security, Integrity Pact etc.) of
Techno-commercial bids
03.09.2019 up to 1400 Hrs
Techno-Commercial bid (Envelope-I)
openin
g
Date & Time
04.09.2019 at 1430 hrs
Cost of Bidding Document
INR 2,000/- (Indian Rupees Two thousand
only) for Indian Bidders and US $35 (US
Dollar Thirty Five only) for Foreign Bidders.
No Queries from Bidders, whatsoever, shall be entertained by the Employer
beyond the last date of receipt of Queries as specified above.
Date & Time for opening of Price Bids shall be intimated separately to the bidders
whose Techno-Commercial Bid are found to be acceptable.
5.0 All bids must be accompanied by Bid Security for an amount equivalent INR
3,00,00,000/- (Indian Rupees Three Crore only) or in US$ 400,000 (US Dollars Four
Hundred Thousand only).
The Bid Security in Original shall be submitted in a separate sealed envelope before
the stipulated bid submission closing date and time. In case acceptable Bid Security
in a separate sealed envelope is not received, then online Bid shall be rejected by
OWNER as being non-responsive and shall not be opened.
6.0 QUALIFYING REQUIREMENT FOR BIDDERS
The Bidder can be an individual firm meeting the qualifying requirements stipulated
hereunder as per Clauses A and B;
OR
The Bidder can be a Consortium of maximum three (03) firms meeting the qualifying
requirements stipulated hereunder as per Clauses A and B collectively.
Each partner of Consortium shall meet at least 25% of Technical Criteria Requirement
mentioned at Clause A1 or Clause A2 or at least 25% of the Financial Criteria
Requirement mentioned at Clause B. Net worth criteria shall be as mentioned at Clause
B (ii).
DETAILED INVITATION FOR BIDS
PROCUREMENT OF 0.5 MMT OF IMPORTED COAL FOR SIMHADRI POWER
PLANT; BIDDING DOCUMENT NO. CS-3500-010E-9
INVITATION FOR
BIDS
PAGE
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The Consortium shall necessarily identify one of the Partners as lead Partner who shall
meet on its own at least 51% of one of the Technical Criteria mentioned at clause A1
and Clause A2 and at least 51% of Financial Criteria mentioned at Clause B. Net worth
criteria shall be as mentioned at Clause B (ii).
In case, lead partner of Consortium meets on its own, at least 51% of only one of the
Technical Criteria mentioned at clause A1 or A2, then one partner other than lead
partner shall have to meet at least 51 % of the remaining Technical Criteria.
A Technical Criteria for Bidder:
A1 The Bidder should have imported / exported and supplied a minimum of 0.22
MMT of any dry bulk (solid) commodity, like Coal, Iron ore, Fertilizers, Chemicals,
Cement etc. of origin other than India to any firm, in any continuous twelve (12)
months in one or multiple contracts during the past three (3) years reckoned from
the date of Techno Commercial bid opening.
In support of the aforesaid experience, the Bidder shall furnish:
a) Supply Experience certificate from purchaser and;
b) Certificate in original from Statutory Auditor(s) of the Bidder
AND
A2 The Bidder should have handled, including port operations and loading for
despatch through Indian Railways, a minimum of 0.22 MMT of any dry bulk (solid)
commodity, like Coal, Iron ore, Fertilizers, Chemicals, Cement etc. in India, in any
continuous twelve (12) months in one or multiple contracts during the past three
(3) years reckoned from the date of Techno Commercial bid opening.
In support of the aforesaid experience, the Bidder shall furnish:
a) Handling Experience certificate from the purchaser and;
b) Certificate in original from the Statutory Auditor(s) of the Bidder
B. Financial Criteria for Bidder:
(i) The average annual turnover of the Bidder in the preceding three (3) financial
years as on the date of Techno-Commercial bid opening should not be less than
INR 276 Crore (Indian Rupees Two Hundred Seventy Six Crores only) or in
equivalent foreign currency.
