Bid Document No. : SSC ER-1/SSC-C&M/2019-20/800041906/226797

NTPC Limited

(A Government of India Enterprise)

SSC-ER-1, Barh, Patna

PO- NTPC Barh, Dist-Patna (Bihar)

NOTICE INVITING TENDER (NIT)/ INVITATION FOR BIDS (IFB)

(Domestic Competitive Bidding)

1.0 NTPC invites bids from eligible Bidders for “Supply, Installation, Commissioning and O&M

of 150KWp Roof Top Solar PV Plant in Hospital Building of Field Hostel Township at NTPC

Farakka.” ( SSC ER-1/SSC-C&M/2019-20/800041906/226797)” through e-tender under

Open Tender Two Envelope bidding.

2.0 Brief Information of NIT :

NIT Subject

“Supply, Installation, Commissioning and O&M of 150KWp

Roof Top Solar PV Plant in Hospital Building of FH Township at

NTPC Farakka.”

NIT No. /Date

NTPC/Barh STPS/9900182199

Estimated Cost

Not to be displayed

Completion Period

Six (06) Months

Document Sale Start Date & Time

22.07.2019, 16:00 Hrs

Document Sale Close Date & Time

05.08.2019, 16:00 Hrs

Source of IFB/NIT

Barh Super Thermal Power Station

Contract Classification

Supply Cum Erection

Last Date for seeking clarification

27.07.2019

Last Date and Time for Bid submission

05.08.2019, 16:00 Hrs

Technical Opening Date & Time

06.08.2019, 16:00 Hrs

Price Bid Opening Date

To be informed later

Cost of Bidding Documents

Rs.1125.00

EMD Amount in INR

Rs.1,00,000.00 (For details including exemption of EMD, refer

clause-5 as mentioned below).

3.0 Bidder can view/download the complete set of Bid document as per the following procedure.

Type of Vendor

Required Document for viewing/downloading our tender document

Vendors already having

GEPNIC vendor code and

Password

Follow Clause No-4 as below

Vendors already having SAP

vendor code, but does not

have GEPNIC Login ID and

Password

Step-1: The agency has to furnish duly filled Annexure-2 and register at

GEPNIC e-Procurement Portal with valid login ID mapped with Digital

signature.

Step-2 After compliance of step-1, Follow Clause No-4 as below

New Vendor neither having

any vendor code in SAP

Step-1 :The agency has to furnish the followings:

A. Duly Filled Annexure-1 (format given below)

Bid Document No. : SSC ER-1/SSC-C&M/2019-20/800041906/226797

nor

any GEPNIC login id and

Password

B. PAN card scanned/photo copy (self Attested)

C. EFT form(Format Given Below), duly filled and endorsed by

their banker, Cancelled Cheque

D. Copy of PF Documents

E. Service Tax Registration

F. ESI Code / Undertaking for ESI

All these should reach us at least seven working days prior to Last Date

of Tender Fee Payment.

Step-2 After compliance of step-1, Follow Clause No-4 as below.

4.0 Mode of Payment for purchase of tender document:

a) On-Line:

a. Vendors can view/download the tender document after logging in our e-tender site

i. by clicking on “Govt e-Tender” in home page of https://eprocurentpc.gov.in

After logging in to our e-tender site as mentioned above, the interested bidder can pay

the tender fee as mentioned in the “Tender Details” and “Guidelines to Bidders” which

are available on the CPP portal.

In case of any difficulty, please contact help desk no- 180030702232, Mobile no.

7878007972 and 7878007973. Presently, submission of tender fee/ EMD in offline mode (

Bidder may take careful)

b) Off-Line: DD/Banker’s Cheque shall be made in favour of NTPC Ltd. preferably payable at

NTPC SBI, NTPC Barh Campus (A/C No- 34011029016, IFSC: SBIN0010085) Township

Branch and should reach NTPC, Barh, in the address given at sl. No.17.

c) Exemption on Cost of Tender Document: Refer Clause 4 (iii) (c) below.

d) Tender fee is non-refundable.

5.0 Bid Security: (EMD):

Bidder has to submit earnest money deposit (EMD) in hard copy (offline) of requisite value in a

separate envelope super scribing “EMD Envelope”, which must reach the office at the address

mentioned at Sl. No. 17.0 before the bid submission deadline as mentioned in the e-tender of

our SRM system.

i. “EMD Envelope” should contain the EMD of requisite value, strictly in valid form as

mentioned below at sl. no. iii. a) / b) as per applicability or valid supporting document in

support of seeking exemption of EMD as iii. c).

ii. If Bid Security (EMD) in Original of any agency is not received in a sealed envelope, their

bid shall not be opened. If the EMD amount submitted by any agency is less than the

