Bhartiya Rail Bijlee Company Limited
(A Subsidiary of NTPC Limited)
Nabinagar Thermal Power Project (4x250MW)
NOTICE INVITING TENDER (NIT)
For NIT No: 9900176904 Date: 12.06.2019
1. Bhartiya Rail Bijlee Company Limited (BRBCL) invites on-line bids from eligible Bidders for
aforesaid package, as per the scope of work briefly mentioned hereinafter:
2. Brief Details:
NIT No.
9900176904
NIT Date
12
.06
.2019
Name of work
Box culvert over Discharge drain at
Dhundhuwa village over Dhundhuwa-Salya
Karma Road at BRBCL Nabinagar(4x250MW)
Document Sale Commencement Date & Time
12.06.2019
Document Sale Close Date & Time
27.06.2019 up to 15:00 Hrs
Source of IFB/NIT
Bhartiya Rail Bijlee Company Limited
(BRBCL)
Contract Classification
Works
Last Date and Time for Bid submission
27.06.2019 up to 15:00 Hrs
Technical Opening Date & Time
29.06.2019 up to 15:30 Hrs
Price Bid Opening Date & Time Decided later on
Cost of Bidding Documents in INR 1062.00
EMD in INR 100,000.00
Pre-Bid Conference Date & Time (if any) Not applicable
Last Query Date (if any)
27.06.2019
Bid documents sale time: up to 15:00 hrs during bid document sale period (Sunday &
Holidays closed).
BOD opening time (Technical): 15:30 hrs on scheduled Bid opening date or next working day
in case of holiday/closure.
Part (A) QUALIFYING REQUIREMENT
1. The bidder must have successfully executed /completed the “Civil Work of
Culverts/Bridge”, during the last 07 years ending last day of month previous to the
date of NIT having minimum contract value as indicated below:-
(i) Single executed/completed contract , as above, of value not less than INR 54.94 Lakh.
Or
(ii) Two executed/completed contract, as above, of value not less than INR 34.34 Lakh each.
Or
(iii) Three executed/ completed contract, as above, of value not less than INR 27.47 Lakh
each
2. The Average annual turnover of the bidder in preceding three financial years as on date of
bid opening should not be less than INR 68.67 Lakh.
Note:
1) The word executed/completed means that the bidder should have achieved the progress
specified in the QR even if the total contract is not completed/ closed.
2) Other income shall not be considered for arriving at annual turnover.
3) In case where audited results for the last financial year as on the date of techno commercial
bid opening are not available, the financial results certified by a practicing chartered
accountant shall be considered acceptable. In case, bidder is not able to submit the certificate
from practicing chartered accountant certifying its financial parameters, the audited results of
three consecutive financial years preceding the last financial year shall be considered for
evaluating the financial parameters. Further a certificate would be required from the
CEO/CFO as per the format enclosed in the bidding documents stating that the financial
results of the company are under audit as on the date of Techno commercial bid opening and
the certificate from the practicing chartered accountant certifying the financial parameters is
not available.
Important Note: The bidder should submit proof of meeting QR as detailed above along
with the technical bid for evaluation.
4. Notwithstanding anything stated above, the Employer reserves the right to assess the
capabilities and capacity of the Bidder /his collaboration/subsidiaries/group companies to
perform the contract should the circumstances warrant such assessment in the overall interest
of the Employer.
5. Following documents need to be furnished/ uploaded in support of meeting qualifying
requirements:
a. Legible copies of Award letter with Bill of Quantities of similar nature, Job completion
certificate, Copies of MB (bills/receipts) etc. in proof of value of work executed, clearly
indicating the executed value of work.
b. Audited Balance sheet and Profit & Loss account for in preceding three financial years as
on date of bid opening.
c. Partnership deed/affidavit for proprietorship/ certificate of incorporation.