In case a Bidder does not satisfy the annual turnover criteria, stipulated above
on its own, its Holding Company would be required to meet the stipulated
DETAILED INVITATION FOR BIDS
PROCUREMENT OF 0.5 MMT OF IMPORTED COAL FOR SIMHADRI POWER
PLANT; BIDDING DOCUMENT NO. CS-3500-010E-9
INVITATION FOR
BIDS
PAGE
4 OF 7
turnover requirements as above, provided that the Net Worth of such Holding
Company as on the last day of the preceding financial year is at least equal to or
more than the paid-up share capital of the Holding Company. In such an event,
the Bidder would be required to furnish along with its Techno-Commercial bid, a
Letter of Undertaking from the Holding Company, supported by the Holding
Company’s Board Resolution, as per the format enclosed in the bid documents,
pledging unconditional and irrevocable financial support for the execution of the
Contract by the Bidder in case of award. In case a bid submitted by a
Consortium, all the partners of Consortium shall be collectively required to meet
the turnover criteria.
(ii) The Net worth of the bidder should not be less than 100% (hundred percent) of
its paid up share capital as on the last day of the preceding financial year on the
date of Techno-Commercial bid opening. In case the Bidder does not meet the
Net worth criteria on its own, it can meet the requirement of Net worth based on
the strength of its Subsidiary (ies) and/or Holding Company and/or Subsidiaries
of its Holding company wherever applicable. In such case the Net worth of the
Bidder and its subsidiary (ies) and/or Holding Company and/or subsidiary (ies)
of the Holding company, in combined manner should not be less than 100%
(hundred percent) of their total paid-up share capital. However individually, their
Net worth should not be less than 75% (seventy five percent) of their respective
paid-up share capitals. For a Consortium, the net worth of all Consortium
members in combined manner should not be less than 100%(hundred percent)
of their paid up share capital however individually, their Net worth should not be
less than 75%(seventy five percent) of their respective paid up share capitals.
Net worth in combined manner shall be calculated as follows:
Net worth (combined) = (X1+X2+X3) / (Y1+Y2+Y3) X 100
where X1, X2, X3 are individual Net worth which should not be less than 75% of
the respective paid up share capitals and Y1, Y2, Y3 are individual respective
paid up share capitals.
(iii) In case the Bidder is not able to furnish its audited financial statements on
stand-alone entity basis, the unaudited unconsolidated financial statements of
the Bidder can be considered acceptable provided the Bidder further furnishes
the following documents for substantiation of its qualification.
a. Copies of the unaudited unconsolidated financial statements of the Bidder
along with copies of the audited consolidated financial statements of its
Holding Company.
b. A Certificate from the CEO/CFO of the Holding Company, as per the format
enclosed in the bid documents, stating that the unaudited unconsolidated
financial statements form part of the Consolidated Annual Financial
Statements of the company.
In cases where audited results for the last financial year as on the date of Techno
Commercial bid opening are not available, the financial results certified by a
DETAILED INVITATION FOR BIDS
PROCUREMENT OF 0.5 MMT OF IMPORTED COAL FOR SIMHADRI POWER
PLANT; BIDDING DOCUMENT NO. CS-3500-010E-9
INVITATION FOR
BIDS
PAGE
5 OF 7
practicing Chartered Accountant shall be considered acceptable. In case, Bidder is
not able to submit the Certificate from a practicing Chartered Accountant certifying
its financial parameters, the audited results of three consecutive financial years
preceding the last financial year shall be considered for evaluating the financial
parameters. Further, a Certificate would be required from the CEO/CFO as per the
format enclosed in the bidding documents stating that the Financial results of the
Company are under audit as on the date of techno-commercial bid opening and the
Certificate from the practising Chartered Accountant certifying the financial
parameters is not available.
NOTES:
i) Net Worth means the sum total of the paid up share capital and free reserves.
