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NTPC TAMILNADU ENERGY COMPANY LTD
(A Joint Venture of NTPC Ltd. and TANGEDCO)
CONTRACTS & MATERIALS DEPARTMENT
VALLUR THERMAL POWER PROJECT
BIDDING DOCUMENT
FOR
“Hiring of Vehicles at NTECL-Vallur TPS”
Bidding Document No: NTECL / C&M / OT / CS - 3690
(This document is meant for the exclusive purpose of bidding against this Bid Document No. /
Specification only and shall not be transferred, reproduced or otherwise used for purposes other
than that for which it is specifically issued)
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NTPC Tamilnadu Energy Company Limited
BID DOCUMENT NO :NTECL/C&M/OT/CS-3690 dated 04.07.2020
“Hiring of Vehicles at NTECL-Vallur TPS”
I N D E X
Sl.No.
ITEM
DESCRIPTION
1
SECTION - I
Notice Inviting Tender (NIT), Brief Details, Other
Terms & Conditions
2.
SECTION - II
Price Schedule / Bill of Quantities
3.
SECTION - III
Scope of Work and Special Conditions of Contract
4.
SECTION - IV
Instructions to Bidders (ITB), Commercial Conditions and
General Terms & Conditions of Contract
5.
SECTION - V
List of schedule, Qualifying Requirement Data
and Vendor Data & NEFT form
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SECTION – I
NTPC Tamilnadu Energy Company Limited
Vallur Thermal Power Project
NOTICE INVITING TENDER (NIT)
(Domestic Competitive Bidding)
Ref. NTECL / C&M /OT/ CS-3690 Date : 04.07.2020
NTPC Tamilnadu Energy Company Limited (NTECL), a JV of NTPC & TANGEDCO
invites sealed bids for its 3 X 500 MW Thermal Power Project at Vellivoyal Chavadi
Post, Ponneri Taluk, Thiruvallur District., Chennai 600103, Tamil Nadu from eligible
bidders who fulfill the Qualifying Requirements stipulated below, for the following
package:
Description of work
Bid Security / Earnest
Money Deposit
Contract period
Hiring of Vehicles at NTECL-Vallur TPS
Rs.5,000/- per vehicle
24 (Twenty Four)
Months
BRIEF SCOPE OF WORK:
The scope of the subject package envisages Hiring of Vehicles on 12 Hours & 24 Hours
duty basis at NTECL-Vallur TPS for a period of 24 months.
QUALIFYING REQUIREMENTS:
A.
The bidder in the last seven years prior to BOD (Bid Opening Date) should have
experience of deployment of at least one vehicle for a minimum period of one year in
any industry / institute
B.
The bidder should have ownership of at least one commercial vehicle like Jeep / Xylo /
Sumo
C.
The bidder should have GSTIN number/provisional registration number issued by
concerned authorities.
In case of exemption, supporting documents for claiming exemption under GST Act to
be submitted along with bid documents.
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BRIEF DETAILS:
Bid Document No.
NTECL/C&M/OT/CS-3690 dated 04.07.2020
Description of Work
“Hiring of Vehicles at NTECL-Vallur TPS”
Bid Document Sale Period
From 06.07.2020 to 22.07.2020
Cost of Bidding document
Rs.450/- (Non-Refundable)
Earnest Money Deposit
Rs.5,000/- per vehicle either from BOQ Item
No.01 or BOQ Item No.02. The maximum
number of vehicles per agency is limited to 03
(Three) Nos. only for BOQ Item No.01 & Item
No.02 together.
Last Query date (Queries if any shall be
entertained up to this date only)
27.07.2020
Submission of Bids (Both Techno-
Commercial Bid and Price Bid) i.e.
Envelope – I & II together.
04.08.2020 upto 1430 Hours
Techno - Commercial Bid Opening
(Envelope - I)
04.08.2020 at 1500 Hours
The date of opening of Price Bid (Envelope - II) shall be intimated separately.
Address for bid submission of Bids
Addl. General Manager (C&M),
Contracts and Materials Dept.,
NTPC Tamilnadu Energy Company Ltd,
Vallur Thermal Power Project,
Vellivoyal Chavadi Post,
Ponneri Taluk, Thiruvallur District
Chennai - 600103, Tamilnadu.
Location of Tender box in NTECL Site
office premises
Contracts & Materials Department Hall,
NTECL Office Complex.
Contact Person.