PART (B) GENERAL INSTRUCTION
3.0 Bid Security and Integrity Pact (if applicable) shall be submitted in a sealed envelope
separately offline by the stipulated bid submission closing date and time at the address given
below. Any bid without an acceptable Bid Security and Integrity Pact (if applicable) shall be
treated as non-responsive by the employer and shall not be opened.
4. A complete set of Bidding Documents may be downloaded by any interested
Bidder. Tender fee (non-refundable if applicable) of requisite value is to be paid in a
separate envelope up to the time of scheduled Technical BOD in the form of a crossed
account Payee demand draft in favor of Bhartiya Rail Bijlee Company Limited payable
at SBI, NTPC Project, Barem Bihar (code-14321) or directly through the payment
gateway of the cost of the documents. For logging on to the GePNIC Site, the bidder
would require user id and password which can be obtained by enrolling at GePNIC
site. First time users not allotted any vendor code are required to approach BRBCL at
least five working days prior to Document Sale Close date along with duly filled in
questionnaire for issue of vendor code and GePNIC user id/password.
5. Brief Scope of Work & other specific detail – Box culvert over Discharge drain at
Dhundhuwa village over Dhundhuwa-Salya Karma Road at BRBCL
Nabinagar(4x250MW)
6. Prospective bidders from U.P. State are compulsorily required to provide TIN
number at the time of purchase of bidding documents.
7. Qualifying Requirements: Applicable
8. Issuance of Bidding Documents to any bidder shall not construe that bidder is
considered qualified.
9. BRBCL reserves the right to accept/reject any or all tenders without assigning any
reasons thereof.
10. Address for Communication:
AGM (C&M),
Bhartiya Rail Bijlee Company Limited,
H-Type office (C&M Hall)
PO- Pirouta, P.S.- Khaira
Nabinagar Distt – Aurangabad, Bihar- 824 303
Telephone-06332-233032, 233034, Fax- 06332-233033
Websites: https://eprocurentpc.nic.in/nicgep/app or www.ntpctender.com or
www.ntpc.co.in
11. Tender Fee Payment if applicable:
a) Tender fee can be paid through payment gateway or alternatively through
demand draft in favor of Bhartiya Rail Bijlee Company Limited, payable at
S.B.I. NTPC Project Barem, Bihar (Branch code-14321)
b) In case of offline payment, the bidder has to submit at BRBCL Nabinagar
DEMAND DRAFT (Non-refundable) for tender fee in favor of Bhartiya Rail
Bijlee Company Limited, payable at S.B.I. NTPC Project Barem, Bihar
(Branch code-14321) within the scheduled time.
c) The application envelope must be super-scribed with Bid Invitation no. In
case a bidder desires to participate in more than one tender, separate
application is required to be made against each NIT accompanying a separate
DEMAND DRAFT as mentioned above.
d) Govt. notification from time to time regarding exemption of tender fee will
be applicable for this tender.
e) Application with all relevant documents should reach in the office of. AGM
(C&M) within the schedule. BRBCL will not be responsible in any way for
late receipt of request for tender documents due to any postal delay or delay
of any form in transit.
f) Exception of tender fee is applicable as per 14.2(c )
12. Bidder can view/download the complete set of Bid document as per the following
procedure.
Type of Vendor Required Document for viewing/downloading
our tender document
Vendors already having GePNIC
user id and Password
Vendors can view/download the tender document
after logging in our GePNIC tender site
Vendors already having SAP
vendor code, but does not have
GePNIC user id and Password
Step-1: For logging on to the GePNIC Site, the
bidder would require user id and password which
can be obtained by enrolling at GePNIC site.
Step-2 User id is to be forwarded along with user
creation sheet (Annexure-I to IFB) to package
dealing executive.