Bid Document No. : SSC ER-1/SSC-C&M/2019-20/800041906/226797

stipulated EMD, their offer shall be rejected.

iii. EMD may be furnished in any of the following forms:

a) For EMD amount of any value:

Pay Order / Cross Demand Draft / Banker’s Cheque in favor of NTPC Limited and

drawn preferably on SBI, NTPC Barh Campus, Barh (IFSC Code- SBIN0010085).

b) In case EMD amount is >Rs 50,000.00 then, besides above :

Bank Guarantee (BG) from a Nationalized Bank / other banks (as per NTPC approved

list) also will be acceptable. Format of BG against Bid Security and List of Banks for

Bid Security are attached as Annexure-I and VII respectively. BG should be

unconditional and irrevocable and should be valid for a period of 45 days beyond

the bid validity period. The Bank Guarantee Verification Check List duly filled in as

per format attached as Annexure-V has to be submitted in this regard. Bidder shall

ensure that all the points of check list are replied in “Yes”.

c) Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi

and Village Industries Commission or Khadi and Village Industries Board or Coir Board or

National Small Industries Corporation or Directorate of Handicrafts and Handloom or

any other body specified by Ministry of Micro, Small and Medium Enterprises as per

MSMED Act 2006,for goods produced and services rendered, shall be issued the bidding

documents free of cost and shall be exempted from paying Earnest Money Deposit.

Bidders seeking exemption should submit a Photocopy of valid registration certificate

preferably attested by Notary / Gazetted Officer/ Magistrate 1st class, giving details

such as validity, stores etc.

If the validity of the certificate has expired or the stores items not matching with the

tendered items run the risk of their tenders being passed over as ineligible for this

concession/exemption.

In case of any doubt on eligibility of such exemption/concession, bidder may get

clarification from NTPC official before submission of his bid.

d) E-Payment by Credit Card/Debit card/Net Banking on the NTPC e-tender portal. (Note:

Upon successful E-payment on the portal, an e-receipt shall be issued to the bidder by

the system, a copy of which is to be submitted by the bidder with the bid as document

towards e-payment of EMD).

e) The Bid Security of all the unsuccessful Bidders will be returned after award of the Job.

f) The Bid Security shall be forfeited in any of the following circumstances by the Owner

without any notice or proof of damage to the Owner:

(i) If the Bidder withdraws or varies its Bid during the period of Bid validity specified by

the Bidder in the Bid Proposal.

(ii) In case the Bidder does not accept the corrections towards the discrepancies in their

bid, where ever the breakup of prices have been asked separately.

(iii) If any deviation, variation or additional condition etc found anywhere in our

technical and / or / Price Bid implicit or explicit, shall stand unconditionally

Bid Document No. : SSC ER-1/SSC-C&M/2019-20/800041906/226797

withdrawn, without any cost implication whatsoever to employer, failing which the

bid security shall be forfeited.

(iv) In the case of a successful bidder, if the bidder fails within the specified time limit to

furnish the acceptance of Letter of Award / Purchase Order.

(v) In the case of successful Bidder, if the Bidder fails, within the time limit, to furnish

the required Contract Performance Guarantee in case the same is required as per

conditions of the P.O / LOA.

(vi) If the bidder / their representative commit any fraud while competing for this

contract pursuant to Fraud prevention policy of NTPC.

g) No interest shall be payable by NTPC on the Bid Security.

h) ANY BID NOT ACCOMPANIED BY A BID SECURITY IN A SEPARATE SEALED ENVELOPE,

SHALL BE REJECTED BY THE EMPLOYER AS BEING NON RESPONSIVE AND RETURNED

TO THE BIDDER WITHOUT BEING OPENED.

6.0 No Deviation Certificate:

No deviation, whatsoever, is permitted by the Owner to any provisions of bidding Documents.

The acceptance of above is an attribute of the on line Bid Invitation and the Bidders are required

to confirm acceptance of Compliance to All Provisions of Bidding Documents (NIL Deviation

Certificate) online as per format enclosed at Annexure-III placed in Schedules and formats

section. Only after acceptance of the above condition the bidder shall be allowed to submit the

bid.

In case any deviations, variations and additional conditions are found anywhere in the bid

(Techno Commercial Bid & Price Bid), the same shall not be given effect to in evaluation and it

will be considered that the bidder complies to all the terms and conditions of Bidding

Documents without any extra cost to the Owner irrespective of any mention to the contrary,

anywhere in the bid, failing which the Bid Security of the Bidder be forfeited.

7.0 Clarification on Bidding Documents:

Bidder can seek clarifications through e-mail or in hard copy up to the time specified as

mentioned in the bidding document.

The queries will be answered by NTPC and posted in the c-Folder. The bidders can view all

queries and all answers once they are posted in the c-Folder.