Hariprasad S
Sr. Manager (C&M), NTECL
Mob. No : 9445002639
Email: hariprasads@ntpc.co.in
T.Rajeshkumar
AGM(Contracts), NTECL
Mob. No : 9445869131
Email: rajeshkumart@ntpc.co.in
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OTHER TERMS AND CONDITIONS:
1. Detailed specifications, Scope of work, Terms & conditions etc., are given in the bidding
documents. Bid documents can be downloaded from NTECL website,
www.ntpcntecljv.co.in/tenders.htm, against online payment or can be obtained on request
with cost of Bid document in the form of DD in favour of ‘NTECL’ payable at Chennai along
with copy of GST Registration (GSTIN) or documentary evidence to the effect that the
bidder is exempted from submission of EMD.
2. It is deemed that bidder shall accept all the terms and conditions mentioned in the
tender documents without any deviation. For that the bidders are requested to
accept the no deviation certificate for fulfillment of technical/commercial
compliance. NO DEVIATION IS ACCEPTABLE TO NTECL.
Any Clarification related to the scope, terms & conditions of contract may please be
sought before last query date. Clarifications received after last query date from any
bidder will not be entertained. Suitable clarification / reply will be given to bidders
based on their query before scheduled BOD. After this stage, no deviation is
acceptable to NTECL.
3. The bids shall be received up to due date & time of bid opening at the Site Office of NTECL
and shall be opened on the date and time as stipulated above in the presence of bidders
who wish to be present. Only one authorized representative of the bidder shall be
allowed for attending the tender opening.
4. The bidding documents shall be issued to all bidders upon their depositing the requisite cost
of bidding documents along with request letter without prima-facie examination of
qualification status. However, such issue of tender documents will not automatically mean
that the bidders are considered qualified.
5. The qualification status shall be examined by NTECL during the process of evaluation and
the decision of NTECL in this regard shall be final.
6. For fulfilling the Qualifying Requirements, intending bidder shall be required to submit the
following documents along with their bid (In Envelope-I) duly attested at least by
authorized signatory of the tenderer ) :
a. Proof of experience of deployment of at least one vehicle for a minimum period of one
year in any industry / institute during the last seven years prior to BOD
b. Proof of ownership of at least one commercial vehicle
c. Copy of GSTIN Number / Provisional registration number issued by concerned
authorities.
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7. BID SUBMISSION & OPENING:
The bidder MUST ensure:
i) All the required documents are enclosed appropriately. (Please DO NOT
mention for any document that “already submitted” or “will be submitted later
on” - these are not acceptable, failure to enclose relevant document may run the
risk of their bid being rejected)
ii) “Qualifying Requirement (QR) Data” format MUST be filled properly along with
supporting documents.
iii) The envelope(s) should be sealed properly.
The bids are invited for aforesaid work/s under “Single Stage Two Envelope” Bidding
system. The bid documents signed and stamped in all pages are to be submitted in two
(02) separate sealed envelopes as detailed below:
a) Bid security / Earnest Money Deposit (EMD)
b) No Deviation Certificate
c) Relevant Documents to meet Qualifying Requirements (QR) of the subject tender
along with Qualifying Requirement Data and vendor data (format enclosed).
d) Authority / Power of attorney on the person signing the bid.
e) Copy of GST Registration (GSTIN) issued by concerned authorities. In case of
exemption, supporting documents for claiming exemption under GST Act to be
submitted.
f) All other tender documents (except Price Schedule/Schedule of Items/BOQ) duly
signed with name & designation and stamped on each page.
Price Bid (Price Schedule/Schedule of Items/BOQ) signed with name & designation and
stamped on each page.
IT SHOULD BE CLEARLY INDICATED ON THE ENVELOPE WHETHER IT IS
ENVELOPE - I OR ENVELOPE - II. THE CONTENT OF THE ENVELOPE/S SHOULD
ALSO BE CLEARLY SUPERSCRIBED ON EACH ENVELOPE WITH THE NAME OF
WORK, NAME OF BIDDER, BIDDERS ADDRESS & CONTACT NUMBERS,BID
REFERENCE, CONTENTS AND DATE OF OPENING ETC.
The envelopes should be sealed properly.
All the above two sealed envelopes may be
placed in another main envelope, the top of the
main envelope must indicate, say >>>>
ENVELOPE: I (Techno - Commercial Bid)
ENVELOPE: II (Price Bid)
ENVELOPE - I and ENVELOPE - II
ARE AVAILABLE INSIDE.