New Vendor neither having any
vendor code in SAP nor GePNIC
user id and Password
Step-1: The agency has to furnish the followings:
A. Duly Filled Annexure-1 (format given below)
B. PAN card scanned/photo copy (self Attested)
C. EFT form (Format Given Below), duly filled and
endorsed by their banker
D. Copy of PF Documents
E. GST Registration
F. ESI Code / Undertaking for ESI
All these should reach us at least seven working days prior
to Last
Date of Tender Fee Payment
Step-2 After compliance of step-1, Follow steps as
mentioned above at Sl. No. 2
13. a) Exemption on Cost of Tender Document is applicable as per 14.2(c) Govt.
notification from time to time regarding exemption of cost of tender document will be
applicable for this tender.
b) Tender fee is non-refundable.
14. EMD can be submitted either offline or online.
Bidder has to submit earnest money deposit (EMD) in hard copy (offline except for
exempted case who can upload online as well) of requisite value in a separate
envelope super scribing “EMD Envelope”, which must reach the office at the
address mentioned at Sl. No. 10.0 before the bid submission deadline asmentioned
in the e-tender of our GePNIC system.
1. If Bid Security (EMD) in Original of any agency is not received in a sealed
envelope, their bid shall not be opened. If the EMD amount submitted by any agency
is less than the stipulated EMD, their offer shall be rejected.
2. The Bidder shall furnish, as a part of its Bid an Earnest Money Deposit (EMD), as
prescribed, in separate envelope, super-scribed on the top as under. ‘ORIGINAL BID
SECURITY FOR …………………….. (NAME OF PACKAGE) SPECIFICATION
NO…..……….………DUE ON ………………………………… (DATE OF BID
OPENING) FROM ……………………………………………( NAME OF BIDDER)”.
(a) The EMD offered shall, at Bidders option, be in the form of a crossed Demand Draft
Banker’s Cheque in favour of Bhartiya Rail Bijlee Company Limited, payable at S.B.I. NTPC
Project Barem, Bihar (Branch code-14321) or an unconditional and irrevocable Bank
Guarantee from any Nationalized or Scheduled Bank as per BRBCL format.
Or
(b) The format of Bid Guarantee towards Bid security shall be in accordance with the form of
Bid security included in the Bidding Documents. The Bid Security shall remain valid for a
period of Fourty five (45) days beyond the original Bid validity period or beyond any
extension in the period of Bid validity subsequently requested. EMD in the form of Bank
Guarantee as mentioned above shall only be accepted for EMD value more than Rs. 50,000/-.
Or
(c ) Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi
and Village Industries Commission or Khadi and Village Industries Board or Coir Board or
National Small Industries Corporation or Directorate of Handicrafts and Handloom or any
other body specified by Ministry of Micro, Small and Medium Enterprises as per MSMED
Act 2006,for goods produced and services rendered, shall be issued the bid documents free of
cost and shall be exempted from paying Earnest Money Deposit.
Further, in case of tenders where splitting of quantity is possible, participating MSEs quoting
price within price band of L1 + 15 percent shall also be allowed to supply a portion of
requirement by bringing down their price to L1 price in a situation where L1 price is from
Someone other than a Micro and Small Enterprise and such Micro and Small Enterprise shall
be allowed to supply up to 20 percent of total tendered value. In case of more than one such
MSE, the supply will be shared proportionately (to tendered quantity).However, in case of
tenders where splitting of quantity is not possible, participating MSEs quoting price within
price band of L1 + 15 percent shall be allowed to execute the package by bringing down their
price toL1 price in a situation where L1 price is from someone other than aMicro and Small
Enterprise.
The award shall be made as follows:
Award shall be given to L1 bidder if L1 bidder is a MSE. In case L1 bidder is not a MSE,
then all the MSE vendor(s) who have quoted within the range of L1 + 15%, shall be given the
opportunity in order of their ranking (starting with the lowest quoted MSE bidder and so on)
to bring down its price to match with L1 bidder. Award shall be placed on the MSE vendor
who matches the price quoted by L1 bidder. If no MSE vendor who has quoted within range
of L1 + 15% accepts the price of L1 bidder, then the award shall be made to the L1 bidder.