Free reserve means all reserves credited out of the profits and share premium
account but does not include reserves credited out of the revaluation of the
assets, write back of depreciation provision and amalgamation. Further, any
debit balance of Profit and Loss account and miscellaneous expenses to the
extent not adjusted or written off, if any, shall be reduced from Reserves and
Surplus.
ii) Other income shall not be considered for arriving at annual turnover
iii) “Holding Company” and “Subsidiary Company” shall have the meaning
ascribed to them as per Companies Act of India.
iv) For turnover indicated in foreign currency, the exchange rate as on seven days
prior to the date of Techno-Commercial bid opening shall be used
v) The term 'date of bid opening' would mean the date of Techno-Commercial bid
opening.
vi) A firm can be a partner in only one Consortium; bids submitted by Consortium
including the same firm as partner will be rejected.
vii) The Consortium shall necessarily identify one of the partners as lead partner.
viii) The Consortium Bidder shall provide, along with the bid, a Consortium
Agreement, as per the format enclosed in the bid documents in which the
partners of the Consortium are jointly and severally liable to the Owner to
perform all the contractual obligations. The Consortium Agreement shall be
submitted along with the bid, failing which the Bidder shall be disqualified and
his bid shall be rejected.
ix) In case of Consortium, the bid security, and in the event of award to
Consortium the performance bank guarantee, shall be in the name of all the
partners of the Consortium.
x) Dry (bulk) solid commodity mentioned at A above means dry solid bulk cargo
covered in Appendix 4 (page 352 to 358) of International Maritime Solid Bulk
Cargoes (IMSBC) code MSC 84/24/Add.3
DETAILED INVITATION FOR BIDS
PROCUREMENT OF 0.5 MMT OF IMPORTED COAL FOR SIMHADRI POWER
PLANT; BIDDING DOCUMENT NO. CS-3500-010E-9
INVITATION FOR
BIDS
PAGE
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xi) In case Bidder submits bids for more than one package against simultaneous
tenders invited by the owner, the biddable quantity (i.e. the total Package(s)
quantity offered by the bidders) shall not be more than 2.5 times of their supply
experience. For example, if a bidder has an experience of supplying 2 MMT in
terms of the attribute under clause A1 above, then it can submit bids for the
packages having cumulative quantity not exceeding 5 MMT against
simultaneous tenders. The bidder shall necessarily submit a declaration to this
effect as per format enclosed in the bidding documents.
Bidder shall also submit their order of preference of the packages in the
aforesaid format, to be considered for opening of its Price Bids. In case it is
found that the bidder has submitted bids for the packages having cumulative
quantity more than 2.5 times of their supply experience, in such event, only
packages conforming to the cumulative packages quantity not more than 2.5
times of Bidder’s supply experience shall be considered for opening of its Price
bids in accordance with the order of preference submitted by the Bidder.
In this context, simultaneous tenders refer to the tenders invited for
procurement of imported coal for various packages covered under one single
abridged invitation for bids.
7.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the Invitation for
Bids without assigning any reason whatsoever and in such case no bidder / intending
bidder shall have any claim arising out of such action.
8.0 A complete set of Bidding Documents may be downloaded by any interested Bidder
from NTPC e-tender website https://eprocurentpc.nic.in. Tender Fee towards the cost of
bidding documents shall be submitted in the form of a crossed Demand Draft/ Pay
Order/ Bankers Cheque for an as indicated above in favour of “NTPC Limited”.
For logging on to the e-Tender Site https://eprocurentpc.nic.in, the bidder would require
user ID, password and Class-III Digital Signature.
For downloading of bidding document, procedure for submission of bids & Reverse
Auction methodology, bidders may please refer to the link “Bidders Manual Kit” given on
home page of NTPC’s e-tender website https://eprocurentpc.nic.in.
Note: No hard copy of Bidding Documents shall be issued.
In case of Consortium, at least one of the Partner of the consortium must have
purchased the bidding documents in his name.
9.0 Issuance of bidding documents to any bidder shall not construe that such bidder is
considered to be qualified. Bids shall be submitted online and opened at the address
given below. Bidder’s attendance during the Techno-Commercial Bid opening and
Price Bid opening in NTPC premises is not envisaged.