8.0 Qualifying Requirements of Bidders:

1.0 The Bidder should have designed, supplied, erected/ supervised erection and commissioned/

supervised commissioning of Solar Photo Voltaic (SPV) based grid connected power plant of at least one

plant of 100 KWp or above and cumulative capacity of 120 KWp or above. The reference plant of 100

KWp or above capacity must have been in successful operation for at least six (6) months prior to the

date of techno-commercial bid opening.

Bid Document No. : SSC ER-1/SSC-C&M/2019-20/800041906/226797

Notes:

a. The reference SPV based grid connected power plant of 100 KWp or above capacity developed by

Bidder for itself or any other client.

b. Bidder shall submit certificate of successful completion/ operation from the Owner. In case the Bidder

has executed the project for its own group company/special purpose vehicle, Bidder shall, in addition,

obtain a certificate from DISCOM/power procurement agency for commissioning date.

c. Projects executed by Bidder’s group company, Holding Company or Subsidiary Company shall not be

considered as Bidder’s experience for meeting the QR.

d. The Bidder shall also be considered qualified, In case the award for the reference works has been

received by the Bidder either directly from owner of plant or any other intermediary organization, a

certificate from such owner of plant or the intermediary organization shall be required to be furnished

by the Bidder along with its techno-commercial bid in support of its claim of meeting requirement

stipulated above. Certificate from owner of the plant shall also be furnished by the Bidder for successful

operation of the reference plant.

e. SPV based Roof-top and ground mounted solar power projects, which are grid connected, shall be

considered as Bidder’s experience for meeting the QR.

2.0 A) Average annual financial turnover of the bidder during preceding three (03) financial years

prior to date of bid opening should not be less than Rs. 79.50 Lakh.

2.0 B) i) In cases where audited results for the last financial year as on the date of the Techno-

Commercial Bid opening are not available, the financial results certified by a practicing Chartered

Accountant shall be considered acceptable.

ii) In case Bidder is not able to submit the certificate from practicing Chartered Accountant certifying its

financial parameters, the audited results of three consecutive financial years preceding the last financial

year shall be considered for evaluating the financial parameters. Further, a Certificate would be required

from the CEO/CFO as per the format enclosed in the bidding documents stating that the financial results

of the Company are under audit as on the date of Techno- Commercial bid opening and the Certificate

from the practicing Chartered Accountant certifying that financial parameters is not available.

Note:

a) Bidder must submit requisite credentials in support of having met the qualifying requirement. A

summary sheet of all documents need to be submitted along with the technical offer. Summary Sheet

should clearly describe the eligibility credentials. Credentials may include:

1. Purchase order/ work order copies.

2. Work Completion Certificate against purchase order/ Work Order Copies.

b) Other incomes shall not be considered for arriving at the annual Turnover.

c) For Turnover indicated in foreign currency, the exchange rate as on seven (7) days prior to the date of

techno-commercial bid opening shall be used.

Bid Document No. : SSC ER-1/SSC-C&M/2019-20/800041906/226797

9.0 Brief Description of items: “Supply, Installation, Commissioning and O&M of 150KWp Roof

Top Solar PV Plant in Hospital Building of Field Hostel Township at NTPC Farakka.”.

10.0 Following documents must be uploaded in the C-folder, failing which the offer shall be liable for

rejection:

I. Qualifying Requirement: Total credential to fulfill all the criteria as mentioned in

Qualifying requirement of the NIT/IFB.

II. Technical Bid:

a. All TECHNICAL DATA SHEETS as per the format provided in the tender document

duly filled.

b. Any other data/information as sought in our tender document.

III. Company/Firm Details:

a. Document related to legal status of the Bidder (i.e., Sole Proprietorship

Concern/Partnership Firm/ Private Limited Companies/ Public Limited Companies

and Statutory Corporation/ Consortium/ Joint Venture), Name and address (es)

of the sole proprietor / partners / Board of directors.

b. Memorandum and articles of association/photocopy of partnership

deed/affidavit of proprietorship.

IV. Copy of Service tax registration certificate.

V. Copy of Sales Tax Registration / VAT Certificate

VI. Copy of valid independent PF code no. issued by concerned RPFC.

VII. Copy of PAN card.

VIII. Copy of ESI Certificate/Undertaking for submission of ESI (As per Annexure-X mentioned

in the bid document)

11.0 Participation in the tender does not automatically mean that the bidders are considered

qualified. NTPC shall evaluate the qualifying requirement of each bidder as per NIT after opening of

technical bid and the bids of the bidder who is not meeting the qualifying requirement shall not be

considered.

12.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the invitation for bids/IFB

without assigning any reason whatsoever and in such case no bidder/intending bidder shall have

claim arising out of such action.

13.0 NTPC will not be responsible for any loss/late receipt/non-receipt of applications for tender

documents/bids due to any postal delay or delay, in any form, in transit.