The benefit as above to MSEs shall be available only for goods/services produced & provided
by MSEs. MSEs seeking exemption and benefits should enclose an attested/self certified copy
of registration certificate, giving details such as stores/services, validity (if applicable) etc.
failing which they run the risk of their bid being passed over as ineligible for the benefits
applicable to MSEs.
d. Submission of EMD is exempted from IIMs/IITs/NITs/IISc/CBRI/CPRI/GSI/CWPRS
/CWC and other Govt. Institutes/agencies (excluding PSUs).
e. Govt. notification from time to time regarding exemption of EMD will be applicable for
this tender.
3. The Bid Security of all the unsuccessful Bidders will be returned as promptly as possible.
4. The EMD of successful Bidder to whom the contract is awarded will be returned after the
receipt of Bank Guarantee towards Initial Security Deposit.
5. The EMD shall be forfeited in any of the following circumstances by the Owner without
any notice or proof damage to the Owner, etc:
(a) If the Bidders withdraws or varies its Bid during the period of Bid validity.
(b) If the Bidder does not accept the correction of its Bid Price pursuant Clause 8.0 of GC.
(c) If the Bidders do not withdraw any deviation listed in Statement of Deviations at cost of
withdrawal indicated by him.
(d) If the Bidder refuses to withdraw, without any cost to the Owner, any deviation not listed
in Statement of Deviations but found elsewhere in the Bid, or
(d) In the case of a successful Bidder, if the Bidder fails within the time limit specified in
bidding Documents to furnish the required Security Deposit in accordance with Clause 9.0 of
GCC.
6. The Earnest Money deposit (EMD) shall be made payable without any condition/demure to
the owner ‘On demand’. The EMD shall be valid for a period of Seven & half (7 ½) Months
from the date of opening of the tenders, i.e. If the tender is due for opening for 1st January the
EMD shall be valid up to and inclusive of 15
th
August.
7. In the event of the owner opening and considering the tender for purpose of award of
contract the tendered shall keep his tender valid for a period of Six (06) Months from the date
of opening of the tender, during which period the tenderer shall not vary, alter or revoke his
tender either in whole or in part. If the tenderer, however, fails to keep his tender valid for
above period, the owner shall be entitled to forfeit the EMD amount without any notice or
proof of damage. However, the bidder shall suitable extend the validity of the offer if asked
by BRBCL.
8. No interest will be payable by the owner on the said amount covered under EMD/Other
security documents.
9. BRBCL is not responsible for any delay or non-receipt of tender papers sent by post. No
claim in this respect will be entertained
10. BRBCL reserves the right to accept/reject any or all tenders without assigning any reasons
thereof.
11. BRBCL reserves the right to split and awarded the contract to TWO or More agencies.
12. The Bid shall be awarded on the basis of overall evaluated techno commercial L-1 basis.
13. Clarification on Bidding Documents:
Bidder can seek clarifications through e-mail or in hard copy up to the time specified
as mentioned in the bidding document.
The queries will be answered by NTPC/BRBCL and posted in the GePNIC Portal.
The bidder scans view all queries and all answers once they are posted in the GePNIC
Portal.
14. Following documents must be uploaded in the GePNIC Portal, failing which
the offershall be liable for rejection:
I. Qualifying Requirement (If, required): Total credential to fulfil all the criteria as
mentioned in qualifying requirement of the IFB.
II. Technical Bid:
a. All TECHNICAL DATA SHEETS as per the format provided in the tender
document duly filled.
b. Any other data/information as sought in our tender document
III. Company /Firm Details:
a. Document related to legal status of the Bidder (i.e., Sole Proprietorship
Concern/Partnership Firm/ Private Limited Companies/ Public Limited Companies
and Statutory Corporation/ Consortium/ Joint Venture), Name and address (es) of the
sole proprietor / partners / Board of directors.
b. Memorandum and articles of association/photocopy of partnership deed/affidavit of
proprietorship.