DETAILED INVITATION FOR BIDS
PROCUREMENT OF 0.5 MMT OF IMPORTED COAL FOR SIMHADRI POWER
PLANT; BIDDING DOCUMENT NO. CS-3500-010E-9
INVITATION FOR
BIDS
PAGE
7 OF 7
Bidder shall furnish Bid Security, Power of Attorney, Integrity pact / Consortium
Agreement (as applicable), Affidavit of not being Black Listed / Banned as per format,
Nil Deviation Certificate, Certificate from Statutory Auditor(s) of the Bidder confirming
the supply and handling experience in physical form as detailed in Bidding Documents
before the stipulated bid submission closing date and time at the address given below.
Transfer of Bidding Documents purchased by one intending Bidder to another is not
permissible.
10.0 Address for communication:
AGM (CS) / Manager (CS)
NTPC Limited, 6th Floor,
Engineering Office Complex,
A-8A, Sector-24, NOIDA,
Distt. Gautam Budh Nagar, (U.P.),
INDIA, Pin-201301
Tel. No. +91-120- 4946654/2410327/4948630/4948607
Fax No: +91-120-2410215 / 2410011 or at Office
e-mail: nirupampaul@ntpc.co.in / mohan02@ntpc.co.in / kavishminocha@ntpc.co.in
Websites: https://eprocurentpc.nic.in or www.ntpctender.com or www.ntpc.co.in
11.0 Registered Office
NTPC Limited
NTPC Bhawan, SCOPE Complex,
7, Institutional Area, Lodi Road,
New Delhi – 110003
Corporate Identification Number: L40101DL1975GOI007966
Website: www.ntpc.co.in
ABRIDGED INVITATION FOR BIDS
NTPC LIMITED
(A GOVERNMENT OF INDIA ENTERPRISE)
CORPORATE CONTRACTS, NOIDA
INVITATION FOR BIDS (IFB)
FOR
PROCUREMENT OF IMPORTED COAL
FOR
NTPC POWER PLANTS
(INTERNATIONAL COMPETITIVE BIDDING)
Date: 03.08.2019
NTPC invites online bids on Single Stage Two Envelope Bidding basis
(Envelope I: Techno-Commercial Bid & Envelope II: Price Bid) with Reverse Auction
from eligible bidders on “FOR Destination” basis for the following Packages:
Sl.
No.
Bidding
Document No.
Package Name
Date and Time of
Opening of
Techno-
Commercial
Bids
i. CS-4300-010E-9
Procurement of 1.0
MMT of Imported Coal
on FOR Power Station Basis for Talcher
Power Plant
1100 Hrs. (IST)
on 04.09.2019
ii. CS-3500-010E-9
Procurement of 0.5 MMT of Imported Coal
on FOR Power Station Basis for Simhadri
Power Plant
1430 Hrs. (IST)
on 04.09.2019
iii. CS-0011-010(5)-9
Procurement of 0.6 MMT of Imported Coal
on FOR Power Station Basis for Bongaigaon,
Barh, Farakka, Kahalgaon, Barauni,
Darlipalli, Lara, Korba, Sipat and Tanda
Power Plants
1100 Hrs. (IST)
on 05.09.2019
A complete set of Bidding Documents may be downloaded by any interested Bidder from NTPC
e-tender website https://eprocurentpc.nic.in
from 06.08.2019. The date & time of receipt of bids
(both techno-commercial and price bid) for above mentioned packages is up to 1400 Hrs. IST on
03.09.2019. The date and time of opening of Price Bids for the respective Packages shall be
intimated separately after opening of Techno-Commercial Bids.
For the detailed IFB and bidding documents please visit at https://eprocurentpc.nic.in or
www.ntpctender.com or www.ntpc.co.in or may contact AGM (CS) / Manager (CS), NTPC
Limited, 6th Floor, Engineering Office Complex, A-8A, Sector-24, NOIDA, Distt. Gautam Budh
Nagar, (UP), INDIA, Pin-201301 on Tel. No. 0091-120-4946654/ 2410327/ 4948630/ 4948607; or
at e-mail:
nirupampaul@ntpc.co.in / mohan02@ntpc.co.in / kavishminocha@ntpc.co.in
Registered Office: NTPC Bhawan, SCOPE Complex, 7, Institutional Area, Lodhi Road, New Delhi-
110003, CIN: L40101DL1975GOI007966. Website: www.ntpc.co.in