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ENVELOPE - I
(Techno - Commercial Bid)
Shall be opened at 15.00 hours on the day set for
submission of Bids.
ENVELOPE - II
(PRICE BID)
The date of opening of Price Bids shall be intimated
separately to the qualified bidders.
8. Earnest Money Deposit :-
A. Bidder has to submit Earnest Money Deposit (EMD) along with the offer and the amount
shall be calculated at the rate of Rs.5,000/- per vehicle either from BOQ 1 or BOQ 2.
The maximum number of vehicles per agency is limited to 03 (Three) Nos only.
In case the agency is quoting
for 1 vehicle, Earnest Money Deposit (EMD) – Rs 5,000/-
for 2 vehicles, Earnest Money Deposit (EMD) – Rs 10,000/-
for 3 vehicles, Earnest Money Deposit (EMD) – Rs 15,000/-
B. The EMD offered shall, at bidders option, be in the form of (i) Demand Draft / Pay
Order / Banker’s Cheque in favour of ‘NTECL’ payable at Chennai. EMD shall not be
accepted in any other form.
C. The bid security/earnest Money deposit (EMD) shall be kept valid and operative for a
period of 225 days from the date set for opening of tenders (180 days BG validity period
+ 45 days claim period). During the validity period the tenderer agrees not to vary, alter
or revoke his tender either in whole or in part. If the tenderer, however, fails to keep his
tender valid for above period, the Owner shall be entitled to forfeit the EMD amount
without any notice or proof of damage.
A. Any Bid not accompanied by an acceptable Earnest Money Deposit / Bid Security
or Valid EMD Exemption Certificate / Document shall be rejected as being Non
Responsive and returned to the Bidder without being opened.
B. EMD / Tender Fees Exemption:
Micro and Small Enterprises (MSEs) registered with District Industries Centre/s or Khadi
and Village Industries Commission or Khadi and Village Industries Board or Coir Board
or Udyog Aadhaar or National Small Industries Corporation or Directorate of Handicrafts
and Handloom or any other body specified by the Ministry of Micro, Small and Medium
Enterprises as per MSME Act 2006, for goods produced and services rendered, shall be
issued the bidding documents free of cost and shall be exempted from paying Earnest
Money Deposit.
The benefit as above to MSEs shall be available only for goods / services produced &
provided by MSEs for which they are registered.
MSEs seeking exemption and benefits should enclose an attested / self certified copy of
valid registration certificate, giving details such as validity, stores/ services etc. failing
which they run the risk of their bid being passed over as ineligible for the benefits
applicable to MSEs.
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9. The Price Bid/s of only those Bidders shall be opened who meets the
Qualifying Requirements.
10. The Bidder or duly authorized representative/s of the Bidder/s, who are present during Bid
opening shall sign in the Bid opening register. Only one authorized representative of the
bidder shall be allowed for attending the tender opening.
The Bidder or their authorized representative of the Bidder/s will be allowed to
witness the tender opening (Authorization letter is required). Only one authorized
representative of the bidder will be allowed for attending the tender opening. Without
authorization letter, the bidder will not be allowed to witness the Bid Opening.
11. NTECL shall not be responsible for any postal delays resulting in non-receipt of request for
tender documents/ original tender documents, bids etc. sent by post / courier.
12. Notwithstanding anything stated above, NTECL reserves the right to assess bidder’s
capability and capacity to perform the contract, should the circumstances warrant such
assessment in the overall interest of NTECL and decision of NTECL in this regard shall be
final.
13. NTECL reserves the right to accept / reject any or all bids or Cancel / withdraw the Notice
Inviting Tender (NIT) without assigning any reason whatsoever and in such case no bidder /
intending bidder shall have any claim arising out of such action.
14. Tender documents are not transferable.
15. NTECL reserves the right to extend the date for submission & opening of bids at its sole
discretion.
16. Any change in Bidder’s company name, address etc. should be communicated separately to
NTECL with proof of change, reference etc. well before the due date for submission of
tender.
17. The laws applicable to the contract shall be the law in force in India. The courts of Chennai
alone shall have the exclusive jurisdiction in all matters arising under the contract.
18. If anywhere in the document Service tax/Taxes is mentioned, it shall be read as GST.
Address for Communication
Addl. General Manager (C&M)
Contracts & Materials Dept,
NTPC Tamilnadu Energy Company Ltd
Vallur Thermal Power Project
Vellivoyal Chavadi Post,
Ponneri Taluk,
Thiruvallur District,
Chennai - 600 103.
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