IV. Copy of GST registration certificate.
V. Copy of valid independent PF code no. issued by concerned RPFC.
VI. Copy of PAN card. VIII. Copy of ESI Certificate/Undertaking for submission of
ESI (As per Annexure-X mentioned in the bid document).
VII- Authority/Power of Attorney to sign the bid
VIII- Acceptance of General Technical Evaluation, if applicable
IX- Conformity to the Technical Specifications & Scope of Work
X- Integrity Pact, if applicable
XI-Any other details required in the Bid Document.
15. Participation in the tender does not automatically mean that the bidders are
considered qualified. BRBCL shall evaluate the qualifying requirement of each bidder
as per NIT after opening of technical bid and the bids of the bidder who is not
meeting the qualifying requirement shall not be considered.
16. BRBCL reserves the right to reject any or all bids or cancel/withdraw the
invitation forbids/IFB without assigning any reason whatsoever and in such case no
bidder/intending bidder shall have claim arising out of such action.
17. BRBCL will not be responsible for any loss/late receipt/non-receipt of
applications for tender documents/bids due to any postal delay or delay, in any form,
in transit.
18. If the last date for receiving applications/ selling of bids/ date of bid opening
coincides with holiday, the date will be shifted to the next working day.
19. Tender document is not transferable.
20. All prices to be quoted by the bidders will be in Indian Rupees only, unless
otherwise mentioned in the Special Condition of contract, on FIRM price basis and to
remain valid during the currency of the Contract.
21. Format and Signing of Bid:
The bid including all documents uploaded in the on‐line bid shall be digitally certified
by a duly authorised representative of the Bidder to bind him to the contract using
Class II or Class‐III digital signature (in the name of designated individual with
Organisation name). The Digital Signature shall be as per Indian IT Act from the
licensed Certifying Authorities (CA) operating under the Root Certifying Authority of
India(RCAI) namely Controller of Certifying Authorities (CCA) of India. An
authorisation letter/power of attorney indicating that the person signing the bid has the
authority to sign the bid is to be submitted in Physical form and copy uploaded as part
of the Techno‐commercial Bid.
22. Submission of Bids:
Bid shall be submitted through e‐tender mode in the manner specified elsewhere in
bidding document. No Manual/ Hard Copy of the Bid shall be acceptable except those
asked for in Physical form.
23. Package Co-coordinator:
Bharat Prasad, Manager (CS), mob- 9471002754, email- bharatprasad@ntpc.co.in
Websites:https://eprocurentpc.nic.in/nicgep/app or www.ntpctender.com or
www.ntpc.co.in
Annexure No 1
Request for Login ID on BRBCL e-Tender
If you are not a supplier/Contractor of BRBCL, and interested in participating in e-tenders in
BRBCL, please fill in the following.
Form A
New Vendor (prospective)
Name: ___________________________________________________
Address: ___________________________________________________
___________________________________________________
___________________________________________________
State: _________________ City: _______________________
Country: ______________
Pin: _________________
Telephone NO: _______________ Extn: ________
Fax Number: _______________
Email ID: ___________________________________________________
Your Company’s Bank Name _______________________________________
Account Number: ____________________________________
Branch: _____________________________________________
Address: _____________________________________________________
________________________________________________________
PAN number: ___________________________________________________
CST number: ___________________________________________________
Excise Regn Number: _____________________________________________
SSI Number: ___________________________________________________
Contact Person’s Name: ___________________________________________
Designation: _____________________________________________
Bid Invitation number interested in: __________________
DD details as tender fee: Issuing Bank: _____________________________
No: _____________ Date of Issue: __________
Amount: _________ DD Valid till: __________
Note: Please download, print and fill this form. Submit it to the Package in charge/ Contact
person as mentioned in the Bid Invitation along with the DD of required amount.
DD should be in favor of “Bhartiya Rail Bijlee Company Limited” payable at the ordering
location mentioned in the Bid Invitation.