14.0 If the last date for receiving applications/ selling of bids/ date of bid opening coincides with

holiday, the date will be shifted to the next working day.

15.0 Tender document is not transferable.

Bid Document No. : SSC ER-1/SSC-C&M/2019-20/800041906/226797

16.0 Package Co-ordinator:

(A)

Name: K. S. Pratap

Designation: Sr. Manager(SSC-C&M)/Contracts

Contact No.:9431600888

E-mail: kspratap@ntpc.co.in

(B)

Name: Sh. Dharmendra Kumar

Designation:AGM (SSC-C&M)/Contracts

Contact No.: 9650991768

E-mail: dharmendrakumar04@ntpc.co.in

17.0 Address for Communication:

AGM(SSC-C&M)

Shared Service Centre (SSC-C&M), ER-1, NTPC Ltd., NTPC Barh,

PO- NTPC Barh Campus, Dist- Patna, Bihar- 803215.

Bid Document No. : SSC ER-1/SSC-C&M/2019-20/800041906/226797

Annexure No 1

Request for Login ID on NTPC e-Tender.

If you are not a supplier/Contractor of NTPC, and interested in participating

in e-tenders in NTPC, please fill in the following.

Form A

New Vender (prospective)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

State: _________________ City: _______________________

Country: ______________

Pin: _________________

Telephone NO: _______________ Extn: ________

Fax Number: _______________

Email ID: ___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: _____________________________________________________

________________________________________________________

PAN number: ___________________________________________________

CST number: ___________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ___________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Bid Invitation number interested in: __________________

DD details as tender fee: Issuing Bank: _____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till:__________

Note: Please download, print and fill this form. Submit it to the Package in charge/

Contact person as mentioned in the Bid Invitation along with the DD of required amount.

DD should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the

Bid Invitation.

Bid Document No. : SSC ER-1/SSC-C&M/2019-20/800041906/226797

Annexure No 2

Request for Login ID on NTPC e-Tender.

If you are already a supplier/contractor of NTPC, and interested in

participating in e-tenders of NTPC, please fill in the following form.

Form B

For Existing Venders:

Existing Vender Code with NTPC: ________________Pre ERP

Post ERP

Phone Number: ____________________ Extn: _________________

Email ID:_______________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _______________________________________________

Bid Invitation number interested in: _________

DD details as tender fee: Issuing Bank: _____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till: __________

Address and other detail (Only in case of change)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

State: _________________ City: ____________________

Country: ______________

Pin: _________________

Telephone NO: _______________ Extn: ________

Fax Number: _______________

Email ID: ___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____ ______________________________________

Note: Please tick the appropriate box in front of vender code to indicate whether the vender code given is

Pre-ERP or Post ERP.

Tender fee payment can be given through DD or payment Gateway. In case the option of DD is opted

should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid invitation.

Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as

mentioned in the Bid Invitation.

Bid Document No. : SSC ER-1/SSC-C&M/2019-20/800041906/226797

Annexure-3

E.F.T. Form

Bidder’s Name and Address: To,

NTPC Limited,

.............................................

Dear Sirs,

We, hereby authorize the 0wner to make all our payments through Electronic Fund

Transfer System. The details for facilitating the payments are given below

(TO BE FILLED IN CAPITAL LETTERS)

1. NAME OF THE BENEFICIARY

2. ADDRESS

Pin Code

3 TELEPHONE NUMBER (WITH STD CODE)

4. BANK PARTICULARS

(A) BANK NAME

(B) BANK TELEPHONE NO. (WITH STD CODE)

(C) BRANCH ADDRESS

Pin Code

(D) BANK FAX NO (WITH STD CODE)

Bid Document No. : SSC ER-1/SSC-C&M/2019-20/800041906/226797

(E) BRANCH CODE

(F) 9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A

CANCELLED CHEQUE)

(G) BANK ACCOUNT NUMBER

(H) BANK ACCOUNT TYPE (TICK ONE)

SAVING

CURRENT

LOAN

CASH CREDIT

OTHERS

IF OTHERS, SPECIFY,

5. PERMANENT ACCOUNT NUMBER (PAN)

6. E-MAIL Address for Intimation regarding release of payments

I/We hereby declare that the particulars given above are correct and complete. If

transaction is delayed or credit is not affected at all for reasons of incomplete or

incorrect information, I/We would not hold the owner responsible.

SIGNATURE

(AUTHORISED SIGNATORY)

DATE________________

NAME_______________________

OFFICE

STAMP

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a bank account no.

.................................... with our branch and the Bank particulars mentioned above are

correct.

SIGNATURE

(AUTHORISED SIGNATORY)

DATE________________

Authorization

No.:....................................

NAME: __________________________

OFFICE STAMP